Planning Pod

Planning Pod

Event management and venue management software platform

4.3/5 (27 reviews)

Planning Pod Overview

Planning Pod is a cloud-based event planning and management software for professional event planners, businesses of any size, schools and universities, nonprofits, wedding and party planners, and event venues. With the aim of providing an all-in-one event management solution, Planning Pod facilitates scheduling, budgeting, attendee tracking, promotion, collaboration, lead management, and more.

With Planning Pod, users can track attendees, assets, vendors, budgets, and more, with features such as floor-plan creation, budget forecasting reports, shared calendars, attendee RSVPs, guest lists, messaging, lead tracking, proposal generation, contract creation, and more. Attendees can be managed and tracked with online registration using a customizable registration form and RSVPs to accurately track the number of expected visitors. Credit card payments can be accepted at the time of registration for paid events. Users can create floor and seating plans, a custom event website, and downloadable guest lists with meal choices and contact details to aid with planning and logistics on event day.

Planning Pod facilitates collaboration through features such as multi-user access to one account, file sharing through integration with Dropbox and Google Docs, messaging between team members and clients, a custom forms builder to gather feedback from clients and attendees, a vision board for visual brainstorming, and more. Communication between event employees can also be managed with the ability to create event itineraries with start and end times, to-do lists and task assignment, and color-coded team calendars with a drag and drop editor to manage every aspect of the event preparation and execution.

Pricing

Starting from
US$19,00/month
Pricing options
Free Trial
Subscription
Value for money

Devices

Business size

S
M
L

Markets

Australia, Canada, United States

Supported Languages

English

Planning Pod Reviews

Overall rating
4.3/5
85% positive reviews
13
Excellent
10
Very good
4
Average
0
Poor
0
Terrible
Verified Reviewer

Good, easy-to-use and practical planning tool

Used Daily for 2+ years
Reviewed on 2018/03/02
Review Source: Capterra

I use it to mostly manage my client's budget and timelines. There are many other features that I don't regularly use because I use other tools or processes, but it works well for those items and I'm on it frequently.

Pros

I like that the owners are always trying to make upgrades to the software and they seem to genuinely listen to customer feedback on what we want to see. It's well priced and easy to use.

Cons

The wedding websites available to the clients aren't up to par with what is available in the industry. Same with the floor plan tool. It would be wonderful to only have to use one platform, but at the same time, it's priced appropriately that the tools you receive are good / on point with what you are paying for.

Response from Planning Pod

Thanks for your review. We are currently collecting feedback on our Floorplans tool with plans to make major updates to it in 2018, so please let us know if you have any specific features you would like to see enhanced. We also recently added an Inspiration/Vision Board tool for collaborating visually with team members and clients. As for the event webpage tool, it is focused more on RSVP/registration collection, which is why it may not have the design capabilities of other tools like Wix. But I appreciate the feedback and we will be making updates to that tool later in 2018.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

9.0/10
Donna A.

I use PP to keep all my weddings in one place. It's an efficient tool to use in tracking my clients

Used Daily for 2+ years
Reviewed on 2018/02/27
Review Source: Capterra

My client info was everywhere, some in Google docs, some in excel...just everywhere. Now everything is in one place which has helped me organize and be a little more efficient.

Pros

The timeline feature and the ability to customize a few things. I enjoy the fact that my clients can collaborate with me on their events and manage their task lists on their own. The planning pod team is very responsive to ideas from its users and that is a huge plys.

Cons

It's easy for event planning use, but for weddings it has many features I don't use, such as ticket sales etc. It had also been nice to manage basic tasks specific to daily follow up on clients through the client contact area. I don't necessarily like that I have to utilize a task lust within the event to set a task if that makes sense. I want to go to one area that has all my clients in it, set my follow up tasks at one time for each client and then get an email reminder to do it.

Response from Planning Pod

Thanks for your feedback, Donna. You can add/view/manage tasks via the Calendar tool also if you don't want to manage them inside each event. We will be adding workflows in Q2 2018 so you can more easily set follow-ups and reminders for anything in your account.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

9.0/10
Lisa L.

Easy-to-use, cost-effective event management tool

Used Daily for 6-12 months
Reviewed on 2018/02/27
Review Source: Capterra

It helps with signing people up for our events, tracking submitted information, processing payments from attendees and communicating information to attendees.

Pros

Planning Pod is a very valuable tool for processing event registrations, RSVPs and payments. It also helps communicate information to event attendees. Planning Pod offers a lot of powerful features without the high prices that come with a lot of other event management software options. The customer support at Planning Pod is always very responsive to any questions or issues that pop up.

Cons

While the event website component is very easy to use, I wish it had more flexibility to change fonts and font sizes and arrange text on the website in a custom way.
There should also be a way to change attendee ticket status without having to call customer support.
A little more flexibility in naming items would also be ideal. (e.g. - We "register" people for our big annual seminar - but had to "sell tickets" due to Planning Pod's set-up)

Response from Planning Pod

Thanks for your feedback, Lisa. I have added your input to our list of suggested features for future consideration. As for changing ticket status, if you are charging a fee for registrations, there is a 60-day period that you can change status or refund tickets on your end in the application. After that, you do need to contact us due to the requirements of the credit card payment processors that we work with. If you are not charging a fee, you can always void a free ticket anytime.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

9.0/10
Eric G.

good

Used Daily for 2+ years
Reviewed on 2018/03/01
Review Source: Capterra

Pros

I like that you can acess it anywhere. We run 200 event through Planning pod. it is a good software.

Cons

When Planning Pod roll new thing out and there is no training. Would love to have a software rep to come out and do training. we could pay for it.

Response from Planning Pod

Thanks for your input, Eric. Our software is mostly self-serve, so we don't provide live training. However, when we launch new features or tools, we do add new articles to our Help Center as well as how-to videos that walk you through how to use the features. In addition, we can provide you with Web-based training for your users that is a small fee in addition to your monthly subscription. Just let me know if you are interested in that. Finally, I was surprised to see that you were not happy with our customer support, as I show that every ticket you have sent in we have responded within 1 business day (usually much quicker than that) and did our best to answer your questions. If you are having issues with how we support you or your team, please let us know and I will see that it is improved immediately. Thanks for being our customer :)

Rating breakdown

Value for Money
Ease of Use
Customer Support

Theresa H.

Almost perfect!

Used Daily for 6-12 months
Reviewed on 2017/07/12
Review Source: Capterra

Planning pod keeps my business organized from almost every aspect.

Pros

White glove customer support, Extremely user-friendly interface, professional industry templates, accept online payments, budget management, vendor management, CRM, workflows, to do's, checklists, proposals, contracts, worksheets, calendars, vision boards, client portals, floor plans, guest management and so much more.

Cons

Pricing is a bit high for infrequent business owners and startups . . . For what I'm currently spending I want software features that are more competitive such as: more and better integrations, white labeling, custom domain, send messages through software from my email address, inventory management, e-commerce code for my website, quote generating form.

Response from Planning Pod

Thanks for your feedback, Theresa. We have recently added integrations with Salesforce, MailChimp, Google, Dropbox and Microsoft OneDrive. In Q2 2018 we be adding integrations with QuickBooks, Xero and other online payment providers. And most of your other requests are on our build list for the coming months. As for our pricing, we try to be very competitive and we offer 30+ event management tools for as little as $0.63/day.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

10.0/10

Planning Pod Pricing

Starting from
US$19,00/month
Pricing options
Free Trial
Subscription
Value for money

Pricing depends on the type of product (event management vs. venue management). Event management software packages start at $19/month, with enterprise options starting at $99/month. Venue management software packages start at $99/month.

Planning Pod Features

  • CRM Integration
  • Calendar Management
  • Custom Fields
  • Customizable Templates
  • Data Import/Export

  • API
  • Activity Dashboard
  • Activity Tracking
  • Automatic Notifications
  • Contact Database
  • Customer Database
  • Customizable Branding
  • Customizable Reporting
  • Electronic Payments
  • Email Integration
  • Mobile Integration
  • Reminders
  • Reporting & Statistics
  • Social Media Integration
  • Third Party Integration

Additional information for Planning Pod

Key features of Planning Pod

  • Asset budgeting
  • Attendance management
  • Attendee/guest management
  • CRM integration
  • Calendar management
  • Collaboration tools
  • Credit card processing
  • Custom fields
  • Custom forms
  • Customizable templates
  • Dashboard creation
  • Data import/export
  • Drag & drop interface
  • Electronic signature capture
  • Event Booking Management
  • Event booking management
  • Event layouts and design
  • Event scheduling
  • Event ticketing
  • Invoices
  • Invoicing and payments
  • Lead and sales management
  • Promotions management
  • Proposal generation
  • Real time updates
  • Room & Space Booking Management
  • To-do list
  • Vendor management
  • Visitor registration

Benefits

  • Collect paid or free registrations online by creating a customized registration form with ticket options, prices, custom questions, and more, and manage attendees in one centralized guest list which includes contact details, meal choices, and more for each guest.

  • Create a customized, branded event website to attract event attendees and add images, videos, text, maps, event schedules, and other key information, and integrate with the registration module to facilitate attendee sign up directly from the website or through social media pages.

  • Manage ticketing, invoicing, and payment processing within Planning Pod with the tools to create custom invoices, bill vendors, process credit card payments, track payments for each invoice, prepare contracts and confirm them with e-signatures, and more.

  • Use the Planning Pod built-in customizable templates for common documents such as floor plans, to-do lists, budgets, itineraries, invoices, proposals, and more, or create custom templates for future use.

  • Integrate with third party applications including Salesforce, Google Docs, Gmail, Dropbox, MailChimp, Constant Contact, and more to share files, manage clients, promote events, and streamline important business data for reporting purposes.

  • Planning Pod FAQs

    Below are some frequently asked questions for Planning Pod.

    Q. What type of pricing plans does Planning Pod offer?

    Planning Pod offers the following pricing plans:

    Starting from: US$19,00/month

    Pricing model: Subscription

    Free Trial: Available

    Pricing depends on the type of product (event management vs. venue management). Event management software packages start at $19/month, with enterprise options starting at $99/month. Venue management software packages start at $99/month.

    Q. What are the main features of Planning Pod?

    Planning Pod offers the following features:

    • Asset budgeting
    • Attendance management
    • Attendee/guest management
    • CRM integration
    • Calendar management
    • Collaboration tools
    • Credit card processing
    • Custom fields
    • Custom forms
    • Customizable templates
    • Dashboard creation
    • Data import/export
    • Drag & drop interface
    • Electronic signature capture
    • Event Booking Management
    • Event booking management
    • Event layouts and design
    • Event scheduling
    • Event ticketing
    • Invoices
    • Invoicing and payments
    • Lead and sales management
    • Promotions management
    • Proposal generation
    • Real time updates
    • Room & Space Booking Management
    • To-do list
    • Vendor management
    • Visitor registration

    Q. Who are the typical users of Planning Pod?

    Planning Pod has the following typical customers:

    Large Enterprises, Mid Size Business, Non Profit, Public Administrations, Small Business

    Q. What languages does Planning Pod support?

    Planning Pod supports the following languages:

    English

    Q. What type of pricing plans does Planning Pod offer?

    Planning Pod has the following pricing plans:

    Subscription

    Q. Does Planning Pod support mobile devices?

    We do not have any information about what devices Planning Pod supports

    Q. What other apps does Planning Pod integrate with?

    Planning Pod integrates with the following applications:

    Constant Contact, Dropbox, Gmail, Google Docs, HoneyBook, Mailchimp, Salesforce Sales Cloud, Slack, VerticalResponse, Xero

    Q. What level of support does Planning Pod offer?

    Planning Pod offers the following support options:

    FAQs, Knowledge Base, Online Support, Phone Support