EZChildTrack

Real-time child care & camp management

4,7 /5 (26 reviews) Write a Review!

EZChildTrack Overview

What is EZChildTrack?

EZChildTrack is a childcare management platform that helps centralize and streamline operations for afterschool programs, summer camps, daycare services, preschool programs, and more. Program directors, site coordinators, and staff members can get real-time access to data and reduce time spent on repetitive tasks. The parent portal allows parents to register and enroll their children in programs online, make payments, view statements, and manage childcare information.

EZChildTrack enables organizations to create custom registration forms for secure and efficient parent registration. Users can collect fees online using credit cards or bank account transfers, and send email notifications to parents upon approval. Parents can receive communications, download receipts and manage childcare information via the parent portal and enroll for auto-pay. EZChildTrack allows for flexible schedules through calendar-based enrollment for programs.

Users are able to manage all billing functions such as individual and batch payment posting, as well as print payment reports, invoices and statements. Account management features help manage information for children and family members, including communication tools that allow program directors, site coordinators, and staff members to create and send bulletins or text messages to account holders.

EZChildTrack enables users to track attendance for both children and staff using automated check-in/check-out features. Attendance tracking is also accessible via iPad/tablet devices using biometrics, parent PIN, and student badges. Program directors can add and manage staff hours, and set a pay rate based on hour/weekly/bi weekly and annual rates. Additional platform features include menu planning by location, agency accounting for families with financial assistance, and a comprehensive set of standard or customizable reports.

EZChildTrack Overview

Pricing

Starting from
N/A

Pricing options

Free Trial
Subscription
Value for money

Contact EZChildTrack for detailed pricing information.


EZChildTrack Features

Devices
Business size
S M L
Markets
United States
Supported Languages
English

Media

Parents can register and enroll online, manage childcare information, and receive communications
Secure online registration forms for parent registration
Manage all billing functions in a single system
Calendar-based enrollment for programs offering flexible schedules
Online payments using credit cards or bank account
Record daily check-in/check-out in real time
Access detailed account and attendance information
Track attendance for children and staff using automated tools
Efficiently manage information for children and family members
Create and send emails in bulk to account holders
EZChildTrack video EZChildTrack video EZChildTrack screenshot: Parents can register and enroll online, manage childcare information, and receive communications EZChildTrack screenshot: Secure online registration forms for parent registration EZChildTrack screenshot: Manage all billing functions in a single system EZChildTrack screenshot: Calendar-based enrollment for programs offering flexible schedules EZChildTrack screenshot: Online payments using credit cards or bank account EZChildTrack screenshot: Record daily check-in/check-out in real time EZChildTrack screenshot: Access detailed account and attendance information EZChildTrack screenshot: Track attendance for children and staff using automated tools EZChildTrack screenshot: Efficiently manage information for children and family members EZChildTrack screenshot: Create and send emails in bulk to account holders

EZChildTrack Reviews

EZChildTrack Reviews

Overall rating
4,7
/
5
Excellent
18

Very good
7

Average
1

Poor
0

Terrible
0

Value for Money
4,6
Features
4,6
Ease of Use
4,6
Customer Support
4,7
96% recommended this app
Mike M.

Great Software for Child Care

EZChildTrack enabled our program to hold the people we serve accountable with payments, filling out registration information to completion, and providing a portal for our customers to see all of their account information. These 3 things reduced many "man hours worked" and relieved a lot of stress.


Kristi F.

Great software for child care management!

Overall, we have had an excellent experience with EZChildTrack. They know what they are doing and can assist as you learn the software in an easily understandable way. We have been very satisfied!


Tameka A.

Alief ISD After School Program

Pros-
+The registration process online is easy for the parents and staff.
+Saves on paper.

Cons-
+Sometimes when paying by credit card, it takes a while to process the payment.
+The printed copies of receipts and invoices are not identified by the student. We have to write the student names on each copy in order to know who the paperwork belongs to.
+The driver license field should be mandatory. We require parents to provide their driver license number when calling into the office.
+Attachments should be mandatory for parents to read.


Pam B.

Wonderful tool for Child Care and Afterschool

We have been using EZ Child Track for 3 years now. The product is constantly, but subtly, evolving to meet the needs of our business. Our families are comfortable with the program and like being able to set up auto-pay or just go online to pay when needed. We connected an email address to the Contact Us and parents enjoy this feature. We also use many of the reports that can be generated to help inform us about delinquent accounts and enrollment. We are very pleased with EZ Child Track. It meets the needs of our Preschool and Afterschool programs.


Sherry B.

An Awesome Team

The White Plains Youth Bureau has been using EZChildTrack for our after school program for five and a half years now. Since the implementation of EZChildTrack, we have had been able to reach our targeted revenue goals successfully. In addition, the communication with our parents have been phenomenal with the use of electronic notifications and billing. The technical support team and senior staff are always a phone call away and are able to expedite any technical issues that may arise. Although as far as we have been using the software, we have had no major concerns. The Team is Awesome!


Mike M.
Industry: Education Management
Company size: 11-50 Employees

Great Software for Child Care

Used Daily for 1+ year
Reviewed on 2019/07/18
Review Source: Capterra

EZChildTrack enabled our program to hold the people we serve accountable with payments, filling out registration information to completion, and providing a portal for our customers to see all of their account information. These 3 things reduced many "man hours worked" and relieved a lot of stress.

Pros

I was most pleased with how easy the software is to learn & the support you receive. The "help" tab is a great resource with easy instructions and instructional videos. I was able to learn from the "help" page many times over the last year. I was also VERY happy I could speak to a rep to double check my work.
The staff is extremely helpful & patient!

Cons

I do not have any cons for the software. I have not run into any actions/features I would change.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 10.0/10

Kristi F.
Industry: Individual & Family Services
Company size: 51-200 Employees

Great software for child care management!

Used Daily for 2+ years
Reviewed on 2019/07/11
Review Source: Capterra

Overall, we have had an excellent experience with EZChildTrack. They know what they are doing and can assist as you learn the software in an easily understandable way. We have been very satisfied!

Pros

It's very thorough at meeting the needs of our organization and our families. It's very complex in it's design so it can do a lot to make keeping track of families information, attendance records, program set up, communications, and accounts very easy and accurate. You can trust it!

Cons

Because the software can do so much, there is a learning curve. However, support is there every step of the way, providing on-site training, WebEx meetings, and technical support.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 10.0/10

Tameka A.

Alief ISD After School Program

Reviewed on 2014/08/05
Review Source: Capterra

Pros-
+The registration process online is easy for the parents and staff.
+Saves on paper.

Cons-
+Sometimes when paying by credit card, it takes a while to process the payment.
+The printed copies of receipts and invoices are not identified by the student. We have to write the student names on each copy in order to know who the paperwork belongs to.
+The driver license field should be mandatory. We require parents to provide their driver license number when calling into the office.
+Attachments should be mandatory for parents to read.

Response from EZChildTrack

Tameka,

Thank you for your feedback. I would like to address the "Cons" that you have mentioned.

1. Credit card transactions take place instantaneously. The speed of the user's connection may affect the user's perception of the transaction speed.

2. The student names are printed on the invoice. They are simply not printed at the top of the invoice.

3. The driver's license field can be made mandatory. This is an option that the user has to activate. If you need assistance, please contact our support team.

4. Attachments can be made mandatory. There is also a customizable instruction page for online registration. We suggest that you insert necessary instructions on that page. However, there is no way to confirm that parents have actually read the page/attachment versus having just opened the page/attachment.If you need assistance, please contact our support team.

We hope we have addressed your concerns.

Thank you for your continued business!

-EZChildTrack Team

Rating breakdown

Ease of Use
Customer Support

Pam B.
Industry: Education Management
Company size: 51-200 Employees

Wonderful tool for Child Care and Afterschool

Used Daily for 2+ years
Reviewed on 2016/12/01
Review Source: Capterra

We have been using EZ Child Track for 3 years now. The product is constantly, but subtly, evolving to meet the needs of our business. Our families are comfortable with the program and like being able to set up auto-pay or just go online to pay when needed. We connected an email address to the Contact Us and parents enjoy this feature. We also use many of the reports that can be generated to help inform us about delinquent accounts and enrollment. We are very pleased with EZ Child Track. It meets the needs of our Preschool and Afterschool programs.

Pros

Ease of use, report features, automatic posting of online payments

Cons

Can't charge different registration fees, can't search by address

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 10.0/10

Sherry B.
Industry: Nonprofit Organization Management

An Awesome Team

Used Daily for 2+ years
Reviewed on 2016/12/21
Review Source: Capterra

The White Plains Youth Bureau has been using EZChildTrack for our after school program for five and a half years now. Since the implementation of EZChildTrack, we have had been able to reach our targeted revenue goals successfully. In addition, the communication with our parents have been phenomenal with the use of electronic notifications and billing. The technical support team and senior staff are always a phone call away and are able to expedite any technical issues that may arise. Although as far as we have been using the software, we have had no major concerns. The Team is Awesome!

Pros

That is is user friendly

Cons

No cons to report

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 10.0/10

User recommendation
10/10
Based on 26 user ratings
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EZChildTrack Pricing

EZChildTrack Pricing

Starting from
N/A
Free Trial
Subscription
Value for money

Contact EZChildTrack for detailed pricing information.

Contact EZChildTrack for detailed pricing information.

Value for Money
4,6/5
Based on 26 user ratings
Compare value for money rating with alternatives
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EZChildTrack Features

EZChildTrack Features

API
Activity Dashboard
Activity Tracking
Assessment Management
Attendance Management
Attendance Tracking
Automatic Notifications
Blended Learning
Calendar Management
Communication Management
Content Management
Course Authoring
Customizable Branding
Data Import/Export
Learning Management
Progress Reports
Progress Tracking
Reporting & Statistics
Self Service Portal
Third Party Integration
Features
4,6/5
Based on 26 user ratings
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Categories

Additional information for EZChildTrack

Additional information for EZChildTrack

Key features of EZChildTrack

  • Account management
  • Add and manage staff hours
  • Attendance recording using biometrics, badges
  • Attendance tracking
  • Auto-pay
  • Automatic (recurring) payments
  • Automatically bill for late pickups
  • Billing & statements
  • Caledar-based enrollment
  • Check in / check out
  • Communication tools
  • Create & manage bulletins
  • Create & print letters
  • Create and send emails in bulk to account holders
  • Customizable registration forms
  • Customized reports
  • Daily reports
  • Download receipts & tax statements
  • Email notifications
  • Executive dashboards with graphical reports
  • Export reports to Excel
  • Filter recipients
  • Food program records
  • Generate invoices for agency based on attendance
  • Immunization records
  • Individual & batch payment posting
  • Lesson plan management
  • Manage childcare information
  • Meal tracking, planning & scheduling by location
  • Menu planning
  • Multiple attendance reports
  • Multiple payment methods
  • Nutrition analysis for food served
  • Online registration & enrollment
  • Parent / child records
  • Parent portal
  • Payment processing
  • Payment processing (credit cards or bank account)
  • Photo gallery
  • Print payment reports, statements, invoices
  • Registration fee collection
  • Send text messages in bulk to account holders
  • Staff attendance
  • Text messaging
  • Track account balance & payment due
  • Track cash/check/money order payment
  • Track families with financial assistance
  • Track parent communication using emails/letters
  • Track receivables by agency and parents
  • USDA CACFP reimbursement reports
  • Wait list management
  • iPad interface

Benefits

EZChildTrack's parent portal helps staff save time on administrative tasks and account receivable, while increasing parent involvement.

The iPad interface allows organizations to eliminate paper rosters and manual attendance data entry.

Real-time access to data helps improve the monitoring of center operations and better decision making, along with an executive dashboard and custom reports.

EZChildTrack's advanced attendance recording features allow check-in / check-out using parent PIN, biometrics, and student badges.

The platform helps reduce the payment circle with options for online payments via credit cards and EFT (electronic funds transfer).

EZChildTrack FAQs

EZChildTrack FAQs

Below are some frequently asked questions for EZChildTrack.

Q. What type of pricing plans does EZChildTrack offer?

EZChildTrack offers the following pricing plans:

Pricing model: Subscription

Free Trial: Available

Contact EZChildTrack for detailed pricing information.

Q. What are the main features of EZChildTrack?

EZChildTrack offers the following features:

  • Account management
  • Add and manage staff hours
  • Attendance recording using biometrics, badges
  • Attendance tracking
  • Auto-pay
  • Automatic (recurring) payments
  • Automatically bill for late pickups
  • Billing & statements
  • Caledar-based enrollment
  • Check in / check out
  • Communication tools
  • Create & manage bulletins
  • Create & print letters
  • Create and send emails in bulk to account holders
  • Customizable registration forms
  • Customized reports
  • Daily reports
  • Download receipts & tax statements
  • Email notifications
  • Executive dashboards with graphical reports
  • Export reports to Excel
  • Filter recipients
  • Food program records
  • Generate invoices for agency based on attendance
  • Immunization records
  • Individual & batch payment posting
  • Lesson plan management
  • Manage childcare information
  • Meal tracking, planning & scheduling by location
  • Menu planning
  • Multiple attendance reports
  • Multiple payment methods
  • Nutrition analysis for food served
  • Online registration & enrollment
  • Parent / child records
  • Parent portal
  • Payment processing
  • Payment processing (credit cards or bank account)
  • Photo gallery
  • Print payment reports, statements, invoices
  • Registration fee collection
  • Send text messages in bulk to account holders
  • Staff attendance
  • Text messaging
  • Track account balance & payment due
  • Track cash/check/money order payment
  • Track families with financial assistance
  • Track parent communication using emails/letters
  • Track receivables by agency and parents
  • USDA CACFP reimbursement reports
  • Wait list management
  • iPad interface

Q. Who are the typical users of EZChildTrack?

EZChildTrack has the following typical customers:

Small Business, Mid Size Business

Q. What languages does EZChildTrack support?

EZChildTrack supports the following languages:

English

Q. What type of pricing plans does EZChildTrack offer?

EZChildTrack has the following pricing plans:

Subscription

Q. Does EZChildTrack support mobile devices?

We do not have any information about what devices EZChildTrack supports

Q. What other apps does EZChildTrack integrate with?

EZChildTrack integrates with the following applications:

Microsoft Excel

Q. What level of support does EZChildTrack offer?

EZChildTrack offers the following support options:

Phone Support, Online Support