Workamajig

Project & workflow management for the creative industry

About Workamajig

Workamajig is an all-in-one project management solution for creative agencies and in-house teams with features for resource management, collaboration, digital proofing, finance and billing, CRM, and more in a single platform. The platform’s responsive web design works seamlessly on any phone, tablet, or computer, facilitating collaboration between team members, clients, and vendors.

Workamajig helps account managers prepare for clients by providing templates to generate accurate estimates and creative briefs, which are routed to clients for comments and approval. Users can develop schedules with multiple target dates, as well as track all open items and project communications in one place. Workamajig’s features for budget tracking and insights ensure that targets are being met, with notifications alerting users of concerns early in the process. Users can track time spent on every project, prepare status reports, and view project status in real-time. Through the ‘My Tasks’ function, users can stay on top of all tasks and responsibilities, as well as view the to-do lists of every individual working on a project.

Tools for resource and traffic management help users determine resource allocation, ensuring all projects are staffed appropriately. The real-time project calendar for deadlines provides insight into time spent on projects, potential bottlenecks, and if client feedback is required. Additional features allow users to match freelancers to a project, manage workloads and priorities, and generate custom reports. Workamajig helps forecast revenue from every project, enabling users to adjust plans as needed when it comes to resources, schedules and freelancers.

The platform automatically streamlines accruals and work in progress, with instant visibility into revenues and expenses. Workamajig’s simple billing workflow helps generate invoices that include details such as time, materials, specific rates, and markups. The CRM system allows users to view opportunities and see where they are in the pipeline. Users can manage all email communications and calendars through integration with Google and Outlook and connect to various third-party social network apps via Zapier.


Key benefits of Workamajig

  • Workamajig is a multifunctional, customizable, and fully integrated platform for project management that serves both advertising agencies and in-house creative teams.

  • Workamajig helps account managers prep for clients by allowing them to create estimates using templated creative briefs, and routing them to the client for comments and approval.

  • Automatically track tasks against the budget and schedule as they progress, and get reports on productivity and project gaps with Workamajig.

  • Workamajig's online proofing process and automated notifications help keep project schedules on track.

  • Get insights that matter with visibility into revenues and expenses, as well as reports for time estimates vs. actual project results and productivity goals.

  • Images

    Workamajig Software - Access Workamajig from any device, anywhere, and at anytime
    Workamajig Software - Track open items and project communications in one place
    Workamajig Software - Manage client and project budgets with detailed project listings and notifications
    Workamajig Software - Manage and assign project tasks with staff schedules
    Workamajig Software - Create a real-time calendar of project deadlines
    Workamajig Software - Get an overview of billing from the management dashboard
    Workamajig Software - Create reports that are relevant for clients, accounting, or team leaders, with only the data they need
    Workamajig Software - Share documents and files without having to worry about junk mail filters and missing versions
    View 9 more
    Workamajig video
    Workamajig Software - Access Workamajig from any device, anywhere, and at anytime
    Workamajig Software - Track open items and project communications in one place
    Workamajig Software - Manage client and project budgets with detailed project listings and notifications
    Workamajig Software - Manage and assign project tasks with staff schedules
    Workamajig Software - Create a real-time calendar of project deadlines
    Workamajig Software - Get an overview of billing from the management dashboard
    Workamajig Software - Create reports that are relevant for clients, accounting, or team leaders, with only the data they need
    Workamajig Software - Share documents and files without having to worry about junk mail filters and missing versions

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    Reviews

    Overall rating

    3,7 /5
    (310)
    Value for Money
    3,6/5
    Features
    3,7/5
    Ease of Use
    3,2/5
    Customer Support
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    Already have Workamajig?

    Software buyers need your help! Product reviews help the rest of us make great decisions.

    Showing 5 reviews of 310
    Verified Reviewer
    Overall rating
    • Industry: Marketing & Advertising
    • Company size: 201–500 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    WMJ Is The Best!

    Reviewed on 2018/11/06

    We have WMJ and our WMJ team to thank for our organization at our company. It's a great way to...

    We have WMJ and our WMJ team to thank for our organization at our company. It's a great way to track time for our clients and our bosses as well as easy to use.

    Pros

    The ease of using it. It's simple to learn and makes what would be a very hectic workplace , work smoothly.

    Cons

    The amount of steps when assigning a task was greatly improved when WMJ platinum came out. I think uploading files and where the files are stored could be improved. At an advertising agency there are 100's of files uploaded a day and they can be difficult to find and keep track of.

    Response from Workamajig

    Hi there,

    I'm happy to hear that your ream has gained value from Workamajig, and that it's helped with your company's organization.

    I'd like to do what I can to make your experience even better. You can open up the Project - Files area in Workamajig to drag-n-drop files into Workamajig.

    We'd love to help with the difficulty you mentioned in finding/tracking your files, but we will need some additional details. Please email [email protected] and we'll be glad to help!

    Regards,
    Hannah
    Team WMJ [: ]

    Verified Reviewer
    Overall rating
    • Industry: Marketing & Advertising
    • Company size: 201–500 Employees
    • Used Daily for 6-12 months
    • Review Source

    Overall rating

    • Ease of Use
    • Likelihood to recommend 8.0 /10

    Great integration tool for finance tracking and project management

    Reviewed on 2020/06/23

    I had an introductory training session with another employee before diving into Workamajig, however...

    I had an introductory training session with another employee before diving into Workamajig, however the program is self-explanatory enough to navigate without having to ask too many questions. I thought it was very handy to have timelines, budget, and timetracking integrated within one program to make overall tracking a lot easier for all involved parties.

    Pros

    As a project manager, I used Workamjig often throughout the day, mainly to check cost-to-date statuses, create budgets/estimates, and adjust timelines. Our company also used it for timesheet purposes. I definitely liked the fact that you could integrate the time-tracking with project details, since that made cross checking the team's hours a lot more efficient (at a previous company, we used Workamajig to create budgets but actual timesheets were filled out using Excel, so there was no integration whatsoever). I found the platform relatively straightforward to work with, and found it easy to pull financials and other assets.

    Cons

    One of my main gripes is - since the timesheet hours were directly correlated with a specific task on a project timelines (ex. the Creative Director could put 2 hours toward the task "Creative Ideation" - if a team member filled out their timesheet for a specific task on 06/23, the project milestone would automatically have a 6/23 end date attached to it, so had the potential of accidentally pushing the entire timeline forward (or backward). Every time I checked Workamajig to reference timing for a project, I had to make sure that the anticipated dates were actually correct, and hadn't been affected by someone submitting their timesheet. We had flagged this with the Workamajig several times, but were told there was not any workaround. Additionally, I found that there was often downtime when trying to pull up a report/add in time/etc. Even with high speed internet, pages had the tendency to load relatively slowly, which was an extreme annoyance especially when in a time crunch.

    Brandon
    Overall rating
    • Industry: Marketing & Advertising
    • Company size: 51–200 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 5.0 /10

    I've used it across two different agencies for the past 8 years

    Reviewed on 2018/01/09

    Pros

    When setup properly on the front end it can do a great job exporting status reports for our team, which is a task that would mean someone manually updating a spreadsheet if we didn't have workamajig.

    Cons

    It's project management input functions (diaries) are too linear. Wkmjg works great for simple jobs like print ads and radio scripts but when it comes to projects with a lot of parrallel tasks, moving at the same time, it doesn't compare to products like Basecamp. For instance, I could never use wkmjg to build a website (or any complex digital pieces) where I need to set deadlines for multiple disciplines and keep their resources and conversation separate from one another. For example, my designer shouldn't have to wade through a ton of diary posts between the QA team to find my last post to him. I also think the accounting side of wkmjg is something that was designed a long time ago and has just been gradually tacked on and added to and it's in need of a audit and complete redesign to make it more user firendly for both agency accountants and the project managers reviewing billing worksheets on the other end.

    Response from Workamajig

    Hi Brandon,

    Thank you for taking the time to provide your feedback as it helps us improve our product and user experience. Our team is happy to review issues and help streamline processes at [email protected].

    Best regards,
    Megan
    Team WMJ

    Verified Reviewer
    Overall rating
    • Industry: Marketing & Advertising
    • Company size: 11–50 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Ease of Use
    • Likelihood to recommend 5.0 /10

    Great for timesheets, but steep learning curve

    Reviewed on 2018/11/09

    Pros

    Easy to track and change time for projects.

    Cons

    Not very user-friendly. There is a somewhat steep learning curve just to figure out how to locate projects and track time. Icons are small, unclear, and don't relate at all to the actions they represent.

    I also have problems attaching documents to diary notes at times. It seems like special characters (even dashes) set these problems off, but I'm not entirely sure because Workamajig doesn't always give me a clear diagnosis.

    Response from Workamajig

    Hi there,

    Thank you for your review of Workamajig.

    Workamajig is designed to be an enterprise solution for creative firms taking the place of all other systems; Project Management, Time Tracking/Resource Management, CRM, Accounting, etc.
    To ensure information flows correctly between the different modules, detailed set-up and implementation is imperative.
    We understand this can be time consuming in the beginning, but is meant to streamline processes moving forward.

    If your project manager assigns a task to you, it will default in your projects and tasks and you would simply need to enter your hours. There are also a few other options for tracking time, and we'd be happy to review this with you.

    Feel free to reach out at any time at [email protected]. We're here to help!

    Regards,
    Hannah
    Team WMJ [: ]

    Doug
    Overall rating
    • Industry: Marketing & Advertising
    • Company size: 11–50 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Ease of Use
    • Likelihood to recommend 7.0 /10

    Seems fine for what it does.

    Reviewed on 2019/03/18

    I am a stereotypical "End User". I just log in to enter my time towards the projects I work on....

    I am a stereotypical "End User". I just log in to enter my time towards the projects I work on. That seems easy enough, and the only real problem I ever encounter is when the account manager hasn't set up the project correctly. That usually just involves a short conversation with the account manager and they are able to quickly resolve it. In the Platinum version of Woramajig, the time entry feature is even more intuitive and the copy week function is a HUGE timesaver. My supervisors seem to enjoy the ease in pulling time spent on a completed project in order to forecast future similar projects.

    Overall, this is the best system for time entry I have used at a company, but my experience is very limited. It's much better than paper forms or Excel worksheets.

    Pros

    Web-based software makes it easy to access from any computer.
    Time entry is intuitive.
    Ability to copy weeks handy for longer projects.
    Ability to run reports on project time spent seems robust.

    Cons

    Seems very complicated overall.
    Ability to search on legacy version seems limited, Platinum seems to have fixed this.

    Showing 5 reviews of 310 Read all reviews

    Workamajig FAQs

    Below are some frequently asked questions for Workamajig.

    Workamajig offers the following pricing plans:

    • Starting from: US$50,00/month
    • Pricing model: Subscription
    • Free Trial: Not Available

    The more users, the lower the price per user. 5-9 users: $50/user/month 10-19 users: $41/user/month 20-49 users: $39/user/month 50-99 users: $37/user/month Enterprise (100-1000+ users): custom pricing

    Workamajig has the following typical customers:

    2–10, 11–50, 51–200, 201–500, 501–1 000, 1 001–5 000

    Workamajig supports the following languages:

    English

    Workamajig supports the following devices:

    Android (Mobile), iPhone (Mobile), iPad (Mobile)

    Workamajig integrates with the following applications:

    Avalara, CSI, Emma by Marigold, FASTPAY ePAY, GaleForce CRM for Banking, Gmail, Google Calendar, LinkedIn for Business, Mediaocean, Microsoft Outlook, Payflow, Plaid, STRADA, Slack, Twitter/X, Zapier, authorize.net

    Workamajig offers the following support options:

    Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support, Chat

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