Officewise

Officewise

Spend management software for business

4.5/5 (192 reviews)

Officewise Overview

Spendwise offers online software that helps businesses manage their spending. Spendwise allows users to create purchase orders, manage purchase order approvals, keep track of what gets received on purchase orders, and match vendor invoices to purchase orders and receipts on purchase orders. Spendwise also allows users to manage their vendors and item list.

In addition, Spendwise offers inventory tracking as an add-on to it's core spend management product. The inventory tracking add-on allows users to manage orders from customers and inventory quantities.

Pricing

Starting from
$9/month
Pricing options
Free Trial
Free
Subscription
Value for money

Devices

Business size

S
M
L

Markets

Asia, Australia, Brazil, Canada, China and 5 others, Europe, Germany, India, Japan, Latin America

Supported Languages

English

Officewise Reviews

Overall rating
4.5/5
92% positive reviews
116
Excellent
60
Very good
14
Average
1
Poor
1
Terrible
Anna E.

Good software that we don't utilize enough!

Used Weekly for 2+ years
Reviewed on 2016/09/26
Review Source: Capterra

My company mainly uses your software as a PO creation tool. I know that you have a lot of reporting and accounting tools and other tools that we don't use that we definitely could/should. The software works well for us to simply create POs with easy fill-in-the blanks for saved company names and information so multiple people can use it as an address book, essentially. We then have a record that shows all POs we've placed over time as well, across multiple users. What we don't use very well is the accounting tools - we don't really categorize or use the reports at all for accounting purposes. We have a whole accounting team who keeps track of that type of thing in Quickbooks. Our Operations team is who uses your software for the most part for ease of creating POs and also record keeping for basic PO information. Giving you 4 stars across the board for the product - it seems pretty user friendly in general. Maybe not enough tutorial type information, that could be helpful, but I haven't really gone looking for it. Giving you 5 starts for customer service because you were very responsive when I did have a question.

Pros

Pretty straightforward and clean

Cons

Could use more tutorials

Response from Officewise

Thank you for your feedback Anna! We would love for you guys to use Officewise for all of your accounting needs and think that you would like it much better than QuickBooks but we might be a little bias:). That said we have many customers who use our system along with QuickBooks like you do which is just fine too. I agree with your point about having more tutorials and other support tools, we are currently working on these things and will make them available within the next few months.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

10.0/10
Morgen P.

Excellent, user-friendly software!

Used Daily for 1+ year
Reviewed on 2017/04/13
Review Source: Capterra

Officewise offers more functionality than I expected considering it's such an affordable price. The interface is simple and very user-intuitive. My entire office is able to input data and keep things organized and up to date. We use the purchase order feature the most. The product is consistent, so I have never had any error messages or glitches like I do so often with another, more expensive software we use in-house. My favorite thing about Officewise is the ability to cross categorize my searches. The only thing I'd like to see in the future, is being able to pull up data that has any part of what I enter in the search bar, rather than having to have exact searches. Thanks for offering such a great product!

Pros

The simple design and ability to use a variety of categories to search through data.

Cons

I preferred the lighter color scheme Officewise had before the most recent design update. I also need to be able to type in a partial purchase order number in the search section and have any purchase order with that info pull up in my search.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

10.0/10
Matt A.

Able to work with the software and have a positive experience when using it.

Used Daily for 2+ years
Reviewed on 2017/05/18
Review Source: Capterra

The ability to track purchases and determine total dollars spent by vendor.

Pros

The ease in the use of the software. Several fields can be populated by typing the first letters of a vendor's name. The item numbers also can be populated with the first few letters on the company's item numbers.

Cons

There was an update to the software a few months ago. There was no training on the changes to the software. It was difficult to determine where items needed to go. It took sometime to figure this out.

Response from Officewise

Thank you for your review. We agree that we could have done a better job of communicating the updates we made to our user interface a couple of months ago. We don't plan to make any other significant changes to our user interface but will be sure to better communicate any changes going forward.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

9.0/10
Robin W.

The software was recently changed. I believe the initial software used was much more user-friendly.

Used Daily for 1+ year
Reviewed on 2017/05/10
Review Source: Capterra

We now have a paperless process in executing POs. The process is now more efficient, we maintain a history on our purchases and the time saved is better served on other projects.

Pros

The software allows a paperless and more efficient process in ordering items. The approval hierarchy is great.

Cons

Some changes to the website adds some difficulty in maneuvering through to find other pages. Example, I had to edit the authorization of a new hire and it took me a while to find where that section was moved to.

Response from Officewise

Thank you for your feedback. As mentioned we did make some changes to the user interface of our system a few months ago which we believe will make it better going forward. We understand and appreciate that it can take some time for existing users to get use to the changes and apologize for any inconvenience. We are not planning to make any other significant changes to the user interface and hope that the new help center we launched along with the changes makes it easier to adapt to the new user interface.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

10.0/10
Melissa C.

Good program, would like to see an update!

Used Other for 1+ year
Reviewed on 2018/06/06
Review Source: SoftwareAdvice

It would be really helpful if approvers were able to see the PO on their home page along with all the other PO's they've created. They require having a copy of the invoice for their records. Currently our accounts payables is having to forward all invoices to employees that have record keeping files and this is very timely.

Pros

This program is very user friendly and easy to navigate. If I ever encounter an issue I always hear back right away, the wait time isn't very long.

Cons

It's not the easiest to import coding into the Lists. When you make a change to a PO or upload a file to it, it doesn't notify the creator the PO number, it just emails them a link to their inbox and they have to guess which PO it was.

Response from Ryan

Thank you for your feedback Melissa! If users are not able to see purchase orders they approved I am thinking it might have to do with user permissions which can be changed so that they can see. I will follow-up with you directly to help resolve. Our system does allow you to keep track of invoices so that users have them for their records and I will follow-up with you to show you how this can be done so accounts payable doesn’t have to spend time forwarding them. As for notification emails if users click on the link in the email it will take them to the specific purchase order that the notification relates to but I agree it would be better if we also referenced the purchase order number and will pass your feedback on to the team.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

8.0/10

Officewise Pricing

Starting from
$9/month
Pricing options
Free Trial
Free
Subscription
Value for money

Free Plan: $0 user
Basic Plan: $9 user per month
Pro Plan: $19 user per month (sold in packs of 5)

Officewise Features

  • Activity Dashboard
  • Customizable Reporting
  • Data Import/Export
  • Inventory Management
  • Inventory Tracking

  • API
  • Activity Tracking
  • Audit Trail
  • Auditing
  • Automatic Notifications
  • Compliance Management
  • Custom Fields
  • Document Storage
  • Invoice Management
  • Monitoring
  • Real Time Data
  • Real Time Reporting
  • Reporting & Statistics
  • Third Party Integration
  • Workflow Management

Additional information for Officewise

Key features of Officewise

  • Accounts receivable
  • Ad hoc search capabilities
  • Administrative cost monitoring
  • Auto & manual approvals
  • Bill & expense recording
  • Budgeting & planning
  • Create professional quotes
  • Custom dashboard
  • Customizable reporting
  • Data encryption
  • Define user roles
  • Electronic invoice approvals
  • Finance management
  • Financial analytics
  • Forecast budgets
  • Import / export reports
  • Inventory management
  • Inventory tracking
  • Online data storage
  • Order shipment tracking
  • Purchase order management
  • Purchasing
  • Receipt tracking
  • SSL security
  • Sales orders
  • Spend management
  • Trust accounting

Benefits

• Spendwise helps businesses streamline their spend management processes by replacing manual paper-based workflows with electronic workflows.

• With Spendwise, users can submit their purchase requests online and see status of request in real time.

• A custom dashboard provides insights on key performance indicators in real-time, allowing businesses to make better decisions.

• Spendwise is a cloud-based application and stores business data in a secure tier-1 SAS 70 Type II data center with features like SSL grade date encryption and multiple data backups.

Officewise FAQs

Below are some frequently asked questions for Officewise.

Q. What type of pricing plans does Officewise offer?

Officewise offers the following pricing plans:

Starting from: $9/month

Pricing model: Free, Subscription

Free Trial: Available

Free Plan: $0 user
Basic Plan: $9 user per month
Pro Plan: $19 user per month (sold in packs of 5)

Q. What are the main features of Officewise?

Officewise offers the following features:

  • Accounts receivable
  • Ad hoc search capabilities
  • Administrative cost monitoring
  • Auto & manual approvals
  • Bill & expense recording
  • Budgeting & planning
  • Create professional quotes
  • Custom dashboard
  • Customizable reporting
  • Data encryption
  • Define user roles
  • Electronic invoice approvals
  • Finance management
  • Financial analytics
  • Forecast budgets
  • Import / export reports
  • Inventory management
  • Inventory tracking
  • Online data storage
  • Order shipment tracking
  • Purchase order management
  • Purchasing
  • Receipt tracking
  • SSL security
  • Sales orders
  • Spend management
  • Trust accounting

Q. Who are the typical users of Officewise?

Officewise has the following typical customers:

Large Enterprises, Mid Size Business, Non Profit, Public Administrations, Small Business

Q. What languages does Officewise support?

Officewise supports the following languages:

English

Q. What type of pricing plans does Officewise offer?

Officewise has the following pricing plans:

Free, Subscription

Q. Does Officewise support mobile devices?

We do not have any information about what devices Officewise supports

Q. What other apps does Officewise integrate with?

We do not have any information about what integrations Officewise has

Q. What level of support does Officewise offer?

Officewise offers the following support options:

FAQs, Knowledge Base, Online Support, Phone Support