Schedule it

4.9 (35)
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Scheduling Software for Businesses and Teams

About Schedule it

From only £45 month - Schedule It is a resource scheduling solution which can be used for planning employees, facilities, training, equipment, and more. The system is suitable for businesses of all sizes, and can be hosted in the cloud, or installed on-premise on Windows desktops.

Schedule It’s drag-and-drop interface enables users to create, edit, move, and reallocate events for multiple resources, employees, or rooms, and gives visibility into the availability of all resources. Automated checks detect issues with availability, skills, or double-bookings, with tools for conflict resolution. Automatic skills matching can be used to match employees with jobs, or tutors with training courses. Details of employees, customers, clients, tutors, and delegates are stored in a centralized database, and documents can be stored in the system and linked with jobs. For training courses, invitations can be sent out by email, and attendees’ responses update the event schedule.

Employee workloads, shift plans, task lists, office rotas, customer appointments, and other activities can be managed, with a full task and event history stored for users to generate reports and analyze utilization of resources. Schedules can be viewed through the web, desktop, and mobile apps, and synchronized with a range of tools including Apple iCal, Google Calendar, Outlook, and more.


Key benefits of Schedule it

  • View your planned work in many views including a Timeline, Calendar, List, Gantt, Map, Table and Kanban Board.

  • Schedule It automatically checks for availability and double-bookings or scheduling conflicts, and matches employees to jobs based on their skills.

  • The employee scheduling software can be used to plan and track employee workloads, training, appointments, holidays, and sick leave.

  • The service & engineer scheduling solution can be used to plan engineer workloads, call outs, customer visits, service work, and breakdowns.

  • Workflows, task lists, staff schedules, customer appointments, and resources can be organized using the time management solution.

  • Training can be managed, with the ability to schedule rooms, equipment, delegates, clients, and tutors, and invitation emails which automatically update the schedule with responses.

  • Images

    Schedule it Software - Web and Mobile Views
    Schedule it Software - Timeline view from 1 day to 1 year. Fast scheduling using drag-and-drop to plan,  reschedule or reassign.
    Schedule it Software - 1 of the 8 different views. Month view.
    Schedule it Software - Charts and statistical reports
    Schedule it Software - Users can view schedules through the web, desktop, or mobile apps
    Schedule it Software - Users can also schedule events or tasks through the Schedule It mobile app
    Schedule it Software - Training courses, tasks, and employee holiday can all be managed in Schedule It
    Schedule it Software - Employees, clients, equipment, and other activities can be scheduled in Schedule It
    View 9 more
    Schedule it video
    Schedule it Software - Web and Mobile Views
    Schedule it Software - Timeline view from 1 day to 1 year. Fast scheduling using drag-and-drop to plan,  reschedule or reassign.
    Schedule it Software - 1 of the 8 different views. Month view.
    Schedule it Software - Charts and statistical reports
    Schedule it Software - Users can view schedules through the web, desktop, or mobile apps
    Schedule it Software - Users can also schedule events or tasks through the Schedule It mobile app
    Schedule it Software - Training courses, tasks, and employee holiday can all be managed in Schedule It
    Schedule it Software - Employees, clients, equipment, and other activities can be scheduled in Schedule It

    Not sure about Schedule it? Compare with a popular alternative

    Starting Price

    £45.00
    month
    £10.00
    month

    Pricing Options

    Free version
    Free trial
    Free version
    Free trial

    Features

    101
    27

    Integrations

    26
    No integrations found

    Ease of Use

    4.9 (35)
    5.0 (1)

    Value for Money

    4.9 (35)
    4.0 (1)

    Customer Service

    4.9 (35)
    3.0 (1)
    Green rating bars show the winning product based on the average rating and number of reviews.

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    Reviews

    Overall rating

    4.9 /5
    (35)
    Value for Money
    4.9/5
    Features
    4.7/5
    Ease of Use
    4.9/5
    Customer Support
    4.9/5

    Already have Schedule it?

    Software buyers need your help! Product reviews help the rest of us make great decisions.

    Showing 5 reviews of 35
    Rob
    Overall rating
    • Industry: Pharmaceuticals
    • Company size: 1,001–5,000 Employees
    • Used Daily for 1-5 months
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    Outstanding

    Reviewed on 2024/02/22

    I initially set up "Schedule it" for approx. £50 (3 users) in less than 1 week (migrating from an...

    I initially set up "Schedule it" for approx. £50 (3 users) in less than 1 week (migrating from an Excel spreadsheet, which had been used for over 20 years and that the business had so far been unable to replace with anything more suitable. The application is incredibly versatile, simple by design, aesthetically fantastic. Within a week I was able to set up and train a further 50 read only users all of whom have been blown away by the amazing step change that the application has brought to the business.

    Pros

    Functionally meets our needs (long range manufacturing resource & production campaign planning) without complex scheduling algorithms and ERP interface design needs. Aesthetically and visually stunning compared to every other application I've seen. Simple mechanics (event tagging is an incredibly simple concept, but incredibly effective. Easy application configuration. Most user friendly interface I've seen of any planning and scheduling application. Finally, the pricing is phenomenal. To find an application that meets and exceeds our expectations and is also significantly cheaper than competitor products is unfathomable!

    Cons

    Initially there were limits to how much of the timeline I could see on screen (1 year) since this was probably not originally designed to view 2 to 3 years on screen at a time. Having said that, the support team are phenomenal and within 1 month of use they've already updated the application to give me greater visibility on the timeline!
    The only other con so far is the dashboard - it doesn't really show me what I want to see based on data that I know is in the application. Having said that, I'm confident that we'll address this within the next couple of months.

    Alternatives Considered

    Opcenter APS

    Reasons for Choosing Schedule it

    Excel is not a planning application (and I class myself as an Excel super user with over 25 years of experience). Within a complex pharmaceutical manufacturing business, the limitations of Excel become apparent VERY quickly. We also had to contend with version control issues (various spreadsheet iterations being published and shared around the business). Excel is, at it's core, is a data and finance application - it was never intended to be used for planning and scheduling, but most businesses default to it as a quick and dirty solution.

    Switched From

    Microsoft Excel

    Reasons for Switching to Schedule it

    I initially piloted PlanetTogether, had an interface built, and did a full proof of concept, but chose not to "go-live". The application was great, but simply too cumbersome for our needs. We needed something with a great user interface for quick "drag and drop" scheduling, something that visually and aesthetically pleasing, flexible enough to change by a system admin without the need for complex IT involvement and reconfiguration. After a couple of hours with a trial version of Schedule it, it was clear that this application met our business needs.
    Cliff
    Overall rating
    • Industry: Construction
    • Company size: 51–200 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    Our Focus point

    Reviewed on 2021/05/21

    ScheduleIt is like a box of building bricks - you have the component parts and it is up to you how...

    ScheduleIt is like a box of building bricks - you have the component parts and it is up to you how you configure the system to provide the desktop view that suits your needs. We very quickly decided on a layout and set up templates for our various types of jobs which are easy to identify on our calendar. The multi-tier access permissions has allowed us to set up the system so that our engineers can only see what we want them to see, with office staff having access to all information. It is all about flexibility and that is where Schedule it excels - if you cannot set up a feature that you want, the support services will help you out - we have found them to be second to none. Schedule it is our focus point that we all refer to for our engineer scheduling needs.

    Pros

    Our engineers always know what job they should be doing through the use of the Schedule it App on their mobile devices; the integration with Google maps provides them with directions to the job. For our coordinators and office users, the ease of adding jobs with associated notes and the speedy updating of the data is really appreciated.

    Cons

    There isn't anything that we particularly dislike about this software.

    Alternatives Considered

    T Cards Online

    Reasons for Switching to Schedule it

    We felt that Schedule it was more flexible with its potential presentation options.
    Jennifer
    Overall rating
    • Industry: Media Production
    • Company size: 11–50 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 7.0 /10

    Scheduleit for Scheduluer

    Reviewed on 2021/09/07

    For a small business this was an essential tool, as we grew we felt there were better options for...

    For a small business this was an essential tool, as we grew we felt there were better options for our specific industry generating more data

    Pros

    I like the simplicity of it more than anything, it is very easy to use

    Cons

    To get the detailed reports out we found there are better more through softwares out there

    Alternatives Considered

    farmerswife
    Royce
    Overall rating
    • Industry: Media Production
    • Company size: 201–500 Employees
    • Used Daily for 1-5 months
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 8.0 /10

    Timeline view, Customer Service and feataures

    Reviewed on 2023/04/01

    they have been patient with me, informative with their responses, quick to help where they can,...

    they have been patient with me, informative with their responses, quick to help where they can, willing to improve your experience if you know what to ask for. best to ask and see if they can do it or find a better way to do it. (ask about quick keys)

    Pros

    I like seeing the 200+ calendars in timeline view. There are very few competitors that do it with the level of detail that we needed. They are very quick to respond to queries. all interaction is within the app so no lost emails, no need to verify who you are since its in the app and quick to identify what the issue is. If the timezones are in line, they fix things almost instantly. Like magic

    Cons

    The reporting can be a little bit advanced for the untrained user. Once you get your head around how it works, with some creative planning it can produce some great results. we use it for Crew Availability Lists. Job Sheet creation for existing resources and soon we will attempt to get it create CV information creation to give to crew who would like a list of the projects they have worked on. With that said, We had issues and they looked at the report and fixed the problem. Yet again, like magic.There is a double filter that i have not yet mastered. but with 2 months usage i am abut 85% confident i am getting the output that i need. which is pretty good considoring I dont have a background in this type of software.

    Alternatives Considered

    OutSystems and AI Field Management

    Reasons for Switching to Schedule it

    Service!!! layout of the timeline and an out of the box solution with minimal tweaks. this is our experience. your use case may require something different.
    Tina
    Overall rating
    • Industry: Construction
    • Company size: 51–200 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    Scheduling made easy

    Reviewed on 2021/10/28

    When we first started using ScheduleIT, we asked for some changes to be made. Some were changed...

    When we first started using ScheduleIT, we asked for some changes to be made. Some were changed fairly quickly, whilst others took a little time. Contact was made during each request and the whole process was easy to co-ordinate.

    Pros

    There is a history of every change made to an appointment and includes who made the change/s.

    Cons

    On the mobile version, week numbers do not appear.

    Showing 5 reviews of 35 Read all reviews

    Schedule it FAQs

    Below are some frequently asked questions for Schedule it.

    Schedule it offers the following pricing plans:

    • Starting from: £45.00/month
    • Pricing model: Subscription
    • Free Trial: Available

    14-day free trial, no credit card required. Standard: $14 per user, per month Professional: $20 per user, per month Enterprise: $34 per user, per month

    Schedule it has the following typical customers:

    Self Employed, 2–10, 11–50, 51–200, 201–500, 501–1,000, 1,001–5,000

    Schedule it supports the following languages:

    English

    Schedule it supports the following devices:

    Android (Mobile), iPhone (Mobile), iPad (Mobile)

    Schedule it integrates with the following applications:

    123FormBuilder, Airtable, Asana, Basecamp, Google Calendar, Google Docs, Google Drive, Google Forms, Google Sheets, HipChat, HubSpot CRM, Joblogic, Jotform, Microsoft 365, Microsoft Outlook, Microsoft Teams, Pipedrive, SalesforceIQ, Slack, Smartsheet, Stripe, Twilio, WPForms, Xero, Zapier, Zoom Workplace

    Schedule it offers the following support options:

    Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support, Chat

    Related categories

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