RotaCloud

Rota & staff management with a drag & drop interface

About RotaCloud

RotaCloud is an online rota management and staff scheduling platform with a drag and drop interface for building rotas, as well as tools for managing time-off requests, tracking attendance, logging employee hours, and more. The cloud-based tool allows managers to build, share, and manage rotas, and ensure that staff and employers are on the same page at all times. RotaCloud can be accessed using any desktop or mobile device with internet connection, and the native mobile apps for Android and iOS allow employees to check their schedule and manage their shifts on-the-go.

The rota planning tools within RotaCloud allow managers and HR professionals to create staff schedules, using a drag and drop interface, taking into account relevant data including staff availability, hours worked to date, scheduled time off, and more. Users can manage and build rotas for multiple locations and an unlimited number of employees. Staff roles can be assigned and color-coded in order to aid users in understanding where staff shortages may occur, and conflicts can be avoided with automatic alerts when unavailable staff are added to the rota. In the event of recurring shift patterns, users can simply copy and paste rotas into the following weeks or months, and make edits as needed.

RotaCloud also facilitates time and attendance tracking by providing employees with self service staff logins, from where they can clock in and out of shifts, make time-off requests, input unavailability for shifts, swap shifts with colleagues, track annual leave, and more. Permissions can be managed to control which employees have access to certain functionalities, and approval workflows can be setup for routing requests. RotaCloud integrates with third party HR tools, PeopleHR and breatheHR, for synchronizing payroll reports and ensuring that employee records and leave entitlements are accurate across all systems.


Key benefits of RotaCloud

  • Build rotas for one or multiple locations or teams using the drag and drop interface. The calendar layout allows users to see gaps in the schedule and avoid conflicts, and shift patterns can be copy and pasted week-on-week when suitable.

  • Benefit from automatic notifications, via SMS, email or push, to employees when new shifts are added or changes are made to shifts, and notifications to managers when employees make requests, ensuring no one misses important information.

  • Facilitate employee self service by providing all employees with their own unique login to a portal where they can make leave requests, view their schedules, report sickness, view their remaining leave entitlements, and more.

  • Track employee hours with mobile clocking in and out, GPS location tracking, attendance alerts, and automatic timesheet creation. Clocking in can be carried out via a pre-configured terminal at the office, web-based time clocks, or by entering a PIN into the mobile app during arrival and departure.

  • Reduce overstaffing, understaffing, and conflicts with RotaCloud’s color-coded rota and alerts. Employers are able to see which teams or areas are under or over staffed due to color-coding, and notifications alert managers if they try to schedule an employee at a time when they are unavailable.

  • Images

    RotaCloud Software - Create, manage, and share staff rotas using RotaCloud's drag & drop interface
    RotaCloud Software - Timesheets are automatically generated using data from rotas and time tracking
    RotaCloud Software - Allow employees to log their hours worked by clocking in and out of shifts
    RotaCloud Software - Managers received notifications when employees make shift change or time off requests
    RotaCloud Software - Employees can clock in by entering a PIN using the RotaCloud mobile app
    RotaCloud Software - Payroll reports can be generated based on employee's logged hours
    View 7 more
    RotaCloud video
    RotaCloud Software - Create, manage, and share staff rotas using RotaCloud's drag & drop interface
    RotaCloud Software - Timesheets are automatically generated using data from rotas and time tracking
    RotaCloud Software - Allow employees to log their hours worked by clocking in and out of shifts
    RotaCloud Software - Managers received notifications when employees make shift change or time off requests
    RotaCloud Software - Employees can clock in by entering a PIN using the RotaCloud mobile app
    RotaCloud Software - Payroll reports can be generated based on employee's logged hours

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    Reviews

    Overall rating

    4,9 /5
    (236)
    Value for Money
    4,8/5
    Features
    4,6/5
    Ease of Use
    4,8/5
    Customer Support
    4,9/5

    Already have RotaCloud?

    Software buyers need your help! Product reviews help the rest of us make great decisions.

    Showing 5 reviews of 236
    Fiona
    Fiona
    Overall rating
    • Industry: Veterinary
    • Company size: 1 001–5 000 Employees
    • Used Daily for 6-12 months
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 9.0 /10

    Rota Cloud admin user review

    Reviewed on 2018/12/28

    Positive, has helped these businesses manage rota's and staff working across multiple locations...

    Positive, has helped these businesses manage rota's and staff working across multiple locations with variable hours, cloud-based platform is better as staff can access the rota at any time, from any internet enabled device

    Pros

    Easy to manage variable hours employee rota patterns
    Simple absence recording tool for holidays, sick, etc
    Holds personal data securely and safely on a cloud based platform, so mobile employees can access on any internet device, e.g. phone, I-pad, laptop, etc

    Cons

    Sometimes a bit sticky when entering rota's drop's down to wrong employee after click
    Not easily customised but this is common with any SAAS cloud based platform
    Not going to replace a fully integrated HR system to hold other records, e.g. appraisals etc

    Diane
    Overall rating
    • Industry: Hospital & Health Care
    • Company size: 51–200 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    Rota Cloud for Heath Care Sector

    Reviewed on 2023/05/23

    Very good. Customer service is great but as we grow we would like weekend support as well. we are a...

    Very good. Customer service is great but as we grow we would like weekend support as well. we are a 24/7 operation

    Pros

    Ease of implementation and ease of use. Very Very easy to use

    Cons

    Some areas are being developed. Would like to be able to put staff changes on in advance so they come into action on the specified date. At present have to sent a reminder in my calendar.Not able to control who picks up available shifts - so don't use this function. We have to consider skill mix in our rotas.We would like a HR option as well but cost is a factor - we are a charity.

    Ellie
    Overall rating
    • Industry: Hospitality
    • Company size: 11–50 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 8.0 /10

    After using this product for many years

    Reviewed on 2021/04/11

    overall the experience is good. I have been a customer for many years

    overall the experience is good. I have been a customer for many years

    Pros

    All staff details are in one place. staff are emailed rotas which makes it easier. Holiday requesting is also useful

    Cons

    Some of the other features are a bit clumsy to use. for example the uploading of recruitment documents. The budgeting add-on is confusing to use and not very clear to view. Maybe colouring certain blocks would help

    Corin
    Overall rating
    • Industry: Veterinary
    • Company size: 11–50 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    Excellent Product

    Reviewed on 2023/06/18

    Great - staff starts and finishes, holiday accrual - vital. Ease of use. Just a really great...

    Great - staff starts and finishes, holiday accrual - vital. Ease of use. Just a really great product.

    Pros

    UK based- rapid response to queries. Very user friendly - extremely reliable. Employees can use it easily. Easy administrative function. Multiple sites and roles and staff can be managed.

    Cons

    Staff have to use 'Other Leave' for appt requests or shift swaps. Maybe a different tile? Not sure what. 'Request' - don't know

    Alan
    Overall rating
    • Industry: Hospitality
    • Company size: 11–50 Employees
    • Used Daily for 6-12 months
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Likelihood to recommend 10.0 /10

    An excellent scheduling software

    Reviewed on 2023/09/22

    Pros

    How easy it makes planning and publishing rotas along with the benefits for staff to be able to track their schedule and book time off.

    Cons

    As a manager I find the timesheet option is less intuitive to use.

    Alternatives Considered

    Planday

    Reasons for Switching to RotaCloud

    Ease of use
    Showing 5 reviews of 236 Read all reviews

    RotaCloud FAQs

    Below are some frequently asked questions for RotaCloud.

    RotaCloud offers the following pricing plans:

    • Starting from: £10,00/year
    • Pricing model: Subscription
    • Free Trial: Available

    Pricing starts at £1/employee/month with rota planning included. £0.90/employee/month for time & attendance add-on £0.40/employee/month for SMS notifications add-on For more than 100 employees, contact RotaCloud for a custom quote

    RotaCloud has the following typical customers:

    2–10, 11–50, 51–200, 201–500, 501–1 000, 1 001–5 000

    RotaCloud supports the following languages:

    English

    RotaCloud supports the following devices:

    Android (Mobile), iPhone (Mobile), iPad (Mobile)

    RotaCloud integrates with the following applications:

    Breathe, People HR

    RotaCloud offers the following support options:

    Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support, Chat

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