Workamajig

Project & workflow management for the creative industry

About Workamajig

Workamajig is an all-in-one project management solution for creative agencies and in-house teams with features for resource management, collaboration, digital proofing, finance and billing, CRM, and more in a single platform. The platform’s responsive web design works seamlessly on any phone, tablet, or computer, facilitating collaboration between team members, clients, and vendors.

Workamajig helps account managers prepare for clients by providing templates to generate accurate estimates and creative briefs which are routed to clients for comments and approval. Users can develop schedules with multiple target dates, as well as track all open items and project communications in one place. Workamajig’s features for budget tracking and insights ensure that targets are being met, with notifications alerting users of concerns early in the process. Users are able to track time spent on every project, prepare status reports, and view project status in real time. Through the ‘My Tasks’ function, users can stay on top of all tasks and responsibilities, as well as view the to-do lists of every individual working on a project.

Tools for resource and traffic management help users determine resource allocation, ensuring all projects are staffed appropriately. The real-time project calendar for deadlines provides insight into time spent on projects, potential bottlenecks, and if client feedback is required. Additional features allow users to match freelancers to a project, manage workloads and priorities, and generate custom reports. Workamajig helps forecast revenue from every project, enabling users to adjust plans as needed when it comes to resources, schedules and freelancers.

The platform automatically streamlines accruals and work in progress, with instant visibility into revenues and expenses. Workamajig’s simple billing workflow helps generate invoices which include details such as time, materials, specific rates, and markups. The CRM system allows users to view opportunities and see where they are in the pipeline. Users can manage all email communications and calendars through integration with Google and Outlook, and connect to various third party social network apps via Zapier.

Pricing starting from:

US$38,00/month

  • Free Trial
  • Subscription

Key benefits of Workamajig

  • Workamajig is a multifunctional, customizable, and fully integrated platform for project management that serves both advertising agencies and in-house creative teams.

  • Workamajig helps account managers prep for clients by allowing them to create estimates using templated creative briefs, and routing them to the client for comments and approval.

  • Automatically track tasks against the budget and schedule as they progress, and get reports on productivity and project gaps with Workamajig.

  • Workamajig's online proofing process and automated notifications help keep project schedules on track.

  • Get insights that matter with visibility into revenues and expenses, as well as reports for time estimates vs. actual project results and productivity goals.

  • Devices

    Business size

    S M L

    Markets

    United States

    Supported Languages

    English

    Pricing starting from:

    US$38,00/month

    • Free Trial
    • Subscription

    Images

    Access Workamajig from any device, anywhere, and at anytime
    Track open items and project communications in one place
    Manage client and project budgets with detailed project listings and notifications
    Manage and assign project tasks with staff schedules
    Create a real-time calendar of project deadlines
    Get an overview of billing from the management dashboard
    Create reports that are relevant for clients, accounting, or team leaders, with only the data they need
    Share documents and files without having to worry about junk mail filters and missing versions
    View 9 more
    Workamajig video
    Workamajig screenshot: Access Workamajig from any device, anywhere, and at anytime Workamajig screenshot: Track open items and project communications in one place Workamajig screenshot: Manage client and project budgets with detailed project listings and notifications Workamajig screenshot: Manage and assign project tasks with staff schedules Workamajig screenshot: Create a real-time calendar of project deadlines Workamajig screenshot: Get an overview of billing from the management dashboard Workamajig screenshot: Create reports that are relevant for clients, accounting, or team leaders, with only the data they need Workamajig screenshot: Share documents and files without having to worry about junk mail filters and missing versions

    Features

    Total features of Workamajig: 93

    • Access Controls/Permissions
    • Accounting
    • Activity Tracking
    • Agile Methodologies
    • Alerts/Notifications
    • Audit Trail
    • Automatic Time Capture
    • Bank Reconciliation
    • Billable & Non-Billable Hours
    • Billing & Invoicing
    • Bills of Material
    • Brainstorming
    • Budget Management
    • Budgeting/Forecasting
    • CRM
    • Calendar Management
    • Campaign Management
    • Capacity Management
    • Change Order Management
    • Client Management
    • Client Portal
    • Collaboration Tools
    • Commenting / Notes
    • Consolidation/Roll-Up
    • Contact Database
    • Content Management
    • Contractor Management
    • Cost-to-Completion Tracking
    • Create Subtasks
    • Dependency Tracking
    • Document Management
    • Drag & Drop
    • Employee Database
    • Employee Scheduling
    • Estimating
    • Expense Tracking
    • File Sharing
    • Financial Management
    • Forecasting
    • Gantt/Timeline View
    • General Ledger
    • Goal Setting / Tracking
    • Idea Management
    • Income & Balance Sheet
    • Invoice Management
    • Kanban Board
    • Labor Forecasting
    • Lead Management
    • Marketing Calendar
    • Milestone Tracking
    • Mobile Time Tracking
    • Multi-Company
    • Multi-Currency
    • Multi-Department/Project
    • Multiple Billing Rates
    • No-Code
    • Offline Time Tracking
    • Online Time Tracking Software
    • Overtime Calculation
    • Percent-Complete Tracking
    • Performance Metrics
    • Pipeline Management
    • Portfolio Management
    • Prioritization
    • Profit/Loss Statement
    • Progress Tracking
    • Project Accounting
    • Project Management
    • Project Planning
    • Project Planning/Scheduling
    • Project Workflow
    • Projections
    • Purchase Order Management
    • Purchasing & Receiving
    • Quotes/Estimates
    • Recruitment Management
    • Recurring Tasks
    • Recurring/Subscription Billing
    • Reporting/Analytics
    • Reporting/Project Tracking
    • Requirements Management
    • Resource Management
    • Status Tracking
    • Task Editing/Updating
    • Task Management
    • Task Progress Tracking
    • Task Scheduling
    • Time & Expense Tracking
    • Time Tracking
    • Traditional Methodologies
    • Vacation/Leave Tracking
    • Work Order Management
    • Workflow Management

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    Reviews

    Overall rating

    3,7 /5
    (279)
    Value for Money
    3,6/5
    Features
    3,7/5
    Ease of Use
    3,3/5
    Customer Support
    3,9/5

    Already have Workamajig?

    Software buyers need your help! Product reviews help the rest of us make great decisions.

    Write a Review!
    Showing 5 reviews of 279
    Rachel D.
    Overall rating
    • Industry: Marketing & Advertising
    • Company size: 2-10 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    14+ years using WMJ

    Reviewed on 2018/10/29

    From dealing with customer service to upgrades to the software over the years the overall...

    From dealing with customer service to upgrades to the software over the years the overall experience has been exceptional. I work on the Finance side but whats wonderful that it doesn't matter which piece of the software you go in to, the layout and functionalities throughout are consistent. In a small office under 20 sometimes people only touch parts of the software or their roles cross, the customization that WMJ offers to be able to handle the crossover in security and viewing ability makes this feasible.

    Being able to leverage the ability to look at financials by client/campaign/project and then report on efficiency and profitability is important to our management​ team.

    Pros

    The ability to integrate our CRM, time tracking, project management​, and accounting to leverage the ability to look at our leading and lagging KPIs to be profitable.

    Cons

    The variety of offering the software can do is massive. Deciding in our office whats a priority to run as efficiently as possible can be challenging. For example, there is WIP in the software but because of our size its the right fit for us.

    Response from Workamajig

    Hi Rachel,

    Thank you for taking the time to review Workamajig. It's great to hear from someone who's been with us for so long, benefitting from the very features we've spent years developing!

    As always, please feel free to reach out to [email protected] with any questions, comments or suggestions.

    Regards,
    Hannah
    Team WMJ [: ]

    Gwen S.
    Overall rating
    • Industry: Marketing & Advertising
    • Company size: 11-50 Employees
    • Used Daily for 1+ year
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 9.0 /10

    Love our Jiggy (Our nickname for Workamajig)

    Reviewed on 2020/03/24

    The support team is fantastic. We keep in regular contact (a year after we rolled out the software)...

    The support team is fantastic. We keep in regular contact (a year after we rolled out the software) to make sure we are using it to the fullest potential

    Pros

    We did a full search to replace our PM tool and our selection team felt the UI for Workamajig was the most streamlined and easy to use for a full featured PM tool. Time tracking is simple and straight forward and the UI is mostly consistent

    Cons

    There are a few weird things like starting a discussion on a project task and some of the resource planning is a little cumbersome

    Dan C.
    Overall rating
    • Industry: Broadcast Media
    • Company size: 201-500 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Ease of Use
    • Customer Support
    • Likelihood to recommend 5.0 /10

    A dense, useful, but often unituitive task management platform

    Reviewed on 2020/01/13

    As an end-user, Workamajig was helpful once I overcame the long process of learning the system. The...

    As an end-user, Workamajig was helpful once I overcame the long process of learning the system. The system worked for a long time in helping manage complex tasks, budgets, etc, but we ultimately are transition for something more MEDIA friendly.

    Pros

    In the complex world of task management for video production, Workamajig fielded many of the needs we threw at it, to varying degrees of success.
    Fairly customizable, with a ability to create custom and interdependent forms
    When they upgraded to Platinum a few years ago (from Classic) the interface improved its usability.
    Notifications settings were easy, and program didn't default to an overwhelming amount of email.

    Cons

    A fairly steep learning curve.
    The interface is very text heavy.
    Tracking the progress of tasks was often difficult, without intuitive features like status bars, etc.
    No simple and effective way (in our video environment) to store and display media, generate proofs, etc.
    Search functions didn't live update, making navigating backlogs more cumbersome.

    Verified Reviewer
    Overall rating
    • Industry: Marketing & Advertising
    • Company size: 201-500 Employees
    • Used Daily for 6-12 months
    • Review Source

    Overall rating

    • Ease of Use
    • Likelihood to recommend 8.0 /10

    Great integration tool for finance tracking and project management

    Reviewed on 2020/06/23

    I had an introductory training session with another employee before diving into Workamajig, however...

    I had an introductory training session with another employee before diving into Workamajig, however the program is self-explanatory enough to navigate without having to ask too many questions. I thought it was very handy to have timelines, budget, and timetracking integrated within one program to make overall tracking a lot easier for all involved parties.

    Pros

    As a project manager, I used Workamjig often throughout the day, mainly to check cost-to-date statuses, create budgets/estimates, and adjust timelines. Our company also used it for timesheet purposes. I definitely liked the fact that you could integrate the time-tracking with project details, since that made cross checking the team's hours a lot more efficient (at a previous company, we used Workamajig to create budgets but actual timesheets were filled out using Excel, so there was no integration whatsoever). I found the platform relatively straightforward to work with, and found it easy to pull financials and other assets.

    Cons

    One of my main gripes is - since the timesheet hours were directly correlated with a specific task on a project timelines (ex. the Creative Director could put 2 hours toward the task "Creative Ideation" - if a team member filled out their timesheet for a specific task on 06/23, the project milestone would automatically have a 6/23 end date attached to it, so had the potential of accidentally pushing the entire timeline forward (or backward). Every time I checked Workamajig to reference timing for a project, I had to make sure that the anticipated dates were actually correct, and hadn't been affected by someone submitting their timesheet. We had flagged this with the Workamajig several times, but were told there was not any workaround. Additionally, I found that there was often downtime when trying to pull up a report/add in time/etc. Even with high speed internet, pages had the tendency to load relatively slowly, which was an extreme annoyance especially when in a time crunch.

    Lauren K.
    Overall rating
    • Industry: Marketing & Advertising
    • Company size: 51-200 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 7.0 /10

    User friendly and used agency-wide

    Reviewed on 2020/09/08

    We mostly use this system for job numbers, budgets and estimating/invoicing. It performs best for...

    We mostly use this system for job numbers, budgets and estimating/invoicing. It performs best for us in those key areas.

    Pros

    Its user friendly for budgets, teams and schedules. The dashboard allows you to see how things are tracking to budget and if you are in the green or red of projects. Only downside to this is it requires that people do their timesheets on time. :)

    Cons

    Really time consuming to estimate hours, assign staff and create timelines in this system. In the world of advertising, things change, so I'm hoping WMG rolls out a system to make scheduling more efficient so it's less time consuming.

    Response from Workamajig

    Hi Lauren,

    Thank you for taking the time to review our product.I'm happy to hear that our product has helped your team with budgeting.

    Please feel free to reach out with any questions at [email protected], we're here to help!
    Regards,
    Hannah
    Team WMJ [: ]

    Showing 5 reviews of 279 Read all reviews

    Workamajig FAQs

    Below are some frequently asked questions for Workamajig.

    Workamajig offers the following pricing plans:

    • Starting from: US$38,00/month
    • Pricing model: Subscription
    • Free Trial: Not Available

    The more users, the lower the price per user. For agencies: Entry Level: $50/month per user (5 users) Agencies: $38/month per user (10 users) Mid-Sized Agencies: $34/month per user (50 users) Larger Agencies: $32/month per user (100 users or more) For in-house teams: Entry Level: $50/month per user (5 users) Small Department: $38/month per user (10 users) Mid-Sized Department: $34/month per user (50 users) Enterprise: $32/month per user (100 users or more)

    We do not have any information about Workamajig features

    Workamajig has the following typical customers:

    2-10, 11-50, 51-200, 201-500, 501-1 000, 1 001+

    Workamajig supports the following languages:

    English

    Workamajig supports the following devices:

    Android (Mobile), iPhone (Mobile), iPad (Mobile)

    Workamajig integrates with the following applications:

    Emma, Gmail, Google Calendar, LinkedIn for Business, Microsoft Outlook, Twitter, Zapier

    Workamajig offers the following support options:

    Email/Help Desk, Phone Support, Chat

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