HQ Rental Software

About HQ Rental Software

HQ Rental Software serves as the online headquarters for rental businesses with tools for managing online bookings, availability, maintenance, rates, and more. Designed specifically for car and bike rental companies, HQ Rental Software provides an all-in-one solution for handling clients, reservations, vehicles, and third-party sales agents.

In order to assist with bookings, HQ Rental Software includes an online reservation plugin which businesses can embed into their website with custom workflows to collect bookings. Reservations are managed using a step-by-step process which can be handled partially on the company website and partially in the backend administration portal. The admin panel allows users to view a list of all outstanding reservations including pickup and return dates, locations, type of vehicle, and price, with color-coding to indicate the current status, and custom tags can be added to categorize bookings further.

To aid with customer management, HQ Rental Software provides an in-built CRM where users can view customer profiles with rental history and contact details. From the back-end administration panel users can also manage fleets, track the number of vehicles available in real-time, adjust rates for seasonal changes or implement insurance add-ons, schedule maintenance and track costs, set-up business protocols, generate performance reports, and integrate with payment systems to process payments and manage bookkeeping.

Pricing starting from:

US$90.00/month

  • Free Version
  • Free Trial
  • Subscription

Key benefits of HQ Rental Software

  • Manage reservations with an integrated online booking plugin which can be added to websites and a backend admin portal where users can manage billing rates, check availability in real time, create and store contracts, and more.

  • Integrate with third-party payment and accounting platforms such as Paypal, Authorize.net, Quickbooks, Xero, and more to accept payments and streamline bookkeeping and records.

  • Keep track of key performance indicators and view reports on metrics such as tennant stats, bookings, fleet, and commissions from the reports dashboard.

  • Allow resellers such as tour operators to login and create reservations, view commissions, and more from their own self-service portal for third-party sellers.

  • Manage fleets by setting up vehicle classes and managing the catalog of vehicles. Users can also schedule and record fleet maintenance and expenses over time.
  • Typical Customers

    • Freelancers
    • Small Businesses (2-50)
    • Mid-size Companies (51-500)
    • Large enterprises (500 and more)

    Deployment

    • Cloud-based
    • On-premise

    Markets

    Afghanistan, Albania, Algeria, American Samoa, Andorra and 225 others

    Supported Languages

    Danish, Dutch, English, French, German and 4 others

    Pricing starting from:

    US$90.00/month

    • Free Version
    • Free Trial
    • Subscription

    Images

    HQ Rental Software Software - Reservation Process
    HQ Rental Software Software - Reservation Table
    HQ Rental Software Software - Customer Profile
    HQ Rental Software Software - Management Dashboard
    HQ Rental Software Software - Rental Agreement
    View 6 more
    HQ Rental Software video
    HQ Rental Software Software - Reservation Process
    HQ Rental Software Software - Reservation Table
    HQ Rental Software Software - Customer Profile
    HQ Rental Software Software - Management Dashboard
    HQ Rental Software Software - Rental Agreement

    Features

    Total features of HQ Rental Software: 41

    • API
    • Access Controls/Permissions
    • Accounting
    • Activity Dashboard
    • Alerts/Notifications
    • Billing & Invoicing
    • Billing Rate Management
    • Booking Management
    • Calendar Management
    • Check-in/Check-out
    • Commenting/Notes
    • Contract/License Management
    • Corporate Accounts
    • Credit Card Processing
    • Customer Database
    • Customizable Forms
    • Customizable Reports
    • Digital Signature
    • Document Management
    • Email Marketing
    • Fines Management
    • Fleet Management
    • ID Scanning
    • Maintenance Scheduling
    • Mobile App
    • Multi-Language
    • Online Booking
    • Online Payments
    • Payment Processing
    • Performance Metrics
    • Quotes/Estimates
    • Rate Tables
    • Real-Time Data
    • Reporting & Statistics
    • Reservations Management
    • Self Service Portal
    • Split Billing
    • Task Management
    • Vehicle Damage Tracking
    • Vehicle Tracking
    • Website Management

    Alternatives

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    4.5
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    QuickBooks Enterprise

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    Reviews

    Overall rating

    4.9 /5
    (296)
    Value for Money
    4.8/5
    Features
    4.8/5
    Ease of Use
    4.6/5
    Customer Support
    4.9/5

    Already have HQ Rental Software?

    Software buyers need your help! Product reviews help the rest of us make great decisions.

    Showing 5 reviews of 296
    David
    David
    Overall rating
    • Industry: Automotive
    • Used Daily for 1-5 months
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    Very flexible and mordern platform, superior customer support

    Reviewed on 2018/04/26

    Most of our daily work is now automated, we save a lot of time and manpower! This means we can...

    Most of our daily work is now automated, we save a lot of time and manpower! This means we can scale up our business at no cost.

    Pros

    - customer support (24h)
    - they do everything to match your demands
    - modern, state-of-the-art software
    - price/value you get a lot for your money
    - they support you beyond the purchase

    We're really happy about our choice as we never experienced such a great support with any other software we tested - and believe me we had several trial accounts. But what's the biggest plus: They we're able to fully customize the software for our requirements - and they still do.

    Cons

    As we're in the German market, we needed to translate a lot manually - and there are still some flaws we need to tackle. Furthermore you should be prepared to spend some time with the software, to fully undestand it as they built in so many features.

    Response from HQ Rental Software

    Thanks David, we're happy to be of help!

    Fay
    Overall rating
    • Industry: Transportation/Trucking/Railroad
    • Company size: 2–10 Employees
    • Used Daily for 6-12 months
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    MY REVIEW OF HQ

    Reviewed on 2024/02/19

    Without [sensitive content hidden]; I would be miserable. [sensitive content hidden] is the best!...

    Without [sensitive content hidden]; I would be miserable. [sensitive content hidden] is the best! She most definatley is so patient and answers whatever questions I have; the things that I think i cannot do; she always finds a way!! She always has the biggest smile on her face and a "can do" attitude; thats hard to find now a days! 10/10 bravo [sensitive content hidden]! YOU GO GIRL <3 As far as the HQ, its been getting easier to manage and use. Every time I call support I usually get [sensitive content hidden]! [sensitive content hidden] is very helpful too!

    Pros

    Our rep is amazing.
    Hq rental software has many features that are helpful and useful for our day to day use. The dashboard is excellent; it shows you highlights of what needs attention everyday.

    Cons

    Invoice configurations are wack. It doesnt work very well.

    Marc
    Overall rating
    • Industry: Automotive
    • Company size: Self Employed
    • Used Daily for 1-5 months
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 1.0 /10

    HQ Rental Software

    Reviewed on 2023/01/30

    Pros

    Booking and processing payments are easy.

    Cons

    The software is hard to navigate through—too much jumping around and redundant action.

    Albert
    Overall rating
    • Industry: Consumer Services
    • Company size: 2–10 Employees
    • Used Daily for 1+ year
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 8.0 /10

    A Tesla Agency's Thoughts

    Reviewed on 2024/11/20

    Overall, I'd certainly recommend them. They're not a terrible choice. Certainly better than our...

    Overall, I'd certainly recommend them. They're not a terrible choice. Certainly better than our experience with Rentall and only slightly better than Rently.

    You can't go wrong with either HQ or Rently. I'd only recommend Rently over HQ if you have business outside of the US.

    Pros

    I really liked their WordPress integration. It made it very easy to take bookings on our website

    Cons

    I disliked how messy the UI was. Overall, the data entry experience, especially for 2024, was very outdated. There should've been more integrations than were available. I know we definitely would've paid for them. An integrations marketplace might spice things up

    juan
    Overall rating
    • Industry: Automotive
    • Company size: 2–10 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    HQ is one of the most powerfull tools to succesfully run your business.

    Reviewed on 2023/10/10

    Pros

    Once you adapt your self to the software you start to get the most of it. It becomes very helpful and let you add any time more options and integrations

    Cons

    The merchant partnership is good. However in this business when you process security deposits you must be able to capture higher amounts than authorized because of damages, fines, penalties, etc. Stripe does not give you that option so it's kind of frustrating and you might have to go with another merchant brand.

    Alternatives Considered

    Rently and Rent Centric

    Reasons for Switching to HQ Rental Software

    I have had it previously and it's easier for me and my employees to work along.
    Showing 5 reviews of 296 Read all reviews

    HQ Rental Software FAQs

    Below are some frequently asked questions for HQ Rental Software.

    HQ Rental Software offers the following pricing plans:

    • Starting from: US$90.00/month View Pricing Plans
    • Pricing model: Subscription
    • Free Trial: Available

    Starting at $90/month for up to 10 vehicles. Yearly subscriptions include 1 free month.

    HQ Rental Software has the following typical customers:

    Self Employed, 2–10, 11–50, 51–200, 201–500, 501–1,000, 1,001–5,000

    HQ Rental Software supports the following languages:

    Danish, Dutch, English, French, German, Italian, Norwegian, Spanish, Swedish

    HQ Rental Software supports the following devices:

    Android (Mobile), iPhone (Mobile), iPad (Mobile)

    HQ Rental Software integrates with the following applications:

    Braintree, Cyclr, Google Analytics 360, Mailchimp, PayJunction, PayPal, QuickBooks Online, QuickBooks Online Advanced, Squarespace, Stripe, Wix, WordPress, Xero

    HQ Rental Software offers the following support options:

    Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support, 24/7 (Live rep), Chat

    Related categories

    See all software categories found for HQ Rental Software.