About AestheticsPro

AestheticsPro is a medical spa management system that offers medical aesthetic businesses a flexible and secure platform from which to organize all electronic medical records. Incorporating e-records, e-photos and reporting tools as well as a calendar, accounting and marketing suite, AestheticsPro Online aims to provide users with a comprehensive medical spa solution.

Designed to manage electronic medical records effectively, AestheticsPro Online enables users to create interactive forms, access an extensive form library, and obtain digital signatures quickly and accurately. AestheticsPro Online also ensures that all medical notes and records are easily accessible and secure, using 128-bit encryption. Moreover, AestheticsPro Online includes a client portal which helps users to schedule online appointments, review invoices and complete forms.

With unlimited calendars, AestheticsPro Online allows users to manage client appointments and staff schedules. To further enhance scheduling activity, AestheticsPro Online enables users to schedule automatic email confirmations and track staff hours. Besides client and staff management, users can process payments, invoice clients, and handle auto-billed subscriptions with AestheticsPro Online’s point-of-sale (POS) and merchant services technology.

AestheticsPro Online includes an accounting suite which allows users to reconcile daily transactions, generate breakdown reports, and view sales and profit data in real time. Furthermore, AestheticsPro Online facilitates effective marketing by equipping users with the tools to track leads, marketing costs and return on investment (ROI). While AestheticsPro Online’s marketing suite allows users to analyze campaign performance, the powerful reporting capabilities enable users to evaluate business performance.

Pricing starting from:

US$125,00/month

  • Free Version
  • Free Trial
  • Subscription

Top 5 alternatives to AestheticsPro

Key benefits of AestheticsPro

  • As a web-based platform, AestheticsPro affords users the flexibility to access records and perform tasks on the move from any mobile or tablet device.
  • AestheticsPro features E-Records designed specifically for Medical Aesthetics, allowing users to create and manage online records and photos quickly and accurately.
  • AestheticsPro offers clients a personalized portal, enabling clients to perform online bookings and payments conveniently.
  • AestheticsPro equips users with a suite of marketing tools, helping users to schedule automated drip campaigns and analyze marketing campaign performance.
  • Users can define user permissions and utilize 128-bit encryption for electronic transactions, ensuring all data is stored securely.
  • Devices

    Business size

    S M L

    Markets

    Australia, Canada, United Kingdom, United States, South Africa

    Supported Languages

    English

    Pricing starting from:

    US$125,00/month

    • Free Version
    • Free Trial
    • Subscription

    Top 5 alternatives to AestheticsPro

    Images

    AestheticsPro Software - Integrated Calendar system for staff, rooms, equipment
    AestheticsPro Software - Client Details
    AestheticsPro Software - Access your E-Records and E-Charting
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    AestheticsPro Software - Integrated Calendar system for staff, rooms, equipment
    AestheticsPro Software - Client Details
    AestheticsPro Software - Access your E-Records and E-Charting
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    Features

    Total features of AestheticsPro: 74

    • ACH Payment Processing
    • Access Controls/Permissions
    • Accounting
    • Activity Dashboard
    • Alerts/Notifications
    • Appointment Management
    • Appointment Scheduling
    • Automated Scheduling
    • Barcode / Ticket Scanning
    • Barcode Recognition
    • Before & After Pictures
    • Billing & Invoicing
    • Booking Management
    • Calendar Management
    • Charting
    • Client Management
    • Client Portal
    • Coding Assistance
    • Commission Management
    • Compliance Management
    • Credit Card Processing
    • Customer Database
    • Customer History
    • Customizable Forms
    • Customizable Templates
    • Data Import/Export
    • Data Mapping
    • Decision Support Software
    • Document Storage
    • Drag & Drop
    • Electronic Payments
    • Electronic Signature
    • Email Marketing
    • Email Reminders
    • Employee Management
    • Employee Scheduling
    • Event Scheduling
    • Faculty/Staff Management
    • For Medical Spas
    • For Salons and Spas
    • Forms Management
    • Gift Card Management
    • HIPAA Compliant
    • Historical Reporting
    • Inventory Tracking
    • Invoice Management
    • Loyalty Program
    • Marketing Automation
    • Multi-Location
    • Online Booking
    • Payment Processing
    • Payroll & Commissions
    • Performance Metrics
    • Point of Sale (POS)
    • Promotions Management
    • Real Time Data
    • Real Time Reporting
    • Records Management
    • Reminders
    • Reporting & Statistics
    • Reservations Management
    • Retail Inventory Management
    • SMS Messaging
    • SSL Security
    • Sales Reports
    • Sales Trend Analysis
    • Scheduled / Automated Reports
    • Scheduling
    • Secure Data Storage
    • Task Scheduling
    • Template Management
    • Transaction History
    • Treatment Packages
    • Website Integration

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    Mindbody

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    Reviews

    Overall rating

    4,3 /5
    (295)
    Value for Money
    4,3/5
    Features
    4,2/5
    Ease of Use
    4,1/5
    Customer Support
    4,5/5

    Already have AestheticsPro?

    Software buyers need your help! Product reviews help the rest of us make great decisions.

    Write a Review!
    Showing 5 reviews of 295
    Lynnea V.
    Overall rating
    • Industry: Health, Wellness & Fitness
    • Company size: 2-10 Employees
    • Used Daily for 1+ year
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    Launching and Running a Medical Aesthetics Practice with Aesthetics Pro

    Reviewed on 2018/08/27

    I am extremely pleased with this remarkably comprehensive software - since it helps manage the...

    I am extremely pleased with this remarkably comprehensive software - since it helps manage the medical, financial and marketing aspects of the practice. I purchased this software before launching a startup, and Aesthetics Pro has facilitated smooth operation in almost all facets of the practice.

    The EMR forms and templates have easily edited text and graphics. The side-by-side photo gallery, which can marked, is also simple to use; the staff spends comparatively little time creating comprehensive medical records. Clients can access discharge instructions from the client portal, or we can email them easily if left behind. We will take advantage of online booking and in-application messaging as we grow.

    But what really separates Aesthetics Pro from other EHRs is the seamless integration of marketing efforts and lead tracking. The increased efficiency (reduced staff time on redundant data entry) using a program that merges marketing software with EHR software. The lead list database in Aesthetics Pro has been crucial to our growth and success – converting a lead to client takes one click. Besides being able to send email blasts within the EMR, we can monitor the effectiveness of of all of our marketing campaigns – from print to digital to meet-and-greets. We’re also now able to track our referring clients, so we know those who like recommending us to others.

    Aesthetics Pro’s inventory tracking is also invaluable. Highest praise for this well-crafted, robust software.

    Pros

    Tracks, manages and markets to new leads- including email blasts & touchpoints
    Excellent EMR
    Inventory tracking
    Tracks efficacy of our marketing efforts to determine ROI
    Metric reports are simple to generate
    Tracks patient referrals and marketing effort effectiveness via rewards tracking
    Dashboard tracks patient balances and services remaining in packages easily
    Easy to create pop up notes for informal communication re: patient
    Option to fully integrate the website and the practice management software
    Frequently adds new features to augment quality of patient care and marketing
    Scheduling by staff member, room and device helps avoid scheduling errors

    Cons

    The patient's allergies list/profile does not appear in the patient's dashboard, and does not pop up in any way while writing the patients' medical notes. Same for emergency medical contact.

    The training information comes only video format, so its difficult to look up the answer to specific 'how to' questions after the videos have been viewed. Fortunately, the support staff is extremely prompt responding to both basic and complex queries via an in-application communication system - so these questions are quickly answered.

    The way the consent and discharge forms are currently structured, we can alter existing forms, but cannot create or add new ones.

    Response from AestheticsPro Online

    Thank you Dr. Villanova!! This is great info!

    Leanne B.
    Overall rating
    • Industry: Medical Practice
    • Company size: 2-10 Employees
    • Used Daily for 1-5 months
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 6.0 /10

    Just Started Software Again

    Reviewed on 2021/10/22

    So far everything and everyone we have dealt with has been very helpful. [SENSITIVE CONTENT] was...

    So far everything and everyone we have dealt with has been very helpful. [SENSITIVE CONTENT] was fantastic with following up with my questions/emails but also not hounding me and just trying to sell me the software. [SENSITIVE CONTENT] has been very attentive in her responses and helpful with anything we need so far. Our onboarding call with [SENSITIVE CONTENT] was great. She was very informative and clear in her explanations.

    Pros

    We like that it is similar to what we've been using, so it will make our transition easier. We have used Aesthetics Pro in the past (5 years ago) and the enhancements since then are very beneficial and efficient.

    Cons

    It would be nice if lab integration could become an option.

    Alternatives Considered

    DrChrono and AdvancedMD EHR

    Reasons for Choosing AestheticsPro

    We use multiple systems (Square Appointments/POS, Dropbox for document storage, Rxnt for Eprescribe) and were looking for a system that has all features available but not a large cost.

    Reasons for Switching to AestheticsPro

    The other systems have more features that we don't need and could not make inactive.

    Response from AestheticsPro Online

    We are so happy that you are everything is going well with your software implementation!

    Thank you,
    -AestheticsPro Team

    Rose W.
    Overall rating
    • Industry: Health, Wellness & Fitness
    • Company size: 2-10 Employees
    • Used Daily for 1+ year
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 7.0 /10

    Aesthetics Pro user experience

    Reviewed on 2022/05/06

    I'm learning about new functionality everyday! It would be great for AP to offer refresher/advanced...

    I'm learning about new functionality everyday! It would be great for AP to offer refresher/advanced user course tailored to account holders needs-since we don't know what we don't know :)

    Pros

    It has a lot of functionality, so I don't need multiple softwares to do different things

    Cons

    It does not integrate with Canadian systems in terms of choice for payment processing , text messaging, connectivity to e-commerce and better inventory management system. Quite difficult for patients to navigate patient portal. We need more templates for email marketing -should be refreshed with new graphics and designs to look modern and posh

    Response from AestheticsPro

    Rose, thank you for taking the time to review AestheticsPro medical spa software! To hear the functionality eliminates the need for additional software is wonderful to hear and demonstrates our commitment to provide an all-in-one software solution for the medical aesthetics industry! We are getting ready to release the quarterly newsletter within the next few weeks. Make sure to check it out and learn what's in development for 2022!

    If you have any questions, feedback, or concerns, reach out to your dedicated Account Manager.
    -The AestheticsPro Team

    Beth C.
    Overall rating
    • Industry: Health, Wellness & Fitness
    • Company size: 2-10 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 5.0 /10

    Overall great for a med spa - just needs some enhancements

    Reviewed on 2022/03/22

    There really are no products on the market that perform all of the functions a med spa needs to be...

    There really are no products on the market that perform all of the functions a med spa needs to be fully integrated and operate smoothly. I believe when compared to other products AestheticsPro has all of the necessary elements, however, it could just use some refinements, tweaks, and updates to make it the obvious #1 choice in the market.

    Pros

    Managing Staff Scheduling and Payroll. Managing inventory. Integrated credit card processing, training videos. That being said, I wish there was a report for payroll that would tell me hours, commissions, and tips all in one report by staff member. Currently I have to run 3 reports and use pivot tables to calculate the commissions and tips per staff member. I wish the inventory manager would allow us to produce a PO based on what we need to replenish. The CC fees with the integrated vendor are higher than our banks and other providers. I wish the vendor didn't have to be limited to one option. I also wish that the software had an APP version so it was more mobile friendly. I would love for my team to be required to chart and add products in order for the client to check out. This would require an easy workflow that works well on small screens.

    Cons

    Overall the software meets most needs there are just enhancements that should be considered to ease the workflow of the users. Specifically, managing the sign off of records by the Medical Director and communicating with team members when charts need to signed. Overall charting could be improved. I've also noticed that forms made in the e-record tool do not work with safari. So our Clients using an ipad or iphone can struggle to sign all of their online forms. Improved patient messaging notifications would be helpful, as well as seeing the messaging on their chart.

    Response from AestheticsPro

    We appreciate your review, Beth! We received your feedback, and enhancements are currently underway!
    Thank you for your continued business, and we look forward to meeting your business needs in 2022 and beyond.
    - The AestheticsPro Team

    Delcine J.
    Overall rating
    • Industry: Health, Wellness & Fitness
    • Company size: 2-10 Employees
    • Used Daily for 1-5 months
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 8.0 /10

    AestheticsPro User

    Reviewed on 2022/04/19

    It is very organized & everyone can use it easily

    It is very organized & everyone can use it easily

    Pros

    It is very user friendly & the support has been great since going live

    Cons

    I am too new at using it to say at this time -

    Response from AestheticsPro

    Delcine, Thank you for your review! We appreciate your feedback and look forward to helping you learn all about the features AestheticsPro offers. Our support team and your dedicated Account Manager are only a call, email, or support ticket away, Reach out with questions or feedback. Wishing you all the best with your business!
    -The AestheticsPro Team

    Showing 5 reviews of 295 Read all reviews

    AestheticsPro FAQs

    Below are some frequently asked questions for AestheticsPro.

    AestheticsPro offers the following pricing plans:

    • Starting from: US$125,00/month
    • Pricing model: Subscription
    • Free Trial: Available

    AestheticsPro Online offers 3 editions: Solo Provider Edition: $125/month Enterprise Edition: $185/month Enterprise Plus Edition: $245/month

    AestheticsPro has the following typical customers:

    Self Employed, 2-10, 11-50, 51-200, 201-500, 501-1 000, 1 001-5 000

    AestheticsPro supports the following languages:

    English

    AestheticsPro supports the following devices:

    We do not have any information about what integrations AestheticsPro has

    AestheticsPro offers the following support options:

    Email/Help Desk, Knowledge Base, Phone Support, Chat

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