EZChildTrack

EZChildTrack

Real-time child care & camp management

4.6/5 (23 reviews)

EZChildTrack Overview

EZChildTrack is a childcare management platform that helps centralize and streamline operations for afterschool programs, summer camps, daycare services, preschool programs, and more. Program directors, site coordinators, and staff members can get real-time access to data and reduce time spent on repetitive tasks. The parent portal allows parents to register and enroll their children in programs online, make payments, view statements, and manage childcare information.

EZChildTrack enables organizations to create custom registration forms for secure and efficient parent registration. Users can collect fees online using credit cards or bank account transfers, and send email notifications to parents upon approval. Parents can receive communications, download receipts and manage childcare information via the parent portal and enroll for auto-pay. EZChildTrack allows for flexible schedules through calendar-based enrollment for programs.

Users are able to manage all billing functions such as individual and batch payment posting, as well as print payment reports, invoices and statements. Account management features help manage information for children and family members, including communication tools that allow program directors, site coordinators, and staff members to create and send bulletins or text messages to account holders.

EZChildTrack enables users to track attendance for both children and staff using automated check-in/check-out features. Attendance tracking is also accessible via iPad/tablet devices using biometrics, parent PIN, and student badges. Program directors can add and manage staff hours, and set a pay rate based on hour/weekly/bi weekly and annual rates. Additional platform features include menu planning by location, agency accounting for families with financial assistance, and a comprehensive set of standard or customizable reports.

Pricing

Starting from
N/A
Pricing options
Free Trial
Subscription
Value for money

Devices

Business size

S
M
L

Markets

United States

Supported Languages

English

EZChildTrack Reviews

Overall rating
4.6/5
96% positive reviews
15
Excellent
7
Very good
1
Average
0
Poor
0
Terrible

Wonderful tool for Child Care and Afterschool

Used Daily for 2+ years
Reviewed on 12/1/2016
Review Source: Capterra

We have been using EZ Child Track for 3 years now. The product is constantly, but subtly, evolving to meet the needs of our business. Our families are comfortable with the program and like being able to set up auto-pay or just go online to pay when needed. We connected an email address to the Contact Us and parents enjoy this feature. We also use many of the reports that can be generated to help inform us about delinquent accounts and enrollment. We are very pleased with EZ Child Track. It meets the needs of our Preschool and Afterschool programs.

Pros

Ease of use, report features, automatic posting of online payments

Cons

Can't charge different registration fees, can't search by address

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

10.0/10

An Awesome Team

Used Daily for 2+ years
Reviewed on 12/21/2016
Review Source: Capterra

The White Plains Youth Bureau has been using EZChildTrack for our after school program for five and a half years now. Since the implementation of EZChildTrack, we have had been able to reach our targeted revenue goals successfully. In addition, the communication with our parents have been phenomenal with the use of electronic notifications and billing. The technical support team and senior staff are always a phone call away and are able to expedite any technical issues that may arise. Although as far as we have been using the software, we have had no major concerns. The Team is Awesome!

Pros

That is is user friendly

Cons

No cons to report

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

10.0/10

Great Customer Service to Support a Great Student Management System

Used Daily for 1+ year
Reviewed on 12/1/2016
Review Source: Capterra

We are an extended day program, and we recently transitioned to EZChildTrack from one of the bigger name Student Management Systems, and we couldn't be happier with it! The system automatically handles some of the tedious tasks that we had to take care of on a regular basis, which frees up our time to focus on ensuring our program is as great as possible. The customer service team has been very willing to work with us to make sure that the system works for our needs, which is a big difference from our previous experience. EZChildTrack is also very intuitive and is easy to learn. Overall, it is highly recommended!

Pros

Ease of use, efficiency of tasks, Customer Service, Reports

Cons

Since everything is automated, it can be hard to make changes quickly if you do not have advance notice of any changes.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

10.0/10

Some of the most "enabling" software I've encountered...

Used Daily for 6-12 months
Reviewed on 12/13/2016
Review Source: Capterra

We deployed EZChildTrack in our business within an accelerated timeframe to address an urgent need for "transformational" change. The software is exceptionally configurable and straight forward; the Thomas Kelly team was equally exceptional in their support of our implementation. Thomas Kelly has also been very open to our feedback for future enhancements and development and has already delivered new releases incorporating our suggestions.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

10.0/10

Fits Our Business Needs with Parental Approval

Reviewed on 12/2/2016
Review Source: Capterra

Westfield Washington Schools (WWS) will soon be starting our third year with EZ ChildTrack, and we are overall very pleased. WWS Student Support Programs uses EZ ChildTrack extensively throughout the entire year to manage the business side of our programs and also offer the convenience of the online parent portal for parents to enroll, make payments, and manage their account. During the school year, the online website is used for our early childcare programs and our before and after school programs. In the summer, WWS Student Support Programs continues to use EZ ChildTrack with our extensive summer camp program. The company is very responsive to their customer needs by providing frequent enhancements that add value to the software. Both their tech support group and ticket items we submit through the business management side are very responsive in addressing questions and resolved issues in a timely manner. EZ ChildTrack continues to meet our needs as we continue to grow, and our parents appreciate the ease of this program.

Rating breakdown

Value for Money
Ease of Use
Customer Support

EZChildTrack Pricing

Starting from
N/A
Pricing options
Free Trial
Subscription
Value for money

Contact EZChildTrack for detailed pricing information.

EZChildTrack Features

  • Activity Dashboard
  • Attendance Management
  • Communication Management
  • Customizable Reporting
  • Data Import/Export
  • Records Management
  • Registration Management
  • Time & Attendance Tracking

  • API
  • Activity Tracking
  • Assessment Management
  • Automatic Notifications
  • Calendar Management
  • Course Authoring
  • Course Catalog
  • Customizable Branding
  • Learning Management
  • Progress Tracking
  • Reporting & Statistics
  • eLearning Management

Additional information for EZChildTrack

Key features of EZChildTrack

  • Account management
  • Add and manage staff hours
  • Attendance recording using biometrics, badges
  • Attendance tracking
  • Auto-pay
  • Automatic (recurring) payments
  • Automatically bill for late pickups
  • Billing & statements
  • Caledar-based enrollment
  • Check in / check out
  • Communication tools
  • Communication tools
  • Create & manage bulletins
  • Create & print letters
  • Create and send emails in bulk to account holders
  • Customizable registration forms
  • Customized reports
  • Daily reports
  • Download receipts & tax statements
  • Email notifications
  • Executive dashboards with graphical reports
  • Export reports to Excel
  • Filter recipients
  • Food program records
  • Generate invoices for agency based on attendance
  • Immunization records
  • Individual & batch payment posting
  • Lesson plan management
  • Manage childcare information
  • Meal tracking, planning & scheduling by location
  • Menu planning
  • Multiple attendance reports
  • Multiple payment methods
  • Nutrition analysis for food served
  • Online registration & enrollment
  • Parent / child records
  • Parent portal
  • Payment processing
  • Payment processing (credit cards or bank account)
  • Photo gallery
  • Print payment reports, statements, invoices
  • Registration fee collection
  • Send text messages in bulk to account holders
  • Staff attendance
  • Text messaging
  • Track account balance & payment due
  • Track cash/check/money order payment
  • Track families with financial assistance
  • Track parent communication using emails/letters
  • Track receivables by agency and parents
  • USDA CACFP reimbursement reports
  • Wait list management
  • iPad interface

Benefits

EZChildTrack's parent portal helps staff save time on administrative tasks and account receivable, while increasing parent involvement.

The iPad interface allows organizations to eliminate paper rosters and manual attendance data entry.

Real-time access to data helps improve the monitoring of center operations and better decision making, along with an executive dashboard and custom reports.

EZChildTrack's advanced attendance recording features allow check-in / check-out using parent PIN, biometrics, and student badges.

The platform helps reduce the payment circle with options for online payments via credit cards and EFT (electronic funds transfer).

EZChildTrack FAQs

Below are some frequently asked questions for EZChildTrack.

Q. What type of pricing plans does EZChildTrack offer?

EZChildTrack offers the following pricing plans:

Pricing model: Subscription

Free Trial: Available

Contact EZChildTrack for detailed pricing information.

Q. What are the main features of EZChildTrack?

EZChildTrack offers the following features:

  • Account management
  • Add and manage staff hours
  • Attendance recording using biometrics, badges
  • Attendance tracking
  • Auto-pay
  • Automatic (recurring) payments
  • Automatically bill for late pickups
  • Billing & statements
  • Caledar-based enrollment
  • Check in / check out
  • Communication tools
  • Communication tools
  • Create & manage bulletins
  • Create & print letters
  • Create and send emails in bulk to account holders
  • Customizable registration forms
  • Customized reports
  • Daily reports
  • Download receipts & tax statements
  • Email notifications
  • Executive dashboards with graphical reports
  • Export reports to Excel
  • Filter recipients
  • Food program records
  • Generate invoices for agency based on attendance
  • Immunization records
  • Individual & batch payment posting
  • Lesson plan management
  • Manage childcare information
  • Meal tracking, planning & scheduling by location
  • Menu planning
  • Multiple attendance reports
  • Multiple payment methods
  • Nutrition analysis for food served
  • Online registration & enrollment
  • Parent / child records
  • Parent portal
  • Payment processing
  • Payment processing (credit cards or bank account)
  • Photo gallery
  • Print payment reports, statements, invoices
  • Registration fee collection
  • Send text messages in bulk to account holders
  • Staff attendance
  • Text messaging
  • Track account balance & payment due
  • Track cash/check/money order payment
  • Track families with financial assistance
  • Track parent communication using emails/letters
  • Track receivables by agency and parents
  • USDA CACFP reimbursement reports
  • Wait list management
  • iPad interface

Q. Who are the typical users of EZChildTrack?

EZChildTrack has the following typical customers:

Mid Size Business, Small Business

Q. What languages does EZChildTrack support?

EZChildTrack supports the following languages:

English

Q. What type of pricing plans does EZChildTrack offer?

EZChildTrack has the following pricing plans:

Subscription

Q. Does EZChildTrack support mobile devices?

We do not have any information about what devices EZChildTrack supports

Q. What other apps does EZChildTrack integrate with?

EZChildTrack integrates with the following applications:

Microsoft Excel

Q. What level of support does EZChildTrack offer?

EZChildTrack offers the following support options:

Online Support, Phone Support