DayCare Works

DayCare Works

SaaS program management for childcare organizations

5/5 (1 review)

DayCare Works Overview

DayCare Works is a cloud-based child care and educational organization program management solution with two editions for administration and communication. With the aim of aiding with the organization of day care centers, before and after school programs, community education centers and other child care operations, DayCare Works provides users with workflow management tools in two separate formats. The Provider edition of DayCare Works gives administrators the features needed for business management, whilst the Connect edition provides parents and staff with a communication platform.

Utilizing DayCare Works’ Provider tools such as real-time record keeping, statistics dashboard, government reporting, attendance tracking and automated billing, users can centralize their business tasks and adapt workflow needs where necessary. To enhance user productivity, DayCare Works provides automated billing and scheduling, and provides reports on spending and income.

The Connect edition of DayCare Works provides a platform for staff and parents to track student progress and synchronize records. Using the sharable calendar feature, parents can remain up to date with planned activities, trips and school meals. In order to keep families involved in students day-to-day activities, DayCare Works generates a family account for each user where activities, updates, announcements and payment history can be accessed.

Pricing

Starting from
$70/month
Pricing options
Free Trial
Subscription

Devices

Business size

S
M
L

Markets

Australia, Canada, United Kingdom, United States

Supported Languages

English

DayCare Works Reviews

Overall rating
5/5
100% positive reviews
1
Excellent
0
Very good
0
Average
0
Poor
0
Terrible

Highly Customizable / Quick & Friendly Customer Service

Reviewed on 1/16/2015
Review Source: Capterra

Pros:
-Parent Portal- online registration, online payments, statements, info management, emails sent to parents from the database & other communications options as well
-Hosted solution- their servers are more secure than our little non-profit server
-Highly Customizable- Have fulfilled all of our customization needs (areas they have customized for us: registration process, child fields, parent fields, contact fields, program registration setup, reports, statements)
-Responsive customer service- urgent needs are resolved quickly & for other general items responses are received usually within 24 hours
-Scalable- Batch tuition posting, auto-pay, program cloning and batch statement emailing allows us to continue to grow and not feel constrained by a database.
-Intuitive design
-Competitive pricing

Cons:
-It may take a while to get your customization set up. Be sure to plan ahead.
-Occasional registration glitches have needed some troubleshooting (only about 1 in 1000), such as a parent having a browser or credit card issue

Overall Impression:
We are very happy with our switch to Daycare Works. I remember reviewing many of the solutions that appear at the top of the Capterra list and found them wanting. This was the only solution we found that fit all of our particular needs at a decent cost. All of my communication with the Daycare Works staff has been friendly and very positive.

Rating breakdown

Ease of Use
Customer Support

DayCare Works Pricing

Starting from
$70/month
Pricing options
Free Trial
Subscription

DayCare Works offer flexible pricing solutions depending on user needs. Contact for more details.

DayCare Works Features

  • API
  • Activity Dashboard
  • Activity Tracking
  • Attendance Management
  • Automatic Notifications
  • Registration Management
  • Time & Attendance Tracking

  • Assessment Management
  • Calendar Management
  • Communication Management
  • Course Authoring
  • Course Catalog
  • Customizable Branding
  • Customizable Reporting
  • Data Import/Export
  • Learning Management
  • Progress Tracking
  • Records Management
  • Reporting & Statistics
  • eLearning Management

Additional information for DayCare Works

Key features of DayCare Works

  • Absence management
  • Access control
  • Accident reporting
  • Activity dashboard
  • Activity logging
  • Administrative reporting
  • Assessment notes
  • Attendance management
  • Auditing
  • Automated billing
  • Automatic fee collection
  • Automatic notifications
  • CRM integration
  • Check in / check out
  • Class scheduling
  • Client portal
  • Cost tracking
  • Custom forms
  • Custom pricing options
  • Custom user interface
  • Customizable fields
  • Daily reports
  • Data encryption
  • Electronic payments
  • Food program records
  • Group calendars
  • Image library
  • Immunization records
  • Invoice management
  • Lead management
  • Meal counts
  • Medicine administration report
  • Menu planning
  • Operation dashboard
  • POS
  • Parent / child records
  • Parent portal
  • Periodic reporting
  • Privacy options
  • Project tracking
  • Provider interface
  • Real time analytics
  • Recurring billing
  • Registration management
  • Remote access
  • Role-based permissions
  • Secure data storage
  • Security & encryption
  • Security auditing
  • Staff interface
  • Student management
  • Subsidy management
  • Task management
  • Third party integration
  • Time & attendance tracking
  • Transaction history
  • Vacation / leave tracking
  • Wait list management
  • Workflow management

Benefits

  • Ensure data is protected with DayCare Works’ security standards and strong data encryption, as well as role-based authorization and complete change control auditing.

  • Access DayCare Works’ features anywhere using their mobile and tablet apps InSite Select and InSite Provider. The apps are available for Android and iOS and include all the same features as the web-based software.

  • Utilize DayCare Works as a Point of Sale (POS) for authorizing payments from parent and third party providers. Reminders and invoices can be generated so that no payments are missed.

  • Integrate DayCare Works with current CRM, payroll, e-marketing and accounting systems for streamlined business management.

  • Take advantage of DayCare Works’ government reporting which includes integrated billing, state third-party subsidy and food program management. Create invoices for outstanding subsidy payments and use automated state-specific forms to reduce paperwork.

  • DayCare Works FAQs

    Below are some frequently asked questions for DayCare Works.

    Q. What type of pricing plans does DayCare Works offer?

    DayCare Works offers the following pricing plans:

    Starting from: $70/month

    Pricing model: Subscription

    Free Trial: Not Available

    DayCare Works offer flexible pricing solutions depending on user needs. Contact for more details.

    Q. What are the main features of DayCare Works?

    DayCare Works offers the following features:

    • Absence management
    • Access control
    • Accident reporting
    • Activity dashboard
    • Activity logging
    • Administrative reporting
    • Assessment notes
    • Attendance management
    • Auditing
    • Automated billing
    • Automatic fee collection
    • Automatic notifications
    • CRM integration
    • Check in / check out
    • Class scheduling
    • Client portal
    • Cost tracking
    • Custom forms
    • Custom pricing options
    • Custom user interface
    • Customizable fields
    • Daily reports
    • Data encryption
    • Electronic payments
    • Food program records
    • Group calendars
    • Image library
    • Immunization records
    • Invoice management
    • Lead management
    • Meal counts
    • Medicine administration report
    • Menu planning
    • Operation dashboard
    • POS
    • Parent / child records
    • Parent portal
    • Periodic reporting
    • Privacy options
    • Project tracking
    • Provider interface
    • Real time analytics
    • Recurring billing
    • Registration management
    • Remote access
    • Role-based permissions
    • Secure data storage
    • Security & encryption
    • Security auditing
    • Staff interface
    • Student management
    • Subsidy management
    • Task management
    • Third party integration
    • Time & attendance tracking
    • Transaction history
    • Vacation / leave tracking
    • Wait list management
    • Workflow management

    Q. Who are the typical users of DayCare Works?

    DayCare Works has the following typical customers:

    Large Enterprises, Mid Size Business, Non Profit

    Q. What languages does DayCare Works support?

    DayCare Works supports the following languages:

    English

    Q. What type of pricing plans does DayCare Works offer?

    DayCare Works has the following pricing plans:

    Subscription

    Q. Does DayCare Works support mobile devices?

    DayCare Works supports the following devices:

    Android, iPad

    Q. What other apps does DayCare Works integrate with?

    DayCare Works integrates with the following applications:

    Blackbaud CRM, Microsoft Dynamics GP, NetSuite, Paycor Perform, QuickBooks, QuickBooks Online, Twilio Communications Cloud

    Q. What level of support does DayCare Works offer?

    DayCare Works offers the following support options:

    FAQs, Online Support, Phone Support