Document Control

Cloud-based healthcare & laboratory document control system

About Document Control

Document Control is a cloud-based document management solution for healthcare facilities and laboratories. The system is designed to help physician’s offices, clinics, hospitals, clinical labs, public health labs, molecular labs, genetics labs, reference labs, and more to meet CLIA, CAP, Joint Commission, EPA, FDA, and ISO 15189 regulations.

Document Control allows users to collaboratively edit procedure and policy documents using existing tools, including Microsoft Word and Excel, without needing to convert them to other formats. Changes are automatically tracked by Document Control, and a complete audit trail of changes to manual, documents, and controlled copies is maintained. Policies and procedures are approved according to user-defined processes, enabling approval of documents by department heads, lab management, and the CLIA lab director. 21 CFR Part 11 compliant signatures and PINs are used for approvals.

Employees are automatically sent emails by Document Control for new documents or major revisions requiring their signoff, and supervisors are notified of employees who haven’t signed on time. Periodic reviews can be delegated to appropriate users and recorded with electronic signatures. Documents requiring revision can also be flagged. Document Control’s dashboards and reports give users real-time insight into upcoming tasks, which employees have outstanding signoffs, and more.

Pricing starting from:

US$625,00/month

  • Free Trial
  • Subscription

Key benefits of Document Control

  • Users can collaboratively edit procedure and policy documents using Microsoft Word, Excel, and other applications, and upload files in existing format, with Document Control automatically tracking any changes.

  • Policy and procedure documents can be approved according to lab processes, enabling department heads, lab management, and the CLIA lab director to review and approve documents with 21 CFR Part 11 compliant PINs and signatures.

  • Employees are automatically notified by email of major revisions or new documents requiring their signature, and supervisors are alerted to any employees who have not signed.

  • Periodic policy and procedure reviews can be delegated to appropriate users, with electronic signature to record annual and biennial reviews, and the ability to flag any documents which require revision.

  • Users can view upcoming tasks and see which employees have completed their signoffs on the dashboard, and view, print, and export reports on approvals, employee signoffs, and more.

  • Devices

    Business size

    S M L

    Markets

    United States, Canada, Australia

    Supported Languages

    English

    Pricing starting from:

    US$625,00/month

    • Free Trial
    • Subscription

    Images

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    Features

    Total features of Document Control: 24

    • Activity Dashboard
    • Approval Process Control
    • Automatic Backup
    • Automatic Notifications
    • Collaboration Tools
    • Compliance Management
    • Digital Signature
    • Document Automation
    • Document Management
    • Document Review
    • Document Storage
    • Email Notifications
    • Full Text Search
    • Monitoring
    • Multiple Format Support
    • Permission Management
    • Real Time Data
    • Real Time Monitoring
    • Real Time Reporting
    • Reminders
    • Role-Based Permissions
    • Search Functionality
    • Task Management
    • To-Do List

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    Reviews

    Overall rating

    4,4 /5
    (121)
    Value for Money
    4,5/5
    Features
    4,3/5
    Ease of Use
    4,1/5
    Customer Support
    4,5/5

    Already have Document Control?

    Software buyers need your help! Product reviews help the rest of us make great decisions.

    Write a Review!
    Showing 5 reviews of 121
    Bertrand B.
    Overall rating
    • Industry: Hospital & Health Care
    • Company size: 1 001-5 000 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    MediaLab is a great product for document control, it can be cumbersome to move around the...

    Reviewed on 2018/05/23

    inspection proofing for all of our inspections as well as the ability to hold and maintain numerous...

    inspection proofing for all of our inspections as well as the ability to hold and maintain numerous policies and procedures.

    Pros

    I like that the software is able to maintain the hundreds of policies and procedures our hospital laboratory has to maintain. One of the best features is the CAP Inspection readiness, this has often kept us in line with what our inspectors are looking for.

    Cons

    I dislike the clunkiness of the software, it can be cumbersome to move procedures around manuals, its difficult to remove from one manual and place in another. Linking procedures is often difficult and some times time consuming as well.

    Zane A.
    Overall rating
    • Industry: Hospital & Health Care
    • Company size: 1 001-5 000 Employees
    • Used Weekly for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    Easy, Practical and Customizable Electronic Document Management System at a Great Value

    Reviewed on 2018/11/09

    We have been transitioning from an older system using word documents kept in a secure drive. ...

    We have been transitioning from an older system using word documents kept in a secure drive. MediaLab has offered the ability to collaborate on document revisions, securely track document changes, and feel more assured that only the most current version of each document is in use. We can also see at-a-glance what documents exist as approved, in-review or needing update and can see usage reports to know which are most valuable. Feedback from custom quiz success rates allows us to improve how documents (or quizzes) are written. The system also allows for remote access, which is essential to making it available wherever you are that has internet connectivity.

    Pros

    MediaLab is an easy-to-learn and robust, yet simple-to-use and maintain electronic document management system. It simplifies the document control process and allows users a variety of paths to manage their laboratory documents, including policies, processes and procedures, forms references and much more. The user interface is intuitive, and allows users to quickly access the information that they need through searchable documents. The software keeps track of previous document versions and actions, optionally allows the printing of controlled copies and makes document approval and review a snap. There is also an option to generate customizable quizzes that can be used to verify personnel have read the salient points of each new or revised document and this can double in its use as a part of competency assessment. Site management is also intuitive and comes with extensive accessible help for those with minimal background in website management. The downloadable back-ups are invaluable. The customer service has been outstanding! If you need an easy-to-use, practical and customizable electronic document management system at a great value, I highly recommend this product.

    Cons

    Nothing! If I had one wish for this product, it would be to expand its functionality with portable tablet devices. That could make it even easier to keep at the testing bench.

    Heather W.
    Overall rating
    • Used Daily for 6-12 months
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support

    Overall, positive. Becoming more proficient as I become more familiar.

    Reviewed on 2018/05/24

    Pros

    Inspection proof: I like that our CAP checklist is imported and it is easy to link procedures to it. We will see how good it is during our upcoming CAP inspection. This will be our first inspection using Media Lab software.

    Cons

    There is definitely a learning curve with this product. There are some features "hidden" in places that don't seem logical to me. The interface is a little "old school" looking, but maybe that's why it's so cheap. I don't even know where to begin with Compass.

    Kris A.
    Overall rating
    • Industry: Hospital & Health Care
    • Company size: 51-200 Employees
    • Used Daily for 1+ year
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    Very satisfied user!

    Reviewed on 2016/06/10

    I have used several Document Management systems. This is by far the easiest to use. I meets all our...

    I have used several Document Management systems. This is by far the easiest to use. I meets all our regulatory requirements. The support in both setting up the system and ongoing has been wonderful. Any requests have been quickly dealt with. Also, they are very open to suggested changes. We have been so pleased with the Document Management system and are now adding on additional programs, such as Compass and Inspection Proof

    Pros

    You really can't make a mistake in using the system. I particularly like that you can assign users to review the documents and track their usage. Also, it's very easy to send comments back and for to users, for example if a change is requested or a typo is noted. We have staff that are not the best at using computers and this program has been very easy for them to use.
    We feel that for the first time that our documents are usable, accurate and great tool to train our staff to.

    Cons

    No Cons at all. Just recommend taking the time to write and format your documents prior to checking them into the system. This will make the process much smoother.

    Heather F.
    Overall rating
    • Industry: Biotechnology
    • Company size: 11-50 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    We are a small to medium business, and this solution fits our needs perfectly.

    Reviewed on 2018/05/22

    MediaLab Document Control allows EyeKor the flexibility it needs for reviewing, approving,...

    MediaLab Document Control allows EyeKor the flexibility it needs for reviewing, approving, assigning, tracking, approving controlled documents. It fits seamlessly within our existing systems.

    Pros

    This is an affordable, versatile solution, that aids in keeping all training documentation in compliance. EyeKor uses it to approve training documentation, SOPs, and manage project specific training. It manages all sizes of groups that needs training with easy and the needed flexibility for our company.

    Cons

    Sometimes there are too many ways to do things, or options to do things are buried too deep. I do not like that I can not require training on minor versions of documents. Many documents I receive externally, I cannot determine how they number, and then numbering on the document does not match the MediaLab number.

    Showing 5 reviews of 121 Read all reviews

    Document Control FAQs

    Below are some frequently asked questions for Document Control.

    Document Control offers the following pricing plans:

    • Starting from: US$625,00/month
    • Pricing model: Subscription
    • Free Trial: Available

    Tiered pricing based upon total laboratory user size. Contact MediaLab for a price quote.

    Document Control offers the following features:

    • Auto-generated backup files
    • Automatic notifications
    • Change tracking
    • Collaborative editing
    • Compliance management
    • Customizable email notifications
    • Document approvals
    • Document flagging
    • Document storage
    • Electronic signature
    • Employee signoffs
    • Full text search
    • Multiple file format support
    • Periodic review
    • Real-time dashboards
    • Real-time monitoring
    • Real-time reporting
    • Role-based permissions
    • Task management
    • Task reminders
    • To-do lists

    Document Control has the following typical customers:

    Small Business, Large Enterprises, Mid Size Business

    Document Control supports the following languages:

    English

    We do not have any information about what devices Document Control supports

    We do not have any information about what integrations Document Control has

    Document Control offers the following support options:

    Phone Support, Online Support

    Related categories

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