SmartBid

Construction bid management for general contractors

4,4 /5 (63 reviews) Write a Review!

SmartBid Overview

What is SmartBid?

SmartBid is a construction bid management software designed to help general contractors simplify the preconstruction process, as well as enhance subcontractor communication, through a range of features including invitations to bid, subcontractor management and project document management, plus prequalification management and subcontractor bid comparisons. SmartBid also supports compliance tracking technology, native mobile apps, reporting capabilities, and a set of integrations and add-ons.

Bid invitation technology allows users to organize bid project details, and send invitations to bid, while document management tools give users quick and central access to all project files. SmartBid ensures secure document management with customized access and editing permissions. With SmartInsight construction network integration, SmartBid helps users find the most qualified subcontractors. Integrated ConsensusDocs 721 standard forms, and a custom form builder, help users manage subcontractor prequalification conveniently online.

Subcontractor data management tools allow users to manage subcontractor information easily through a centralized contact database, while subcontractor bid comparison technology enables users to consolidate, calculate and compare subcontractor bid proposals accurately. SmartCompliance integration helps users track subcontractor compliance according to project or company regulatory requirements.

With native mobile apps for iOS, Android, and Windows Phone, SmartBid grants users the flexibility to monitor subcontractor responses and bids, and access plan rooms, anywhere, anytime, via any mobile device. Reporting capabilities help give users actionable insight into project performance, while project management and ERP integrations, plus integrated plan room estimating and takeoff, cloud storage solutions, risk analysis reports, and more, serve to streamline construction bid management processes.

SmartBid Overview

Pricing

Starting from
US$600,00/year

Pricing options

Free Trial
Subscription
Value for money

Contact SmartBid for detailed pricing information.


SmartBid Features

Devices
Business size
S M L
Markets
United States, Canada
Supported Languages
English

Media

Manage the invitation to Bid Process conveniently online
SmartInsight integration helps users find and connect with more subcontractors
Organize bid project details, and send invitations to bid
Access centralized file storage and distribution, and upload all project documents, no matter the file format
Prequalify subcontractors with integrated ConsensusDocs 721 standard forms, or custom forms
Manage subcontractor info in a centralized contact database, and create custom codes & groups of subs for future projects
Estimators and other bid project team members have the tools to calculate and compare subcontractor bid proposals
SmartCompliance integration gives risk managers the tools to track subcontractor compliance according to project or company requirements
SmartBid video SmartBid screenshot: Manage the invitation to Bid Process conveniently online SmartBid screenshot: SmartInsight integration helps users find and connect with more subcontractors SmartBid screenshot: Organize bid project details, and send invitations to bid SmartBid screenshot: Access centralized file storage and distribution, and upload all project documents, no matter the file format SmartBid screenshot: Prequalify subcontractors with integrated ConsensusDocs 721 standard forms, or custom forms SmartBid screenshot: Manage subcontractor info in a centralized contact database, and create custom codes & groups of subs for future projects SmartBid screenshot: Estimators and other bid project team members have the tools to calculate and compare subcontractor bid proposals SmartBid screenshot: SmartCompliance integration gives risk managers the tools to track subcontractor compliance according to project or company requirements

SmartBid Reviews

SmartBid Reviews

Overall rating
4,4
/
5
Excellent
30

Very good
29

Average
4

Poor
0

Terrible
0

Value for Money
4,2
Features
4,2
Ease of Use
4,2
Customer Support
4,3
94% recommended this app
Clarissa W.

Very effective bidding tool!!

Saved time (which equals $$$) and now we have a great place to store our bid documents, and easily distribute them to all of our subcontractors and suppliers!!


Rachel R.

Smartbid- Great for general contractors!

The benefits included are ease of access, multi user capability, subcontractor functions, and the blast emailing projects out to get the project to as many subcontractors as possible. We like the fact that it is cost efficient and allows our subcontractor pool to benefit from the program as well. You can also import public data agency information that includes new subcontractors.


Todd H.

There are more affordable options

It did get us out in touch with the trades, but the coverage was week.


Verified Reviewer

Smartbid

My experience with Smartbid could not be better. We use the program everyday, and update as much as necessary. It is highly recommended in my opinion.


Verified Reviewer

Smartbid for soliciting proposals

We use this software during the bidding process. It gives me the ability to add contacts, change addresses, email, ect. with ease. Quick communication options such as email solicitations or faxes if needed. The reports help, as well as creating Non Disclosure agreements. Adding files and having security control of who views those files is a big benefit.


Clarissa W.
Industry: Construction
Company size: 201-500 Employees

Very effective bidding tool!!

Used Daily for 2+ years
Reviewed on 2018/05/04
Review Source: Capterra

Saved time (which equals $$$) and now we have a great place to store our bid documents, and easily distribute them to all of our subcontractors and suppliers!!

Pros

As a general contractor/construction manager firm, we use SmartBid on almost all of our projects. It's a great tool to let our subcontractors and suppliers know what projects we're bidding on, and ensure we have proper coverage for the scope of work involved. I was part of the initial setup when our company first began using SmartBid. We used to make a "call list" and someone would actually call up to a few hundred subs and suppliers for every project we bid. WOW. I can't believe we wasted so much time! Now, just a few clicks of a button and all of our bidding documents are in one, easily accessible place, and all the appropriate subs and suppliers are notified! Amazing!

Cons

The initial setup was a bit time-consuming. This was partly due to our own company's massively outdated subcontractor and supplier list. Most of our time was spent "trimming the fat" and updating old contact information. There are also limited user profiles, when it would be nice to have more people in our company be able to interact with SmartBid.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 10.0/10

Rachel R.
Industry: Construction
Company size: 51-200 Employees

Smartbid- Great for general contractors!

Used Daily for 2+ years
Reviewed on 2018/03/19
Review Source: Capterra

The benefits included are ease of access, multi user capability, subcontractor functions, and the blast emailing projects out to get the project to as many subcontractors as possible. We like the fact that it is cost efficient and allows our subcontractor pool to benefit from the program as well. You can also import public data agency information that includes new subcontractors.

Pros

I enjoy that smartbid streamlines the bidding process in construction. It allows you to upload drawings & specifications, as well as selecting trades to solicit to easily. Most bidding softwares are too complex for small subcontractors to understand and easily access documents. Smartbid offers ease of use for these subcontractors as well as allowing subcontractors to benefit the way the general contractor is. Having the availability to create takeoffs in Smartbid for the subcontractors you invite is so important.

Cons

The only thing I struggle with for Smartbid is the options to having subcontractors change their information within the program. We would like to see that subcontractors can update their license information as well as contacts for their company. Hopefully changes will be made in the future to allow these features to be utilized.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 8.0/10

Todd H.

There are more affordable options

Used Daily for 2+ years
Reviewed on 2017/08/28
Review Source: Capterra

It did get us out in touch with the trades, but the coverage was week.

Pros

I do like the way a project is created and the publishing features. I do feel that it was advantageous in the way we were able to take a project that we were going to bid and get the information out to the trades

Cons

I hated the fact that their database is so out of date. Many times our bid invite was going out to the wrong person or that person was no longer with the company. The software needs some form of check and balance to ensure that the information is accurate and that companies are keeping thier information correct.

Response from JBKnowledge

Hi Todd,

Thank you for your review!

In SmartBid, clients primarily rely on results from their own private database, which they alone maintain.

Use of our SmartInsight database of contractors is included with SmartBid as an additional resource for those situations where you will need additional subcontractor coverage, and is especially helpful when you find that you're bidding in a market that you're new to.

It's a very large database, and as with any database, the maintenance of those records to keep them updated is a full-time job. People come and go, businesses shut down, etc. and naturally they don't notify us. :)

Because of this we work hard to make those records as reliable as possible. Last week for example, 2,000 records deemed as invalid were purged from the system.

Overall, this free resource offers a lot of value and we will continue to work hard to make it as reliable as possible!

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 3.0/10

Verified Reviewer
Industry: Construction
Company size: 1 001-5 000 Employees

Smartbid

Used Daily for 2+ years
Reviewed on 2019/07/31
Review Source: Capterra

My experience with Smartbid could not be better. We use the program everyday, and update as much as necessary. It is highly recommended in my opinion.

Pros

Great software to organize all of your Subcontractors and Vendors. Very easy to edit, add, or delete company names and contacts. Many categories for each company, including work types, DBE choices, unique categories to your company. Many fields get pre-filled, and make it quick to input data. Great reporting, exporting, and sending single or mass emails. Updates for bids or just company reports.

Cons

There are so many features, sometimes users can double up information. It's better to keep track of what users can modify specific items within each company. It's easy to have multiple entries of the same company. So user monitoring is key.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 10.0/10

Verified Reviewer
Industry: Construction
Company size: 1 001-5 000 Employees

Smartbid for soliciting proposals

Used Daily for 2+ years
Reviewed on 2019/01/24
Review Source: Capterra

We use this software during the bidding process. It gives me the ability to add contacts, change addresses, email, ect. with ease. Quick communication options such as email solicitations or faxes if needed. The reports help, as well as creating Non Disclosure agreements. Adding files and having security control of who views those files is a big benefit.

Pros

User friendly, and easy to navigate the site. Not too many clicks of the mouse, and has the ability to add and delete unwanted fields. Very fast and friendly customer support for easy or hard questions.

Cons

Not too many cons. I am a big fan of this software for the use of getting quotes for bids.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 10.0/10

User recommendation
8,5/10
Based on 63 user ratings
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SmartBid Pricing

SmartBid Pricing

Starting from
US$600,00/year
Free Trial
Subscription
Value for money

Contact SmartBid for detailed pricing information.

Contact SmartBid for detailed pricing information.

Value for Money
4,2/5
Based on 63 user ratings
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SmartBid Features

SmartBid Features

API
Activity Dashboard
Activity Tracking
Automatic Notifications
Bid Management
Change Order Management
Collaboration Tools
Customizable Templates
Data Import/Export
Document Management
Document Storage
Estimating
Job Costing
Project Estimating
Project Management
Project Tracking
Projections
Reporting & Statistics
Subcontractor Management
Third Party Integration
Features
4,2/5
Based on 63 user ratings
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Categories

Additional information for SmartBid

Additional information for SmartBid

Key features of SmartBid

  • API access
  • Activity dashboard
  • Activity tracking
  • Automated renewal requests
  • Bid invitations
  • Bid management
  • Bid solicitation tracking
  • Bidder management
  • Bidding status tracking
  • Bulk update
  • Certifications management
  • Collaboration tools
  • Company financial information management
  • Custom form builder
  • Custom reports
  • Customizable dashboard
  • Customizable environment
  • Data export
  • Data filtering
  • Data integration
  • Document communication management
  • Document storage
  • Document/photo management
  • Email communications
  • Estimates
  • File management
  • File sharing
  • Integrated risk analysis reports
  • Knowledge management
  • Mobile app for iOS & Android
  • Notes
  • OCR technology
  • Online plan room
  • Permission management
  • Personalized user interface
  • Prequalification with ConsensusDocs 721
  • Preview functionality
  • Proposal management
  • Quote management
  • RFI management
  • Real time data
  • Reporting & statistics
  • Side by side subcontractor comparisons
  • SmartInsight contractor network & public agency integration
  • Subcontractor & supplier search
  • Subcontractor compliance tracking
  • Subcontractor data management
  • Subcontractor database management
  • Subcontractor management
  • Subcontractor performance
  • Subcontractor registration management
  • Takeoff
  • Template management
  • Third party integration
  • Upcoming & past project information management

Benefits

  • Users have quick and secure access to all subcontractor data through a private online contact database.

  • SmartInsight integration helps users find and connect with more qualified subcontractors and suppliers, as well as increase bid coverage.

  • SmartBid’s invitation to bid tools allow users to send customized bid invites and monitor progress simply and effectively.

  • Native mobile apps for iOS, Android, and Windows Phone give users the flexibility to monitor subcontractor responses and bids, plus access plan rooms on the go.

  • Supports integration with apps designed to streamline construction bid management, such as Procore, Autodesk, Stack estimating/takeoff software, and more.

  • SmartBid FAQs

    SmartBid FAQs

    Below are some frequently asked questions for SmartBid.

    Q. What type of pricing plans does SmartBid offer?

    SmartBid offers the following pricing plans:

    Starting from: US$600,00/year

    Pricing model: Subscription

    Free Trial: Available

    Contact SmartBid for detailed pricing information.

    Q. What are the main features of SmartBid?

    SmartBid offers the following features:

    • API access
    • Activity dashboard
    • Activity tracking
    • Automated renewal requests
    • Bid invitations
    • Bid management
    • Bid solicitation tracking
    • Bidder management
    • Bidding status tracking
    • Bulk update
    • Certifications management
    • Collaboration tools
    • Company financial information management
    • Custom form builder
    • Custom reports
    • Customizable dashboard
    • Customizable environment
    • Data export
    • Data filtering
    • Data integration
    • Document communication management
    • Document storage
    • Document/photo management
    • Email communications
    • Estimates
    • File management
    • File sharing
    • Integrated risk analysis reports
    • Knowledge management
    • Mobile app for iOS & Android
    • Notes
    • OCR technology
    • Online plan room
    • Permission management
    • Personalized user interface
    • Prequalification with ConsensusDocs 721
    • Preview functionality
    • Proposal management
    • Quote management
    • RFI management
    • Real time data
    • Reporting & statistics
    • Side by side subcontractor comparisons
    • SmartInsight contractor network & public agency integration
    • Subcontractor & supplier search
    • Subcontractor compliance tracking
    • Subcontractor data management
    • Subcontractor database management
    • Subcontractor management
    • Subcontractor performance
    • Subcontractor registration management
    • Takeoff
    • Template management
    • Third party integration
    • Upcoming & past project information management

    Q. Who are the typical users of SmartBid?

    SmartBid has the following typical customers:

    Small Business, Large Enterprises, Mid Size Business

    Q. What languages does SmartBid support?

    SmartBid supports the following languages:

    English

    Q. What type of pricing plans does SmartBid offer?

    SmartBid has the following pricing plans:

    Subscription

    Q. Does SmartBid support mobile devices?

    SmartBid supports the following devices:

    Android, iPhone, iPad

    Q. What other apps does SmartBid integrate with?

    SmartBid integrates with the following applications:

    Alfresco Process Services, BIM 360, Box, Egnyte, Google Drive, Procore, Procore, STACK, ShareFile, SharePoint

    Q. What level of support does SmartBid offer?

    SmartBid offers the following support options:

    Phone Support, Online Support, Video Tutorials, Forum, FAQs