InStaff

ESS & paystub delivery. Works with existing payroll software

4,6 /5 (31 reviews) Write a Review!

InStaff Overview

What is InStaff?

InStaff is an employee self-service portal and online pay stub delivery tool for small and medium businesses built to integrate and synchronize data with existing payroll and ERP systems. The cloud-based tool aims to reduce the physical and environmental costs related to printing and delivering pay stubs to employees by processing all aspects of the pay period online.

With InStaff, employers can deliver pay stubs online and their employees can view them within the self-service portal. Employees can access, save, and download their pay stubs, entire pay history, and tax forms through the secure self-service portal, and can recover previous pay stubs using search functionality. The InStaff portal also facilitates the delivery of other company documents such as employee manuals, policies, request forms, waivers, and more, and permissions can be managed to control which employees have access to each file.

Hours can be tracked within InStaff with customizable time tracking forms which allow employees to input their time worked with fields for regular hours, overtime hours, nightshift, comments, and more. An approval workflow can be configured in order to determine who is responsible for each employee based on business hierarchies. Employees can request vacations and time off from the self-service portal and employers have the ability to approve or deny the request, with an email notification sent to confirm the response.

For employers and employees alike, InStaff can be used to find one another using the in-built, searchable employee database which includes profiles for each employee including their job role, contact details, office location, and any additional notes to help others find them. Company and team announcements can be broadcast through InStaff and each employee can view their announcements whenever they login to the portal.

InStaff Overview

Pricing

Starting from
US$20,00/month

Pricing options

Free Trial
Subscription
Value for money

Paystub viewing pricing is based on a combination of the company's number of employees and pay frequency. Modular HRMS feature pricing is based on the number of employees.

Contact InStaff for an accurate pricing quote based on number of employees and desired modular features.


InStaff Features

Devices
Business size
S M L
Markets
United States, Canada, Australia, China, Brazil, Mexico
Supported Languages
English

Media

Announcements can be created and sent to the entire company or selected teams
The modular solution allows businesses to only select the features that they need
Pay stubs are delivered to employees through the self-service portal
Employees can store private files such as contracts, benefits, and performance reviews within the employee portal
The searchable employee database allows users to easily find other employees
Employees can request time-off and approval workflows can be configured to approve or deny requests
Time can be tracked manually using the custom time tracking forms
InStaff video InStaff screenshot: Announcements can be created and sent to the entire company or selected teams InStaff screenshot: The modular solution allows businesses to only select the features that they need InStaff screenshot: Pay stubs are delivered to employees through the self-service portal InStaff screenshot: Employees can store private files such as contracts, benefits, and performance reviews within the employee portal InStaff screenshot: The searchable employee database allows users to easily find other employees InStaff screenshot: Employees can request time-off and approval workflows can be configured to approve or deny requests InStaff screenshot: Time can be tracked manually using the custom time tracking forms

InStaff Reviews

InStaff Reviews

Overall rating
4,6
/
5
Excellent
20

Very good
11

Average
0

Poor
0

Terrible
0

Value for Money
4,6
Features
4,6
Ease of Use
4,6
Customer Support
4,7
100% recommended this app
Trevor M.

Paystub Perfection

The staff are professional and know there stuff. Any issues I have had have been addressed extremely quickly.


Karen H.

Excellent product; a real time saver

Using Instaff has significantly reduced time spent issuing & filing paystubs & T4s.
Historical information is stored in one place and easy to retrieve.
We have experienced notable savings on time, paper, storage & filing


Jennifer G.

Good product


Indu P.

User friendly


Orjon L.

Perfect business tool

We are using InStaff for our payroll. All our employees have access on the portal, they submit their timesheets, with details of hours, overtime, project, task, units ect. Our Project managers are controlling the timesheets and approving them. Accounting is second level of controlling and gives the final approve. All the timesheets are uploaded to the accounting program. Now we need the 1/3 of the process time for payroll


Trevor M.
Industry: Packaging & Containers
Company size: 11-50 Employees

Paystub Perfection

Used Monthly for 1+ year
Reviewed on 2019/05/14
Review Source: Capterra

The staff are professional and know there stuff. Any issues I have had have been addressed extremely quickly.

Pros

This software is an absolute breeze to use. We were looking for a solution without breaking the bank or outsourcing our payroll function. InStaff provided a perfect solution that allowed us to stop printing out pay advice and upload them to the cloud for our employees to see their information on a self-serve basis.

Overall, this is the exact solution we were looking for, and its easier to use that I anticipated!

Cons

Nothing - its exactly what we needed. Couldn't have asked for a better solution.

Rating breakdown

Value for Money
Ease of Use

Likelihood to recommend: 10.0/10

Karen H.
Industry: Financial Services
Company size: 51-200 Employees

Excellent product; a real time saver

Used Other for 2+ years
Reviewed on 2018/11/23
Review Source: Capterra

Using Instaff has significantly reduced time spent issuing & filing paystubs & T4s.
Historical information is stored in one place and easy to retrieve.
We have experienced notable savings on time, paper, storage & filing

Pros

the software is easy to use, errors are easily corrected & support from Instaff is readily available.

Cons

There is a time stamp in the history that doesn't match up to real time. I find that very puzzling.

Response from Hutility Integrated TechSystems

Thanks for the kind words Karen! As for the timestamp issue, your account's timezone settings were not set up. We've fixed that for you so the timestamps should show correctly now.

--
The InStaff Team

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 10.0/10

Jennifer G.
Industry: Accounting
Company size: 11-50 Employees

Good product

Used Weekly for 6-12 months
Reviewed on 2019/07/25
Review Source: SoftwareAdvice

Pros

Employees had T4s and paystubs all in one place. Didn't have to email everyone out individually. Was easy to use.

Cons

updating with new employees sometimes was a pain.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 7.0/10

Indu P.
Industry: Railroad Manufacture
Company size: 1 001-5 000 Employees

User friendly

Used Daily for 6-12 months
Reviewed on 2018/11/04
Review Source: Capterra

Pros

Very friendly user
Easy to follow steps
Easy to send invitations
Easy to upload pay documents
Simple

Cons

When uploading pay
Documents, need to
Refresh
It should be automatic
Rather than a need to refresh

Response from Hutility Integrated TechSystems

Hi Indu,

We appreciate your feedback. We've taken your suggestion and we're happy to say you no longer have to refresh the pay document upload page. It will automatically update the statuses once ready.

Thanks!

The InStaff Team

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 10.0/10

Orjon L.
Industry: Electrical/Electronic Manufacturing
Company size: 51-200 Employees

Perfect business tool

Used Weekly for 1+ year
Reviewed on 2019/07/22
Review Source: SoftwareAdvice

We are using InStaff for our payroll. All our employees have access on the portal, they submit their timesheets, with details of hours, overtime, project, task, units ect. Our Project managers are controlling the timesheets and approving them. Accounting is second level of controlling and gives the final approve. All the timesheets are uploaded to the accounting program. Now we need the 1/3 of the process time for payroll

Pros

Easy to insert data, compatible with our accounting program

Cons

Can't find for the moment. We use this tool for more than a year now

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 10.0/10

User recommendation
9,3/10
Based on 31 user ratings
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InStaff Pricing

InStaff Pricing

Starting from
US$20,00/month
Free Trial
Subscription
Value for money

Paystub viewing pricing is based on a combination of the company's number of employees and pay frequency. Modular HRMS feature pricing is based on the number of employees.

Contact InStaff for an accurate pricing quote based on number of employees and desired modular features.

Paystub viewing pricing is based on a combination of the company's number of employees and pay frequency. Modular HRMS feature pricing is based on the number of employees.

Contact InStaff for an accurate pricing quote based on number of employees and desired modular features.

Value for Money
4,6/5
Based on 31 user ratings
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InStaff Features

InStaff Features

API
Activity Dashboard
Activity Tracking
Applicant Tracking
Automatic Notifications
Customizable Branding
Customizable Reporting
Data Import/Export
Employee Database
Employee Management
Employee Onboarding
Employee Portal
Employee Self Service
Performance Management
Real Time Reporting
Recruitment Management
Reminders
Reporting & Statistics
Self Service Portal
Third Party Integration
Features
4,6/5
Based on 31 user ratings
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Categories

Additional information for InStaff

Additional information for InStaff

Key features of InStaff

  • Access control
  • Accounting integration
  • Approval process control
  • Calendar management
  • Communication management
  • Contact database
  • Data synchronization
  • Document distribution
  • Document storage
  • ERP integration
  • Email notifications
  • Employee communities
  • Employee portal
  • Employee self service
  • File management
  • File sharing
  • History tracking
  • Manual time entry
  • Office directory
  • Payroll integration
  • Permission management
  • Salary history
  • Search functionality
  • Secure data storage
  • Self service portal
  • Third party integration
  • Time & attendance tracking
  • Time off management
  • Time off requests
  • Time tracking
  • Timesheets
  • Vacation tracking

Benefits

  • Provide employees with a self service portal through which HR can deliver pay stubs online and allow employees to access their entire pay history within the portal.

  • Benefit from document sharing, storage, and access for both company documents, such as manuals, policies, request forms, and more, and private files such as contracts and performance reviews that only they can see.

  • Use the searchable employee directory to find other employees and access details such as their contact information, office location, job role, and any personalized comments that the employee may add.

  • Track time within InStaff with the ability to customize time entry forms and add custom fields. Time off can also be requested through the employee portal. Custom workflows can be setup to approve timesheets and time off requests.

  • Integrate with payroll and ERP solutions such as Sage, Quickbooks Online, Vista by Viewpoint, and more to synchronize data across platforms and streamline the entire payroll and accounting process.

  • InStaff FAQs

    InStaff FAQs

    Below are some frequently asked questions for InStaff.

    Q. What type of pricing plans does InStaff offer?

    InStaff offers the following pricing plans:

    Starting from: US$20,00/month

    Pricing model: Subscription

    Free Trial: Available

    Paystub viewing pricing is based on a combination of the company's number of employees and pay frequency. Modular HRMS feature pricing is based on the number of employees. Contact InStaff for an accurate pricing quote based on number of employees and desired modular features.

    Q. What are the main features of InStaff?

    InStaff offers the following features:

    • Access control
    • Accounting integration
    • Approval process control
    • Calendar management
    • Communication management
    • Contact database
    • Data synchronization
    • Document distribution
    • Document storage
    • ERP integration
    • Email notifications
    • Employee communities
    • Employee portal
    • Employee self service
    • File management
    • File sharing
    • History tracking
    • Manual time entry
    • Office directory
    • Payroll integration
    • Permission management
    • Salary history
    • Search functionality
    • Secure data storage
    • Self service portal
    • Third party integration
    • Time & attendance tracking
    • Time off management
    • Time off requests
    • Time tracking
    • Timesheets
    • Vacation tracking

    Q. Who are the typical users of InStaff?

    InStaff has the following typical customers:

    Small Business, Mid Size Business

    Q. What languages does InStaff support?

    InStaff supports the following languages:

    English

    Q. What type of pricing plans does InStaff offer?

    InStaff has the following pricing plans:

    Subscription

    Q. Does InStaff support mobile devices?

    We do not have any information about what devices InStaff supports

    Q. What other apps does InStaff integrate with?

    InStaff integrates with the following applications:

    QuickBooks Online, QuickBooks Online Advanced, Viewpoint

    Q. What level of support does InStaff offer?

    InStaff offers the following support options:

    Phone Support, Online Support