CHEQROOM Overview

What is CHEQROOM?

CHEQROOM is an equipment management system that allows organizations - including schools, universities, video producers, IT managers, and construction teams - to manage their entire inventory from a mobile device. The platform provides a QR code generator and scanner that helps eliminate human error, while increasing accountability among employees. Users are able to access each individual asset, flag equipment needing repair, schedule regular maintenance, and more.

CHEQROOM helps eliminate spreadsheets using QR code labels and a built-in scanner for instant data entry. The self-service check-in for equipment enables individuals to login and make reservations or check-outs themselves. Users are always up to date on what is due or overdue with an instant equipment overview, as well as automated reminders and alerts via email, push notifications and / or Slack.

The solution’s interface integrates seamlessly with any calendar application, allowing users to review all bookings by day, week and month. The system helps users accurately manage availability and planning by warning users of any conflicts or double bookings. Users can flag malfunctioning equipment, and schedule maintenance and repairs to reduce downtime and improve availability.

Users can safely store all asset and inventory data in the cloud, and monitor equipment information in real-time with up-to-date info. Inventory can be organized into categories, with a complete audit trail of all related transactions, modifications and activities. Users can run reports for all necessary insights and statistics via the dashboard, and receive weekly and monthly updates.

CHEQROOM Overview

Pricing

Starting from
US$50,00/month

Pricing options

Free Trial
Subscription
Value for money

CHEQROOM has different plans depending on your company type and needs. All plans are annual and include an unlimited number of users.


CHEQROOM Features

Devices
Business size
S M L
Markets
United States, Canada, United Kingdom, Australia, China and 5 others, India, Japan, Germany, Brazil, Mexico
Supported Languages
English

Media

Add detailed information to equipment reservations: check-out date, due date, person in charge. Add comments and make the user sign a loan agreement.
Review bookings by day, week or month, and integrate with iCal
Keep track of items and find any asset by searching key terms
Get a clear overview of equipment scheduling. Double bookings are a thing of the past.
Access and manage your entire inventory via mobile phone. We have an app for both iOS and Android devices.
Get an instant overview of what equipment is in or out via mobile device
Make your team more accountable: let them sign a loan agreement when they check out equipment.
Let users flag broken equipment on the spot. They can add a picture and a description of the damage and the person in charge of repairs will immediately get notified.
CHEQROOM video CHEQROOM video CHEQROOM screenshot: Add detailed information to equipment reservations: check-out date, due date, person in charge. Add comments and make the user sign a loan agreement. CHEQROOM screenshot: Review bookings by day, week or month, and integrate with iCal CHEQROOM screenshot: Keep track of items and find any asset by searching key terms CHEQROOM screenshot: Get a clear overview of equipment scheduling. Double bookings are a thing of the past. CHEQROOM screenshot: Access and manage your entire inventory via mobile phone. We have an app for both iOS and Android devices. CHEQROOM screenshot: Get an instant overview of what equipment is in or out via mobile device CHEQROOM screenshot: Make your team more accountable: let them sign a loan agreement when they check out equipment. CHEQROOM screenshot: Let users flag broken equipment on the spot. They can add a picture and a description of the damage and the person in charge of repairs will immediately get notified.

CHEQROOM Reviews

CHEQROOM Reviews

Overall rating
4,6
/
5
Excellent
71

Very good
42

Average
4

Poor
0

Terrible
0

Value for Money
4,3
Features
4,1
Ease of Use
4,5
Customer Support
4,6
97% recommended this app
Gabriel A.

Easy to use hardware/equipment management system with great support

Greatly simplified the management of our equipment rental, allowing us to handle more and more reservations without getting mixed up. It's now an absolute standard in our daily toolbox of things we use to run our business.


Joseph T.

This can do almost everything you need

I couldn't do much automaton in the beginning but the CheQRoom team us always working on improving and I have to say it does get better. Now they have build in automation and I don't have to use 3rd party software.


Tyler W.

Solid Structure and Process, UI & UX need improvement

CHEQROOM is a solid product for a dedicated userbase who can access its potential and implement strong processes and workflows. For the casual user if not clearly defined what to do can get lost in the sauce of the program and get overwhelmed.

And upgrade or redesign of the UI/UX would be a great improvement especially if targeting broader applications.

Was very useful in planning when multiple teams are using the same capital hardware (test equipment) and it has to be managed by multiple levels of priority and timelines.


Matthew V.

Functional, flexible, and reliable software. Great customer service.

We have 20 daily users and another 20 occasional users, and a few hundred items to track. CheQRoom functions almost perfectly every day, every hour. Reliable. And if something seems wrong, customer service is very good.


Mary L.

Great product for tracking loaner equipment

I've just started using the program for my workcenter after switching from another program. It took a little getting used to because it was different than my other program but I am enjoying it now. The main point is that I know where my gear is and that is very important!


Gabriel A.

Easy to use hardware/equipment management system with great support

Used Daily for 6-12 months
Reviewed on 2018/03/30
Review Source: Capterra

Greatly simplified the management of our equipment rental, allowing us to handle more and more reservations without getting mixed up. It's now an absolute standard in our daily toolbox of things we use to run our business.

Pros

We looked around at several inventory management systems but none of them were right. Cheqroom is exactly what we were looking for. An easy to use cloud-based inventory management system that would allow us to keep track of equipment rentals between two different warehouse locations. It is pretty robust but is easy enough for everyone in the office to use it to enter reservations, check out gear, check it back in, etc.

I'd say the best element of Cheqroom is the support. They are always quick to reply when I have a question or need help. More than that, they don't just give a short canned response - They really dig in deep, understand the challenge, test on their end, and provide several suggestions on how to address the issue I am facing. They really want you to succeed with their service and so far it's been a huge life saver for us.

Lastly, they have taken feedback and suggestions that I've provided and actually implemented them extremely quick. These updates, although minor, have helped the service really fit right in and work exactly as we need.

Cheqroom is one of those companies that I actually am happy and enjoy being a client of theirs. I'm proud of it. I hope as they grow, they stay awesome.

Cons

I will not call this a con, rather just a special request...(NOTE: We have already discussed this and it's been added on their development roadmap so this is not only not a con, it's a pro because they are planning on doing something like this at some point!)

Would be great to be able to manage non-inventory items - Small things that we want to keep track of how many we provided in the rental but don't want to track each item individually (e.g. How many charging cables did we give them with their rental).

Response from CHEQROOM

Hey Gabriel, Wow! Thanks so much for your great review, you just made our day! :) We love building CHEQROOM together with you and all our users. Stay tuned for the upcoming features! :)
Let us know as always, if there is anything else we can do for you. -- Katalin

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 10.0/10

Joseph T.
Industry: Education Management
Company size: 11-50 Employees

This can do almost everything you need

Used Daily for 2+ years
Reviewed on 2020/05/21
Review Source: Capterra

I couldn't do much automaton in the beginning but the CheQRoom team us always working on improving and I have to say it does get better. Now they have build in automation and I don't have to use 3rd party software.

Pros

I love how you can setup automation from email to reminders and time alarms so I don't have to waist my time going through and finding who's late.

Cons

For my particular use the calendar is worthless, all I see is [SENSITIVE CONTENT HIDDEN] streaks all across the calendar.

Response from CHEQROOM

Hi Joseph,

Thanks for the great review! Happy to hear that the email reminders and alarms are saving you so much time. I'll make sure the customer success team gets in touch to find out if they can help you out with the calendar.

Cheers - Charlotte

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 10.0/10

Tyler W.
Industry: Machinery
Company size: 1 001-5 000 Employees

Solid Structure and Process, UI & UX need improvement

Used Monthly for 2+ years
Reviewed on 2020/05/26
Review Source: Capterra

CHEQROOM is a solid product for a dedicated userbase who can access its potential and implement strong processes and workflows. For the casual user if not clearly defined what to do can get lost in the sauce of the program and get overwhelmed.

And upgrade or redesign of the UI/UX would be a great improvement especially if targeting broader applications.

Was very useful in planning when multiple teams are using the same capital hardware (test equipment) and it has to be managed by multiple levels of priority and timelines.

Pros

Multi-use sign out and accountability on equipment was the most direct advantage when first implemented. The planning and reserving equipment was also ideal when project planning and evaluating resources working with other leaders to accommodate changing project timelines and requirements. Desktop and App integration was a good feature.

Cons

Found it difficult to get a hang of the check in and check out process. Could potentially be due to our implementation which I'm not sure how involved customer support was. We had in-house support from a engineering lab leader who led the sourcing and implementation.

I found enough barriers in the process that I avoided it if not necessary to the task. I never went out of my way to try to implement it for my workflow rather used it sparingly when I had a specific request.

Rating breakdown

Ease of Use

Likelihood to recommend: 5.0/10

Matthew V.
Industry: Civil Engineering
Company size: 51-200 Employees

Functional, flexible, and reliable software. Great customer service.

Used Daily for 1+ year
Reviewed on 2020/05/24
Review Source: Capterra

We have 20 daily users and another 20 occasional users, and a few hundred items to track. CheQRoom functions almost perfectly every day, every hour. Reliable. And if something seems wrong, customer service is very good.

Pros

CheQRoom works great for us. Stable, functional, has all the features and options we need. When we have questions or problems, customer service is extremely good - fast, very knowledgeable, very friendly.

Cons

The usability of the UI is good, not great. Even some experienced users occasionally make operating errors because the right button or feature is not prominent on certain pages or screens.

Response from CHEQROOM

Hey Matthew,

Thanks for your super positive review :-) Glad to hear that CHEQROOM is working so well for you and your team. Our customer success team will be happy to hear you appreciate their work! Also, feel free to share more specific feedback on the UI with them if you haven't done so.

All the best, Charlotte

Rating breakdown

Ease of Use
Customer Support

Likelihood to recommend: 10.0/10

Mary L.
Industry: Higher Education
Company size: 1 001-5 000 Employees

Great product for tracking loaner equipment

Used Daily for 6-12 months
Reviewed on 2020/05/28
Review Source: Capterra

I've just started using the program for my workcenter after switching from another program. It took a little getting used to because it was different than my other program but I am enjoying it now. The main point is that I know where my gear is and that is very important!

Pros

This software is easy to use and fairly intuitive. It allows my organization to make checkout and reservation records as well as keep details on all of our loaning gear. I like that it is easy to customize information on your own or with their help. Support is very helpful if needed.

Cons

Nothing at this time. I like the software.

Response from CHEQROOM

Hi Mary,

Thank you so much for your 5 stars review of CHEQROOM! I'll share it with the entire team, it'll make their day :-)

Cheers - Charlotte

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 10.0/10

User recommendation
8,7/10
Based on 117 user ratings
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CHEQROOM Pricing

CHEQROOM Pricing

Starting from
US$50,00/month
Free Trial
Subscription
Value for money

CHEQROOM has different plans depending on your company type and needs. All plans are annual and include an unlimited number of users.

CHEQROOM has different plans depending on your company type and needs. All plans are annual and include an unlimited number of users.

Value for Money
4,3/5
Based on 117 user ratings
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CHEQROOM Features

CHEQROOM Features

API
Activity Dashboard
Activity Tracking
Audit Trail
Auditing
Automatic Notifications
Billing & Invoicing
Compliance Management
Customizable Reporting
Data Import/Export
Document Management
Document Storage
Inventory Management
Inventory Tracking
Monitoring
Real Time Data
Real Time Reporting
Reporting & Statistics
Third Party Integration
Workflow Management
Features
4,1/5
Based on 117 user ratings
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Categories

Additional information for CHEQROOM

Additional information for CHEQROOM

Key features of CHEQROOM

  • API integration
  • Asset comments
  • Asset labels
  • Asset scanning
  • Bulk data imports
  • Check-in / check-out
  • Contact profiles
  • Custom fields
  • Dashboard
  • Email notifications
  • Equipment booking
  • Equipment custody
  • Equipment documents
  • Equipment kits
  • Equipment location
  • Equipment photos
  • Equipment quick search
  • Equipment records
  • Equipment replacement
  • Expired equipment
  • Fixed asset management
  • Flag equipment
  • Inspection scheduling
  • Issue & return management
  • Maintenance history
  • Mobile access
  • Order management
  • Organize equipment
  • Repair tracking
  • Reporting
  • Reservation approval
  • Reservation requests
  • Safety & Compliance
  • Scan ID
  • Tool kitting
  • Unlimited users
  • Warranty tracking

Benefits

  • CHEQROOM helps simplify the equipment checkout process with on the fly check in/check out features, accessible on any device.

  • The platform provides users with around-the-clock access to information about equipment status, reservations, location, and all relevant documentation.

  • The equipment checkout feature helps eliminate spreadsheets by enabling QR code scanning for instant and accurate data entry.

  • CHEQROOM enables users to automatically generate PDF agreements for equipment every time a checkout is performed.

  • The solution allows organizations to keep track of all assets across multiple locations, as well as view all maintenance records, and transaction histories in one place.

  • CHEQROOM FAQs

    CHEQROOM FAQs

    Below are some frequently asked questions for CHEQROOM.

    Q. What type of pricing plans does CHEQROOM offer?

    CHEQROOM offers the following pricing plans:

    Starting from: US$50,00/month

    Pricing model: Subscription

    Free Trial: Available

    CHEQROOM has different plans depending on your company type and needs. All plans are annual and include an unlimited number of users.

    Q. What are the main features of CHEQROOM?

    CHEQROOM offers the following features:

    • API integration
    • Asset comments
    • Asset labels
    • Asset scanning
    • Bulk data imports
    • Check-in / check-out
    • Contact profiles
    • Custom fields
    • Dashboard
    • Email notifications
    • Equipment booking
    • Equipment custody
    • Equipment documents
    • Equipment kits
    • Equipment location
    • Equipment photos
    • Equipment quick search
    • Equipment records
    • Equipment replacement
    • Expired equipment
    • Fixed asset management
    • Flag equipment
    • Inspection scheduling
    • Issue & return management
    • Maintenance history
    • Mobile access
    • Order management
    • Organize equipment
    • Repair tracking
    • Reporting
    • Reservation approval
    • Reservation requests
    • Safety & Compliance
    • Scan ID
    • Tool kitting
    • Unlimited users
    • Warranty tracking

    Q. Who are the typical users of CHEQROOM?

    CHEQROOM has the following typical customers:

    Small Business, Large Enterprises, Public Administrations, Mid Size Business

    Q. What languages does CHEQROOM support?

    CHEQROOM supports the following languages:

    English

    Q. What type of pricing plans does CHEQROOM offer?

    CHEQROOM has the following pricing plans:

    Subscription

    Q. Does CHEQROOM support mobile devices?

    CHEQROOM supports the following devices:

    Android, iPhone, iPad

    Q. What other apps does CHEQROOM integrate with?

    CHEQROOM integrates with the following applications:

    Slack, Zapier

    Q. What level of support does CHEQROOM offer?

    CHEQROOM offers the following support options:

    FAQs, Online Support, Knowledge Base, Phone Support, Video Tutorials