Prokuria

4.9 (19)
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Cut your procurement costs without compromising on quality!

About Prokuria

Procurement made easy with Prokuria. Cut your procurement costs without compromising on quality!

With Prokuria's cloud-based platform, you can streamline your procurement process and save time without compromising on quality or customizations that suit each team’s needs perfectly! It is easy to customize with an intuitive interface when compared to more traditional software solutions.

Prokuria’s software is easy to customize, fast-to-start and intuitive. In comparison with other more traditional solutions, it has an interface that makes the whole process quick for teams of all levels without requiring any training on end! This also leads to greater adoption across departments because no one needs extra time or resources in order to make changes within their organization when there is always another option available right at hand; cloud-based too meaning you can be assured customizations will work even if something were needed specifically tailored towards special requirements.

RFIs, RFPs, RFQs without hassle
Streamline your way through sourcing decisions with Prokuria's innovative technology - digitized data and features such Sealed Bids, Message Center, Supplier Engagement Monitoring, Internal Collaboration, Smart Alerts & Reminders, Powerful Questionnaires, Audit Logs, and more can put the right supplier on top at all times!

Reverse Auctions for big impact
Do you want to change the way buyers and suppliers interact? With Prokuria's tools, we can maximize savings while streamlining selections in one place with an interface more efficient than ever. The features include British Reverse Auctions, Dutch Auctions, Dynamic Allocations, Multiple Factor Auction (MFA), Supplier Engagement Monitor, Set-up for competition (multiple settings available: show or hide rank and best bid, bid at item level or at the total price), Message Center, Audit logs and more.

Requisition & Approvals
It's easy to stay on top of your requisition, approvals, and budget tracking with one simple tool. You'll have an easy workflow configuring system that suits you perfectly! With everything right in front of you at all times, there is no juggling or checking up past transactions every day anymore because you are able to view real-time updates about how things are going.

Supplier Management for utmost efficiency
Prokuria's supplier management software is the perfect solution for any company looking to streamline its supply chain! With features like Central Directory, Supplier Onboarding, Approval Flows, Suppliers Scorecards, Supplier Segmentation, Smart Automations, Internal Collaboration, Audit logs, Smart Alerts & Reminders, and many more you can be in charge of all aspects.

Purchase Orders made interactively
The use of technology has eliminated manual work and coordinated purchasing processes with Prokuria's Interactive Purchase Order. You will be able to improve collaboration while tracking updates in real-time so you know exactly what is happening on every step!

Contract repository
Keep your contracts and paperwork in order with a contract repository. Missing deadlines is not an option! Keep everything at hand, never miss another beat - it's smart for every business owner.

Supplier Price Monitoring
A great way to keep an eye on the price of your products, promotions, and stock in any country or online shop. With features like Data History Alerts & Notifications Customizable Reports Data Export API you can be sure that there are no surprises when it comes time for purchases!

With Prokuria, the procurement process is both modern and efficient. We use several different approaches to achieve this goal with a focus on:
-Ease of use
-Free-trial for you to test it
-Fast implementation
-In-depth customizations & data migration
-Internal collaboration
-Usability - Latest standards in design and UX


Key benefits of Prokuria

• FLEXIBLE, FAST & EASY - Prokuria works the way you work. It’s easy to customize, fast to start, and intuitive to work with.
• Flexible roles & permissions - Set granular access and create user roles depending on your teams and organizations.
• WHITE-LABELLING - Brand your own platform and integrate with your website, email, and IT ecosystem.
• Custom applications - Build low code custom application-specific tailored for your needs.
• RFIs, RFPs & RFQs - Sourcing events without hassle. Full visibility on supplier engagement and all information beautifully centralized.
• Auctions - From simply sealed bids to advanced Reverse, Forward, or Dutch auctions, all the tools are here to dramatically cut costs.
• Purchase Order Management - Digitize purchase orders process with one easy-to-use platform.
• Items Catalog - Keep all your data online, structured, and indexed so you can easily run comprehensive spend analysis reports.
• Supplier Price Monitoring - Monitor price, promotions, and stock of your suppliers in any country, currency, or online shop.
• Real-Time Monitor - Step by step, monitor in real-time the engagement of your suppliers.
• Fast & Easy for Suppliers - A private webpage with all the information necessary for them to reply promptly. No account setup is required.
• Ensure Compliance - Flexible onboarding forms and periodic checks and surveys can ensure you comply with all internal policies and external regulations
• Audit logs - Be always prepared and in control. Prokuria captures in the background all changes for all purchasing documents.
• Messaging with suppliers - Easy & real-time messaging with the suppliers during the events. Eliminate never-ending emails threads.
• Powerful price sheets - Build your RFQ price sheets with multiple Type fields like dropdowns, calendars, check boxes, and formulas.
• Powerful Questionnaires - Text, single or multiple-choice, conditioned question, or file upload - so you can finally compare apples to apples.
• Suppliers Management - Store all supplier information and manage contracts in one place. Smart notifications will help you never miss a deadline.
• Supplier Onboarding - Build supplier onboarding forms in minutes and start gathering all the necessary information from suppliers.
• Custom Approval Flows - Optimize spend with tailor-made rules, thresholds amount, alternative approvers.
• Tracking-and-alerting system - Ensures that none of your contracts or related documents expire without notice.
• Suppliers Scorecards - Measure your suppliers’ performance, run periodic reviews and raise red flags.
• Supplier Segmentation - Supplier segmentation and configurable workflow for changes and updates.
• Smart automation. - Build automation rules and for flows. Hey, like an automated change of statuses.
• Internal Collaboration - Streamline your work, align stakeholders and empower your team to work together.
• Smart Alerts & Reminders - Build rules for sending and receiving email alerts and reminders.


Images

Prokuria Software - Procurement events display - A dashboard provides a centralized overview of all requests
Prokuria Software - Structured, one-page requests help to eliminate confusion, mistakes, or delays from suppliers
Prokuria Software - Buyers can run and manage reverse auctions with Prokuria
Prokuria Software - Users can view the status of Requests before archiving, deleting or duplicating them
Prokuria Software - Efficient supplier management by use of dedicated tools like Supplier Relationship Management-SRM, Segmentation, Performance Reviews, Onboarding, Scorecards.
Prokuria Software - Prokuria requires no set-up for suppliers, facilitating their participation in Requests
Prokuria Software - Real time tracking of suppliers and their responses
Prokuria Software - Efficient contract management by use of dedicated tools
Prokuria Software - Buyers can compare supplier responses and questionnaires before taking a decision
Prokuria Software - Suppliers are provided with a clear, structured template via which to offer their responses
Prokuria Software - Suppliers can opt to retract their response after sending it
Prokuria Software - Centralized Purchase Order Dashboard
Prokuria Software - Approved Purchase Order
Prokuria Software - Pending Approval Purchase Order
Prokuria Software - Purchase Order - Supplier View
Prokuria Software - Message Center in Prokura's Purchase Order - Supplier View
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Prokuria Software - Procurement events display - A dashboard provides a centralized overview of all requests
Prokuria Software - Structured, one-page requests help to eliminate confusion, mistakes, or delays from suppliers
Prokuria Software - Buyers can run and manage reverse auctions with Prokuria
Prokuria Software - Users can view the status of Requests before archiving, deleting or duplicating them
Prokuria Software - Efficient supplier management by use of dedicated tools like Supplier Relationship Management-SRM, Segmentation, Performance Reviews, Onboarding, Scorecards.
Prokuria Software - Prokuria requires no set-up for suppliers, facilitating their participation in Requests
Prokuria Software - Real time tracking of suppliers and their responses
Prokuria Software - Efficient contract management by use of dedicated tools
Prokuria Software - Buyers can compare supplier responses and questionnaires before taking a decision
Prokuria Software - Suppliers are provided with a clear, structured template via which to offer their responses
Prokuria Software - Suppliers can opt to retract their response after sending it
Prokuria Software - Centralized Purchase Order Dashboard
Prokuria Software - Approved Purchase Order
Prokuria Software - Pending Approval Purchase Order
Prokuria Software - Purchase Order - Supplier View
Prokuria Software - Message Center in Prokura's Purchase Order - Supplier View

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Reviews

Overall rating

4.9 /5
(19)
Value for Money
5/5
Features
4.9/5
Ease of Use
5/5
Customer Support
5/5

Already have Prokuria?

Software buyers need your help! Product reviews help the rest of us make great decisions.

Showing 5 reviews of 19
Cristi
Cristi
Overall rating
  • Industry: Information Technology & Services
  • Company size: 11–50 Employees
  • Used Daily for 6-12 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Hyper customizable

Reviewed on 2020/09/09

Great product and very competent team.

Great product and very competent team.

Pros

I have quite some experience in implementing enterprise-grade software platforms, both for my company and for clients. I found Prokuria very easy to work with from an administrator's point of view - it allows white-labeling, integration with own email services, custom entities and custom workflows. I'm very happy with the level of support I received from Prokuria's team, too!

Cons

Perhaps they could allow users to self-service some of the advanced features themselves, instead of having their (very efficient!) customer success team enable these from the back-end.

Response from Prokuria

We're very pleased to see that you are having an excellent experience with Prokuria! Regarding the advanced functionalities, we definitely plan (and work toward) bringing them closer to the end-user. Some changes are already deployed, while others are in the product development cycle now. Stay tuned for more details!

Cristina
Overall rating
  • Industry: Accounting
  • Company size: 2–10 Employees
  • Used Weekly for 1-5 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

I recommend

Reviewed on 2025/01/27

I love the team and the product, if you work in procurement you need this product to make your life...

I love the team and the product, if you work in procurement you need this product to make your life easier

Pros

Simple to use, API integration, it made my procurement process seamless, I recommend

Cons

There is nothing that I would say I liked the least

Vlad
Overall rating
  • Industry: Information Technology & Services
  • Company size: 51–200 Employees
  • Used Monthly for 6-12 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 9.0 /10

Streamlines Procurement

Reviewed on 2024/12/09

Prokuria has transformed our procurement processes by making them more efficient and transparent.

Prokuria has transformed our procurement processes by making them more efficient and transparent.

Pros

Prokuria's intuitive interface makes managing procurement processes straightforward, even for first-time users. Its automation tools streamline workflows and save time.

Cons

Occasionally, the platform can be slow during peak usage times.

Verified Reviewer
Overall rating
  • Industry: Automotive
  • Company size: 11–50 Employees
  • Used Daily for 6-12 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

User friendly

Reviewed on 2020/09/09

I'm happy with the platform. It allows me to do everything I need and from the interactions I've...

I'm happy with the platform. It allows me to do everything I need and from the interactions I've had with the Prokuria team, they seemed open to take my feedback on board and incorporate it in future versions of the tool.

Pros

I run an automotive parts business. I'm using Prokuria to manage my sourcing processes, and also to segment and assess the performance of my suppliers. I use mostly the SRM module, and the eRFQ module. I'm not a programmer but was able to set it up myself, import everything I needed, and start using it with no issues. I'm quite happy with it so far, as it makes my procurement staff so much more efficient - and I can follow and step in where the case!

Cons

Nothing, really. Works well. It exceeded my expectations.

Response from Prokuria

Thank you for your kind word - we're very pleased, of course, to learn that Prokuria exceeds your expectations!

Verified Reviewer
Overall rating
  • Industry: Consumer Electronics
  • Company size: 201–500 Employees
  • Used Daily for 6-12 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Feature-rich

Reviewed on 2020/09/17

I've worked quite a bit with their customer success team who helped me set-up the platform for my...

I've worked quite a bit with their customer success team who helped me set-up the platform for my needs. Very supportive and competent! Overall, I feel like I save lots of time using the platform as it allows me to quickly launch new eRFQs and compare results!

Pros

I'm using Prokuria to manage suppliers for my business. I am mostly using the RFQ module, and ocasionally the eAuction module. I find it intuitive and more than sufficient in terms of features for what I need. It was easy to get started and my suppliers were quite happy to submit their offers in a cloud platform, as opposed to sending them by email!

Cons

I do not have any cons, everything is ok.

Showing 5 reviews of 19 Read all reviews

Prokuria FAQs

Below are some frequently asked questions for Prokuria.

Prokuria offers the following pricing plans:

  • Pricing model: Free Version, Subscription
  • Free Trial: Available

Basic Plan €15/month/user: *Suppliers directory *Supplier segmentation *Supplier scorecard *Contracts Repository *Items catalog *Custom fields *25 GB Storage included Standard Plan €50/ month/user: everything in Basic plus *RFIs & RFPs & RFQs *Update Data Campaigns *Live messaging with suppliers *Projects *Suppliers onboarding form *Supplier surveys *Custom workflows *25 GB Storage *max 50 suppliers in an event Premium Plan €150/ month/user everything in Premium plus *Public Sourcing Events *Reverse & Forward Auction *Dutch Auction *Advanced Allocation Auctions *Advanced fields & form logic *Advanced workflows *100 GB Storage *max 100 suppliers in an event Enterprise Plan: Price on request for everything you need to roll out a sourcing platform at scale perfectly matching your procedures and process. White–labeling - €100 /month DocuSign integration - €100 /month Set-up Purchase Request/Orders Flow - €100 /month/each API integrations and Custom developments - Price on request

Prokuria has the following typical customers:

2–10, 11–50, 51–200, 201–500, 501–1,000, 1,001–5,000

Prokuria supports the following languages:

Chinese, English, French, German, Hungarian, Polish, Romanian, Russian, Spanish

Prokuria supports the following devices:

Prokuria integrates with the following applications:

Docusign, Dynamics 365, Dynamics 365 Business Central, Oracle Cloud CX, Oracle Cloud Financials, Oracle Cloud Infrastructure (OCI)

Prokuria offers the following support options:

Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support, Chat

Related categories

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