YouCanBook.me

Appointment scheduling for teams, individuals & clients

About YouCanBook.me

Whether you’re scheduling demos, onboarding calls, or 1-on-1 meetings, you spend a lot of time finding a time that works for your team and your client. Add in the complexity of working across multiple time zones, and the challenge gets even bigger.

YouCanBook.me helps simplify the scheduling process and lets you get back to work. Syncing with your own availability on your cloud-based calendar, bookings from clients go straight in your calendar, while email and SMS notifications keep everyone on the same page.

Working with large customer success, sales and support or recruiting teams – whether local or distributed – YouCanBook.me pools the availability of your team members and gives your customer control of an appointment time that works for them, wherever they are in the world.

Use the fully-customizable booking form to gather the information you need from your clients before the start of the appointment, and customize your emails to them -– removing the manual work of personalizing your communications.

If you’re interested in taking payments for your appointments, use the built-in Stripe integration to secure payment before guaranteeing a booking.

Scheduling a screenshare? Integrate your account with our new Zoom integration and generate unique meeting video links for all of your appointments.

For a seamless experience for your clients, your booking pages can be customized to match your brand and be embedded directly on your website. Internationalization is supported, too, and your booking pages can be shown in any language.

YouCanBook.me has you covered with data exporting capability, capturing all of your booking data, allowing you to analyze the number of bookings taken by your team, or other important KPIs.

Integrate with Zapier and connect to thousands of apps letting you take your data anywhere you need. Interact with the booking process through our API, or create webhooks to pass information after a booking.

Take advantage of a 2-week trial and get access to all of our premium features.. If you’re not ready for our paid version when your trial ends, we’ll automatically move you to our free version.

Key benefits of YouCanBook.me

  • YouCanBookMe supports fully branded / embedded grids, giving users control over their booking page style.
  • Users can manage their bookings with configurable booking forms.
  • YouCanBookMe works direct with calendars through Google, iCloud and Microsoft (Beta) calendar integration.
  • With email and SMS confirmations and reminders, YouCanBookMe serves to reduce the number of appointment no-shows.
  • YouCanBookMe facilitates Stripe integration, enabling users to accept secure booking payments.

  • Devices

    Business size

    S M L

    Markets

    Austria, Australia, Canada, Germany, Spain and 6 others, United Kingdom, New Zealand, Poland, Portugal, United States, South Africa

    Supported Languages

    English

    Images

    Mange team availability
    Select action type
    Manage availability
    Send booking confirmations & reminders
    View 9 more
    YouCanBook.me video
    YouCanBook.me screenshot: YouCanBook.me screenshot: YouCanBook.me screenshot: Mange team availability YouCanBook.me screenshot: Select action type YouCanBook.me screenshot: Manage availability YouCanBook.me screenshot: Send booking confirmations & reminders YouCanBook.me screenshot: YouCanBook.me screenshot:

    Features

    Total features of YouCanBook.me: 34

    • ACH Payment Processing
    • API
    • Access Controls/Permissions
    • Activity Management
    • Activity Tracking
    • Alerts/Notifications
    • Appointment Management
    • Approval Process Control
    • Automated Scheduling
    • Availability Management
    • Booking Management
    • Calendar Management
    • Calendar Sync
    • Confirmation/Reminders
    • Customizable Branding
    • Customizable Fields
    • Data Import/Export
    • Electronic Payments
    • Email Management
    • Event Calendar
    • Forms Management
    • Group Scheduling
    • Meeting Management
    • Mobile Access
    • Multi-Location
    • Online Booking
    • Online Payments
    • Reminders
    • Reporting & Statistics
    • SMS Messaging
    • Third Party Integrations
    • User Management
    • Website Integration
    • Workflow Management

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    Reviews

    Overall rating

    4,6 /5
    (250)
    Value for Money
    4,6/5
    Features
    4,3/5
    Ease of Use
    4,6/5
    Customer Support
    4,5/5

    Already have YouCanBook.me?

    Software buyers need your help! Product reviews help the rest of us make great decisions.

    Write a Review!
    Showing 5 reviews of 250
    Virginia G.
    Overall rating
    • Industry: E-Learning
    • Company size: 2-10 Employees
    • Used Daily for 6-12 months
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Likelihood to recommend 10.0 /10

    very useful

    Reviewed on 2021/02/22

    I've been using it for almost a year now and I have no doubt that I will renew one more year. It...

    I've been using it for almost a year now and I have no doubt that I will renew one more year. It has helped me a lot automating bookings and emails related to these bookings.

    Pros

    I like most that it was so easy and nice to work with it. It provides your own website for your customers to make their bookings with you. You can even customize it a little bit, just enough to fit your brand colours but still look clear and easy to use.
    You can customize the emails that are automatically sent to people who book appointments.
    A Zoom link is automatically created in case you are organizing a videocall and is also automatically sent to your clients.
    I love that this app automates so many tedious processes.

    Cons

    something I do not appreciate is that I cannot sell a number of appointments with a discount, for instance I would like to offer 1 class at X euros and 5 classes offering a discount in price. YouCanBookMe does not offer this option; instead, clients must book (and pay) 5 independent classes with me. That would be a lovely addition to its features.

    Rob G.
    Overall rating
    • Industry: Music
    • Company size: Self Employed
    • Used Weekly for 1+ year
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 6.0 /10

    Good UX and Functionality from a Gradually Improving Company

    Reviewed on 2021/02/13

    Overall, it's a product that I am happy with. My clients are also happy with it. It was simple to...

    Overall, it's a product that I am happy with. My clients are also happy with it. It was simple to start and I'm willing to chalk up my sole hiccup in that area to a growing company with a new product. Support has been great, and I would like to see the improvements continue. It's a great UI with a nice dashboard and admin experience, but in the future I'd appreciate a focus on hiding some of the "back end" style features in the booking customization section.

    Pros

    The simplicity and elegance of administering it is my favorite part about the software. Setting up a form was a breeze, and managing the calendar and appointment system was very self-explanatory. No articles needed. Linking it to my other calendars was comparable to competing products. It also seems to offer a good user experience for my clients, from what they have told me.

    Regarding the company, customer support is very responsive, helpful, and they appear to be improving the software over time. I also appreciate that they have a robust free trial as it gave me a good understanding of what the product offered and to make sure I enjoyed the company's approach to improvement and support.

    Cons

    Features wise, I feel like the booking process and customization of it could be a little more flexible. It was easy to set up, sure, but we are in an interesting time where customers and leads might be coming from all sorts of different places with lots of different contact preferences and I'd love to see it reflect that more.

    Also, it may sound minor, but the fields are given abbreviations in {BRACKETS} and such, whereas a product like Typeform just obscures that more "back end" style stuff. I didn't feel like this choice was particularly helpful in this case.

    Lastly, once everything is running it's great, but when I initially set up my calendars there were a few things that would show up wrong or get de-synchronized (edits on my dashboard don't show properly on the calendar). Support was very quick to help fix this and get it working again, but I thought I'd mention it as the possible caveat to the rest of the onboarding process being so easy.

    Roy P.
    Overall rating
    • Industry: Health, Wellness & Fitness
    • Company size: Self Employed
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 0.0 /10

    Loved it - but now it does not support Apple.

    Reviewed on 2018/02/16

    diary use

    diary use

    Pros

    almost everything. except apple integration. product was easy to use and flexible. great customisation

    Cons

    We're writing to alert all users connecting their iCalendars with YouCanBook.me about an urgent issue with the integration. You are currently using iCalendar with YouCanBook.me, and you may need to take action to continue taking bookings.

    iCalendar's ability to communicate with 3rd-party tools like YouCanBook.me just changed and iCalendar can no longer reliably communicate with tools like YouCanBook.me.

    iCalendar's issue will likely cause problems for you, and we want to make sure you're aware and able to take the appropriate action as soon as possible so you can continue taking bookings.

    At this time, we cannot recommend continuing to use iCalendar. Our alternative suggestion is to switch to Google Calendar.

    Felix O.
    Overall rating
    • Industry: Education Management
    • Company size: 10 000+ Employees
    • Used Daily for 1+ year
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    Extremely Positive Experience with YouCanBook.me

    Reviewed on 2021/02/12

    - YouCanBook.me allows us to manage customer bookings much more efficiently, saving us time and...

    - YouCanBook.me allows us to manage customer bookings much more efficiently, saving us time and money;
    - The user interface is intuitive and easy to use and the back office dashboard allows you to seamlessly report on bookings and pick up trends in consumer behaviour;
    - As an advanced user with multiple bookings pages, bookable staff and customer types, we have often required the assistance of the YouCanBook.me support team. Without fail, they have been exceptionally helpful and been able to promptly solve our issues. They will usually get back to you within 12 hours and be willing to do a Zoom sync within the next 24-36 hours, calendar permitting.

    Pros

    - The ability to link multiple calendars and appointment types to a single URL;
    - The ability to customise each booking page with pictures and text in line with the look and feel of our brand;
    - The customer support has been truly excellent when we've needed it;
    - Extensive customisation around the end-to-end customer journey - including the post-booking page text, calendar invite, follow up emails and reminders;
    - Password protection of the booking URL for enhanced security during closed off events or appointments;
    - Third party integrations into Zoom which reduces the need to manually send out meeting links.

    Cons

    - There are not too many cons that I would want to draw out. Further 3rd party integrations would be useful including MS Teams and Adobe Connect;
    - It would also be helpful to be able to customise meeting duration for each bookable staff on a single booking page. But again that is a niche use case.

    Leanne S.
    Overall rating
    • Industry: E-Learning
    • Company size: 51-200 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Likelihood to recommend 10.0 /10

    Excellent Tool for Building Schedule!

    Reviewed on 2020/01/12

    This program is my go-to for creating booking slots, setting up meetings, and building my schedule...

    This program is my go-to for creating booking slots, setting up meetings, and building my schedule each week. Without this program, setting up my monthly meetings (I often have at least 60-70 in a month) would be a disaster. It is worth paying for premium access, and you will find your day-to-day scheduling needs are met!

    Pros

    This program offers so many beneficial features, like sending reminders to clients/colleagues/students before and after a booking, setting up separate booking calendars for different needs, and requiring bookees to enter an email or phone number if you desire. I love how it connects directly to my Google Calendar, so when a booking is confirmed, the meeting shows right up on my calendar. I also appreciate how I get an email when a booking has been made, so I have notification ahead of time.

    Cons

    The only drawback to this program I found is that for full accessibility, the user would need to pay on a monthly basis. I tried using the free version only for awhile and found that the limitations to this version left me needing more control over my bookings and how I set up my calendar. Because I do find this program so helpful for professional scheduling and absolutely worth the money, I chose to pay for the monthly version.

    Showing 5 reviews of 250 Read all reviews

    YouCanBook.me FAQs

    Below are some frequently asked questions for YouCanBook.me.

    YouCanBook.me offers the following pricing plans:

    • Starting from: US$10,00/month
    • Pricing model: Free, Subscription
    • Free Trial: Available

    The cost is $10 per calendar linked

    We do not have any information about YouCanBook.me features

    YouCanBook.me has the following typical customers:

    Self Employed, 2-10, 11-50, 51-200, 201-500, 501-1 000, 1 001+

    YouCanBook.me supports the following languages:

    English

    YouCanBook.me supports the following devices:

    YouCanBook.me integrates with the following applications:

    Gmail, Google Calendar, Microsoft 365, Microsoft Outlook, Stripe, Zapier, Zoom Meetings & Chat

    YouCanBook.me offers the following support options:

    Email/Help Desk, FAQs/Forum, Knowledge Base, Chat

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