Computer-aided facility management (CAFM) software
4.8/5 (20 reviews)Trackplan is a cloud-based facilities & maintenance management software for facilities, estates, maintenance and property managers with features including a scheduler, electronic forms, GPS location stamps, and more. It is completely cloud based and works on any device. Integrates with Quickbooks, Xero and Sage
Trackplan helps control jobs and capture all job information including job types, notes, quotes, costs and documents. Users can assign and schedule work within the drag & drop calendar across the team. Set up recurring work for planned jobs, as well as sites and locations within each site for detailed coverage. Anyone can raise job requests from any device to notify the maintenance team of an issue. Organizations can also set up budgets by period or job and compare costs.
Users can assign and instruct work to contractors and see when they arrive on site and complete work. Trackplan keeps all documents within a centralized document manager and enables users to upload and manage documents for each job, site and asset. The image capture feature allows users to take photos against a job, job request or site directly from any device, and draw over the photo to highlight issues. Geolocation stamps provide coordinates for each site to help track contractors and team members.
Pros
Easy to use interface
Cons
No complaints
Its made our lives a lot easy to stay on top of all our jobs we have at the mansion.
Pros
How easy it is to use and how it makes arranging jobs easy to track and stay on top of. Helpful to see what jobs come up often.
Cons
Would be nice to have an overview of the entirety of the year rather than going through month by month.
Thanks Josh. Much appreciated. Of course you can review the year's PPM work on the Trackplan Gantt style timeline report. For the reactive job calendar we will be introducing the ability to move jobs easily between months by flagging it as unscheduled and then dropping it into another month. Coming Soon!
Better communication across departments and tool to manange the maintenance department
Pros
It allows good communication across a number of different departments, with email updates when job status changes
Cons
More training on new updates or features with demonstrations on how to maximize the use of the programme
Thanks for the feedback Simon. We now publish improvements and new features on our main website trackplanfm.com on "Recent Updates and Coming Soon" in the products menu, which complements our online help guide. Also always happy to give an online training / demo session to highlight areas of the software you could be using. Mark
Pros
The programme site layout is easy to use, the programme has always been accessible - sits on the cloud and there are great links between the fields which generate relevant information. Good value for money
Cons
I find it difficult to find negatives that are worth mentioning. Although such programmes do not generally link directly with financial programme software / systems, perhaps this could be rectified in the future
Thanks David for the review. The finance / costing / budgeting side of Trackplan is pretty strong now. The one thing missing, as you say, is integrating costs into accounts systems such as Sage and Quickbooks. Its on the radar and roadmap!
Trackplan have listened and recorded my specific requirements. Then they established and deployed a comprehensive, centralised snagging system that I am using across a portfolio of construction schemes prior to sale. Now, therefore, I have auditable records (including photographs and location specific descriptors) with defined users that I can use to manage the contractor(s) and ensure that works are completed to the right quality and in accordance with the construction contract. A further benefit is that the same software also is capable of assisting me with handing over individual or multiple properties to discrete final users (property purchasers) with confidence and clarity about the actual condition and status of the property when it has transferred ownership.
Pros
Quickly adapted their core software offering to meet our specific snagging needs as a property developer in the UK. Trackplan has been very responsive to requests for changing our user requirements and maintained scheduled dates for software upgrades that have always achieved my expectations.
Prices vary based on size of organisation and features required
Below are some frequently asked questions for Trackplan.
Trackplan offers the following pricing plans:
Starting from: €50,00/month
Pricing model: Subscription
Free Trial: Available
Prices vary based on size of organisation and features required
Trackplan offers the following features:
Trackplan has the following typical customers:
Large Enterprises, Mid Size Business, Non Profit, Public Administrations, Small Business
Trackplan supports the following languages:
English
Trackplan has the following pricing plans:
Subscription
We do not have any information about what devices Trackplan supports
Trackplan integrates with the following applications:
QuickBooks
Trackplan offers the following support options:
FAQs, Online Support, Phone Support, Video Tutorials
As a maintenance manager I have to juggle the paperwork alongside doing the "proper" work of repairing everything everyone else brakes. Track plan consolidates the paperwork side of things for me. Everything under one roof means I don't loose time trying to find elusive bits of paper with a phone number scribbled in the margin, or continually refer between different programs and applications. All the information I need to run a job is in one place. Track plan is as useful as you want to make it. If you put the time into the initial data entry of your assets, resources and planned jobs you can quickly establish a comprehensive overview of the yearly work schedule. If like me your a bit of a digital dinosaur then things have to be easy to use and visually easy to read, this is where job diary aspect of this app comes into its own as it easily lets me record work quickly, either planned, or for the majority of the time as it happens. The flexibility of being out on a job and being able to do the paper work as it happens saves me from a pileup at the end of the day. You can also assign costs and use it to manage your budget, again the more you add in the more you can use it to better forecast (as much as you ever can in maintenance) the budget.
This is a brilliant piece of software because like all the best tools it's simple, easy to use and saves time. Job done!