Online business management for educators, tutors & trainers
4.5/5 (34 reviews)Teachworks is a cloud-based tutoring management software solution designed to automate the key processes for teaching companies, schools and tutoring centers. Typically suited to language, music and driving schools, plus test preparation companies, Teachworks is optimized for use across every platform including touchscreen devices to provide anytime, anywhere access. Promising the ability to manage students, teachers, scheduling, billing, payroll and more, the software provides a centralized, color-coded calendar for booking classes and teaching sessions. Available in six different views and filterable by student, teacher or location, schedules can be rearranged intuitively by dragging, dropping and resizing lessons to set duration. With tutor availability indicated, the system also detects scheduling conflicts, syncs calendar changes across multiple user accounts, sends email confirmations and allows lessons to be booked. A dedicated booking plugin embeds the ability for students to view and join open classes within an existing website, while further communication features include the sending of automatic email and even SMS attendance reminders.
Billing and payroll capabilities then go on to facilitate rule-based pricing, automated invoice generation that can be customized to carry corporate branding, bulk payment processing and also the acceptance of credit card transactions through Stripe. Teachworks also pulls teacher hours tallies straight out of the system calendar to calculate due payroll amounts while detailed records management and real time, custom reporting options enable analysis of every aspect of school service performance. Capable of managing multiple locations, the software is expandable in terms of functionality with a library of extra add-ons including a developer API, while out-of-the-box links to Stripe, QuickBooks, Microsoft Excel, MailChimp and a host of calendar promise seamless integration with popular apps.
Pros
- ease of use
- lesson cost/wage tracking
- email automation
- invoice creation
- employee wage statement creation
- reports
Cons
- no integration with google apps
- no integration with zapier
- invoice automation isn't customizable enough to be useful for us
- custom forms are not customizable enough to be useful for us
Hi Jonah,
Thank you for your review! We will continue to work hard to enhance the features and integrations!
Regards,
The Teachworks Team
great platform!
Pros
Includes almost all of the basic functionality that an tutoring organization needs. The core functions that cover billing and scheduling are robust, flexible and reliable. The site is reliable, performs well on any device and is intuitive. Features and integrations are expanding, great platform!
Cons
Lack of custom API integration prevents us from building on top of this platform. We want the ability to leverage APIs to push/pull client and staff data.
Lead generation/management is lacking and really needs to be managed outside of this platform.
No integration with social media.
Ability to blast SMS to select tutors for client matching while managing responses. Chat bot type functionality would be awesome!
Integration with e-signing platform like signnow would be great. Currently need to manage e-signing contracts separately.
Hi Yarin, thanks for the great review! We¿re happy to hear that Teachworks has simplified your day to day operations.
Our API will be available soon, but we¿ll let you know as soon as it¿s ready. Your SMS suggestion will be a good addition to our existing SMS features and we¿ll definitely consider it for a future update.
It is cost effective and really alleviates organizational issues when scheduling clients.
Pros
I like that this company provides a feedback / review page; however, I think it's strange they base the priority of each review by votes from customers.
Cons
The software makes it difficult to fully use it's customer access feature. We use Teachworks for scheduling appointments and it would be nice to allow out clients to login; however, we have not found a way to disable our clients from seeing other client's appointments and that crosses our confidentiality for them.
Thanks for your review, Jill!
Client user accounts only display the client's own lessons and information; however, for non-lesson events when you set the audience to "Everyone" or "Families & Students" those events will be visible on all clients' calendars.
You can contact our support team and we'll be happy to show you how to set up your appointments with the correct audience.
I enjoy Teachworks and find it very useful. I love the scheduling functionality, the main calendar view is really good, and the ability send reminders to parents and students BOTH is really helpful.
Pros
1 - Scheduling for individual and groups,
2 - Calendar view for the "main" view is terrific, including the sort functionality
3 - Reporting is very strong
Cons
1 - Teacher calendar view needs some work on it viewing it lacking
2 - Their support feels limited because it is only via email.
Hi Mike,
Thank you for your review.
We are glad you are finding Teachworks very useful.
I have added your suggestion regarding the teacher calendar to our Feature Suggestions Forum. This will help us prioritize the enhancements to this feature.
If you have any other questions please do not hesitate to contact me directly at [email protected]
Regards,
The Teachworks Team
The three aspects which we like about Teachworks the most is that it is can cope with scheduling changes, it has a powerful invoice system, and that it is easy to use.
Pros
Flexibility to make scheduling changes; powerful invoicing system; ease of use.
Cons
Sometimes slow to update system during busy times; the colour of the column indicating today's schedule is too similar to white, and is not obvious enough.
Hi Daniel,
Thank you for your review and feedback.
I would be more than happy to show you a few ways in which you can make changes/updates more efficiently. Could you please message me directly at [email protected]
In regards to the colour of the column that indicates today's date, we haven't received this suggestion before, but it would be something easy to change to your preference.
Regards,
The Teachworks Team.
A free 21-day trial is available, after which one of the following price plans can be chosen:
Starter: $15 + $0.25 per student lesson, paid monthly
Growth: $45 + $0.15 per student lesson, paid monthly
Premium: $175 + $0.05 per student lesson, paid monthly
Below are some frequently asked questions for Teachworks.
Teachworks offers the following pricing plans:
Starting from: US$15,00/month
Pricing model: Subscription
Free Trial: Available
A free 21-day trial is available, after which one of the following price plans can be chosen:
Starter: $15 + $0.25 per student lesson, paid monthly
Growth: $45 + $0.15 per student lesson, paid monthly
Premium: $175 + $0.05 per student lesson, paid monthly
Teachworks offers the following features:
Teachworks has the following typical customers:
Large Enterprises, Mid Size Business, Public Administrations, Small Business
Teachworks supports the following languages:
English
Teachworks has the following pricing plans:
Subscription
We do not have any information about what devices Teachworks supports
Teachworks integrates with the following applications:
Google Calendar, Mailchimp, Microsoft Excel, Microsoft Outlook, QuickBooks Online, Stripe
Teachworks offers the following support options:
Knowledge Base, Online Support, Phone Support
Teachworks is an integral part of our operations. It is highly intuitive and easy to use, prevents errors in accounting, and offers a high level of transparency in billing and payments to both our students and teachers. Best of all, it saves huge amounts of time. Tasks that took a full two days of work pre-Teachworks now take under an hour, reminder emails we used to send manually are now automated, and payments are collected faster with easy card payments right from the invoice. The add-ons are fantastic and very useful. The support is great, and the developers are constantly at work - it's amazing to see how the features keep improving! The only thing left to desire is more direct integrations with other apps and services, but we get around this easily by using the excel spreadsheet data exports, which we can import into our other business apps as needed. We've been using Teachworks for two years now, and can't imagine doing it any other way.