About WhenToWork
WhenToWork is an online employee scheduling solution which enables businesses of all sizes to schedule employee shifts manually or automatically, and allows employees to view their schedules, swap shifts, request time off, and more.
With WhenToWork, users can create repeating or varied weekly schedules for one or multiple locations, with the ability to add shifts manually or import them from a template. The drag-and-drop interface allows users to copy and move shifts, with employees automatically notified by text or email of any changes. Shifts can also be unassigned and moved to the tradeboard for employees to claim. Users can view which employees have seen and confirmed receipt of their schedules. When time off requests are approved, the schedule is updated automatically.
WhenToWork also includes an AutoFill feature which can create optimal schedules according to a range of parameters. When creating schedules, AutoFill automatically honors minimum breaks between shifts, maximum hours or shifts per day or week, approved time off, and any times which employees are listed as being unavailable. Employees can record their work time preferences, specifying which times they prefer and dislike to work, which can be taken into account when scheduling. Users can also choose to fill shifts by seniority, based on hire date, or using priority groups, which are defined for each employee.
Pricing starting from:
US$16,00/month
- Free Version
- Free Trial
- Subscription
Top 5 alternatives to WhenToWork
Key benefits of WhenToWork
Typical Customers
- Freelancers
- Small Businesses (2-50)
- Mid-size Companies (51-500)
- Large enterprises (500 and more)
Deployment
- Cloud-based
- On-premise
Supported Languages
English
Pricing starting from:
US$16,00/month
- Free Version
- Free Trial
- Subscription
Top 5 alternatives to WhenToWork
Images
Features
Total features of WhenToWork: 52
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Homebase
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Reviews
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- Industry: Recreational Facilities & Services
- Company size: 501–1 000 Employees
- Used Daily for 2+ years
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Review Source
Overall rating
- Value for Money
- Ease of Use
- Customer Support
- Likelihood to recommend 10.0 /10
Great for Scheduling and Communication!
Reviewed on 2020/04/16
Pretty positive, very user-friendly and though it doesn't have a ton of extra features it does...
Pretty positive, very user-friendly and though it doesn't have a ton of extra features it does exactly what we need it to do.
Pros
This product makes it easy to communicate schedules, open shifts, and any changes to the schedule without having to send a million emails.
Cons
Setting up and changes schedules can be tedious and can take a lot of steps.
- Industry: Museums & Institutions
- Company size: 501–1 000 Employees
- Used Daily for 1+ year
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Review Source
Overall rating
- Value for Money
- Ease of Use
- Customer Support
- Likelihood to recommend 9.0 /10
Love this!
Reviewed on 2018/11/28
I really believe our company has benefited from this website. It is very helpful to both management,...
I really believe our company has benefited from this website. It is very helpful to both management, and the staff we schedule.
Pros
This website is amazing if you have to manage the schedules of a lot of people at once. I love how customizable it is and that you can make and save staffing templates. It also always you to email your staff directly from the site. When a schedule is published, all staff on that given schedule will receive an email with what they are working, and it even allows the staff to trade shifts amongst others that are authorized for the position so there is much less confusion later. This website has made scheduling so much easier.
Cons
If you go to assign someone to a shift position you don't have them trained on the system allows you to do it, but gives a pop up that says "___ has been authorized for the position ___". this pop up can be easy to miss if you aren't paying close attention. I wish there was a to see a date list for when you authorized positions. Also, there is a feature where you can delete all shifts with a given position title which is very helpful, but I wish it would allow you to bulk delete some shifts without deleting all of them.
- Industry: Security & Investigations
- Company size: 51–200 Employees
- Used Daily for 2+ years
-
Review Source
Overall rating
- Value for Money
- Ease of Use
- Customer Support
- Likelihood to recommend 0.0 /10
Simple, Basic - Has never changed with the ages
Reviewed on 2020/12/14
Simple, low quality we long outgrew this
Simple, low quality we long outgrew this
Pros
Simple - Effective scheduling software - Nothing more
Cons
Has never evolved with the ages, there is so many ways this can increase/improve
App doesnt do enough
Website does everything
No automatic book on/off
No automatic alerts when someone isnt on shift
No automation at all
- Industry: Computer Networking
- Company size: 2–10 Employees
- Used Daily for 2+ years
-
Review Source
Overall rating
- Ease of Use
- Likelihood to recommend 6.0 /10
Works for scheduling
Reviewed on 2019/05/22
It works good for basic scheduling and remote viewing and allows people to bid on shifts that are...
It works good for basic scheduling and remote viewing and allows people to bid on shifts that are open.
Pros
I can see my schedule remotely. It lets me know where to be and when. i also know who I will be working with and who will be working at other locations.
Cons
It doesn't let me easily see openings so I can pick up time where I want to. I shows openings but not necessarily where they are. I don't want to take a shift if its too far away or with someone I don't mesh with and I have to "do the math" to figure out where its and who with.
- Industry: Leisure, Travel & Tourism
- Company size: 11–50 Employees
- Used Daily for 2+ years
-
Review Source
Overall rating
- Ease of Use
- Likelihood to recommend 9.0 /10
This is a wonderful tool for employee scheduling!
Reviewed on 2019/04/06
Pros
We have been using this for years now and it is an invaluable tool. The employees are able to log in themselves to view schedules, request time off, send messages, etc. It has saved us countless hours of work and paper!
Cons
There really is not anything negative to be said about this software
WhenToWork FAQs
Below are some frequently asked questions for WhenToWork.Q. What type of pricing plans does WhenToWork offer?
WhenToWork offers the following pricing plans:
- Starting from: US$16,00/month
- Pricing model: Subscription
- Free Trial: Available
Pricing is based on the number of employees, and discounts are available for paying for 3, 6, or 12 months in advance.
Q. Who are the typical users of WhenToWork?
WhenToWork has the following typical customers:
Self Employed, 2–10, 11–50, 51–200, 201–500, 501–1 000, 1 001–5 000
Q. What languages does WhenToWork support?
WhenToWork supports the following languages:
English
Q. Does WhenToWork support mobile devices?
WhenToWork supports the following devices:
Android (Mobile), iPhone (Mobile), iPad (Mobile)
Q. What other apps does WhenToWork integrate with?
We do not have any information about what integrations WhenToWork has
Q. What level of support does WhenToWork offer?
WhenToWork offers the following support options:
Email/Help Desk, FAQs/Forum, Knowledge Base, 24/7 (Live rep)
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