About Pleo

Pleo is a cloud-based solution for managing company spending and automating expense reporting, using virtual and physical company cards. The system is aimed at small and medium-sized businesses and offers a web app for managing and tracking spending, and native Android and iOS apps for receipt capture.

Virtual prepaid Mastercards can be generated in Pleo for online purchases, and employees can be given physical cards for other spending. Different spending limits can be set for individual employees, with options for both monthly and total spend limits. Users can enable and disable cards instantly, and view spending in real-time through Pleo’s web dashboard.

Through the native mobile apps, Pleo automatically reminds users in real-time to take a photo of their receipt whenever they make a purchase. Purchases are automatically categorized, matched with receipt photos, and users can add custom tags and notes to expenses for identification. Pleo can be integrated with a range of accounting systems, including Xero, Sage One, and QuickBooks, allowing one-click export of expense data.

Pricing starting from:

£7,00/month

  • Free Trial
  • Subscription

Key benefits of Pleo

  • Virtual and physical cards can be distributed to employees, with virtual prepaid Mastercards for making purchases online, and plastic cards for all other purchases.

  • Employees are automatically reminded in real-time when making purchases to take a photo of their receipt.

  • All purchases are automatically categorized and matched with the corresponding receipt.

  • Individual spending limits and custom rights can be set for each employee card, and cards can be enabled or disabled instantly.

  • The real-time dashboard gives users an overview of spending as it happens, enabling the immediate detection of suspicious purchases which may indicate fraud, and data can be synchronized with accounting systems.

  • Devices

    Business size

    S M L

    Markets

    United Kingdom

    Supported Languages

    Danish, English

    Pricing starting from:

    £7,00/month

    • Free Trial
    • Subscription

    Images

    The Pleo dashboard allows users to view spending in real-time
    Custom rights and spending limits can be set for each employee
    Notes can be added to expenses
    Both virtual and plastic cards can be assigned to users
    When users make a purchase, they are reminded in real-time by Pleo to take a photo of their receipt
    Receipts are automatically matched with expenses
    Expenses are automatically categorized by Pleo
    View 8 more
    Pleo video
    Pleo screenshot: The Pleo dashboard allows users to view spending in real-time Pleo screenshot: Custom rights and spending limits can be set for each employee Pleo screenshot: Notes can be added to expenses Pleo screenshot: Both virtual and plastic cards can be assigned to users Pleo screenshot: When users make a purchase, they are reminded in real-time by Pleo to take a photo of their receipt Pleo screenshot: Receipts are automatically matched with expenses Pleo screenshot: Expenses are automatically categorized by Pleo

    Features

    Total features of Pleo: 12

    • Accounting Integration
    • Activity Dashboard
    • Automated Expense Input
    • Budget Control
    • Catalog Management
    • Categorization
    • Expense Tracking
    • Fraud Detection
    • Real Time Data
    • Real Time Monitoring
    • Real Time Notifications
    • Spend Analysis

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    Reviews

    Overall rating

    5 /5
    (182)
    Value for Money
    4,8/5
    Features
    4,7/5
    Ease of Use
    5/5
    Customer Support
    4,9/5

    Already have Pleo?

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    Write a Review!
    Showing 5 reviews of 182
    Michelle B.
    Overall rating
    • Industry: Management Consulting
    • Company size: 2-10 Employees
    • Used Daily for 1-5 months
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    Great solution to expenses claims

    Reviewed on 2019/01/06

    We spend some time researching pleo before we signed up, and pleo were happy to answer all our...

    We spend some time researching pleo before we signed up, and pleo were happy to answer all our questions and provide web demos to show us how it works. Our experience has been very positive.
    Pleo saves us time overall by reducing manual admin processes associated with expense claims. It saves elapsed time at month end for both individual employees and our accounts team. Staff like the app and their experience has been positive.

    Pros

    Great integration from payment to accounting for expenses. Individuals deal with the admin for their expenses item by item using the phone app to snap receipts (or via browser)- it's easy and saves time and lost receipts. Much easier than using a company purchase card. The only things we have to claim via an old fashioned process are things we can't pay for with a pleo card - for us, cash payments for taxis, and mileage claims. Our accountant can download all the info they need at month end easily with all the receipts.
    Admin users can manage risk by setting limits - monthly or total, plus per item limits. Admin users can freeze and unfreeze cards if a user thinks they've lost their card then finds it.
    Analysis lets you see quickly where your expenses spend is.

    Cons

    Most of our spend is in one category, and while you can set up sub categories, at the moment you can't analyse spend against those subcategories. That said, pleo want to know what would make their product better, and we've already seen improvements to the app.

    Adina K.
    Overall rating
    • Industry: Staffing & Recruiting
    • Company size: 51-200 Employees
    • Used Daily for 1+ year
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    Great for Business Expenses

    Reviewed on 2018/11/19

    If you are a SME I don't see any reason why you would go with a competitor. The app works...

    If you are a SME I don't see any reason why you would go with a competitor. The app works incredibly well and fast, the support is lovely and helpful, the system is easy to understand and implement.

    Pros

    It is incredibly easy to use, it has a lot of functionalities and whenever I needed help from the support team I always had a great experience.
    I do a lot of purchases, probably 15 a day and I've never used an expense system in my career that was that easy.

    Cons

    I have to say the new update isn't my favourite, funnily enough it adds more functionality (which in itself is good) but now it takes one step longer to upload a receipt (it's still incredibly quick, doesn't even take 30 seconds), but it's something I noticed.

    Clare Y.
    Overall rating
    • Industry: Management Consulting
    • Company size: 51-200 Employees
    • Used Weekly for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 8.0 /10

    Pleo is very simple and quick to use

    Reviewed on 2019/09/27

    Pros

    Pleo is very simple and quick to use. The app is user friendly and it takes me no time at all to record my expenses.

    Cons

    We have experienced some outages which can be inconvenient and even a bit embarrassing if the card gets declined when you're trying to use it. These usually get fixed fairly quickly but it would be useful to know, in the app perhaps, if software is done or there is scheduled maintenance.

    Kian R.
    Overall rating
    • Industry: Education Management
    • Company size: 11-50 Employees
    • Used Daily for 6-12 months
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    Great Company, Makes Expense Reporting So Much Easier.

    Reviewed on 2019/03/13

    Pros

    Pleo is such a sophisticated system, we have a lot of employees out and about and they can rack up a lot of expenses meaning LOTS of receipts having to be collected at the end of the month to compensate them in their wage packet. Not only is it good we can use company money for their expenses, all they have to do is snap a picture of the receipt and they've done their part! Great company, easy to use interface, brilliant support, if theres any complicated questions, PLEO will setup a webinar with one of their professionals giving you such specific assurance.

    Cons

    I have no cons for PLEO, we haven't encountered any problems thus far and have been using the system for around 8 months.

    Mikael thusgaard J.
    Overall rating
    • Company size: 51-200 Employees
    • Used Daily for 1+ year
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    Plug & Play, cost efficient, timesaving - Makes everyones expenses easier and more fun!

    Reviewed on 2018/04/24

    Pros

    Simple to use - Plug & Play. The experience is completely simple and smart - from the app download to the use and expensing. Pleo has cut down our expense processing and handling by at least 60% and will save several days per month when we get the full implementation and API. Fun & and fantastic easy to use for everyone in finance and to the management group.

    Cons

    We have experienced people not being able to rent cars, because of the companys name was on the cards - we then tried out with personal names and the issues seems to be solved

    Showing 5 reviews of 182 Read all reviews

    Pleo FAQs

    Below are some frequently asked questions for Pleo.

    Pleo offers the following pricing plans:

    • Starting from: £7,00/month
    • Pricing model: Subscription
    • Free Trial: Available

    £7 per active user, per month.

    Pleo offers the following features:

    • Accounting system integrations
    • Automated expense reports
    • Card limits & controls
    • Categorization
    • Custom employee rights & limitations
    • Fraud detection
    • Mobile receipt capture
    • Real Time Monitoring
    • Real-time data
    • Real-time notifications
    • Real-time spending dashboard
    • Receipt matching
    • Receipt upload
    • Set Limits
    • Spend management
    • Spending Analytics
    • Suggested spending categories
    • Virtual & plastic cards

    Pleo has the following typical customers:

    Small Business, Mid Size Business

    Pleo supports the following languages:

    Danish, English

    Pleo supports the following devices:

    Android, iPhone

    Pleo integrates with the following applications:

    QuickBooks Online, Xero, lexoffice

    Pleo offers the following support options:

    Phone Support, Online Support, Video Tutorials, FAQs

    Related categories

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