About RealTime-CTMS

RealTime-CTMS is a clinical trial management software with tools for patient database management, patient recruitment, visit scheduling, budgeting and accounting, task management, reporting, and more.

The accounting and budgeting tools in RealTime-CTMS allows users to track study revenues, costs, and profitability, build budget templates, create invoices, and more. Patients medical histories can be input before or during visits, and users can search the patient database with multiple criteria including gender, age, BMI, medical conditions, and medications. Potential subjects matching search criteria can be sent emails from within RealTime-CTMS, or call sheets can be printed. Subject lists can also be exported to Excel with a single click.

RealTime-CTMS’s team, individual, and company calendars can be used to schedule study-specific visits and invite team members to appointments. Upcoming and overdue visits can be tracked, and users can manage study tasks, capture progress notes, and upload study documents. Custom prescreening logs can be created, and users can generate reports to track financials, patient recruitment, advertising budgets, and more.

RealTime also offers a range of other solutions covering online document storage, appointment reminders, payment processing, and data collection, which can be integrated with RealTime-CTMS.

Key benefits of RealTime-CTMS

  • Budget templates can be created according to study event schedules, and users can invoice sponsors for visits, and track revenue, costs and profitability.

  • The patient database can be searched using multiple criteria, including gender, age, BMI, medical conditions, and medications, and users can send emails to matching subjects with a single click.

  • Patient medical histories can be input into the database before or during visits, with details including contact information, emergency contacts, demographics, medical conditions, medications, and drug allergies.

  • Tasks, including upcoming and overdue visits, and pending subject recruitment activities, can be tracked and managed, and users can also capture progress notes for each study subject.

  • Team, individual, and company calendars allow users to schedule study-specific visits and invite team members to appointments.

  • Devices

    Business size

    S M L

    Markets

    United States

    Supported Languages

    English

    Images

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    RealTime-CTMS video
    RealTime-CTMS screenshot: RealTime-CTMS screenshot: RealTime-CTMS screenshot: RealTime-CTMS screenshot:

    Features

    Total features of RealTime-CTMS: 17

    • Accounting Management
    • Appointment Management
    • Billing & Invoicing
    • Budget Control
    • Calendar Management
    • Customizable Reporting
    • Data Import/Export
    • Document Storage
    • Event Scheduling
    • HIPAA Compliance
    • Invoice Management
    • Reporting & Statistics
    • SSL Security
    • Search Functionality
    • Task Management
    • Task Scheduling
    • Team Calendars

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    Reviews

    Overall rating

    4,9 /5
    (51)
    Value for Money
    4,8/5
    Features
    4,7/5
    Ease of Use
    4,7/5
    Customer Support
    5/5

    Already have RealTime-CTMS?

    Software buyers need your help! Product reviews help the rest of us make great decisions.

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    Showing 5 reviews of 51
    Gary l. N.
    Overall rating
    • Industry: Research
    • Company size: 11-50 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    RealTime: It's Far More Than A CTMS

    Reviewed on 2018/09/21

    Having so our processes and materials sensibly organized and readily accessible in one place has...

    Having so our processes and materials sensibly organized and readily accessible in one place has improved our overall efficiency. It supports our QA/ QC processes in ways that have allowed us to improve the quality of our data and accounts receivable. We are especially impressed with all the the staff at RealTime. The quality of training, support and maintenance has been excellent.

    Pros

    Great user interface, sensible workflow/ navigation and exceptional functionality aside, it was designed, developed and continues to be enhanced by people who have actually done clinical trials. This is evident in every aspect of the software. The whole product suite and related offerings, e.g., eDocs, eSource, SitePAY and Text are terrific, and for us it is evolving to be an overall Business Management System.

    Cons

    We would like to see more granularity in access privileges.

    Lindsey H.
    Overall rating
    • Industry: Medical Practice
    • Company size: 51-200 Employees
    • Used Daily for 1+ year
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    RealTime has been a big help for our finances!

    Reviewed on 2019/08/27

    We needed a CTMS that helped us separate from our SMO and go into research on our own. This...

    We needed a CTMS that helped us separate from our SMO and go into research on our own. This software helped us get set up and organized from Day 1, easing the transition to perform all administrative functions in house instead of outsourcing.

    Pros

    I love how the accounting side helps link patient visits to reimbursements. This has made my job so much better for AP/AR and tracking payments.

    Cons

    There is a learning curve, but once you get past that, it really is easy to use!

    Fabian S.
    Overall rating
    • Industry: Hospital & Health Care
    • Company size: 11-50 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    Each year they impress us more

    Reviewed on 2021/02/14

    Form day one it has been WONDERFUL. I enjoy the progress the company continues to make, which in...

    Form day one it has been WONDERFUL. I enjoy the progress the company continues to make, which in turn benefits my research site, and the costs keep low. Thanks to the [SENSITIVE CONTENT HIDDEN] I have always felt that this leadership always takes into account the inform form sites in order to continue to improve the system. Having the direct line of communication to these two leaders, ensures that RealTime values our input and takes the time to work closely with its clients regardless of our company size.

    Pros

    The system is very user friendly and intuitive. I like the way the system has features in place where the study coordinators must complete sections before completing a visit, as this helps speed up the QC process for proper billing to our customers.
    The system does EVERYTHING we need from patient visits and Text reminders to invoice and payments to patients. The new customized reloadable cards that we give our patients are a wonderful addition and has saved us lots of time and money, plus take us to a new level of professionalism. providers, and support organizations also like the way we can provide a breakdown of payment to them. This one stop system keeps our research site moving smoothly.

    Cons

    There is a learning curve to integrate eSource, but they have a good help desk to teach you.

    Philippa W.
    Overall rating
    • Industry: Hospital & Health Care
    • Company size: 2-10 Employees
    • Used Daily for 6-12 months
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 7.0 /10

    NZ site review

    Reviewed on 2016/09/06

    Finding our way around the system has been relatively easy. A few items are not that applicable to...

    Finding our way around the system has been relatively easy. A few items are not that applicable to sites not based in US. An edit function on existing invoices would be a real bonus.

    Pros

    All trial information in one place for staff.
    Lots of fields for patient information is great too.

    Cons

    Would like to be able to add GST to our invoices.
    Would like to be able to amend invoices after created.

    Response from RealTime-CTMS

    Thank you, Phillippa, for your feedback. We love to listen to our customers and make updates to RealTime based on their needs. I am happy to tell you that Invoices are now completely editable in RealTime. Additionally, we are working on an update for our non-US customers to track government taxes such as GST. We hope to have this update deployed in Q1 of 2017. Please let us know if there are any other areas of the system that you would like to see improved to better suite your local environment.

    Miguel D.
    Overall rating
    • Industry: Research
    • Company size: 51-200 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    Valuable Software Package

    Reviewed on 2020/11/05

    The customer service is exceptional. There is a learning curve but there is sufficient training and...

    The customer service is exceptional. There is a learning curve but there is sufficient training and site support to help the system administrator get acclimated to the system.

    Pros

    The eSource, eDocs and invoicing features are intuitive, functional and help streamline our processes.

    Cons

    Would like to see an updated accounting dashboard.

    Showing 5 reviews of 51 Read all reviews

    RealTime-CTMS FAQs

    Below are some frequently asked questions for RealTime-CTMS.

    RealTime-CTMS offers the following pricing plans:

    • Starting from: US$295,00/month
    • Pricing model: Subscription
    • Free Trial: Not Available

    Pricing is based on the number of active studies. 1-10: $295/month. 11-20: $445/month. 21-30: $595/month. 31-40: $745/month. 41+: $895/month.

    RealTime-CTMS offers the following features:

    • Accounting & budgeting
    • Advertising budget tracking
    • Budget templates
    • Calendar management
    • Customizable tables
    • Data encryption
    • Database search
    • Document upload & storage
    • Financial study reports
    • HIPAA compliant data storage
    • Invoicing
    • Patient database management
    • Patient list export
    • Patient recruitment
    • Prescreening logs
    • Progress notes
    • Revenue, cost & profitability tracking
    • Study appointment invites
    • Study specific visit scheduling
    • Task management

    RealTime-CTMS has the following typical customers:

    Small Business, Large Enterprises, Mid Size Business

    RealTime-CTMS supports the following languages:

    English

    RealTime-CTMS supports the following devices:

    Android, iPhone, iPad

    We do not have any information about what integrations RealTime-CTMS has

    RealTime-CTMS offers the following support options:

    Phone Support, Online Support, FAQs

    Related categories

    See all software categories found for RealTime-CTMS.