elapseit

elapseit

Resource planning, time-tracking & invoicing for SMBs

5/5 (8 reviews)

elapseit Overview

elapseit is a collaborative project management software that covers multiple important functionalities needed to manage small and medium companies, startups, and agencies, especially for creative agencies, digital marketing, web development, IT & software or legal. Users can better manage projects and resources, from project kick-start to billing, and get an updated status for different aspects of the business.

elapseit is a tool built to offer a secure and complete user experience based on different access levels such as user, project manager, project director, accounting and administrator. All functionalities are integrated with each other and each role of the company can benefit from specific features:

As a BUSINESS OWNER (administrator), users can get an overview of the company including client status, project status, people allocation, contract management, time management, as well as a workflow of approval for logged hours, leave system management workflow, and invoicing. Users can access different customized reports for productivity, available capacity, resources cost, forecast, invoices, time-off, resourcing allocation, and time-tracking. elapseit's dashboard highlights key factors of the business such as account receivables, over burn projects, over allocated persons, next approved time-offs, allocation versus burned hours by day in a graphic, and more.

As a PROJECT MANAGER, users can keep control over project budgets and the allocation of people on different phases or tasks, receive budget decrease notifications, and monitor over-allocations or under-allocations. Users can approve or reject hours submitted by team members on projects (phases or tasks), and get access to see who’s available and who’s not in a specific time period, and more.

As a PROJECT DIRECTOR, users get an overview of all projects within the company and access a variety of reports.

As an ACCOUNTING MANAGER, users can view several reports and export data, as well as lock hours submitted by employees or contractors, which can only be modified with permission. Users can issue accurate invoices with a few clicks based on submitted and approved time-tracking. Users can manage projects in different currencies, select a default rate per project or customize rates on the same project. The dashboard allows users to see accounts receivables in a selected currency, which is automatically calculated. Users can approve or reject time-off requests and the number of remaining vacations days for each person will be automatically updated. Documents can be shared with other users.

As an USER, employees can submit the hours worked. Based on the allocation made by the project manager, users can confirm or modify hours on various projects, and choose from the list of projects add hours on a specific task, phase, project.

Pricing

Starting from
US$5,50/month
Pricing options
Free Trial
Free
Subscription
Value for money

Devices

Business size

S
M
L

Markets

Asia, Australia, Brazil, Canada, China and 5 others, Europe, Germany, India, Japan, Latin America

Supported Languages

English

elapseit Reviews

Overall rating
5/5
100% positive reviews
8
Excellent
0
Very good
0
Average
0
Poor
0
Terrible
Alexis S.

Best PM/Resource Mngt Tool. Even Better Customer Service!

Used Daily for 6-12 months
Reviewed on 2018/09/11
Review Source: Capterra

I represent an IT Contracting matrix style organization of Appx 100 users who we have integrated into using Elapseit for Timekeeping, Records Management, Expense Reporting, Travel Request, Project Management, Task Management, and most importantly for us, resource and capacity planning. I worked with the customer representative from the first 30 days trial version throughout our entire service which we have had for several months now. The support has always made herself available when needed, and when she could not or when she knew she would be away she would always ensure someone else was available to support us. As someone who works daily with all aspects of IT services, I can confidently say Elapseit provided great customer service for this application. One of the things that really set the Elapseit Team apart is that they always notified me following and often prior to an update being made. If you have worked with applications before you know how frustrating it can be to not know whats going on, whats coming in the future, or what changes may have affected your work. The customer representative was great about giving us a heads up and ensuring that once an update was made, that she explained what they did, and how we could use it. Lastly, I really appreciated how open they were to listen to our suggestions and needs. While we did our best to not over customize, any request we had they really took very seriously and did their absolute best to integrate it for us. Great Job Elapseit. Keep it up!

Pros

The dashboards features are just so powerful and informative. The ease of use and the reports that can be driven from the data inputs is just phenomenal. I also really like how large amounts of data can be bulk uploaded.

Cons

Not much I can point out i didn't like.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

10.0/10
Alexandru B.

Multiple features in one package, great customer service

Used Daily for 6-12 months
Reviewed on 2018/12/25
Review Source: Capterra

Using just one app instead of at least two separate apps + technical support on setting up the platform to our needs.

Pros

- It allows us to plan our resources, but also to forecast the availability for the next projects but also to manage the team tasks on each project, which usually you get using two separate apps.
- We like the resource planner since we can see quickly the resource utilization.
- We like also the access levels since it allows us the give restricted access to the team, could be a bit more granular, but the elapseit team helped us tailor them to our needs.
- As I mentioned before, great customer service and also very flexible technical team, very opened to our feedback.

Cons

Overall the app is great, the tasks module could be more user friendly but I'm pretty sure elapseit team will get that updated.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

10.0/10
Vali V.

Complex tool to manage your projects, easy to use.

Used Weekly for 1-5 months
Reviewed on 2018/03/10
Review Source: Capterra

Saving time and money!

Pros

A lot of customized reports which help our business, starting from the basic timesheet, list of our employee's time-off, billing, profitability, cost with our employees/contractors, revenue forecast, resources utilization and other.

There is a link between resourcing planner, time-off, timesheet and invoicing. All these features are connected and save us a lot of time. For example: if you schedule a person on a project into "Resourcing planner", his/her timesheet will be pre-populated with the hours scheduled and the person only need to confirm if worked accordingly or to modify if worked less or more. When you create the invoice, you can take the hours logged directly from the project/phase/task. It takes in consideration the billable/non-billable hours.

They put on first place the security of our data and their support team is there in case if you have any question. We're using their ticketing platform and they really respond as soon as possible. We love that.

Bonus, the price is really affordable.

Cons

It could be nice in the future to have a mobile app. Anyway the platform is responsive and some of our our employees submit from their mobile the hours.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

10.0/10
Alfred F.

A lot of PM goodies packaged into one

Used Daily for 6-12 months
Reviewed on 2019/04/09
Review Source: Capterra

Tool packed with good features, also great on the communication with the customer!

Pros

Using elapseit for a while now and periodically the product gets updated with new features or even complete new modules.
They have a tech team very (very!) flexible that helped us tailor the product to our needs.
Most relevant PRO would be the integration between the planner and the tasks module.

Cons

Nothing really, but as an advice for elapseit, they should make their features more visible :)

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

10.0/10
Carmen P.

Perfect solution for remote work

Used Weekly for 1-5 months
Reviewed on 2019/04/09
Review Source: Capterra

As I was saying, elapseit helped us a lot in managing our business, because all the information about projects and clients were in different places (excels, emails, shared documents, etc) and we always needed to send emails with our working hours to managers, accounting, etc. There is no longer the case, everything we need is in one place and, I can access my account from everywhere, as long as I have an internet connection.

Pros

In my work I only meet with my team/colleagues twice a month, so we needed a tool where we can all collaborate on projects that we work together and elapseit does just that. We have the projects where we work together, with allocated hours in Resource planner and prepopulated timesheets – based on allocations, the joy of our Controlling and Finance team because they can use the data in the final stage of invoicing; and we also have the individual projects, for which we use the Task module – a very very helpful feature, because using Kanban or Gantt, the managers know exactly what is the status for each task of the project.

Cons

My only problem is that I cannot split my task with someone else. The Task management only allows one assigned person per task.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

10.0/10

elapseit Pricing

Starting from
US$5,50/month
Pricing options
Free Trial
Free
Subscription
Value for money

All plans include mandatory functionalities to manage projects&resources (time-tracking, time-off, resourcing planner and other).

elapseit Features

  • Activity Dashboard
  • Collaboration Tools
  • Drag & Drop Interface
  • Project Management
  • Project Time Tracking
  • Project Tracking
  • Projections
  • Task Tracking

  • API
  • Activity Tracking
  • Automatic Notifications
  • Collaborative Workspace
  • Commenting
  • Gantt Charts
  • Prioritizing
  • Progress Tracking
  • Project Planning
  • Task Management
  • Third Party Integration
  • Timesheets

Additional information for elapseit

Key features of elapseit

  • Approval worfklow
  • Bank holiday system integrated with time-off and planner
  • Billing&Invoicing
  • Custom rates per project
  • Dashboard
  • Data exports
  • Different access levels
  • Document management
  • Legal documents sharing, versioning
  • Multi currency
  • Multi language invoice
  • Notification
  • Payroll tracking
  • Phases
  • Project planning
  • Reports
  • Resource management
  • Resourcing planner
  • Scheduling
  • Status tracking
  • Task
  • Ticketing platform
  • Ticketing platform
  • Time-off management
  • Time-tracking software

Benefits

  • See resources available in real time to take on new projects by using elapseit's report for available capacity.

  • Secure the confidentiality of projects within the company, allowing visibility only to users who have been allocated on that project with elapseit's permission feature for projects.

  • Be notified if a person has submitted hours on a project that need approval, and select to get notified by email with elapseit's time-tracking workflow.

  • Discover if an employee is over-allocated or under-allocated on projects/phases/tasks, using elapseit's resourcing planner.

  • Bank holidays introduced will be treated as non-working days, so allocations of people on projects for a period are accurate.

  • See how many remaining vacations day has every person has in real time, view requests for time-off, and approve or reject them using the availability planner from elapseit.

  • Be more organized with documents related to clients, projects, employees and contractors, keep them private, share them with a specific person or a group, or share them inside the company.

  • See the gaps between allocated hours, burned hours, and invoiced hours, and investigate further by using the reports feature from elapseit.

  • Compare costs with employees and contractors (monthly payment or hourly rate in any currency) by using elapseit's report for resources costs.

  • Issue an accurate invoice based on time-tracking logged, using elapseit's invoicing feature.

  • Keep the evidence of unpaid invoices with elapseit's invoicing feature.

  • elapseit FAQs

    Below are some frequently asked questions for elapseit.

    Q. What type of pricing plans does elapseit offer?

    elapseit offers the following pricing plans:

    Starting from: US$5,50/month

    Pricing model: Free, Subscription

    Free Trial: Available

    All plans include mandatory functionalities to manage projects&resources (time-tracking, time-off, resourcing planner and other).

    Q. What are the main features of elapseit?

    elapseit offers the following features:

    • Approval worfklow
    • Bank holiday system integrated with time-off and planner
    • Billing&Invoicing
    • Custom rates per project
    • Dashboard
    • Data exports
    • Different access levels
    • Document management
    • Legal documents sharing, versioning
    • Multi currency
    • Multi language invoice
    • Notification
    • Payroll tracking
    • Phases
    • Project planning
    • Reports
    • Resource management
    • Resourcing planner
    • Scheduling
    • Status tracking
    • Task
    • Ticketing platform
    • Ticketing platform
    • Time-off management
    • Time-tracking software

    Q. Who are the typical users of elapseit?

    elapseit has the following typical customers:

    Freelancers, Mid Size Business, Non Profit, Small Business

    Q. What languages does elapseit support?

    elapseit supports the following languages:

    English

    Q. What type of pricing plans does elapseit offer?

    elapseit has the following pricing plans:

    Free, Subscription

    Q. Does elapseit support mobile devices?

    We do not have any information about what devices elapseit supports

    Q. What other apps does elapseit integrate with?

    We do not have any information about what integrations elapseit has

    Q. What level of support does elapseit offer?

    elapseit offers the following support options:

    FAQs, Online Support, Phone Support