About WhosOnLocation

WhosOnLocation is a visitor, contractor and evacuation management platform that helps organizations manage the presence of people coming in and out of offices, construction sites, manufacturing plants, and various other workplaces and locations. The solution serves every size and type of organization, whether corporate, small business, government, high-security, education, and more.

Visitor management features allow organizations to protect their assets and intellectual property, as well as the safety of their employees. Users are able to view and pre-register visitors' hours, days or weeks in advance, set visitor policies, issue passes, and report on visitor presence. Users can get and send email or SMS notifications when a visitor signs-in including their name, where they are from, and who they are there to see. Organizations can also sign-in large groups, manage visitor car parking, and get real-time data and reports for visitor insights.

WhosOnLocation allows organizations to manage their suppliers and contractors, and control who is authorized to be on-site to comply with regulations. Users can manage insurances, qualifications, and inductions, as well as track presence in real time. Organizations can manage and set up contractor and supplier profiles, record key contacts, monitor expirations, and set-up notification rules.

Employees can sign-in and sign-out from their personal laptop or via smartphone, staff card, or at reception. Organizations can deploy iPad in and out boards that require a unique ID at any location as reception kiosks. Users can track attendance in the event of an emergency and allow users to tag themselves on-site or off-site at any location. The platform’s evacuation management features include roll-calls from any mobile device, with SMS alerts from or to safety and incident teams.

Pricing starting from:

US$49,00/month

  • Free Trial
  • Subscription

Key benefits of WhosOnLocation

  • WhosOnLocation enables organizations to utilize a single application to manage visitors, staff, and contractors across multiple sites and locations.

  • Organizations obligated to comply with regulations are able to account for any contractors authorized to be on-site, track those due to be on-site, and who has left.

  • Employees are able to sign-in and sign-out using their PC, iPhone/iPad or Android device, including smart evacuation functionality for mobile.

  • Users can manage security and safety requirements through attendance tracking, hazard notice compliance, and induction management to protect assets, intellectual property, and the safety of employees.

  • WhosOnLocation provides real-time visibility of employees currently on-site with exportable reports for any location, anywhere in the world.

  • Devices

    Business size

    S M L

    Markets

    Austria, Australia, Belgium, Canada, Germany and 13 others, Denmark, Spain, Finland, France, United Kingdom, Ireland, Italy, Mexico, Netherlands, Norway, New Zealand, Sweden, United States

    Supported Languages

    English

    Pricing starting from:

    US$49,00/month

    • Free Trial
    • Subscription

    Images

    WhosOnLocation can be accessed via any PC, tablet or mobile device
    The platform can be set-up in any location around the world to help manage visitors and employees across one or multiple sites
    View real-time employee presence information
    Access real-time data and view visitor information as data or graphically
    WOL enables users to quickly print an evacuation report from any PC
    WolEvac is the platform's evacuation management tool for mobile and tablet devices
    Employees are automatically notified of their visitor’s arrival via email and/or sms (text)
    Employees can use their mobile phone to tag themselves on-site or off-site and any location
    WhosOnLocation works with a wide range of hardware devices allowing all-in-one touch screen kiosks
    WolMobile is the evacuation management tool for mobile and tablet devices used by safety marshals, or fire or floor wardens in a location
    View 12 more
    WhosOnLocation video
    WhosOnLocation video
    WhosOnLocation screenshot: WhosOnLocation can be accessed via any PC, tablet or mobile device WhosOnLocation screenshot: The platform can be set-up in any location around the world to help manage visitors and employees across one or multiple sites WhosOnLocation screenshot: View real-time employee presence information WhosOnLocation screenshot: Access real-time data and view visitor information as data or graphically WhosOnLocation screenshot: WOL enables users to quickly print an evacuation report from any PC WhosOnLocation screenshot: WolEvac is the platform's evacuation management tool for mobile and tablet devices WhosOnLocation screenshot: Employees are automatically notified of their visitor’s arrival via email and/or sms (text) WhosOnLocation screenshot: Employees can use their mobile phone to tag themselves on-site or off-site and any location WhosOnLocation screenshot: WhosOnLocation works with a wide range of hardware devices allowing all-in-one touch screen kiosks WhosOnLocation screenshot: WolMobile is the evacuation management tool for mobile and tablet devices used by safety marshals, or fire or floor wardens in a location WhosOnLocation screenshot:

    Features

    Total features of WhosOnLocation: 32

    • API
    • Access Controls/Permissions
    • Alerts/Notifications
    • Applications Management
    • Attendance Management
    • Attendance Tracking
    • Badge Management
    • Clock In / Out
    • Compliance Management
    • Contact Management
    • Contractor Management
    • Data Import/Export
    • Employee Database
    • Employee Management
    • Employee Profiles
    • ID Scanning
    • Location Tracking
    • Mobile Alerts
    • Multi-Location
    • PDF Conversion
    • Policy Management
    • Pre-Registration
    • Registration Management
    • SMS Messaging
    • Self Check-in/Check-out
    • Status Tracking
    • Supplier Management
    • Time Clock
    • User Management
    • Visitor Registration
    • Visitor Tracking
    • Watch List

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    Reviews

    Overall rating

    4,7 /5
    (62)
    Value for Money
    4,8/5
    Features
    4,7/5
    Ease of Use
    4,5/5
    Customer Support
    4,9/5

    Already have WhosOnLocation?

    Software buyers need your help! Product reviews help the rest of us make great decisions.

    Write a Review!
    Showing 5 reviews of 62
    Mike M.
    Overall rating
    • Industry: Computer Software
    • Company size: 2-10 Employees
    • Used Daily for 6-12 months
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    Signing In Simplfied

    Reviewed on 2019/03/14

    A fabulous tool for tracking and recording, WhosOnLocation is simple to use and easily tracks who...

    A fabulous tool for tracking and recording, WhosOnLocation is simple to use and easily tracks who is working on which project from inception to completion. This has been a valuable asset to determine billing for client hours and also works to manage visitors and clients. With WhosOnLocation we are able to verify who was working where at what time for invoice management. We are also able to manage our health and safety requirements to record who is where in need of evacuation even during a practice drill in our building. I would recommend WhosOnLocation for any type of business, a valuable asset.

    Pros

    WhosOnLocation is easy to use, from set up to daily use, this product is simple to use and a great way to track and record who is working on each project. Customer service is very friendly and helpful. We haven't had any real glitches but each communication was handled with efficient, friendly service.

    Cons

    There is nothing that we have found to dislike about WhosOnLocation

    Response from WhosOnLocation

    Mike, thank you for taking the time to review your experience using WhosOnLocation.

    It is great to hear that you are finding real value across a number of areas since implementing WhosOnLocation.

    We are very passionate about helping organization keep their people and places safe and secure.

    Andrew W.
    Overall rating
    • Industry: Information Technology & Services
    • Company size: 201-500 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 9.0 /10

    Very solid easy to use product, that you can have running out of the box with 30 minutes work.

    Reviewed on 2017/11/22

    Reporting, ease of pre-entry for visitors, Service Provider Management and many more day to day...

    Reporting, ease of pre-entry for visitors, Service Provider Management and many more day to day tasks are made easy with WOL.

    Pros

    It is so scalable - you can choose to use the bare minimum of modules or the whole lot, if your organisation requires it. It is also very configurable for instance the alerting of visitor arrival can be by email, SMS or both.
    The Service Provider Manager and Qualifications Manager make it easy to manage contractors and staff qualifications alike.
    Having set it up for what was a medium sized single site, and extending it across 7 offices and 350+ staff I can honestly say it isn't difficult and we proved that by deploying it to a national organisation across 13 sites with 1200 staff.

    Cons

    Navigating around the various functions can take some time especially if you don't use a particular module frequently. Other than that (minor) no real dislikes with the software.

    Response from WhosOnLocation

    Thank you very much for such a great review. Our team works extremely hard to offer the best product, customer experience, and value for money, so I am pleased that this reflected in your personal experience. I also noted the comment regarding the navigating around the infrequently used functions and will ask my team how we might improve this for all users. I will pass your review onto our team members. Thank you again. Darren Whitaker-Barnett, CEO | Founder

    Paul B.
    Overall rating
    • Industry: Farming
    • Company size: 51-200 Employees
    • Used Daily for 1-5 months
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 6.0 /10

    Craigmore Sustainables NZ

    Reviewed on 2016/07/24

    Disappointed at the sales process. Very eager to get me signed up. however very much left to our...

    Disappointed at the sales process. Very eager to get me signed up. however very much left to our own. Would have appreciated more support at the start (pushed at us,m rather than us pulling form you etc). I also had to follow up to understand if we had started our contract - which we had by 10 days or so - but we were unaware and paying!

    Pros

    Good pricing structure. Like the text messaging embedded. Ability to customise pictures, health & safety messages. Would be good to have detailed off the shelf wording for H&S in regards to obligations of a PCBU.

    Cons

    Lack of integration to Office365 active directory - needs to be seamless for companies to set this up. Would be good to make the health & safety page a bit more pretty to read than just a script of words - embed pictures etc. click them to acknowledge etc. Would like more understanding of what the product actually does and how to bespoke configure for our needs. Like any software, usually you start to use in the absence of 50% of the functionality - I feel like this with WOL. Aware for example of app for evacuations, but no knowledge if this can link as add on in Outlook calendars etc?

    I would like to also understand how we can setup the touch screen for multiplecompanies, and you link to either of the active directory accounts. We are in a shared office.

    Would also recommend that you offer to sell / partner with someone to create keyring barcode for staff that can scan in and out each day using scanner (ie like a BP coffee club barcode). You need ot make the functionality as seamless as possible for corporates to use.

    Response from WhosOnLocation

    Hi Paul, thank you for the review and great feedback. We apologize for the negative elements of your experience with us as we really do pride ourselves on customer support and the user experience. The onBoarding messaging is automated and we send out Welcome emails clearly stating your 30 day free trial has started and we follow up with expiry pending notices and expiry has been reached notices - we don't know what went wrong with your experience but we will review and make sure we close any gaps in our process. Again our deepest apologies. We will be in touch with your team to address any outstanding issues today.

    Darren Whitaker-Barnett
    CEO

    April W.
    Overall rating
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support

    I have found WOL very easy to use which is important when you are using multiple systems.

    Reviewed on 2017/07/30

    Pros

    We have a very busy reception, it enables me to continue on with my work whilst the visitor is signing in, I love that a text is sent, again enabling me to get on with my job rather than trying to ring the person they are visiting. I like the fact that once they have signed in I can look on my screen and know their name, company and who they are visiting.
    I also like that WOL is always evolving, they are always looking at adding new features, in particular I like the panic button.

    Cons

    I have had feedback from people signing in that they find the signing in process lengthy, in particular the mobile number and the photo.

    Response from WhosOnLocation

    Hi April

    Thank you for the review, we love to hear that by using WhosOnLocation you have found efficiencies. The panic button is a great feature, which hopefully you don't ever have to use.

    To streamline the process you could make the following changes 1) change the frequency of photo capture from every visit to every 3 or 6 months for returning visitors and contractors; 2) if not all the questions are needed you can reduce the number via the questionnaire manager in the app.

    If you need assistance with making these changes or anything else please let us know.

    Thanks, Bridie, Marketing

    Kevin O.
    Overall rating
    • Industry: Aviation & Aerospace
    • Company size: 51-200 Employees
    • Used Daily for 6-12 months
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    Professional and easy way to handle visitors at a controlled facility.

    Reviewed on 2017/03/01

    We use WhosOnSite for managing our visitors and it has made our life so much easier. Our facility...

    We use WhosOnSite for managing our visitors and it has made our life so much easier. Our facility is access controlled and this software has allowed us to have our visitors read and acknowledge our visitor policy, while also taking their photo and printing a visitor badge. The point of contact notifications are great and we have ours set to email and SMS text message notifications upon visitor arrival. It's been a great tool for seeing who is currently onsite and being able to report visitor history. We set our system up with a Windows 10 basic pc and are using a 19inch touch screen display which makes it very easy for visitors to enter their info when signing in and out. The web management interface is fairly easy to navigate and there is plenty of help if you need it. We're just scratching the surface of what you can do with this software.

    Pros

    Very easy to use. It's web based and doesn't take much of a computer to run it. Easy to integrate a web cam and badge printer. I use it every day and the management interface is easy to navigate and setup.

    Cons

    Would be nice to have a button on the main menu of the management interface to show who's onsite without having to go to the location. But I only have 1 location.

    Response from WhosOnLocation

    Thanks for the review Kevin. Great to hear the value WhosOnLocation is adding to your controlled facility.
    I would also like to point out to you that you can favourite any page in the application, simply select the star on the page you require, and this will then bookmark under under the star in the header of the application. We hope this helps.
    Enjoy!

    Showing 5 reviews of 62 Read all reviews

    WhosOnLocation FAQs

    Below are some frequently asked questions for WhosOnLocation.

    WhosOnLocation offers the following pricing plans:

    • Starting from: US$49,00/month
    • Pricing model: Subscription
    • Free Trial: Available

    Small: $49 per month per location Medium: $110 per month per location Large: $180 per month per location Enterprise: $280 per month per location

    We do not have any information about WhosOnLocation features

    WhosOnLocation has the following typical customers:

    2-10, 11-50, 51-200, 201-500, 501-1 000, 1 001+

    WhosOnLocation supports the following languages:

    English

    WhosOnLocation supports the following devices:

    Android (Mobile), iPhone (Mobile), iPad (Mobile)

    WhosOnLocation integrates with the following applications:

    Gmail, Microsoft Outlook

    WhosOnLocation offers the following support options:

    Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support, 24/7 (Live rep), Chat

    Related categories

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