VOGSY

Professional Service Automation for Google Workspace

4,5 /5 (21 reviews) Write a Review!

VOGSY Overview

What is VOGSY?

VOGSY is a Single Source of Engagement that seamlessly connects your teams and critical business processes together in one efficient workflow. The only Professional Services Automation solution for Google Workspace (formerly G Suite), this powerful platform is uniquely capable of enhancing real-time collaboration, productivity and profitability with at-a-glance financial data. VOGSY makes your business run smarter.

Covering the entire quote-to-cash cycle, VOGSY incorporates and enhances the effectiveness and accuracy of planning projects, scheduling and forecasting resources, managing tasks, tracking opportunities, customer relationship management, invoicing and analyzing project and organization health. All processes and workflows are connected to give you automatic visibility and tighter control of profitability. You can see this in VOGSY’s project dashboard, which shows estimated vs. actual project budgets and margins in real time as teams track time in auto-populated timesheets. Based on Google's Material Design, this dashboard is clear and highly user-friendly, providing one central location for project-specific conversations, files, archived emails, tasks and planning so teams can easily collaborate on projects. VOGSY makes their lives easier, from data transparency to automating one-click quotes and invoices.

On top of simplified workflows, one of VOGSY’s best-loved features is its financial dashboard with visual charts that offer in-depth insight into critical business health elements like revenue forecasts, employee billability, financial KPIs and customer profitability. VOGSY natively integrates with Google Workspace’s productivity tools like Gmail, Docs and Drive, with many more integrations including QuickBooks, Copper, SalesForce, Xero, Zapier, HubSpot and Jira.

Built on the Google Cloud, VOGSY is secure, scalable and trusted by services firms around the globe. With everything connected, work is simplified, data is accurate and silos between Sales, Project Delivery and Accounting teams are erased. Your teams can work more efficiently, reduce issues like scope creep and over-delivery and provide quality services to clients at profitable margins.

VOGSY Overview

Pricing

Starting from
US$9,00/month

Pricing options

Free Trial
Subscription
Value for money

Choose the plan that fits the needs of your organization.

Lite User: $9/user/month
- Great for contractors
- Users have a personal view of their timesheets (pre-populated), planning, tasks and workflows, plus a notifications feed and collaboration with other team members.

Full User: $19/user/month
- Best for project and account managers, senior managers and executives
- Includes all Lite User features as well as full use of the front office, including: opportunity and quote management, project management, resource planning, task management, charts and boards to monitor revenue forecast, pipeline, KPIs and more. This plan also features full Google Workspace integration, which includes Workspace add-ons for Gmail to receive your workflows right in Gmail.

Super User: $29/user/month
- For admins and support staff
- Includes full use of the front and back office: all Full User features, plus invoicing, financial budgets, AR & AP, reports, settings and master data and connections.


VOGSY Features

Devices
Business size
S M L
Markets
United States, Canada, United Kingdom, Australia, China and 5 others, India, Japan, Germany, Brazil, Mexico
Supported Languages
English

Media

VOGSY provides visibility onto which members of staff are currently overbooked or underutilized within a single view
Project planning capabilities allow users to map out all client projects, deliverables and resource bookings within a singular view
VOGSY claims to cover all areas within the quote to cash process, spanning client profitability, project margins, and expenses management
Data insights and reporting capabilities provide real time, configurable KPIs for key business functions such as sales, customers, project, utilization, revenue and performance metrics
Access in-context conversations from any web-enabled device, with collaborative chat features, document management and more for managing projects
Users are invited to drill down into the details of project planning to ensure that all projects are staffed properly and operating within the right margins without overloading talent resources
Timeline and collaboration features include in-context team chat and commenting, alongside live updates on opportunities and key project events
CRM features promise to assist with margin management, pipelining and forecasting with quotes and statements of work generated according to draft project plans
Finance and billing features include chart of accounts support, automated billing, real time reporting capabilities and more
Time and expenses functionality include a stopwatch for tracking project time spent, pre-populated timesheets, along with notifications and approval tools accessible across all devices
VOGSY video VOGSY video VOGSY screenshot: VOGSY provides visibility onto which members of staff are currently overbooked or underutilized within a single view VOGSY screenshot: Project planning capabilities allow users to map out all client projects, deliverables and resource bookings within a singular view VOGSY screenshot: VOGSY claims to cover all areas within the quote to cash process, spanning client profitability, project margins, and expenses management VOGSY screenshot: Data insights and reporting capabilities provide real time, configurable KPIs for key business functions such as sales, customers, project, utilization, revenue and performance metrics VOGSY screenshot: Access in-context conversations from any web-enabled device, with collaborative chat features, document management and more for managing projects VOGSY screenshot: Users are invited to drill down into the details of project planning to ensure that all projects are staffed properly and operating within the right margins without overloading talent resources VOGSY screenshot: Timeline and collaboration features include in-context team chat and commenting, alongside live updates on opportunities and key project events VOGSY screenshot: CRM features promise to assist with margin management, pipelining and forecasting with quotes and statements of work generated according to draft project plans VOGSY screenshot: Finance and billing features include chart of accounts support, automated billing, real time reporting capabilities and more VOGSY screenshot: Time and expenses functionality include a stopwatch for tracking project time spent, pre-populated timesheets, along with notifications and approval tools accessible across all devices

VOGSY Reviews

VOGSY Reviews

Overall rating
4,5
/
5
Excellent
12

Very good
8

Average
0

Poor
1

Terrible
0

Value for Money
4,7
Features
4,5
Ease of Use
4,6
Customer Support
4,6
95% recommended this app
Richard j K.

FINALLY! A solution for managing projects that integrates with Google

Since roll out we have noticed a dramatic increase in our team's responsiveness to submitting their time (a plague of every agency) and a double digit increase in profitability from having stronger controls over our projects than we had with other project management applications we used in the past.


Hendrik N.

100% automated process from quote to invoice

- 100% automated process from quote to invoice
- integrates easily with our financial administration
- extremely intuitive user experience, very steep learning curve for new employees
- beautiful graphs and management dashboards
- FUN to use, feels like social media!


Chris L.

Waste of time

I hate it. It looked like it would be perfect,
and they promised the world. They fell short Snd wouldn’t refund my money either.


Ruth D.

Good for task management

It's a little complicated to get the hang of, and I don't like getting email notifications for everyone assigned to the same projects that I'm assigned to as most of the emails have nothing to do with me, so I end up missing the emails that are for me to see.


Paola Z.

Great personal assistant

Helps me to keep full track of our quote-to-cash process. Easy time recording and approval of purchase invoices. Charts give a clear overview of a number of key performance indicators.


Richard j K.
Industry: Marketing & Advertising
Company size: 11-50 Employees

FINALLY! A solution for managing projects that integrates with Google

Used Daily for 1+ year
Reviewed on 2020/09/28
Review Source: Capterra

Since roll out we have noticed a dramatic increase in our team's responsiveness to submitting their time (a plague of every agency) and a double digit increase in profitability from having stronger controls over our projects than we had with other project management applications we used in the past.

Pros

For years I have dreamed of a tool that would integrate within the Google ecosystem, Vogsy has done just that. It feels like an extension of the tools that we use everyday: Gmail, Google Docs, et cetera. The transition from our existing platform was fairly painless and our team was up and running within days of deployment.

Cons

I do not have many pain points with Vogsy. It covers all of our bases that we need to properly manage our team and the day to day operations of the business. Their team has been super supportive on customer support side and carefully considers our recommendations for future releases. It feels like a very effective partnership.

Rating breakdown

Value for Money
Ease of Use

Likelihood to recommend: 9.0/10

Hendrik N.
Industry: Computer Software
Company size: 11-50 Employees

100% automated process from quote to invoice

Used Daily for 2+ years
Reviewed on 2019/05/03
Review Source: Capterra

- 100% automated process from quote to invoice
- integrates easily with our financial administration
- extremely intuitive user experience, very steep learning curve for new employees
- beautiful graphs and management dashboards
- FUN to use, feels like social media!

Pros

It is a pleasure to make proposals with Vogsy:

- I enter quote information (amount, relation, contact person)
- Vogsy then generates the quote from a template and stores it in Google Drive
- I finish the quote by editing the generated Google Doc
- Vogsy then sends my manager a notification to approve the quote
- after approval Vogsy sends the quote to my contact person through Gmail

It does not end there. After receipt, my customer can digitally sign the quote. Vogsy automatically saves the signed quote in Google Drive. In Vogsy I can then convert the quote to a project with a single click, so the project execuation can start right away (resource planning, time registration, invoicing).

Never been this easy, never been this efficient.

Cons

I manage many projects and quotes so I received many notifications on my feed. Fortunately, you can easily disable certain notifications in Vogsy.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 10.0/10

Chris L.
Industry: Construction
Company size: 2-10 Employees

Waste of time

Used Other for 1-5 months
Reviewed on 2020/04/08
Review Source: GetApp

I hate it. It looked like it would be perfect,
and they promised the world. They fell short Snd wouldn’t refund my money either.

Pros

I was hoping that this would be easier than Sales force... I was wrong.

I liked how the team embraced our company. However it was false hope. They would not deviate from their ways and it cost me thousands of dollars. What a mistake.

Cons

Processing a job was a nightmare. There are so many unnecessary steps.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 0.0/10

Ruth D.
Industry: Marketing & Advertising
Company size: 2-10 Employees

Good for task management

Used Daily for 1-5 months
Reviewed on 2020/09/26
Review Source: Capterra

It's a little complicated to get the hang of, and I don't like getting email notifications for everyone assigned to the same projects that I'm assigned to as most of the emails have nothing to do with me, so I end up missing the emails that are for me to see.

Pros

I love the task management, how I can see all the tasks in the 'to do' section, then they switch to the 'doing' when I start the timer, then the 'done' part once done.

Cons

I'd like to be able to comment more on tasks, I left some comments but they were truncated after a certain length and I hadn't noticed until it was too late - what I wrote was lost forever :(

Rating breakdown

Ease of Use

Likelihood to recommend: 5.0/10

Paola Z.
Industry: Marketing & Advertising
Company size: 11-50 Employees

Great personal assistant

Used Daily for 2+ years
Reviewed on 2019/04/11
Review Source: Capterra

Helps me to keep full track of our quote-to-cash process. Easy time recording and approval of purchase invoices. Charts give a clear overview of a number of key performance indicators.

Pros

Vogsy helps me to easily manage my actions by presenting them on my personal feed. And keeps reminding me if something is not taken care of yet. Great to have this convenient personal assistant who keeps me up to speed!

Cons

If you work on quite a number of projects, you can sometimes receive many notifications on your feed. To avoid this situation, you can disable certain notifications in Vogsy. So if you just invest a little bit of time, this is easily taken care of as well.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 9.0/10

User recommendation
9,2/10
Based on 21 user ratings
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VOGSY Pricing

VOGSY Pricing

Starting from
US$9,00/month
Free Trial
Subscription
Value for money

Choose the plan that fits the needs of your organization.

Lite User: $9/user/month
- Great for contractors
- Users have a personal view of their timesheets (pre-populated), planning, tasks and workflows, plus a notifications feed and collaboration with other team members.

Full User: $19/user/month
- Best for project and account managers, senior managers and executives
- Includes all Lite User features as well as full use of the front office, including: opportunity and quote management, project management, resource planning, task management, charts and boards to monitor revenue forecast, pipeline, KPIs and more. This plan also features full Google Workspace integration, which includes Workspace add-ons for Gmail to receive your workflows right in Gmail.

Super User: $29/user/month
- For admins and support staff
- Includes full use of the front and back office: all Full User features, plus invoicing, financial budgets, AR & AP, reports, settings and master data and connections.

Choose the plan that fits the needs of your organization.

Lite User: $9/user/month
- Great for contractors
- Users have a personal view of their timesheets (pre-populated), planning, tasks and workflows, plus a notifications feed and collaboration with other team members.

Full User: $19/user/month
- Best for project and account managers, senior managers and executives
- Includes all Lite User features as well as full use of the front office, including: opportunity and quote management, project management, resource planning, task management, charts and boards to monitor revenue forecast, pipeline, KPIs and more. This plan also features full Google Workspace integration, which includes Workspace add-ons for Gmail to receive your workflows right in Gmail.

Super User: $29/user/month
- For admins and support staff
- Includes full use of the front and back office: all Full User features, plus invoicing, financial budgets, AR & AP, reports, settings and master data and connections.

Value for Money
4,7/5
Based on 21 user ratings
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VOGSY Features

VOGSY Features

API
Activity Dashboard
Activity Tracking
Audit Trail
Auditing
Automatic Notifications
Billing & Invoicing
Compliance Management
Customizable Reporting
Data Import/Export
Document Management
Document Storage
Inventory Management
Inventory Tracking
Monitoring
Real Time Data
Real Time Reporting
Reporting & Statistics
Third Party Integration
Workflow Management
Features
4,5/5
Based on 21 user ratings
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Categories

Additional information for VOGSY

Additional information for VOGSY

Key features of VOGSY

  • Billable & Non-Billable Hours
  • Budget Management
  • Collaboration
  • Expense Tracking
  • File Sharing
  • IT Project Management
  • Mobile Time Tracking
  • Online Time Tracking
  • Purchasing
  • Sales Management
  • Time & Expense Tracking
  • Time Tracking
  • Time per Project Reporting

Benefits

Easy Resource Management
- See all resources’ availability and prevent clog-ups with VOGSY’s color-coded heat map
- Assign tasks in seconds with automated role and skill matching
- Forecast resources and plan better with capacity and utilization insights

Profitable Projects
- Easily track and measure every point in the project lifecycle, including budgets, expenses and profit margins
- Leverage scenario planning and keep your pipeline filled with the right (profitable) projects
- See estimated vs. actual costs and margins updated in real time

Simplified Task Management
- Use VOGSY’s built-in timer for granular tasks and automatically update timesheets, margins and budgets
- See your team’s tasks, what’s been done and what hasn’t from a bird’s eye view in gantt charts
- Prioritize tasks by status in an organized to-do list

Time Tracking
- Teams track time in easy, pre-populated timesheets
- Connect time tracking to budgeting and billing for automated budgets and invoices

Automated Billing
- Approve and send automatically generated invoices at the click of a button
- Set billing schedules for fixed-price projects so you never miss a billing cycle

Real-Time Reporting
- View automated revenue forecasts, employee billability, financial KPIs and other critical data in a visual dashboard
- Configure charts and reports to your business needs

VOGSY FAQs

VOGSY FAQs

Below are some frequently asked questions for VOGSY.

Q. What type of pricing plans does VOGSY offer?

VOGSY offers the following pricing plans:

Starting from: US$9,00/month

Pricing model: Subscription

Free Trial: Available

Choose the plan that fits the needs of your organization. Lite User: $9/user/month - Great for contractors - Users have a personal view of their timesheets (pre-populated), planning, tasks and workflows, plus a notifications feed and collaboration with other team members. Full User: $19/user/month - Best for project and account managers, senior managers and executives - Includes all Lite User features as well as full use of the front office, including: opportunity and quote management, project management, resource planning, task management, charts and boards to monitor revenue forecast, pipeline, KPIs and more. This plan also features full Google Workspace integration, which includes Workspace add-ons for Gmail to receive your workflows right in Gmail. Super User: $29/user/month - For admins and support staff - Includes full use of the front and back office: all Full User features, plus invoicing, financial budgets, AR & AP, reports, settings and master data and connections.

Q. What are the main features of VOGSY?

VOGSY offers the following features:

  • Billable & Non-Billable Hours
  • Budget Management
  • Collaboration
  • Expense Tracking
  • File Sharing
  • IT Project Management
  • Mobile Time Tracking
  • Online Time Tracking
  • Purchasing
  • Sales Management
  • Time & Expense Tracking
  • Time Tracking
  • Time per Project Reporting

Q. Who are the typical users of VOGSY?

VOGSY has the following typical customers:

Small Business, Large Enterprises, Mid Size Business

Q. What languages does VOGSY support?

VOGSY supports the following languages:

English

Q. What type of pricing plans does VOGSY offer?

VOGSY has the following pricing plans:

Subscription

Q. Does VOGSY support mobile devices?

We do not have any information about what devices VOGSY supports

Q. What other apps does VOGSY integrate with?

VOGSY integrates with the following applications:

Copper, Gmail, Google Calendar, Google Docs, Google Drive, Jira, QuickBooks Online, Salesforce Sales Cloud, Xero, Zapier

Q. What level of support does VOGSY offer?

VOGSY offers the following support options:

Phone Support, Knowledge Base, Online Support