PowerDMS

PowerDMS

Policy & procedure management solution

4.8/5 (245 reviews)

PowerDMS Overview

PowerDMS is a one-stop shop for creating, sharing and attesting to critical information. Collaborate on a policy, digitally sign proofs of compliance, and report on your staff’s training progress from any desktop computer. PowerDMS gives staff access to the most current policies and training anywhere and at any time.

Pricing

Starting from
N/A
Pricing options
Free Trial
Subscription
Value for money

Devices

Business size

S
M
L

Markets

United States

Supported Languages

English

PowerDMS Reviews

Overall rating
4.8/5
99% positive reviews
188
Excellent
54
Very good
3
Average
0
Poor
0
Terrible
Tony K.

PowerDMS - Success Waiting to Happen!

Used Daily for 2+ years
Reviewed on 2017/02/07
Review Source: Capterra

For our agency, we have 6 facilities across the country that operate under one police department managed out of Washington DC. It is critical that all the facility police departments operate under one method of operations and control. PowerDMS assists our agency in maintaining consistent best practices across the various geographical locations and gives us the mechanism to evaluate and substantiate each facility is operating correctly under the written directives and standards of the department.

The system provides all the required standards necessary to maintain accreditation at my finger tips. This eliminates having to got to other links or even maintaining volumes of paper documents searching for specific standards. The functionality of PowerDMS is incredibly easy. Uploading and highlighting documents necessary for each standard is extremely simple and efficient. PowerDMS allow you to search for specific documents using word search and tags that you can attach to each document. For instance, if I needed to find documents pertaining to training, it is a simple matter of typing in "Training" in the search bar and all relevant documents are listed.

PowerDMS has eliminated or significantly reduced, substantial amounts of administrative supplies, such as, paper, files, storage, and postage. It has significantly reduced the number of personnel hours working to maintain accreditation standards.
Overall, PowerDMS has saved the agency a lot of money in supplies and personnel costs; money that can be spent elsewhere!!

Pros

The system provides all the required standards necessary to maintain accreditation at my finger tips. This eliminates having to got to other links or even maintaining volumes of paper documents searching for specific standards.

The functionality of PowerDMS is incredibly easy. Uploading and highlighting documents necessary for each standard is extremely simple and efficient.

PowerDMS allow you to search for specific documents using word search and tags that you can attach to each document. For instance, if I needed to find documents pertaining to training, it is a simple matter of typing in "Training" in the search bar and all relevant documents are listed.

Cons

The highlighting feature would be better served if it had line item by line item or word by word, capability. It currently is some what limited to bulk highlighting.

Easier access to training videos so refresher information is more readily available for adding users, setting permissions, etc. Setting permissions is always a daunting task and I usually have to call into customer support for assistance.

Giving the user the ability to "backup" the data that is in the system with the ability to restore the data would give the user a little piece of mind of continuity.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

10.0/10

Great web-based software to manage policies, documents, forms, and training. Free mobile app.

Used Daily for 1+ year
Reviewed on 2017/10/26
Review Source: Capterra

This software got us better organized, especially in the area of our policy manual. Prior to discovering PowerDMS, we used a printed policy manual for each officer. When policies were updated or added, copies had to be printed for every officer and they were responsible to remove the old policy from their manual and replace it with the new copy. Nobody every knew if they had the most current version. Same with forms as they seem to constantly change and everyone had their own electronic copy of the forms but are they using the current forms. With PowerDMS, there is only one copy of each policy / form, and it is always the most current, and the old forms are archived. PowerDMS is very user friendly and you can search by simply typing a key word. The search not only looks at the title of the document, but also searches the content of that document which is very beneficial.

Pros

PowerDMS is a very powerful program that saves time. It is easy to search for and find exactly what you are looking for. I would recommend this to any law enforcement agency looking to better manage their policy manual, forms, and track their training. We even use PowerDMS to conduct training in certain areas. They system can be set up to annually send out a reminder that training is needed in a particular area, the user can enroll at their own convenience to take the course. The testing can be scored automatically by the software and the training record logged all without an instructor having to lecture or record anything. The officers love it because they don't have to come in on their time off to take a class, and can complete it while they are on-duty, which also saves the agency in paying overtime. PowerDMS solicits input from users to further improve upon the program.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

10.0/10
Tyler S.

PowerDMS is WAY more efficient than a paper based document control system.

Used Daily for 6-12 months
Reviewed on 2017/10/23
Review Source: Capterra

Quicker and way more efficient than the "paper" document control system.

Pros

1. The efficiency. Procedures are getting approved and released quicker than our old (paper document control system).
2. Instead of guessing who's desk the paper ECR is sitting on.. now we can figure out who is slacking and still needs to approve the document by checking out the approval workflow.
3. PowerDMS is very user friendly.
4. When our Sales Reps are traveling they can use the PowerDMS Mobile App to sign off on procedures.
5. The "Review" tab in "Manage Document" comes in handy especially when you have annual procedures that need to be reviewed.
6. Since I am the training coordinator (as well as the Document Control Specialist) I love having the "Reports" option so I can figure out who has completed training/who still needs to complete.
7. In the "Revisions" tab in "Manage Document", I like how you can set a date to have the training (signatures) due by as we have a 30 day policy to complete training.

Cons

1. When a procedure is released, has all the required approvals and training is required.. associates who have to train to the document can't pull up "Compare to Current Publication." It wouldn't make sense to have that button since the new revision is current but it would be nice to have a "Compare to Last Publication" button. This way the associates would be able to see what was added/revised. I have to manually type in the "Discuss" tab what was changed and sometimes that can take a LONG time.
2. The 20 minute timeout that will log you out if you're away from your computer. I understand why this is in place (for security reasons) but I have received lots of negative feedback on this.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

9.0/10
Cheryl H.

PowerDMS really gets you organized!

Used Daily for 2+ years
Reviewed on 2017/06/14
Review Source: Capterra

The benefits gained through using PowerDMS is the ability to store all training documents in one place... no more digging through files to find requested documents. It is also easy to track who has attended training and who hasn't. PowerDMS is great for policy sign-off and being able to see who has sign-off on their policies and when for in-house and litigation purposes. Our agency also uses this system for accreditation tracking and training purposes. Another benefit is the ability to create our own online training courses for employees to complete at their convenience, freeing up time for hands-on training.

Pros

Ability to track policy sign-offs, training completion, and create reports. I also like being able to upload all of our training documents to each employees' files for ease of finding later. PowerDMS is great for creating training courses, tests & surveys.

Cons

The inability to add additional tabs for personalized purposes (such as a transfer history tab). The inability to assign rights for who can view the files tab, where we store employees' training documents. The inability for users to have a print button to print their own training certificates (options: PDF, Excel, Word and they don't look great). Currently, a supervisor can print his employees' certificate history, but not their own. The inability for supervisors to be able to enroll their employees in training. Employees must enroll themselves, which doesn't go over well with our agency.

Rating breakdown

Ease of Use
Customer Support

Likelihood to recommend

7.0/10
Lori S.

Game Changer

Used Daily for 1+ year
Reviewed on 2016/09/13
Review Source: Capterra

Using the PowerDMS system has made communication about policy changes so much more efficient. Now, instead of passing information through layers of management, we can connect directly with our employees. It also has allowed us to distribute documents that are unique to certain groups of employees - all with no paper filing to personnel files! This system has been very well received in our company. It gives managers and employees the ability to keep up to date & find information easily.

Pros

The user interface is simple and easy to understand; the system allows for multi-state document management (state specific policies/notices can be distributed easily); a paperless solution means no filing; it allows for easy collaboration on policy changes; and the ABSOLUTELY FANTASTIC customer support!!

Cons

I wish there were clearer distinctions for document security between front line managers/admin users and policy developers. In order to run reports on whether an employee has signed a currently published version of a policy, your security also allows you the ability to see current draft versions.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

10.0/10

PowerDMS Pricing

Starting from
N/A
Pricing options
Free Trial
Subscription
Value for money

14-day free trial, no credit card required.
Contact PowerDMS for full pricing information.

PowerDMS Features

  • Audit Trail
  • Auditing
  • Automatic Notifications
  • Compliance Management

  • API
  • Activity Dashboard
  • Activity Tracking
  • Custom Fields
  • Customizable Reporting
  • Data Import/Export
  • Document Storage
  • Inventory Management
  • Inventory Tracking
  • Invoice Management
  • Monitoring
  • Real Time Data
  • Real Time Reporting
  • Reporting & Statistics
  • Third Party Integration
  • Workflow Management

Additional information for PowerDMS

Key features of PowerDMS

  • Accreditation management
  • Approval process management
  • Audit trails
  • Automated alerts
  • Automated review & approval
  • Certificate management
  • Change histories
  • Completion tracking
  • Compliance management
  • Content linking
  • Custom templates
  • Custom tests
  • Digital signature
  • Feedback collection
  • Gap analysis
  • Mock assessment support
  • Notifications
  • Policy & procedure management
  • Policy drafting
  • Policy lifecycle management
  • Policy tracking
  • Policy training
  • Read & acknowledge
  • Revision tracking
  • Searchable online repository
  • Standards update alerts
  • Task auto-assignment
  • Training management

Benefits

  • Employees are automatically notified when policies are revised, or when any policy requires a signature, which they can provide by entering their username and password after checking any additions, replacements, or omissions against the previous version.

  • PowerPoint presentations and video training can be delivered online, with users able to track employee completion of training.

  • Custom tests can be created and issued to employees to assess the knowledge they have retained, and users can create custom training certificates from templates to certify or reward staff for completing courses.

  • Public safety and health care standards are built into PowerDMS, to which users can attach training and policies, and users are automatically notified of any changes to standards.

  • The native mobile apps for Android and iOS allow users to view up-to-date procedures and policies, and sign off on policies using their fingerprint.

  • PowerDMS FAQs

    Below are some frequently asked questions for PowerDMS.

    Q. What type of pricing plans does PowerDMS offer?

    PowerDMS offers the following pricing plans:

    Pricing model: Subscription

    Free Trial: Available

    14-day free trial, no credit card required.
    Contact PowerDMS for full pricing information.

    Q. What are the main features of PowerDMS?

    PowerDMS offers the following features:

    • Accreditation management
    • Approval process management
    • Audit trails
    • Automated alerts
    • Automated review & approval
    • Certificate management
    • Change histories
    • Completion tracking
    • Compliance management
    • Content linking
    • Custom templates
    • Custom tests
    • Digital signature
    • Feedback collection
    • Gap analysis
    • Mock assessment support
    • Notifications
    • Policy & procedure management
    • Policy drafting
    • Policy lifecycle management
    • Policy tracking
    • Policy training
    • Read & acknowledge
    • Revision tracking
    • Searchable online repository
    • Standards update alerts
    • Task auto-assignment
    • Training management

    Q. Who are the typical users of PowerDMS?

    PowerDMS has the following typical customers:

    Mid Size Business, Small Business

    Q. What languages does PowerDMS support?

    PowerDMS supports the following languages:

    English

    Q. What type of pricing plans does PowerDMS offer?

    PowerDMS has the following pricing plans:

    Subscription

    Q. Does PowerDMS support mobile devices?

    PowerDMS supports the following devices:

    Android, iPhone, iPad

    Q. What other apps does PowerDMS integrate with?

    We do not have any information about what integrations PowerDMS has

    Q. What level of support does PowerDMS offer?

    PowerDMS offers the following support options:

    Online Support, Phone Support