Procare Online

Child care software for centers and after school programs.

About Procare Online

Procare Online is a daycare and afterschool management platform that helps eliminate paperwork in daily, weekly and monthly operations. Features include sign in-out, billing, registration, parent communication and photo sharing. Users can track child and staff attendance, record parent signatures, as well as manage daily sheets and carpool pickups.

The sign in-out module enables organizations to replace their paper check-in and -out sheets using an iPad or Android tablet. Electronic sign-in sheets allow staff to print attendance records at anytime, for both staff and children. Attendance tracking features provide users with reports for total attended time to help automate the billing process. Staff can check in using the mobile timeclock and generate payroll reports from electronic timesheets. Users are able to do a batch student check in for afterschool programs, track meals, as well as capture parent signatures via mobile devices.

Procare Online’s daily sheets allow users to record nap times, meals, diaper changes and daily notes to communicate to parents. Users can send photos of their child’s day to update them on activities, as well as create and send electronic newsletters. Text blasts to parents are a quick way to inform parents of any emergencies, including electronic incident reports with a photo for detailed information.

Billing features enable organizations to maintain account histories and keep track of balances, payments, tuition, and additional charges. Charges can be based on an hourly, weekly, or monthly basis, allowing users to tie various rates to students, as well as create and email invoices to parents with a click. Users can pull up a variety of reports for payments, invoices and balances, and track any outstanding balances for each family. Secure online payment features allow parents to pay via credit card or account bank account.

Key benefits of Procare Online

Procare Online's native mobile apps and director dashboard help organizations streamline daily, weekly, and monthly operations and facilitate administration tasks.

Parents can get instant updates about their children via daily sheets and photos online that update them on the day's activities.

Staff can manage a 'carpool pickup' list, assuring the school and parents that students are being picked up by an authorized caregiver.

Procare Online's attendance tracking helps organizations maintain adequate teacher / child ratios with visual graphs in real time.

Parents can check their balances using Procare Online's native app for parents, and make payments through credit card or bank account online.

Devices

Business size

S M L

Markets

United States

Supported Languages

English

Images

Efficient Classroom Management
Offer contactless check-in using GPS-enabled technology and QR codes.
Track Early Education Milestones
Monitor Child-Staff Ratios
Robust Invoicing, Billing and Payments Features
View 6 more
Procare Online video Procare Online video Procare Online video Procare Online screenshot: Efficient Classroom Management Procare Online screenshot: Offer contactless check-in using GPS-enabled technology and QR codes. Procare Online screenshot: Track Early Education Milestones Procare Online screenshot: Monitor Child-Staff Ratios Procare Online screenshot: Robust Invoicing, Billing and Payments Features

Features

Total features of Procare Online: 54

  • ACH Payment Processing
  • Activity Dashboard
  • Activity Tracking
  • Alerts/Notifications
  • Attendance Management
  • Attendance Tracking
  • Billing & Invoicing
  • Billing Rate Management
  • Bulk Send
  • Calendar Management
  • Client Portal
  • Communication Management
  • Communications Management
  • Compliance Management
  • Content Management
  • Credit Card Processing
  • Customizable Reports
  • Daily Reports
  • Data Security
  • Electronic Payments
  • Electronic Signature
  • Employee Management
  • Enrollments/Onboarding
  • Event Calendar
  • Faculty/Staff Management
  • Financial Management
  • Immunisation & Allergy Tracking
  • Independent/Private
  • Invoice Management
  • K-12
  • Meal / Nutrition Management
  • Member Database
  • Milestone Tracking
  • Mobile Alerts
  • Multi-Channel Communication
  • Multi-Location
  • Parent Portal
  • Parent/Student Portal
  • Payment Processing
  • Planning Tools
  • Real Time Monitoring
  • Real Time Reporting
  • Real-time Updates
  • Records Management
  • Registration Management
  • Reporting & Statistics
  • SMS Messaging
  • School District
  • Self Check-in/Check-out
  • Student Information/Records
  • Student Management
  • Summary Reports
  • Timesheet Management
  • Wait List Management

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Reviews

Overall rating

4,6 /5
(172)
Value for Money
4,7/5
Features
4,4/5
Ease of Use
4,6/5
Customer Support
4,7/5

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Showing 5 reviews of 172
Sara F.
Overall rating
  • Industry: Education Management
  • Company size: 11-50 Employees
  • Used Daily for 1-5 months
  • Review Source

Overall rating

  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

There's no competition when it comes to Kinderlime!

Reviewed on 2018/09/20

10/10 would recommend. The support and kindness we have received from all Kinderlime staff members...

10/10 would recommend. The support and kindness we have received from all Kinderlime staff members has exceeded our expectations. We couldn't be more pleased!

Pros

We unfortunately had to search for a new software program after CCM had a merger and Smartcare was not adequate or a good fit for our program. After a few hours of research and submitting inquiries about various programs, we got a phone call from Akash at Kinderlime. After speaking with him about Kinderlime and what the program had to offer, I was sold! Not only was Kinderlime inclusive of everything we were looking for as far as billing, signing in/out and school-to-home communication, but they are located in California and have knowledge about licensing requirements (HUGE bonus points in my book!). Any time we have a question, we receive a prompt response and have had great help, and any time we share a suggestion, they pass it along to the developers! Our main points of contact have been Akash, Steve, Anna, Priya and Jerod- but I am confident that any team member would be a pleasure to collaborate with! I could go on and on about how wonderful Kinderlime and their staff is, but I'll just recommend that you sign up and see for yourself!

Cons

I'm not sure there's anything I can say I like "least" about the software. We have been constantly sending suggestions for updates or additional features that we would like to see and have received great feedback on the suggestions. We know that every school is different, but we hope that the suggestions we share could also benefit other schools. We are hoping that some of our suggestions will be developed soon! :)

Chandra C.
Overall rating
  • Industry: Education Management
  • Company size: 2-10 Employees
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 8.0 /10

Good Program

Reviewed on 2019/11/19

It's a bit expensive for a part time program like what I run, but overall I am very satisfied and...

It's a bit expensive for a part time program like what I run, but overall I am very satisfied and hope it continues to be worth the money as they are always making updates to their program.

Pros

It's easy to use and navigate. The updates usually add another useful part to the program. I love the layout and the easy on the eyes colors. Just about everything can be customized or added to to fit our needs. The reports section has just about everything I need to run. And the check in and out process with signatures meet my license specialists needs.

Cons

The messaging system is really my biggest complaint. It is not easy to navigate or stay on top of easily. I like that everyone in the info circle gets the messages, but it’s difficult to answer a lot of parents when you have to leave incoming to check sent for each message, and check dates to make sure you are not seeing an older response. If the messages were more like a feed or email run so that you could see sent and responses together for each child. Second issue I have ran into several times, is not being able to do newsletters through the desk top version on my tablet. I work a lot on the go, and don’t have access to a laptop. So, this is something I am only able to do from a desk top or laptop system. The only other thing that ends up quite time consuming is running log in and out reports for each child. At this time for licensing needs I have to run each child’s log separately. I wish we could run more at a time. That would be a huge time saver. Also, if a mistake is made to a not and sent to multiple accounts, if there is a mistake you have to go in and fix each note under each child rather than a master fix.

Jennifer A.
Overall rating
  • Industry: Education Management
  • Company size: 11-50 Employees
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Procare functions well

Reviewed on 2021/04/13

Generally the progam is fantastic and our parents and teachers love it.

Generally the progam is fantastic and our parents and teachers love it.

Pros

I love the "facebook" style feed the parents see on their child's day. I also love the messaging feature.

Cons

The ease of Lead Center. The email portion could be set up better. Too many steps at times to get from point A to point B. I would love a better feature- possibly an excel sheet to log my waitlist.

Myrna D.
Overall rating
  • Industry: Higher Education
  • Company size: 51-200 Employees
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Ease of Use
  • Customer Support
  • Likelihood to recommend 7.0 /10

Using only one Feature of Kinderlime

Reviewed on 2019/11/19

Pros

It appears state-of-the art when parents are checking in/out their child on the phone or computer. Previously, we had used paper daily to sign the students out.

Cons

1. This software does not allow us to turn off some features that we do not use like the Billing. An amount accumulates through the school year. When I tried clearing their balances, notifications were sent out to parents. This alarms the parents because of an unexpected invoice. We use a different program for billing parents.
2. The report to Export ALL students, Parents and authorized pickups is not ALL people on the student's authorized pick up list. The carpoolers are not picked up. Therefore, we cannot use it to verify with another list.
3. The auto-generated emails cannot be customized to fit our school communication.
4. The Message box cannot be cleared. I also would like this turned off so that the parents do not use this for communication.
5. I like the feature of automatic notification when the child is checked in. However, when it is the wrong student that was checked in, there should be some kind of automatic email to "disregard the previous email."
6. When the parent signs up, they no longer get the automatic notification emails when the child is checked in. It should be defaulted so that the parent will always get the emails unless they manually select no emails. As a new signer, they may not know to set it up to continue receiving the automatic emails.
7. I find the GIF in the Support Communication an unprofessional insert. I am not tech savvy and accidentally sent an inappropriate GIF that does not represent our school standards.

Kristin P.
Overall rating
  • Industry: Education Management
  • Company size: 2-10 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 9.0 /10

Procare for Preschools

Reviewed on 2021/04/13

Overall, our entire school runs more smoothly than it did before procare. It automates and...

Overall, our entire school runs more smoothly than it did before procare. It automates and streamlines everything from what we do in the office, to parent and teacher communication and reports plus lesson plans!

Pros

We love how easy it is to integrate most everything we need - automated billing, staff timecards, reports, and leads.

Cons

I wish there was a way to schedule children based on what openings we have in the classroom. I have to create my own registration mapping and I feel like this is the last missing piece of the procare software.

Showing 5 reviews of 172 Read all reviews

Procare Online FAQs

Below are some frequently asked questions for Procare Online.

Procare Online offers the following pricing plans:

  • Starting from:
  • Pricing model: Free, Subscription
  • Free Trial: Not Available

Regardless of your size and structure, Procare Online offers plans for one low monthly price. Contact Procare for detailed pricing information.

We do not have any information about Procare Online features

Procare Online has the following typical customers:

2-10, 11-50, 51-200, 201-500, 501-1 000, 1 001+

Procare Online supports the following languages:

English

Procare Online supports the following devices:

Android (Mobile), iPhone (Mobile), iPad (Mobile)

Procare Online integrates with the following applications:

Checkr, Gusto, QuickBooks Online Advanced

Procare Online offers the following support options:

Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support, Chat

Related categories

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