About Kaiten

Kaiten is a cloud-based visual project management solution powered by Kanban which enables collaboration between multiple teams within a company. Business flows are displayed on a single screen, with users able to combine multiple task boards in a single workspace. Various flows, including business and technical flows, can be created through the summary board, and users can define custom card types, set due dates, create task checklists, and more. Related cards can be linked together, and any process blocks are displayed visually. Files can be uploaded to the platform, and users can add comments and tags to manage cards.

Key benefits of Kaiten

  • The workspace allows users to create multiple boards and assign user permissions to control access.

  • Through the summary board, users can create a range of flows, including business and technical flows.

  • Blocks are displayed visually, giving users insight into why cards are not moving forward.

  • Users can define custom card types, assign types to each card, and add due dates to cards which have fixed deadlines.

  • Files can be uploaded to Kaiten, or users can link to files stored in Dropbox or Google Drive.

  • Devices

    Business size

    S M L

    Markets

    United States, Canada, United Kingdom, Australia, Germany, Brazil

    Supported Languages

    English, Russian

    Images

    Combine multiple boards in the same workspace to see the full picture
    See big picture and dive deeper if needed
    The summary board allows users to create different flows (business, technical, etc...)
    Powerful visual signals helps users to identify problems
    Relations between cards helps users to see the real picture
    View 6 more
    Kaiten video
    Kaiten screenshot: Combine multiple boards in the same workspace to see the full picture Kaiten screenshot: See big picture and dive deeper if needed Kaiten screenshot: The summary board allows users to create different flows (business, technical, etc...) Kaiten screenshot: Powerful visual signals helps users to identify problems Kaiten screenshot: Relations between cards helps users to see the real picture

    Features

    Total features of Kaiten: 17

    • API
    • Collaboration Tools
    • Collaborative Workspace
    • Commenting
    • Drag & Drop Interface
    • Overtime Calculation
    • Prioritizing
    • Process Control
    • Project Management
    • Project Time Tracking
    • Projections
    • Resource Allocation
    • Resource Management
    • Role Management
    • Tagging
    • Task Management
    • Timesheets

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    Reviews

    Overall rating

    4,7 /5
    (18)
    Value for Money
    4,8/5
    Features
    4,4/5
    Ease of Use
    4,6/5
    Customer Support
    4,9/5

    Already have Kaiten?

    Software buyers need your help! Product reviews help the rest of us make great decisions.

    Write a Review!
    Showing 5 reviews of 18
    Oleksandr T.
    Overall rating
    • Industry: Internet
    • Company size: 11-50 Employees
    • Used Daily for 6-12 months
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 9.0 /10

    it's worth the money and time spent

    Reviewed on 2020/11/28

    This is probably the best Kanban board I've met in my entire career as a product manager (8 years)....

    This is probably the best Kanban board I've met in my entire career as a product manager (8 years). I started using them in 2016 on a serious project, then there was a break and now I’m back to them again, since the project needs a very flexible understanding at what stage and in what chain the task is.

    Pros

    The flexibility to customize the Kanban board is amazing. This is the only tool I have used that does this effectively and conveniently. The product is constantly being improved, technical support is always in touch and ready to help, and not with standard answers, but with a deep understanding of your problem.

    Cons

    Cost may be the only significant drawback of this product if you are working with a small team of 5-10 people on your startup, which is funded from personal funds and you have to save every cent. Another disadvantage is the lack of a mobile application. It is clear that complex kanban boards on a mobile phone are a crazy idea, but it would be great to see the list of tasks at any time when you have only your phone at hand.

    Alexey K.
    Overall rating
    • Industry: Events Services
    • Company size: 11-50 Employees
    • Used Daily for 1-5 months
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    Kanban tool you need. Best value/price

    Reviewed on 2020/11/02

    Pros

    It has everything I need.
    Limit WIP, Subcolumns, swimlanes, regular tasks.
    Very good support

    Cons

    System is not easy to set up, but if you contact support they can arrange video skype with you and help. Use this opportunity.

    Maxim D.
    Overall rating
    • Industry: Program Development
    • Company size: 51-200 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 6.0 /10

    Functional but slow

    Reviewed on 2018/12/14

    Pros

    2D represantation of everything in boards

    Cons

    1) It's hard to manage large backlog,
    2) low performance, especially with big amount of cards

    Alexander M.
    Overall rating
    • Industry: Computer Games
    • Company size: 51-200 Employees
    • Used Daily for 1+ year
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    Best project management, task tracking and BPM software solution

    Reviewed on 2019/05/10

    I’ve been at project management for over a decade and used tens of solutions for task tracking and...

    I’ve been at project management for over a decade and used tens of solutions for task tracking and management. Since 2018 I started using Kaiten, firstly for small teams in minor projects and eventually now we use it for all the projects’ portfolio of the whole group of companies.
    The main thing is that usually I had to modify the workflow, sometimes had to invest a lot of time and additional resources (plugins, add-ons etc.), sometimes even had to change the workflow, to fit the team’s workflow and software workflow. Kaiten is (as on an opposite to other “bug-tracking DNA” solutions) is a fully Kanban DNA. It allows to quickly begin using the desks and work in YOUR workflow, no matter if it’s a Waterfall, SCRUM, or any Agile approach. Moreover, I may combine approaches without modifying workflow, pure kanban+Scrum in dev. team? Sure, NP, no customization required. I highly recommend Kaiten as an Innovative solution for project management and overall business planning and management.

    Pros

    Unlimited types of cards with checklists, timesheets, estimation in any value I want. WIP limits per columns, subcolumns, lanes, even cells. Different teams’ desks in one PMs place, cards hierarchy, cards dependencies and blocking. Reporting and Analytics. No add-ons or pligins required, everything is included in tariff. Responsive support.

    Cons

    Nothing to share here, everything's perfect.

    Response from Kaiten

    Thank you for your review, Alex!

    Verified Reviewer
    Overall rating
    • Industry: Banking
    • Used Daily for 1+ year
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 9.0 /10

    It was a pleasant experience for the whole team to use Kaiten on 2 recent projects.

    Reviewed on 2018/02/02

    Fast and easy organization of Agile software development process.

    Fast and easy organization of Agile software development process.

    Pros

    - It's easy to use.
    - Overall user experience is much more pleasant compared to Trello or Jira, that we also have to use sometimes.
    - The main view with boards and cards is informative thanks to custom card types, task type badges and tags.
    - Boards are highly customizable.
    - There are various card linking features.
    - Customer support is really responsive. They try to make a product better. Feature requests are NOT silently ignored as it happens sometimes with other software products.

    Cons

    There's nothing, that I would say I dislike, but more of wish.
    - They already added GitHub integration, but I'd like to see more integration possibilities, so that it can be integrated with CI/CD pipelines and Test Management tools as is the case for Jira.
    - In general I would say, that it's more Scrum Master, Product Owner oriented, that Developer-oriented. I'd like to see more neat features for Developers in the future, like integrations and REST APIs.
    - Improve support for touch screens.

    Showing 5 reviews of 18 Read all reviews

    Kaiten FAQs

    Below are some frequently asked questions for Kaiten.

    Kaiten offers the following pricing plans:

    • Starting from: US$7,00/month
    • Pricing model: Free, Subscription
    • Free Trial: Available

    Standard cloud: $7/user/month (billed annually) or $9/user/month (billed monthly). Private cloud: $20/user/month (billed annually) or $25/user/month (billed monthly). A free plan is also available for startups, nonprofits, and public usage.

    Kaiten offers the following features:

    • Collaboration
    • Comments
    • Prioritization
    • Process capture
    • Process change tracking
    • Process mapping
    • Process modeling & design
    • Project management
    • Tags
    • Time tracking

    Kaiten has the following typical customers:

    Small Business, Non Profit, Mid Size Business

    Kaiten supports the following languages:

    English, Russian

    Kaiten supports the following devices:

    Android, iPhone, iPad

    Kaiten integrates with the following applications:

    GitHub, GitLab, LeanKit, Pipedrive, Slack, Telegram, Trello, Zapier

    Kaiten offers the following support options:

    Online Support, FAQs, Phone Support

    Related categories

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