Expensya

Expense management & reporting with recognition technology

About Expensya

Expensya is a Web and Mobile app that automates expense reports management: 0 manual data entry, 0 paper and 100% mobile. Your employees just have to scan their receipts, and Expensya will automatically and instantly fill their expense reports using a unique OCR+ technology. More than saving time to your employees, Expensya automates every step of the process: your policy is auto-controlled, duplicates are auto-detected, approval workflows are cloud based, and Expensya integrates with your ERP.

Pricing starting from:

€5,00/month

  • Free Trial
  • Subscription
  • Open Source

Key benefits of Expensya

  • Smart Scan: Take a picture of the receipt and information is automatically extracted.
  • Expense Policy automation
  • Approval workflows
  • Accountant integration: accountants can monitor expenses and validate expense reports.
  • Smart stats: get real-time visibility on company expenses (and also advanced BI powered by PowerBI)
  • Email processing: process any digital invoices received through email.

  • Devices

    Business size

    S M L

    Markets

    Canada, Germany, United Kingdom, United States

    Supported Languages

    Dutch, English, French, German, Italian and 3 others, Polish, Portuguese, Spanish

    Pricing starting from:

    €5,00/month

    • Free Trial
    • Subscription
    • Open Source

    Images

    View 5 more
    Expensya video
    Expensya screenshot: Expensya screenshot: Expensya screenshot: Expensya screenshot:

    Features

    Total features of Expensya: 79

    • API
    • Access Controls/Permissions
    • Account Reconciliation
    • Accounting
    • Accounting Integration
    • Activity Dashboard
    • Activity Management
    • Administrative Reporting
    • Alerts / Escalation
    • Alerts/Notifications
    • Approval Process Control
    • Approval Workflow
    • Archiving & Retention
    • Audit Management
    • Billing & Invoicing
    • Booking Management
    • Categorisation/Grouping
    • Compliance Management
    • Corporate Card
    • Cost Analysis
    • Cost Tracking
    • Credit Card Management
    • Currency Conversion
    • Customizable Categories
    • Customizable Fields
    • Customizable Reports
    • Dashboard
    • Dashboard Creation
    • Data Extraction
    • Data Import/Export
    • Duplicate Detection
    • ERP
    • Electronic Payments
    • Email Management
    • Expense Claims
    • Expense Tracking
    • Financial Analysis
    • Fraud Detection
    • Invoice Management
    • Invoice Processing
    • Mileage Tracking
    • Mobile Access
    • Mobile Alerts
    • Mobile Receipt Upload
    • Monitoring
    • Multi-Country
    • Multi-Currency
    • Multi-Language
    • Multi-Location
    • Offline Access
    • Online Booking
    • Payroll Management
    • Policy Management
    • Project Accounting
    • QuickBooks Integration
    • Real Time Analytics
    • Real Time Data
    • Real Time Monitoring
    • Real Time Notifications
    • Real Time Reporting
    • Real-time Updates
    • Receipt Management
    • Reimbursement Management
    • Reporting & Statistics
    • Reporting/Analytics
    • Restriction Management
    • Role-Based Permissions
    • Route Management
    • Scheduled / Automated Reports
    • Search/Filter
    • Single Sign On
    • Spend Analysis
    • Spend Control
    • Tagging
    • Third Party Integrations
    • Time & Expense Tracking
    • Trend Analysis
    • User Management
    • Workflow Management

    Alternatives

    SAP Concur

    4,2
    #1 Alternative to Expensya
    SAP Concur solutions simplify expense, travel, and invoice management for greater visibility and control.

    SalesTrip

    4,8
    #2 Alternative to Expensya
    SalesTrip is an expense management and travel booking system built on Salesforce, the world's leading cloud platform....

    SutiExpense

    4,5
    #3 Alternative to Expensya
    Automate business expense reports with SutiExpense. Leveraging automated receipt matching, credit card integration and...

    DATABASICS Expense

    4,4
    #4 Alternative to Expensya
    No matter where your employees travel or what they buy, DATABASICS expense management software gives your organization...

    Reviews

    Overall rating

    4,5 /5
    (63)
    Value for Money
    4,5/5
    Features
    4,5/5
    Ease of Use
    4,5/5
    Customer Support
    4,5/5

    Already have Expensya?

    Software buyers need your help! Product reviews help the rest of us make great decisions.

    Write a Review!
    Showing 5 reviews of 63
    Rodolphe A.
    Overall rating
    • Industry: Information Technology & Services
    • Company size: 51-200 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    Expense tracking made easier for everyone in the company

    Reviewed on 2019/03/08

    Less time spent on expense tracking, easier checks, extracts for reimbursement of employees and...

    Less time spent on expense tracking, easier checks, extracts for reimbursement of employees and rebilling to customers.

    Pros

    We found the tool easy to configure and deploy.
    Our end users are quite happy with automatic recognition of bills (very efficient).
    Online support is highly available and efficient.
    We use the tool on iOS, Android and web.
    We use the solution in three countries.

    Cons

    Nothing (but I would appreciate other modules, e.g for time tracking).

    Response from Expensya

    Hello,

    Thank you for your feedback and motivational messages.

    Could you please give us more detals concerning your amelioration request about the time tracking? Please contact us on [email protected] We would be more than happy to look into it in order to ameliorate our product for you.

    Thank you,
    Expensya Team

    Gaetan E.
    Overall rating
    • Industry: Management Consulting
    • Company size: Self Employed
    • Used Weekly for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    Impossible de m'en passer !

    Reviewed on 2020/10/08

    Super expérience de gestion de mes frais avec Expensya. Toujours dans ma poche avec mon portable!...

    Super expérience de gestion de mes frais avec Expensya. Toujours dans ma poche avec mon portable!
    Cela a était un vrai plus. Je le recommande souvent à mes clients ou mes collègues intervenants.

    Pros

    Le gain de temps et la simplicité d'utilisation.
    Le scan de mes notes de frais me permet d'éviter de garder le papier (ouf !) et transmettre simplement les documents à mon comptable et à mes clients pour la refacturation des frais.
    La reconnaissance des informations me fait gagner un temps.
    La possibilité de classer et particulièrement "facturable au client" permet une facturation simple et sans soucis en transmettant copie des originales. TOp !
    Transmettre mes factures reçu par email et les traiter en décaler dans le logiciel un vrai bonheur.
    Les exports sur Excel sont tops. C'est une vrai valeur ajoutée. top !

    Cons

    Avec l'utilisation on devient de plus en plus exigeant... bravo à l'équipe de Expensya, je suis avec eux depuis 4ans... c'est plus des recommandations d'améliorations que des point négatifs :
    1. L'allocation de certaine dépense sur une mauvaise catégorie comme les avions sur les taxis ou l'inverse (dommage qu'il n'y est pas une fonction retenir la classification dans le future... ;- )
    2. L'absence d'intégration automatique du relevé bancaire pour le rapprochement mensuel

    Response from Expensya

    Hello,

    Thank you for your feedback.

    Could you please give us more details about your expected improvements of our tool? We continuously ensure to meet our customer's needs and improve our product thanks to your feedback.
    You can reach out to our support team on [email protected] to ask for this evolution request.

    Thank you,
    Expensya Team

    Stéphane D.
    Overall rating
    • Industry: Construction
    • Company size: Self Employed
    • Used Daily for 1+ year
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    À recommander

    Reviewed on 2021/03/06

    Pros

    Très facile à utiliser. Très intuitif. Ergonomie fluide

    Cons

    Parfois transforme une facture en avoir mais cela est dû aux conditions de vente qui indique le terme avoir

    Delobel B.
    Overall rating
    • Industry: Banking
    • Company size: 1 001-5 000 Employees
    • Used Other for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Likelihood to recommend 2.0 /10

    mediocre

    Reviewed on 2020/12/22

    Pros

    interrogation en ANGLAIS pour un utilisateur français.
    PROCESS non intuitif

    Cons

    la photographie des justificatifs utiles mais les fonctionnalité ne s’enchaînent pas logiquement, les emplacement et les titres ne sont pas intelligible : logiciel mal conçu.

    Response from Expensya

    Bonjour,

    Merci pour ce feedback.

    Pourriez-vous nous donner plus de details sur les ameliorations attendues au niveau de la prise en photo des justificatifs ? Nous veillons en permanence a repondre aux besoins de nos clients et a ameliorer notre produit grace a vos retours.
    Vous pouvez contacter notre equipe d'assistance sur [email protected] pour demander cette demande d'evolution.

    Cordialement,
    Equipe Expensya

    Arcadio M.
    Overall rating
    • Industry: Financial Services
    • Company size: 2-10 Employees
    • Used Monthly for 1+ year
    • Review Source

    Overall rating

    • Ease of Use
    • Likelihood to recommend 7.0 /10

    Good but there is room for improvement.

    Reviewed on 2021/01/25

    Pros

    Overall good product, it simplifies the treatment of the personnel bills even for a small company.

    Cons

    The scan learning curve is missing or needs improvement.

    You scan a ticket, regularly for the same merchant, you correct the name of the merchant, and the system will always do the same error. The system does not learn.

    You have tickets that do not mention the currency. One could suppose that having detected the city in the address of the merchant, the system would automatically set the local currency. That's not the case.

    Showing 5 reviews of 63 Read all reviews

    Expensya FAQs

    Below are some frequently asked questions for Expensya.

    Expensya offers the following pricing plans:

    • Starting from: €5,00/month
    • Pricing model: Subscription, Open Source
    • Free Trial: Available

    €5euros/user/month (billed annually) or €6.99euros/user (billed monthly)

    We do not have any information about Expensya features

    Expensya has the following typical customers:

    Self Employed, 2-10, 11-50, 51-200, 201-500, 501-1 000, 1 001+

    Expensya supports the following languages:

    Dutch, English, French, German, Italian, Polish, Portuguese, Spanish

    Expensya supports the following devices:

    Android (Mobile), iPhone (Mobile)

    Expensya integrates with the following applications:

    Cegid Retail, Hosted FTP, JD Edwards EnterpriseOne, Microsoft Excel, QuickBooks Online Advanced, Quickbooks Online, SAP Cloud ERP, Sage 100cloud, Sage Intacct, Workday Financial Management

    Expensya offers the following support options:

    Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support, Chat

    Related categories

    See all software categories found for Expensya.