Everlance

#1 Automatic Business Mileage Tracker & Expense Log Software

About Everlance

Everlance is a cloud and mobile-based mileage tracking solution for fleet businesses or any drivers engaging in vehicular trips for professional purposes. Claiming to offer 100% automation, Everlance ties its GPS-based tracking to expense management, principally for accurate mileage and fuel reimbursement. Users are given access to an online admin dashboard available 24/7 from within the web browser, while drivers download companion smartphone apps for Android and iOS devices. Everlance detects trips using intelligent drive technology and automatically begins tracking trip mileage. Trips can then quickly be classified as for business or personal, to ignore certain journeys, with a single swipe. The mobile GPS data is sent back to the admin dashboard where employers or dispatchers can watch the driver's travel route plotted over Google Maps.

In addition, Everlance tracks expenditure with the digitizing of receipts and transactions. Receipts incurred during travel can be uploaded and stored centrally for budgeting and reference, while bank and credit card syncing facilitate automated expenses monitoring. Revenue can be tracked per job, while integration support for leading third-party software such as Freshbooks and Xero plugs mileage and expenses costs into existing accounting workflows. Everlance Teams offers broader feature support for larger team usage, including multi-user dashboard access, plus advanced PDF and Excel mileage log or expense reports can be generated from anywhere, anytime.

Key benefits of Everlance

  • Everlance offers a personalized mileage tracking and expenses reporting solution that gives fleet teams, field service businesses and solo drivers access to an online admin dashboard linked to GPS-enabled smartphone apps.

  • Everlance provides companion smartphone apps for iOS and Android devices which automatically track vehicle route mileage via GPS technology.

  • Mileage tracking is plotted live on Google Maps to visualize the recorded driver GPS data, while receipt uploads digitize expense evidence for safekeeping.

  • Advanced PDF and Excel mileage and expense reports can be generated from within both the smartphone apps and Everlance's browser-based admin dashboard.

  • Third-party integration allows for expense cost data synchronization with leading accounting applications such as Freshbooks, Xero and more.

  • Devices

    Business size

    S M L

    Markets

    Canada, United Kingdom, United States

    Supported Languages

    English

    Images

    Track Mileage Automatically
    Track Expenses Automatically
    Custom Manager Dashboard
    Simple Mileage & Expense Reports
    Expense tracking features include the upload and digitizing of receipts, plus the syncing of banks and credit cards for tracing transactions
    View 15 more
    Everlance video
    Everlance screenshot: Track Mileage Automatically Everlance screenshot: Track Expenses Automatically Everlance screenshot: Custom Manager Dashboard Everlance screenshot: Simple Mileage & Expense Reports Everlance screenshot: Everlance screenshot: Everlance screenshot: Everlance screenshot: Everlance screenshot: Everlance screenshot: Expense tracking features include the upload and digitizing of receipts, plus the syncing of banks and credit cards for tracing transactions Everlance screenshot: Everlance screenshot: Everlance screenshot: Everlance screenshot:

    Features

    Total features of Everlance: 39

    • Accounting Integration
    • Activity Dashboard
    • Activity Tracking
    • Approval Process Control
    • Audit Trail
    • Collaboration Tools
    • Compliance Management
    • Cost Tracking
    • Credit Card Management
    • Dashboard Creation
    • Data Synchronization
    • Dispatch Management
    • Document Imaging
    • Employee Management
    • Expense Claims
    • Expense Tracking
    • For Drivers
    • Fuel Management
    • GPS
    • Geographic Maps
    • Location Tracking
    • Mileage Tracking
    • Mobile Access
    • Mobile App
    • Mobile Receipt Upload
    • Multi-Currency
    • PDF Conversion
    • Project Tracking
    • QuickBooks Integration
    • Receipt Management
    • Reimbursement Management
    • Reporting & Statistics
    • Reporting/Analytics
    • Route History
    • Route Management
    • Routing
    • Third Party Integrations
    • Time & Expense Tracking
    • Workflow Management

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    Reviews

    Overall rating

    4,5 /5
    (55)
    Value for Money
    4,3/5
    Features
    4,3/5
    Ease of Use
    4,5/5
    Customer Support
    4,2/5

    Already have Everlance?

    Software buyers need your help! Product reviews help the rest of us make great decisions.

    Write a Review!
    Showing 5 reviews of 55
    Teresa B.
    Overall rating
    • Industry: Real Estate
    • Company size: 2-10 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    I use this app every day

    Reviewed on 2019/09/30

    I use this app every day to track and categorize the miles I drive every day.

    I use this app every day to track and categorize the miles I drive every day.

    Pros

    I like that this app runs quietly in the background tracking my trips. I sell real estate and this is app is so valuable to keeping track of my business miles. It is an accurate measurement of my trips. It is easy to separate my personal miles from my business miles.

    Cons

    Not a fan of having my every mile tracked and it even tracks when I am riding in somebody else's car. I can turn it off, however, I won't remember to turn it back on when I go on the next business trip.

    Sara P.
    Overall rating
    • Industry: Writing & Editing
    • Company size: Self Employed
    • Used Weekly for 1-5 months
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Likelihood to recommend 7.0 /10

    Great for Getting Started

    Reviewed on 2019/08/12

    I liked using it and it helped me to see the value and ease of tracking miles for tax deductions,...

    I liked using it and it helped me to see the value and ease of tracking miles for tax deductions, but it ended up being a great software for starting out and not the one I chose for long term use.

    Pros

    I like that it runs in the background on my phone and easily tracks my mileage with little input from me. I like that after only two weeks, it easily interprets which trips are personal (my weekly trip to church) and which are probably work related. Very intuitive and easy to use!

    Cons

    It's difficult to go back and correct a mistake if I accidentally designate a personal trip as a work trip. Also, there are other programs with more features for the same or similar fees. Although, Everlance does redeem itself with a free option for those who might not be doing as much work travel as I do... like if you have 10ish trips a month.

    Verified Reviewer
    Overall rating
    • Industry: Real Estate
    • Company size: Self Employed
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Ease of Use
    • Likelihood to recommend 3.0 /10

    Review of Milage Tracking App

    Reviewed on 2018/10/11

    I have used this app for over 2 years. It started out great at first for about the first year. ...

    I have used this app for over 2 years. It started out great at first for about the first year. After that, the app became intermittent in capturing trips. I had to delete and reinstall the app to make sure it was working. It did not remind me to categorize trips and generally became disfunctional.

    Pros

    It is potentially easy to use. It allows you to attribute milage to different businesses. It is easy to categorize milage with a swipe and I like the detailed reports at the end of the year for tax preparation.

    Cons

    The app did not always remind me to categorize trips which made me think it did not capture all my trips. I do believe that the milage for some trips were omitted.

    Verified Reviewer
    Overall rating
    • Used Weekly for 6-12 months
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 6.0 /10

    Decent free and simple software, but has a few noticeable flaws.

    Reviewed on 2018/06/13

    It's a simple platform for me to track my business revenue, expenses and mileage. It's handy to...

    It's a simple platform for me to track my business revenue, expenses and mileage. It's handy to have all of this information in one place, and to have it on my phone where I can access it at any time.

    Pros

    I started my own business last year which involves a lot of traveling, so naturally, I was looking for a solution to track mileage, revenue and expenses. I was happy to stumble across this software which was within my price range (completely free with the option to upgrade) and very simple to use. It contains only the basic features that I was looking for and isn't loaded up with options that I don't use. It's a very clean interface.

    Cons

    I was really hoping for more with this software. When I try to automatically track my mileage, it rarely tracks my route correctly, sometimes even skipping over entire parts of the road. I read through FAQ about this and it was a little vague about how to fix this problem, other than maybe the fact that my phone didn't have enough storage space (which is a continuous problem). When I manually add round-trip routes, it usually shows the route taking me a different way to/from a location, so I'm not sure how accurate the mileage estimate is. For now the software is doing the job for what I need, but I may be looking at other options at some point. If I do continue to use this software in the future, I'm hoping that they will add some additional features that might be useful, such as the option to link to my budget/banking software, and maybe better functioning automatic tracking. Right now the process of using this software is very manual for me.

    Verified Reviewer
    Overall rating
    • Industry: Transportation/Trucking/Railroad
    • Company size: 1 001-5 000 Employees
    • Used Daily for 1+ year
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Likelihood to recommend 10.0 /10

    Very easy to use

    Reviewed on 2020/03/24

    I have used Everlance for almost a year and I appreciate that I get monthly reports regarding my...

    I have used Everlance for almost a year and I appreciate that I get monthly reports regarding my trips and that I can easily categorize them in order to receive reimbursements for the use of my personal vehicle for work.

    Pros

    I like that the trip tracking feature is automatic. As long as I have my phone with me while traveling I am able to track and identify trips for work and other types of trips.

    Cons

    I would like to have the option to identify the vehicle I am traveling in. I was tracked on an airline flight and would have liked to have been able to indicate that as well as identify trips in work owned vehicles as well as my own personal vehicle.

    Showing 5 reviews of 55 Read all reviews

    Everlance FAQs

    Below are some frequently asked questions for Everlance.

    Everlance offers the following pricing plans:

    • Starting from:
    • Pricing model: Free, Subscription
    • Free Trial: Available

    Basic = $0 Premium = $5 per active user, per month, billed annually ($8 if billed monthly) Teams = Contact for quote

    We do not have any information about Everlance features

    Everlance has the following typical customers:

    Self Employed, 2-10, 11-50, 51-200, 201-500, 501-1 000, 1 001+

    Everlance supports the following languages:

    English

    Everlance supports the following devices:

    Android (Mobile), iPhone (Mobile), iPad (Mobile)

    Everlance integrates with the following applications:

    FreshBooks, Google Maps, NetSuite, QuickBooks Online Advanced, Sage Business Cloud Accounting, Salesforce Platform, Xero

    Everlance offers the following support options:

    Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support, Chat

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