InstaCheckin

Visitor registration & management solution with iPad app

About InstaCheckin

InstaCheckin is a cloud-based visitor management solution with an iPad app for visitor registration. The InstaCheckin iPad app captures visitor information, visitor photos for added security, digital signatures on legal documents such as NDAs and waiver forms. The app also prints visitor badges with visitor photos and sends instant visitor arrival notifications to hosts via email/SMS.

The InstaCheckin web dashboard provides a secure way to access the visitor logs from anywhere, anytime. Several settings of the InstaCheckin iPad app, such as NDA, logos, check-in fields, visitor photo capture can be seamlessly configured using the web dashboard. InstaCheckin is a scalable solution that supports up-to hundreds of locations for a given customer.

Pricing starting from:

US$49,00/month

  • Free Trial
  • Free
  • Subscription

Key benefits of InstaCheckin

  • InstaCheckin provides a modern, intuitive way to capture visitor information using a familiar iPad interface.

  • The platform helps in creating an efficient front desk and streamlined visitor arrival experience, where staff can welcome and engage with the visitors rather than be tied down with paperwork.

  • InstaCheckin helps companies make the best first impression on visitors by giving them a warm and professional welcome.

  • Built-in reports and analytics provide users with deeper insights into visitor activity across all of their locations.

  • Print visitor badges with photo ID and access visitor logs securely from anywhere, anytime.

  • Instant visitor arrival notifications - sent via email or SMS - help employees promptly attend to their visitors, improving overall visitor experience.

  • Devices

    Business size

    S M L

    Markets

    United States, Canada, United Kingdom, Australia, China and 5 others, India, Japan, Germany, Brazil, Mexico

    Supported Languages

    English

    Pricing starting from:

    US$49,00/month

    • Free Trial
    • Free
    • Subscription

    Images

    Visitor Logs on dashboard
    Visitor Reports
    Kiosk App
    Kiosk App
    Kiosk App
    View 6 more
    InstaCheckin video
    InstaCheckin screenshot: Visitor Logs on dashboard InstaCheckin screenshot: Visitor Reports InstaCheckin screenshot: Kiosk App InstaCheckin screenshot: Kiosk App InstaCheckin screenshot: Kiosk App

    Features

    Total features of InstaCheckin: 14

    • Activity Dashboard
    • Automatic Notifications
    • Custom Forms
    • Data Import
    • Data Import/Export
    • Digital Signature
    • Email Notifications
    • Employee Database
    • Multi-Location
    • Real Time Notifications
    • Registration Management
    • Reporting & Statistics
    • Trend Analysis
    • Visitor Registration

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    Reviews

    Overall rating

    4,7 /5
    (13)
    Value for Money
    4,7/5
    Features
    4,8/5
    Ease of Use
    4,8/5
    Customer Support
    4,8/5

    Already have InstaCheckin?

    Software buyers need your help! Product reviews help the rest of us make great decisions.

    Write a Review!
    Showing 5 reviews of 13
    Kamila K.
    Overall rating
    • Industry: Internet
    • Company size: 11-50 Employees
    • Used Daily for 1-5 months
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    Instacheckin has completely changed our customer experience!

    Reviewed on 2018/08/15

    Instacheckin improved our customer experience tremendously, but also streamlined a lot of...

    Instacheckin improved our customer experience tremendously, but also streamlined a lot of operations on the backend: tracking who's in the space and how often, collecting emails for newsletters, updating our databases with most recent information, even helped our staff grow their LinkedIn networks, enabling them to reach out to people they've met briefly. Would not give it up.

    Pros

    The best part about it is the ease of use and being able to start up immediately - we set up a trial account three hours before an event of 250 people, and my team was ready to go within minutes. The frontend and backend interfaces are very intuitive and have all the features you'd expect, allowing you to not only control who's inside the space at any given point, but also extract list of people in an excel format, send them a follow up message, even automatically notify the appropriate person of their guest arriving.

    Cons

    The app is overall great, and is exactly what it should be for a regular office traffic capacity. We also find ourselves in high capacity situations, where there's 200+ people that is coming through the door within 30 minutes. There are two features that would help us in those high-traffic situations:
    1. Some people find the button of "two arrows" less intuitive than if it was a simple "submit" button at the bottom of the page where they instinctively look for it. It's not a big deal in regular setting, but when there's 10 people in line behind them, it loses precious seconds.
    2. We're not using the badge printer for no, so it would be great if we could choose an alternative "final" thank you screen. People usually look at it expecting more to happen, and I think if we could have a simple: "You're all done. Thank you for checking in!" in large lettering with nothing else on the screen. That would streamline the process significantly and again, prevent us from losing precious seconds. Thanks!

    Laurie S.
    Overall rating
    • Industry: Food Production
    • Company size: 51-200 Employees
    • Used Daily for 6-12 months
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    The InstaCheckin has been friendly, easy to work with and promptly implements suggested...

    Reviewed on 2017/07/20

    The Instacheckin Team has been friendly, easy to work with and promptly implements suggested...

    The Instacheckin Team has been friendly, easy to work with and promptly implements suggested updates.

    Pros

    InstaCheckin is a reliable and user-friendly check-in system that is approved by 3rd party audits. We like that the system prints photo IDs for all visitors. The electronic log with guest photos help us to keep comprehensive check-in data that is regulatory compliant; we can easily access these logs during audits. The program allows us to include customized documents as part of the sign-in process that all visitors need to know, like our good manufacturing procedures (GMPs) and confidentiality agreements. The system is easy to navigate and use, sending immediate email notifications to team members when guests arrive, which is useful if our front-desk staff member is busy assisting other customers. iPads are recognizable and well-known, so many visitors walk in and immediately start signing in without being prompted, whereas our old paper sign-in ledger wasn't as easy to spot.

    Cons

    InstaCheckin has now updated the app to include the visitor pre-registration feature. With this feature, the pre-registered visitors can quickly type few letters of their name and their information automatically gets filled out. Pre-registrations are helping us check in our visitors quite speedily.

    Stephen S.
    Overall rating
    • Used Daily for 1-5 months
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 5.0 /10

    So far it is very good.

    Reviewed on 2018/06/18

    Pros

    It is quite intuitive and easy to figure out for a new user. Parents find the program easy to use, and the data that we get from the program is useful.

    Cons

    One big issue! As a school, we have students sign out for various reasons during the day. Because students do not "sign in" to start the day, there is no easy way for them to "sign out". They have to "sign in and then "sign out", which an awkward and confusing way to do it. Please create a way to pre-populate the program, or do a large group sign in so that a student can "sign out" in one easy step. Otherwise, we may have to look for a program that can accommodate our needs next year.

    Diana G.
    Overall rating
    • Industry: Information Technology & Services
    • Company size: 201-500 Employees
    • Used Daily for 6-12 months
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    It has made the checking in process professional.

    Reviewed on 2017/07/20

    Streamlining the check in process. Added security for our employees and guests.

    Streamlining the check in process. Added security for our employees and guests.

    Pros

    Being a technology company, we wanted to welcome our visitors and guests with an innovative yet simple way. InstaCheckin helps us do exactly that while increasing the security of our facility. All our visitors get visitor badges printed automatically. As we implemented InstaCheckin, we noticed a great improvement in the overall visitor experience. We really love the notifications as our visitors arrive!

    Cons

    I honestly can not think of any cons. The system is so user friendly. I am not a very technical person but it has been easy for me to learn the different sides of the InstaCheckin system.

    Titilayo A.
    Overall rating
    • Industry: Marketing & Advertising
    • Company size: 11-50 Employees
    • Used Daily for 6-12 months
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 8.0 /10

    Pleasant experience so far. We run into a few minor issues here and there but, overall,...

    Reviewed on 2018/04/24

    It is easier to keep track of our residents and their guests.

    It is easier to keep track of our residents and their guests.

    Pros

    . The ease of use
    . The automatic notifications sent to residents and guests
    . The notifications sent to the admin when guests have overstayed the allotted time period
    . The "Check-out past due" label on guests that have not checked out within 48 hours

    Cons

    . There is no 'room number' field when guests check-in.
    . You cannot sign in multiple guests at the same time, you have to do each individually
    . Have to download Excel spreadsheet to access/edit full data. Would rather do it from the web page

    Showing 5 reviews of 13 Read all reviews

    InstaCheckin FAQs

    Below are some frequently asked questions for InstaCheckin.

    InstaCheckin offers the following pricing plans:

    • Starting from: US$49,00/month
    • Pricing model: Free, Subscription
    • Free Trial: Available

    Features and functionality increase with each package: Free: $0 -InstaCheckin is free for up to 50 employee contacts, unlimited visitors, 1 location. Basic: $49/month per location, billed annually. Standard: $99/month per location, billed annually. Premium: $149/month per location, billed annually.

    InstaCheckin offers the following features:

    • Automatic notifications
    • Central web dashboard
    • Customizable waiver & sign-in forms
    • Daily, weekly, monthly visitor trends
    • Employee directory
    • Multi-location
    • NDA / waiver forms
    • Registration management
    • Reporting & statistics
    • Visitor arrival notifications
    • Visitor badge printing
    • Visitor check-in
    • Visitor registration
    • Visitor signature capture

    InstaCheckin has the following typical customers:

    Small Business, Large Enterprises, Public Administrations, Mid Size Business

    InstaCheckin supports the following languages:

    English

    InstaCheckin supports the following devices:

    iPad

    We do not have any information about what integrations InstaCheckin has

    InstaCheckin offers the following support options:

    Phone Support, Online Support

    Related categories

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