Aestiva Purchase Order

Aestiva Purchase Order

Web-based procurement & purchasing solution for SMBs

4.8/5 (11 reviews)

Aestiva Purchase Order Overview

Aestiva Purchase Order by Aestiva Software is a procurement & purchasing solution that enables organizations to create, manage, and approve purchase requisitions and purchase orders. The tool is used in various industries including education, finance, food and beverages, government, hospitality, manufacturing, non-profits, oil and gas, retail, and media. The solution supports multiple currencies and is available in different languages.

Aestiva Purchase Order is a browser-native solution and can be accessed on different platforms such as Unix, Linux, MS Windows, and Mac OS X. The solution offers audit capabilities to time-stamp purchase orders (PO) and generates auditor reports that can be drilled down to get specific PO details. The platform also offers sample designs that enable users to create purchase orders that resemble a spreadsheet or a form already used within the organization.

Aestiva Purchase Order offers a change order module that helps users replace an old PO with a new version, along with the re-approvals. The platform segregates suppliers on the basis of their region and allows different departments to view only those supplier details that are relevant to them. Users can also authorize specific people with powers to edit purchase orders even after they are approved.

Additional features offered by Aestiva Purchase Order include proxy user management, database engine, security management, and audit controls. The functionality of the platform can be extended by adding modules for custom shipping, logistics forms, invoice approvals, item catalog, and order entry. Aestiva Purchase Order can also integrate with existing ERP and accounting solutions.

Pricing

Starting from
US$2 995,00/month
Pricing options
Free Trial
Subscription
Value for money

Devices

Business size

S
M
L

Markets

Australia, Canada, United States

Supported Languages

Chinese (Simplified), English, French, Japanese, Spanish

Aestiva Purchase Order Reviews

Overall rating
4.8/5
91% positive reviews
10
Excellent
0
Very good
1
Average
0
Poor
0
Terrible
William L.

Vrable Healthcare Review

Used Daily for 2+ years
Reviewed on 2017/03/15
Review Source: Capterra

We definitely recommend Aestiva's AP system. When searching for a system, we needed it to fit our needs and adapt as we change. Its been approximately 3 years since purchasing the AP system and we've made several changes and customization's along the way and are very happy with the results. Aestiva has been supportive of any changes we want and have even offered some of their own advice to help and enhance the product. We have several vendors through which our orders are sent directly using EDI. After we contacted the vendors initially , Aestiva handled the entire process from start to finish. Aestiva's AP system has allowed us to cut staff and go paperless. Increased accuracy of entering and paying invoices, has provided a more efficient way of monitoring our Spend Down on a daily basis. Sure, there has been mistakes along the way but Aestiva has always been fair and precise in handling the situation. I would be glad to answer any questions.

Pros

Flexibility to make it fit our needs and going paperless.

Cons

Not knowing all the features it has to offer. Sometimes its a little hard to find and navigate through changes.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

10.0/10
Bob D.

The Swiss Army Knife of Software

Used Daily for 2+ years
Reviewed on 2017/03/15
Review Source: Capterra

Some software companies have a very limited product focus...say expense report. Aestiva supports many product offerings and does them all well. TRD started with Aestiva expense report. They tailor / develop the base product to your specs. I have never heard the words: "we can't do that" from Aestiva. Here's an example, one day I'm looking at an expense report form and it looks like a spreadsheet....with rows and columns. I ask Aestiva if they have a budget request form.....no they say but why don't we develop one? So we collaborated on the development of a budget request form and tacked on budget reporting as well. We've since added a half a dozen other forms to our "Aestiva Tool Box". If you have any type of manual form you're passing / emailing around for approval, give Aestiva a call. You will be glad you did.

Pros

Customizable

Cons

Proprietary DB

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

10.0/10
Kevin B.

WA Ecology Successfully Uses Aestiva Procurement

Used Daily for 2+ years
Reviewed on 2017/03/17
Review Source: Capterra

The Washington Department of Ecology has successfully used an Aestiva procurement system to manage our purchase tracking system for many years. Aestiva has been responsive to our needs and has always been clear in their communications. Aestiva and Ecology recently completed a thorough executive overview of Ecology's use of the purchasing system and are updating some components Ecology had not updated for several years. We also chose to expand our use of Aestiva by adding another module. The Aestiva support group helped us through the process with excellent technical support and patience. Ecology plans to stay with Aestiva for the long term.

Pros

Good technical and business support

Rating breakdown

Value for Money
Ease of Use
Customer Support

Kelly W.

Very helpful, highly customizable

Used Daily for 6-12 months
Reviewed on 2017/03/07
Review Source: Capterra

We are a farm with some very specific needs when it comes to purchasing. We were referred to Aestiva by
another business on Capterra who could not serve our needs. Thanks to the referral we met a company
able to customize their system for us.

We have found Aestiva a joy to work with. Despite not having a previous knowledge in the intricacies
of farming they learned what they needed quickly. They tailored their system for us and gave us
new management capabilities we did not have before. They did a great job and worked closely with us
every step of the way. They are extremly easy to reach and have always been exceptionally responsive to any questions, changes, or challenges that might arise. They adapted immediately to new items that came up and were real
problem-solvers and even did quite well solving problems that were not communicated well from our end. Overall they were a pleasure to work with.

Pros

It's very easy to use, it's highly customizable, neat and tidy

Cons

It tends a little toward the expensive side when you go way outside the box

Rating breakdown

Value for Money
Ease of Use

Likelihood to recommend

9.0/10
Edna W.

Aestiva Purchase Order and Invoicing

Used Daily for 1+ year
Reviewed on 2018/12/05
Review Source: Capterra

We are a Logistics company with over a dozen locations through out the United States. We started using Aestiva's purchasing and invoice approval modules about a year ago. The program is very user friendly. When we have had questions about the program our sales rep and the Tech support team are very quick to respond to our needs. Their system has met our expectations. We enjoy working with them and highly recommend them.

Pros

The program has been very user friendly. This has made training of our personnel go very smoothly.

Cons

We purchased the program for Invoicing and Purchase Orders. I cant think of anything that I dislike about the program. It has met our needs and continues to meet our needs.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

10.0/10

Aestiva Purchase Order Pricing

Starting from
US$2 995,00/month
Pricing options
Free Trial
Subscription
Value for money

Standard pricing plan
• PO-5: $2,995 (Up to 5 users) - Plus $199 per additional user.
• PO-50: $8,795 (Up to 50 users) - Plus $169 per additional user.
• PO-150: $17,995 (Up to 150 users) - Plus $119 per additional user.
OTHER PLANS (call for details):
• Unlimited-application pricing (cloud-based).
• Concurrent-user pricing.
• Everyone pricing.
• Enterprise pricing.

Aestiva Purchase Order Features

  • Auditing
  • Inventory Management
  • Invoice Management
  • Workflow Management

  • API
  • Activity Dashboard
  • Activity Tracking
  • Audit Trail
  • Automatic Notifications
  • Compliance Management
  • Custom Fields
  • Customizable Reporting
  • Data Import/Export
  • Document Storage
  • Inventory Tracking
  • Monitoring
  • Real Time Data
  • Real Time Reporting
  • Reporting & Statistics
  • Third Party Integration

Additional information for Aestiva Purchase Order

Key features of Aestiva Purchase Order

  • Approval process control
  • Asset management
  • Auditing
  • Bid management
  • Budgeting & forecasting
  • Cataloging / categorization
  • Forms management
  • Inventory management
  • Invoice management
  • Invoice processing
  • Multi-currency
  • Multi-language
  • Purchase order management
  • Purchasing management
  • Requisition management
  • Security auditing
  • Spend analysis
  • Spend control
  • Supplier management
  • Template management
  • User management
  • Warehouse management
  • Workflow management

Benefits

• Aestiva Purchase Order offers templates to create recurring purchase orders and allows managers to write a single PO for the entire contract period.

• The solution offers reporting capabilities that let users define report formats, export them to spreadsheets, and restrict their access to specific users by changing the security settings.

• Aestiva Purchase Order's supplier catalog feature enables users to upload their catalogs and use the search functionality to find a specific item across single or multiple catalogs.

• The solution is SOX complaint and ensures that users do not have to change anything in the software to meet the regulatory requirements.

• Aestiva Purchase Order can integrate with external systems using the Exchanger module which helps with the transfer of data between the Aestiva platform and other systems.

Aestiva Purchase Order FAQs

Below are some frequently asked questions for Aestiva Purchase Order.

Q. What type of pricing plans does Aestiva Purchase Order offer?

Aestiva Purchase Order offers the following pricing plans:

Starting from: US$2 995,00/month

Pricing model: Subscription

Free Trial: Available

Standard pricing plan
• PO-5: $2,995 (Up to 5 users) - Plus $199 per additional user.
• PO-50: $8,795 (Up to 50 users) - Plus $169 per additional user.
• PO-150: $17,995 (Up to 150 users) - Plus $119 per additional user.
OTHER PLANS (call for details):
• Unlimited-application pricing (cloud-based).
• Concurrent-user pricing.
• Everyone pricing.
• Enterprise pricing.

Q. What are the main features of Aestiva Purchase Order?

Aestiva Purchase Order offers the following features:

  • Approval process control
  • Asset management
  • Auditing
  • Bid management
  • Budgeting & forecasting
  • Cataloging / categorization
  • Forms management
  • Inventory management
  • Invoice management
  • Invoice processing
  • Multi-currency
  • Multi-language
  • Purchase order management
  • Purchasing management
  • Requisition management
  • Security auditing
  • Spend analysis
  • Spend control
  • Supplier management
  • Template management
  • User management
  • Warehouse management
  • Workflow management

Q. Who are the typical users of Aestiva Purchase Order?

Aestiva Purchase Order has the following typical customers:

Large Enterprises, Mid Size Business, Non Profit, Public Administrations, Small Business

Q. What languages does Aestiva Purchase Order support?

Aestiva Purchase Order supports the following languages:

Chinese (Simplified), English, French, Japanese, Spanish

Q. What type of pricing plans does Aestiva Purchase Order offer?

Aestiva Purchase Order has the following pricing plans:

Subscription

Q. Does Aestiva Purchase Order support mobile devices?

We do not have any information about what devices Aestiva Purchase Order supports

Q. What other apps does Aestiva Purchase Order integrate with?

Aestiva Purchase Order integrates with the following applications:

Accounting ASAP, Acumatica Cloud ERP, Dynamics 365, Epicor Financial Management, Microsoft Dynamics GP, Microsoft Dynamics NAV, Microsoft Dynamics NAV in the Cloud, Microsoft Dynamics SL, QuickBooks Online, Shoeboxed

Q. What level of support does Aestiva Purchase Order offer?

Aestiva Purchase Order offers the following support options:

FAQs, Online Support, Phone Support