InStaff

InStaff

ESS & paystub delivery. Works with existing payroll software

4.7/5 (29 reviews)

InStaff Overview

InStaff is an employee self-service portal and online pay stub delivery tool for small and medium businesses built to integrate and synchronize data with existing payroll and ERP systems. The cloud-based tool aims to reduce the physical and environmental costs related to printing and delivering pay stubs to employees by processing all aspects of the pay period online.

With InStaff, employers can deliver pay stubs online and their employees can view them within the self-service portal. Employees can access, save, and download their pay stubs, entire pay history, and tax forms through the secure self-service portal, and can recover previous pay stubs using search functionality. The InStaff portal also facilitates the delivery of other company documents such as employee manuals, policies, request forms, waivers, and more, and permissions can be managed to control which employees have access to each file.

Hours can be tracked within InStaff with customizable time tracking forms which allow employees to input their time worked with fields for regular hours, overtime hours, nightshift, comments, and more. An approval workflow can be configured in order to determine who is responsible for each employee based on business hierarchies. Employees can request vacations and time off from the self-service portal and employers have the ability to approve or deny the request, with an email notification sent to confirm the response.

For employers and employees alike, InStaff can be used to find one another using the in-built, searchable employee database which includes profiles for each employee including their job role, contact details, office location, and any additional notes to help others find them. Company and team announcements can be broadcast through InStaff and each employee can view their announcements whenever they login to the portal.

Pricing

Starting from
US$20,00/month
Pricing options
Free Trial
Subscription
Value for money

Devices

Business size

S
M
L

Markets

Asia, Australia, Brazil, Canada, China and 4 others, Latin America, Mexico, Middle-East and Africa, United States

Supported Languages

English

InStaff Reviews

Overall rating
4.7/5
100% positive reviews
19
Excellent
10
Very good
0
Average
0
Poor
0
Terrible
Karen H.

Excellent product; a real time saver

Used Other for 2+ years
Reviewed on 2018/11/23
Review Source: Capterra

Using Instaff has significantly reduced time spent issuing & filing paystubs & T4s.
Historical information is stored in one place and easy to retrieve.
We have experienced notable savings on time, paper, storage & filing

Pros

the software is easy to use, errors are easily corrected & support from Instaff is readily available.

Cons

There is a time stamp in the history that doesn't match up to real time. I find that very puzzling.

Response from Hutility Integrated TechSystems

Thanks for the kind words Karen! As for the timestamp issue, your account's timezone settings were not set up. We've fixed that for you so the timestamps should show correctly now.

--
The InStaff Team

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

10.0/10
Indu P.

User friendly

Used Daily for 6-12 months
Reviewed on 2018/11/04
Review Source: Capterra

Pros

Very friendly user
Easy to follow steps
Easy to send invitations
Easy to upload pay documents
Simple

Cons

When uploading pay
Documents, need to
Refresh
It should be automatic
Rather than a need to refresh

Response from Hutility Integrated TechSystems

Hi Indu,

We appreciate your feedback. We've taken your suggestion and we're happy to say you no longer have to refresh the pay document upload page. It will automatically update the statuses once ready.

Thanks!

The InStaff Team

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

10.0/10
Orjon L.

Perfect business tool

Used Weekly for 1+ year
Reviewed on 2019/07/22
Review Source: SoftwareAdvice

We are using InStaff for our payroll. All our employees have access on the portal, they submit their timesheets, with details of hours, overtime, project, task, units ect. Our Project managers are controlling the timesheets and approving them. Accounting is second level of controlling and gives the final approve. All the timesheets are uploaded to the accounting program. Now we need the 1/3 of the process time for payroll

Pros

Easy to insert data, compatible with our accounting program

Cons

Can't find for the moment. We use this tool for more than a year now

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

10.0/10
Ryan P.

Great Software

Used Other for 2+ years
Reviewed on 2019/07/29
Review Source: SoftwareAdvice

It's been great! Any time I have an issue the support staff are very responsive and fix it right away for me.

Pros

How efficient and time saving it is. Just have to upload the paystubs and send a notification for the staff to let them know that there is a new document for them.

Cons

There really has not been anything to not like about this software.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

10.0/10
Sue H.

Self Services

Used Weekly for 1+ year
Reviewed on 2019/07/31
Review Source: SoftwareAdvice

For most part, it meets our business needs.

Pros

That employees can access their paystubs and T4 's & Releve 1

Cons

It would only upload 1 T4 and we have employees who have multiple T4

Lack of communication when it comes to an upgrade therefore it caused us issues when processing our bonus run.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend

8.0/10

InStaff Pricing

Starting from
US$20,00/month
Pricing options
Free Trial
Subscription
Value for money

Paystub viewing pricing is based on a combination of the company's number of employees and pay frequency. Modular HRMS feature pricing is based on the number of employees.

Contact InStaff for an accurate pricing quote based on number of employees and desired modular features.

InStaff Features

  • Employee Portal
  • Employee Self Service
  • Self Service Portal
  • Third Party Integration

  • API
  • Activity Dashboard
  • Activity Tracking
  • Applicant Tracking
  • Automatic Notifications
  • Automatic Reminders
  • Customizable Branding
  • Customizable Reporting
  • Data Import/Export
  • Employee Database
  • Employee Management
  • Employee Onboarding
  • Performance Management
  • Real Time Reporting
  • Recruiting Management
  • Reporting & Statistics

Additional information for InStaff

Key features of InStaff

  • Access control
  • Accounting integration
  • Approval process control
  • Calendar management
  • Communication management
  • Contact database
  • Data synchronization
  • Document distribution
  • Document storage
  • ERP integration
  • Email notifications
  • Employee communities
  • Employee portal
  • Employee self service
  • File management
  • File sharing
  • History tracking
  • Manual time entry
  • Office directory
  • Payroll integration
  • Permission management
  • Salary history
  • Search functionality
  • Secure data storage
  • Self service portal
  • Third party integration
  • Time & attendance tracking
  • Time off management
  • Time off requests
  • Time tracking
  • Timesheets
  • Vacation tracking

Benefits

  • Provide employees with a self service portal through which HR can deliver pay stubs online and allow employees to access their entire pay history within the portal.

  • Benefit from document sharing, storage, and access for both company documents, such as manuals, policies, request forms, and more, and private files such as contracts and performance reviews that only they can see.

  • Use the searchable employee directory to find other employees and access details such as their contact information, office location, job role, and any personalized comments that the employee may add.

  • Track time within InStaff with the ability to customize time entry forms and add custom fields. Time off can also be requested through the employee portal. Custom workflows can be setup to approve timesheets and time off requests.

  • Integrate with payroll and ERP solutions such as Sage, Quickbooks Online, Vista by Viewpoint, and more to synchronize data across platforms and streamline the entire payroll and accounting process.

  • InStaff FAQs

    Below are some frequently asked questions for InStaff.

    Q. What type of pricing plans does InStaff offer?

    InStaff offers the following pricing plans:

    Starting from: US$20,00/month

    Pricing model: Subscription

    Free Trial: Available

    Paystub viewing pricing is based on a combination of the company's number of employees and pay frequency. Modular HRMS feature pricing is based on the number of employees.

    Contact InStaff for an accurate pricing quote based on number of employees and desired modular features.

    Q. What are the main features of InStaff?

    InStaff offers the following features:

    • Access control
    • Accounting integration
    • Approval process control
    • Calendar management
    • Communication management
    • Contact database
    • Data synchronization
    • Document distribution
    • Document storage
    • ERP integration
    • Email notifications
    • Employee communities
    • Employee portal
    • Employee self service
    • File management
    • File sharing
    • History tracking
    • Manual time entry
    • Office directory
    • Payroll integration
    • Permission management
    • Salary history
    • Search functionality
    • Secure data storage
    • Self service portal
    • Third party integration
    • Time & attendance tracking
    • Time off management
    • Time off requests
    • Time tracking
    • Timesheets
    • Vacation tracking

    Q. Who are the typical users of InStaff?

    InStaff has the following typical customers:

    Mid Size Business, Small Business

    Q. What languages does InStaff support?

    InStaff supports the following languages:

    English

    Q. What type of pricing plans does InStaff offer?

    InStaff has the following pricing plans:

    Subscription

    Q. Does InStaff support mobile devices?

    We do not have any information about what devices InStaff supports

    Q. What other apps does InStaff integrate with?

    InStaff integrates with the following applications:

    QuickBooks, QuickBooks Online, Sage | Accounting, Viewpoint

    Q. What level of support does InStaff offer?

    InStaff offers the following support options:

    Online Support, Phone Support