Spend management software for business
4.5/5 (196 reviews)Spendwise - formerly Officewise - offers online software that helps businesses manage their spending. Spendwise allows users to create purchase orders, manage purchase order approvals, keep track of what gets received on purchase orders, and match vendor invoices to purchase orders and receipts on purchase orders. Spendwise also allows users to manage their vendors and item list.
In addition, Spendwise offers inventory tracking as an add-on to it's core spend management product. The inventory tracking add-on allows users to manage orders from customers and inventory quantities.
Pros
Spendwise is a comprehensive tool to assess our company expenditure. It offers a user-friendly interface , one that helps us save on time and eliminate excess administrative costs. We are able to manage our invoices, purchase orders, bills and expenses in a streamlined manner.
A great feature of this software is that it is possible to assign roles to users, and provide access to certain transactions, thereby ensuring that the right person can examine authorized features only.
Cons
Sometimes when there is a software update, it becomes challenging to navigate through the new changes. With a lack of manuals or training, the updates can take time getting used to.
Thank you for your feedback. We appreciate your enthusiastic recommendation of our product. I am sorry to hear that you have experienced challenges adapting to updates we make to our product. We do offer a User Guide, FAQs and Tips in our Help Center which we hope helps users adapt to updates but would be glad to consider other ways we can make it easier. I will follow-up with you directly to further discuss.
My company mainly uses your software as a PO creation tool. I know that you have a lot of reporting and accounting tools and other tools that we don't use that we definitely could/should. The software works well for us to simply create POs with easy fill-in-the blanks for saved company names and information so multiple people can use it as an address book, essentially. We then have a record that shows all POs we've placed over time as well, across multiple users. What we don't use very well is the accounting tools - we don't really categorize or use the reports at all for accounting purposes. We have a whole accounting team who keeps track of that type of thing in Quickbooks. Our Operations team is who uses your software for the most part for ease of creating POs and also record keeping for basic PO information. Giving you 4 stars across the board for the product - it seems pretty user friendly in general. Maybe not enough tutorial type information, that could be helpful, but I haven't really gone looking for it. Giving you 5 starts for customer service because you were very responsive when I did have a question.
Pros
Pretty straightforward and clean
Cons
Could use more tutorials
Thank you for your feedback Anna! We would love for you guys to use Officewise for all of your accounting needs and think that you would like it much better than QuickBooks but we might be a little bias:). That said we have many customers who use our system along with QuickBooks like you do which is just fine too. I agree with your point about having more tutorials and other support tools, we are currently working on these things and will make them available within the next few months.
Officewise offers more functionality than I expected considering it's such an affordable price. The interface is simple and very user-intuitive. My entire office is able to input data and keep things organized and up to date. We use the purchase order feature the most. The product is consistent, so I have never had any error messages or glitches like I do so often with another, more expensive software we use in-house. My favorite thing about Officewise is the ability to cross categorize my searches. The only thing I'd like to see in the future, is being able to pull up data that has any part of what I enter in the search bar, rather than having to have exact searches. Thanks for offering such a great product!
Pros
The simple design and ability to use a variety of categories to search through data.
Cons
I preferred the lighter color scheme Officewise had before the most recent design update. I also need to be able to type in a partial purchase order number in the search section and have any purchase order with that info pull up in my search.
The ability to track purchases and determine total dollars spent by vendor.
Pros
The ease in the use of the software. Several fields can be populated by typing the first letters of a vendor's name. The item numbers also can be populated with the first few letters on the company's item numbers.
Cons
There was an update to the software a few months ago. There was no training on the changes to the software. It was difficult to determine where items needed to go. It took sometime to figure this out.
Thank you for your review. We agree that we could have done a better job of communicating the updates we made to our user interface a couple of months ago. We don't plan to make any other significant changes to our user interface but will be sure to better communicate any changes going forward.
We now have a paperless process in executing POs. The process is now more efficient, we maintain a history on our purchases and the time saved is better served on other projects.
Pros
The software allows a paperless and more efficient process in ordering items. The approval hierarchy is great.
Cons
Some changes to the website adds some difficulty in maneuvering through to find other pages. Example, I had to edit the authorization of a new hire and it took me a while to find where that section was moved to.
Thank you for your feedback. As mentioned we did make some changes to the user interface of our system a few months ago which we believe will make it better going forward. We understand and appreciate that it can take some time for existing users to get use to the changes and apologize for any inconvenience. We are not planning to make any other significant changes to the user interface and hope that the new help center we launched along with the changes makes it easier to adapt to the new user interface.
Free Plan: $0 user
Basic Plan: $9 user per month
Pro Plan: $19 user per month (sold in packs of 5)
• Spendwise helps businesses streamline their spend management processes by replacing manual paper-based workflows with electronic workflows.
• With Spendwise, users can submit their purchase requests online and see status of request in real time.
• A custom dashboard provides insights on key performance indicators in real-time, allowing businesses to make better decisions.
• Spendwise is a cloud-based application and stores business data in a secure tier-1 SAS 70 Type II data center with features like SSL grade date encryption and multiple data backups.
Below are some frequently asked questions for Spendwise.
Spendwise offers the following pricing plans:
Starting from: US$9,00/month
Pricing model: Free, Subscription
Free Trial: Available
Free Plan: $0 user
Basic Plan: $9 user per month
Pro Plan: $19 user per month (sold in packs of 5)
Spendwise offers the following features:
Spendwise has the following typical customers:
Large Enterprises, Mid Size Business, Non Profit, Public Administrations, Small Business
Spendwise supports the following languages:
English
Spendwise has the following pricing plans:
Free, Subscription
We do not have any information about what devices Spendwise supports
We do not have any information about what integrations Spendwise has
Spendwise offers the following support options:
FAQs, Knowledge Base, Online Support, Phone Support
The software had dramatically enhanced our company's experience with spending and procurement. It has helped us with managing our sales, purchase orders, inventories and tools through a clean interface. The procurement team has been able to work together on invoices and PO's more seamlessly owing its cloud compatibility and safe online storage. We are now able to create budgets for various tasks and use Spendwise to track our overall spending. Overall experience has indeed been wonderful, highly recommended for procurement teams in multiple sectors.