Timetastic

Simple and Elegant Staff Leave Planner for Companies

4,7 /5 (547 reviews) Write a Review!

Timetastic Overview

What is Timetastic?

Timetastic is a web-based staff leave planner and absence tracking software which helps businesses streamline the process for requesting and approving time off work, as well as updating calendars and schedules with a range of features including an interactive wall chart, personal calendars, third party integrations (Slack, G Suite, Google Calendar), and more. Native iOS and Android mobile apps give users the flexibility to request time off, update calendars, track annual leave and download reports on the go, via tablets and smartphones.

Timetastic allows teams to organize time off work from a central location. Employees highlight the days they want off, then receive request approvals or rejections through the same platform. All time off is updated and reflected immediately on the interactive wall chart and personal calendars. Timetastic’s interactive wall chart enables users to check who is in and who is not at a glance, and plan time accordingly to ensure busy periods have enough staff and avoid any clashes.

All employees have their own personal calendar from which they can view a summary of their annual leave. Timetastic allows users to group their staff into departments and set minimum staffing levels, so that teams can compare and review time off and ensure the right amount of people are always working. Timetastic supports any type of absence, allowing users to manage annual, sickness, maternity, unpaid, and compassionate leave, as well as meetings. Users can also create any custom or additional types of leave as required by their organization. Timetastic has the public holidays for more than 20 countries preloaded into the system.

Timetastic Overview

Pricing

Starting from
US$1,00/month

Pricing options

Free Trial
Subscription
Value for money

$1 per user/month


Timetastic Features

Devices
Business size
S M L
Markets
United States, Canada, United Kingdom, Australia
Supported Languages
English

Media

Group staff into departments, and use the wall chart to compare and review absences and ensure correct staffing levels
Approve or decline time off requests
View an interactive wall chart that’s always up to date, and which provides a simple view of who’s in and who’s not
Request and manage annual leave, sickness, maternity and paternity, unpaid leave, compassionate leave, and meetings
Public holidays from more than 20 countries are preloaded in Timetastic
Employees can split their working days into two sessions to account for a lunch break
Timetastic screenshot: Group staff into departments, and use the wall chart to compare and review absences and ensure correct staffing levels Timetastic screenshot: Approve or decline time off requests Timetastic screenshot: View an interactive wall chart that’s always up to date, and which provides a simple view of who’s in and who’s not Timetastic screenshot: Request and manage annual leave, sickness, maternity and paternity, unpaid leave, compassionate leave, and meetings Timetastic screenshot: Public holidays from more than 20 countries are preloaded in Timetastic Timetastic screenshot: Employees can split their working days into two sessions to account for a lunch break

Timetastic Reviews

Timetastic Reviews

Overall rating
4,7
/
5
Excellent
419

Very good
116

Average
12

Poor
0

Terrible
0

Value for Money
4,8
Features
4,5
Ease of Use
4,8
Customer Support
4,7
98% recommended this app
Sarah F.

Vacation and Leave-Planning Made Simple

I would love to comment about Timetastic's customer service, but I have never had to use it. The program has very few glitches, provides vacation and leave information flawlessly, and meets my organizations leave management needs beyond what I hoped. I highly recommend this program.


Andy N.

Great for a small company

- Shared holiday calendar means all managers can see who is in/out at a glance (integrates very nicely in google apps)
- Our entire leave policy pretty much just references 'use timetastic'
- The cost is very much worth the benefits


Kate C.

Timetastic Coments / Review

Its great to have so we know the whereabouts of the team as not everyone keeps an Outlook Calendar. Also people don't always have to ask me!!

The guys are very efficient / on the ball at answering my questions.


Christopher S.

Used it for years and wouldn't choose anything else!

We use Timetastic to manage the whole companies leave and have done for years now. It's cheap and does exactly what it says on the tin. Wouldn't go anywhere else.


Jaymie T.

Simple and effective

The few times I've had occasion to contact them, the support team have always been quick to respond and very friendly. We've been using it for years and it's not hard to see why.


Sarah F.
Industry: Architecture & Planning
Company size: 11-50 Employees

Vacation and Leave-Planning Made Simple

Used Daily for 6-12 months
Reviewed on 2018/09/19
Review Source: Capterra

I would love to comment about Timetastic's customer service, but I have never had to use it. The program has very few glitches, provides vacation and leave information flawlessly, and meets my organizations leave management needs beyond what I hoped. I highly recommend this program.

Pros

My company used to have four different managers who received time off requests, but the managers did not always communicate the leave schedule with the rest of the organization. Chaos ensued. With Timetastic, those same four managers still receive their time off requests, but once approved, the leave is scheduled and there for the whole organization to see. I especially appreciate the feature allowing each employee to have a designated approval person within the organization, rather than defaulting to Timetastic admin. My employees also love having consistent, easy access to their vacation time information. Employees are able to see, understand, and access their vacation time, making it easier for them to use.

Cons

The settings feature is a bit confusing, but Timetastic continually heard and responded to improvement requests, making items like local holidays perfectly customizable. My one consistent criticism is that it sometimes takes a day for leave requests to sync with Google calendar, but that is a minor drawback considering the benefits of the program.

Rating breakdown

Ease of Use

Likelihood to recommend: 10.0/10

Andy N.
Industry: Telecommunications
Company size: 11-50 Employees

Great for a small company

Used Daily for 1+ year
Reviewed on 2018/09/18
Review Source: Capterra

- Shared holiday calendar means all managers can see who is in/out at a glance (integrates very nicely in google apps)
- Our entire leave policy pretty much just references 'use timetastic'
- The cost is very much worth the benefits

Pros

Timetastic was a big step up from our previous spreadsheet leave system. As the team expanded, it made it easy for us to have a 'proper' approval system for leave, avoid clashes between critical staff and scrap the rubbish paper calendar on the wall that no one ever bothered to look at!

Our leave booking is now simple, and there is no excuse for forgetting to mark your holiday. The calendar sharing means I can see at a glance who is out of the office. We also use Timetastic for signess leave and tracking who is out the office for sales trips and meetings (an extra bonus)

Cons

Some useful features are not there yet
- If some staff get extra holidays each year, this cannot be done automatically
- Holiday roll-over options are basic and may need manual tweaking at year end
- Moving your holiday year end is a nightmare as you effectively have to 'start again', entering all holidays by hand (though to be fair this is not something you do frequently)

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 8.0/10

Kate C.
Industry: Civil Engineering
Company size: 10 000+ Employees

Timetastic Coments / Review

Used Daily for 2+ years
Reviewed on 2018/09/18
Review Source: Capterra

Its great to have so we know the whereabouts of the team as not everyone keeps an Outlook Calendar. Also people don't always have to ask me!!

The guys are very efficient / on the ball at answering my questions.

Pros

Its great to have a picture of all team members and where they are - be it on leave, on site etc.

Easyish to use when people get the hang. Some people have trouble getting on in the first place (I think may be user error).

Good for resourcing (when used properly).

Cons

If we could have a bit more flexibility with leave etc. that has been input if we need to cancel just one day out of 7 for example. You need to cancel the whole request and resubmit.

More colours for categories would be good too.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 9.0/10

Christopher S.
Industry: Information Technology & Services
Company size: 11-50 Employees

Used it for years and wouldn't choose anything else!

Used Weekly for 2+ years
Reviewed on 2020/09/27
Review Source: Capterra

We use Timetastic to manage the whole companies leave and have done for years now. It's cheap and does exactly what it says on the tin. Wouldn't go anywhere else.

Pros

Timetastic is simple and quick to use. It doesn't make something that is need to be simple, complex which is important for a product of its type. It makes requesting and approving holiday easy and takes a lot of stress out of the management of the whole process. Not only is it easy to use but it is very cost effective compared to other choices.

Cons

I find that their API could be extended a little further as there are things that I think it's missing. A desktop app would also be a good thing for them to develop.

Rating breakdown

Value for Money
Ease of Use

Likelihood to recommend: 10.0/10

Jaymie T.
Industry: Computer Software
Company size: 2-10 Employees

Simple and effective

Used Daily for 2+ years
Reviewed on 2018/09/21
Review Source: Capterra

The few times I've had occasion to contact them, the support team have always been quick to respond and very friendly. We've been using it for years and it's not hard to see why.

Pros

Timetastic is fast to use and easy to configure as an administrator. I'm responsible for a couple of teams and everyone loves how simple it is. I also like that you can subscribe to its calendars, so I'm always up-to-date on my teams' movements.

Cons

I'd like just a little more configurability around the types of "leave". For some workers we want to declare the days they're going to be in the office, so "leave" doesn't really apply there. I like that you can control whether a leave type is deductible from the overall total, but being to change how each "leave" type is described on-screen would be the finishing touch for me.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 8.0/10

User recommendation
9,3/10
Based on 547 user ratings
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Timetastic Pricing

Timetastic Pricing

Starting from
US$1,00/month
Free Trial
Subscription
Value for money

$1 per user/month

$1 per user/month

Value for Money
4,8/5
Based on 547 user ratings
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Timetastic Features

Timetastic Features

API
Activity Dashboard
Activity Tracking
Applicant Tracking
Automatic Notifications
Customizable Branding
Customizable Reporting
Data Import/Export
Employee Database
Employee Management
Employee Onboarding
Employee Portal
Employee Self Service
Performance Management
Real Time Reporting
Recruitment Management
Reminders
Reporting & Statistics
Self Service Portal
Third Party Integration
Features
4,5/5
Based on 547 user ratings
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Categories

Additional information for Timetastic

Additional information for Timetastic

Key features of Timetastic

  • API
  • Approval process control
  • Employee grouping
  • Employee management
  • Google Calendar integration
  • Interactive wall chart
  • Leave type creation
  • Outlook Calendar integration
  • Public holidays for more than 20 countries
  • Search functionality
  • Sick leave tracking
  • Slack, G Suite & Apple Calendar integrations
  • Time off requests
  • Work scheduling

Benefits

  • Manage all types of absence including annual leave, sickness, maternity, compassionate, unpaid leave, and meetings, or create any additional leave types per organization requirements.

  • The public holidays from more than 20 countries are preloaded into Timetastic, which users can utilize and customize to suit their organization.

  • The central interactive wall chart gives teams up-to-date information on who is in and who is not at-a-glance, helping users to plan time effectively and ensure they are properly staffed at all times.

  • Timetastic offers an API, giving users the ability to connect to their internal systems and link to other relevant apps.

  • Integration with other services such as Google Calendar, G Suite, Slack, and Outlook Calendar serve to enhance user productivity and communication.

  • Timetastic FAQs

    Timetastic FAQs

    Below are some frequently asked questions for Timetastic.

    Q. What type of pricing plans does Timetastic offer?

    Timetastic offers the following pricing plans:

    Starting from: US$1,00/month

    Pricing model: Subscription

    Free Trial: Available

    $1 per user/month

    Q. What are the main features of Timetastic?

    Timetastic offers the following features:

    • API
    • Approval process control
    • Employee grouping
    • Employee management
    • Google Calendar integration
    • Interactive wall chart
    • Leave type creation
    • Outlook Calendar integration
    • Public holidays for more than 20 countries
    • Search functionality
    • Sick leave tracking
    • Slack, G Suite & Apple Calendar integrations
    • Time off requests
    • Work scheduling

    Q. Who are the typical users of Timetastic?

    Timetastic has the following typical customers:

    Small Business, Non Profit, Mid Size Business

    Q. What languages does Timetastic support?

    Timetastic supports the following languages:

    English

    Q. What type of pricing plans does Timetastic offer?

    Timetastic has the following pricing plans:

    Subscription

    Q. Does Timetastic support mobile devices?

    Timetastic supports the following devices:

    Android, iPhone, iPad

    Q. What other apps does Timetastic integrate with?

    Timetastic integrates with the following applications:

    Google Calendar, Google Workspace, Microsoft Outlook, Slack

    Q. What level of support does Timetastic offer?

    Timetastic offers the following support options:

    Online Support