About CHEQROOM

CHEQROOM is an equipment management system that allows organizations - including schools, universities, video producers, IT managers, and construction teams - to manage their entire inventory from a mobile device. The platform provides a QR code generator and scanner that helps eliminate human error, while increasing accountability among employees. Users are able to access each individual asset, flag equipment needing repair, schedule regular maintenance, and more.

CHEQROOM helps eliminate spreadsheets using QR code labels and a built-in scanner for instant data entry. The self-service check-in for equipment enables individuals to login and make reservations or check-outs themselves. Users are always up to date on what is due or overdue with an instant equipment overview, as well as automated reminders and alerts via email, push notifications and / or Slack.

The solution’s interface integrates seamlessly with any calendar application, allowing users to review all bookings by day, week and month. The system helps users accurately manage availability and planning by warning users of any conflicts or double bookings. Users can flag malfunctioning equipment, and schedule maintenance and repairs to reduce downtime and improve availability.

Users can safely store all asset and inventory data in the cloud, and monitor equipment information in real-time with up-to-date info. Inventory can be organized into categories, with a complete audit trail of all related transactions, modifications and activities. Users can run reports for all necessary insights and statistics via the dashboard, and receive weekly and monthly updates.

Key benefits of CHEQROOM

  • CHEQROOM helps simplify the equipment checkout process with on the fly check in/check out features, accessible on any device.

  • The platform provides users with around-the-clock access to information about equipment status, reservations, location, and all relevant documentation.

  • The equipment checkout feature helps eliminate spreadsheets by enabling QR code scanning for instant and accurate data entry.

  • CHEQROOM enables users to automatically generate PDF agreements for equipment every time a checkout is performed.

  • The solution allows organizations to keep track of all assets across multiple locations, as well as view all maintenance records, and transaction histories in one place.

  • Devices

    Business size

    S M L

    Markets

    Australia, Brazil, Canada, China, Germany and 5 others, United Kingdom, India, Japan, Mexico, United States

    Supported Languages

    English

    Images

    Add detailed information to equipment reservations: check-out date, due date, person in charge. Add comments and make the user sign a loan agreement.
    Review bookings by day, week or month, and integrate with iCal
    Keep track of items and find any asset by searching key terms
    Get a clear overview of equipment scheduling. Double bookings are a thing of the past.
    Access and manage your entire inventory via mobile phone. We have an app for both iOS and Android devices.
    Get an instant overview of what equipment is in or out via mobile device
    Make your team more accountable: let them sign a loan agreement when they check out equipment.
    Let users flag broken equipment on the spot. They can add a picture and a description of the damage and the person in charge of repairs will immediately get notified.
    View 9 more
    CHEQROOM video
    CHEQROOM video
    CHEQROOM screenshot: Add detailed information to equipment reservations: check-out date, due date, person in charge. Add comments and make the user sign a loan agreement. CHEQROOM screenshot: Review bookings by day, week or month, and integrate with iCal CHEQROOM screenshot: Keep track of items and find any asset by searching key terms CHEQROOM screenshot: Get a clear overview of equipment scheduling. Double bookings are a thing of the past. CHEQROOM screenshot: Access and manage your entire inventory via mobile phone. We have an app for both iOS and Android devices. CHEQROOM screenshot: Get an instant overview of what equipment is in or out via mobile device CHEQROOM screenshot: Make your team more accountable: let them sign a loan agreement when they check out equipment. CHEQROOM screenshot: Let users flag broken equipment on the spot. They can add a picture and a description of the damage and the person in charge of repairs will immediately get notified.

    Features

    Total features of CHEQROOM: 56

    • API
    • Activity Dashboard
    • Activity Tracking
    • Alerts/Notifications
    • Asset Accounting
    • Asset Library
    • Asset Management
    • Asset Tracking
    • Audit Trail
    • Automated Scheduling
    • Barcode / Ticket Scanning
    • Barcoding/RFID
    • Booking Management
    • Calendar Management
    • Check-in/Check-out
    • Compliance Management
    • Contact Management
    • Cost Tracking
    • Customizable Fields
    • Data Import/Export
    • Depreciation Management
    • Disposal Management
    • Document Management
    • Document Storage
    • Equipment Maintenance
    • Equipment Management
    • Equipment Tracking
    • Fixed Asset Management
    • ID Scanning
    • IT Asset Management
    • IT Asset Tracking
    • Inspection Management
    • Inventory Management
    • Inventory Tracking
    • Issue Management
    • Issue Tracking
    • Job Management
    • Labeling
    • Location Tracking
    • Maintenance Management
    • Maintenance Scheduling
    • Mobile Access
    • Monitoring
    • Multi-Location
    • Order Management
    • Records Management
    • Repair Tracking
    • Reporting & Statistics
    • Reporting/Analytics
    • Reservations Management
    • Returns Management
    • Search/Filter
    • Tagging
    • Transaction History
    • User Management
    • Warranty Tracking

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    Reviews

    Overall rating

    4,6 /5
    (118)
    Value for Money
    4,2/5
    Features
    4,1/5
    Ease of Use
    4,4/5
    Customer Support
    4,6/5

    Already have CHEQROOM?

    Software buyers need your help! Product reviews help the rest of us make great decisions.

    Write a Review!
    Showing 5 reviews of 118
    Gabriel A.
    Overall rating
    • Used Daily for 6-12 months
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    Easy to use hardware/equipment management system with great support

    Reviewed on 2018/03/30

    Greatly simplified the management of our equipment rental, allowing us to handle more and more...

    Greatly simplified the management of our equipment rental, allowing us to handle more and more reservations without getting mixed up. It's now an absolute standard in our daily toolbox of things we use to run our business.

    Pros

    We looked around at several inventory management systems but none of them were right. Cheqroom is exactly what we were looking for. An easy to use cloud-based inventory management system that would allow us to keep track of equipment rentals between two different warehouse locations. It is pretty robust but is easy enough for everyone in the office to use it to enter reservations, check out gear, check it back in, etc.

    I'd say the best element of Cheqroom is the support. They are always quick to reply when I have a question or need help. More than that, they don't just give a short canned response - They really dig in deep, understand the challenge, test on their end, and provide several suggestions on how to address the issue I am facing. They really want you to succeed with their service and so far it's been a huge life saver for us.

    Lastly, they have taken feedback and suggestions that I've provided and actually implemented them extremely quick. These updates, although minor, have helped the service really fit right in and work exactly as we need.

    Cheqroom is one of those companies that I actually am happy and enjoy being a client of theirs. I'm proud of it. I hope as they grow, they stay awesome.

    Cons

    I will not call this a con, rather just a special request...(NOTE: We have already discussed this and it's been added on their development roadmap so this is not only not a con, it's a pro because they are planning on doing something like this at some point!)

    Would be great to be able to manage non-inventory items - Small things that we want to keep track of how many we provided in the rental but don't want to track each item individually (e.g. How many charging cables did we give them with their rental).

    Response from CHEQROOM

    Hey Gabriel, Wow! Thanks so much for your great review, you just made our day! :) We love building CHEQROOM together with you and all our users. Stay tuned for the upcoming features! :)
    Let us know as always, if there is anything else we can do for you. -- Katalin

    Joseph T.
    Overall rating
    • Industry: Education Management
    • Company size: 11-50 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    This can do almost everything you need

    Reviewed on 2020/05/21

    I couldn't do much automaton in the beginning but the CheQRoom team us always working on improving...

    I couldn't do much automaton in the beginning but the CheQRoom team us always working on improving and I have to say it does get better. Now they have build in automation and I don't have to use 3rd party software.

    Pros

    I love how you can setup automation from email to reminders and time alarms so I don't have to waist my time going through and finding who's late.

    Cons

    For my particular use the calendar is worthless, all I see is [SENSITIVE CONTENT HIDDEN] streaks all across the calendar.

    Response from CHEQROOM

    Hi Joseph,

    Thanks for the great review! Happy to hear that the email reminders and alarms are saving you so much time. I'll make sure the customer success team gets in touch to find out if they can help you out with the calendar.

    Cheers - Charlotte

    Tyler W.
    Overall rating
    • Industry: Machinery
    • Company size: 1 001-5 000 Employees
    • Used Monthly for 2+ years
    • Review Source

    Overall rating

    • Ease of Use
    • Likelihood to recommend 5.0 /10

    Solid Structure and Process, UI & UX need improvement

    Reviewed on 2020/05/26

    CHEQROOM is a solid product for a dedicated userbase who can access its potential and implement...

    CHEQROOM is a solid product for a dedicated userbase who can access its potential and implement strong processes and workflows. For the casual user if not clearly defined what to do can get lost in the sauce of the program and get overwhelmed.

    And upgrade or redesign of the UI/UX would be a great improvement especially if targeting broader applications.

    Was very useful in planning when multiple teams are using the same capital hardware (test equipment) and it has to be managed by multiple levels of priority and timelines.

    Pros

    Multi-use sign out and accountability on equipment was the most direct advantage when first implemented. The planning and reserving equipment was also ideal when project planning and evaluating resources working with other leaders to accommodate changing project timelines and requirements. Desktop and App integration was a good feature.

    Cons

    Found it difficult to get a hang of the check in and check out process. Could potentially be due to our implementation which I'm not sure how involved customer support was. We had in-house support from a engineering lab leader who led the sourcing and implementation.

    I found enough barriers in the process that I avoided it if not necessary to the task. I never went out of my way to try to implement it for my workflow rather used it sparingly when I had a specific request.

    Matthew V.
    Overall rating
    • Industry: Civil Engineering
    • Company size: 51-200 Employees
    • Used Daily for 1+ year
    • Review Source

    Overall rating

    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    Functional, flexible, and reliable software. Great customer service.

    Reviewed on 2020/05/24

    We have 20 daily users and another 20 occasional users, and a few hundred items to track. CheQRoom...

    We have 20 daily users and another 20 occasional users, and a few hundred items to track. CheQRoom functions almost perfectly every day, every hour. Reliable. And if something seems wrong, customer service is very good.

    Pros

    CheQRoom works great for us. Stable, functional, has all the features and options we need. When we have questions or problems, customer service is extremely good - fast, very knowledgeable, very friendly.

    Cons

    The usability of the UI is good, not great. Even some experienced users occasionally make operating errors because the right button or feature is not prominent on certain pages or screens.

    Response from CHEQROOM

    Hey Matthew,

    Thanks for your super positive review :-) Glad to hear that CHEQROOM is working so well for you and your team. Our customer success team will be happy to hear you appreciate their work! Also, feel free to share more specific feedback on the UI with them if you haven't done so.

    All the best, Charlotte

    Mary L.
    Overall rating
    • Industry: Higher Education
    • Company size: 1 001-5 000 Employees
    • Used Daily for 6-12 months
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    Great product for tracking loaner equipment

    Reviewed on 2020/05/28

    I've just started using the program for my workcenter after switching from another program. It took...

    I've just started using the program for my workcenter after switching from another program. It took a little getting used to because it was different than my other program but I am enjoying it now. The main point is that I know where my gear is and that is very important!

    Pros

    This software is easy to use and fairly intuitive. It allows my organization to make checkout and reservation records as well as keep details on all of our loaning gear. I like that it is easy to customize information on your own or with their help. Support is very helpful if needed.

    Cons

    Nothing at this time. I like the software.

    Response from CHEQROOM

    Hi Mary,

    Thank you so much for your 5 stars review of CHEQROOM! I'll share it with the entire team, it'll make their day :-)

    Cheers - Charlotte

    Showing 5 reviews of 118 Read all reviews

    CHEQROOM FAQs

    Below are some frequently asked questions for CHEQROOM.

    CHEQROOM offers the following pricing plans:

    • Starting from: US$50,00/year
    • Pricing model: Subscription
    • Free Trial: Available

    CHEQROOM offers different plans depending on your company type and needs. All plans are annual and include an unlimited number of users.

    We do not have any information about CHEQROOM features

    CHEQROOM has the following typical customers:

    2-10, 11-50, 51-200, 201-500, 501-1 000, 1 001+

    CHEQROOM supports the following languages:

    English

    CHEQROOM supports the following devices:

    Android (Mobile), iPhone (Mobile), iPad (Mobile)

    CHEQROOM integrates with the following applications:

    Slack, Zapier

    CHEQROOM offers the following support options:

    Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support, Chat

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