Teachworks

Online business management for educators, tutors & trainers

About Teachworks

Teachworks is a cloud-based tutoring management software solution designed to automate the key processes for teaching companies, schools and tutoring centers. Typically suited to language, music and driving schools, plus test preparation companies, Teachworks is optimized for use across every platform including touchscreen devices to provide anytime, anywhere access. Promising the ability to manage students, teachers, scheduling, billing, payroll and more, the software provides a centralized, color-coded calendar for booking classes and teaching sessions. Available in six different views and filterable by student, teacher or location, schedules can be rearranged intuitively by dragging, dropping and resizing lessons to set duration. With tutor availability indicated, the system also detects scheduling conflicts, syncs calendar changes across multiple user accounts, sends email confirmations and allows lessons to be booked. A dedicated booking plugin embeds the ability for students to view and join open classes within an existing website, while further communication features include the sending of automatic email and even SMS attendance reminders.

Billing and payroll capabilities then go on to facilitate rule-based pricing, automated invoice generation that can be customized to carry corporate branding, bulk payment processing and also the acceptance of credit card transactions through Stripe. Teachworks also pulls teacher hours tallies straight out of the system calendar to calculate due payroll amounts while detailed records management and real time, custom reporting options enable analysis of every aspect of school service performance. Capable of managing multiple locations, the software is expandable in terms of functionality with a library of extra add-ons including a developer API, while out-of-the-box links to Stripe, QuickBooks, Microsoft Excel, MailChimp and a host of calendar promise seamless integration with popular apps.

Key benefits of Teachworks

  • Teachworks is a web-based software system designed specifically for the business management needs of education companies and multi-location tutoring centers, providing the feature flexibility required for running language, music or driving schools and test preparation companies.
  • The coordinated scheduling of online lesson bookings between staff, students and locations is handled via a centralized, synchronized color-coded calendar with drag and drop amendments, conflict detection, availability indicators and over six filterable views.
  • Multiple personal accounts provide branded access to teachers, students, parents, admin staff and customers, while a range of communication tools include automated template-based email correspondence, notifications and SMS lesson reminders etc.
  • Teachworks also automates invoicing, payments and payroll processes with rule-based billing to apply custom pricing structures, instant credit card payment processing via Stripe and the calculation of teacher salary payments taken straight from the calendar's timesheet.
  • Free integrations with Stripe, QuickBooks, Google Calendar, Microsoft Excel and MailChimp are joined by a large collection of add-ons for expanding the software's core functionality where required.
  • Devices

    Business size

    S M L

    Markets

    United States

    Supported Languages

    English

    Images

    Teachworks is a cloud-based business management software with solutions for educators across a range of learning applications, schools and disciplines
    Utilizing a responsive layout, the software adjusts and repurposes its interface to provide optimized access across all devices including desktops, touchscreen tablets and smartphones
    A booking plugin enables students to signup and book in for lessons with available teachers directly from the website
    Integration with Stripe facilitates the acceptance and processing of credit card payments without requiring a merchant account
    The logging and tracking of detailed records for each lesson includes information such as attendance status, teacher, students, revenue, wage, location, service / subject etc
    The calendar schedules lessons for individuals or groups of students, color-coding lessons by teacher, student or location
    Teacher availability is indicated on the scheduling calendar in order to identify sessions or class openings faster
    Six different calendar views provide a flexibility over finding schedule openings, while a range of filters assist with narrowing booking information down
    Schedule changes can be managed quickly within the calendar itself, dragging and dropping lessons around to other days, times, teachers or locations to suit
    When scheduling new lessons the software can determine a teacher's lesson, availability and location conflicts via a single button click
    Personal calendars enable teachers, parents, and students to have online access to the scheduling of their sessions, with updates universally applied across all corresponding accounts
    A customizable email template allows for the sending of more personalized schedule confirmation notifications, attendance reminders and more
    An SMS lesson reminders add-on is available to enable the sending of customizable messages and notifications direct to student, teacher or parent mobile phones
    After every lesson, teachers are able to write and save their lesson notes with the option to email them over to parents or students
    Aside from being customizable in terms of school branding, the system can have multiple personal accounts created with their own permission settings applied
    View 16 more
    Teachworks video
    Teachworks video
    Teachworks video
    Teachworks screenshot: Teachworks is a cloud-based business management software with solutions for educators across a range of learning applications, schools and disciplines Teachworks screenshot: Utilizing a responsive layout, the software adjusts and repurposes its interface to provide optimized access across all devices including desktops, touchscreen tablets and smartphones Teachworks screenshot: A booking plugin enables students to signup and book in for lessons with available teachers directly from the website Teachworks screenshot: Integration with Stripe facilitates the acceptance and processing of credit card payments without requiring a merchant account Teachworks screenshot: The logging and tracking of detailed records for each lesson includes information such as attendance status, teacher, students, revenue, wage, location, service / subject etc Teachworks screenshot: The calendar schedules lessons for individuals or groups of students, color-coding lessons by teacher, student or location Teachworks screenshot: Teacher availability is indicated on the scheduling calendar in order to identify sessions or class openings faster Teachworks screenshot: Six different calendar views provide a flexibility over finding schedule openings, while a range of filters assist with narrowing booking information down Teachworks screenshot: Schedule changes can be managed quickly within the calendar itself, dragging and dropping lessons around to other days, times, teachers or locations to suit Teachworks screenshot: When scheduling new lessons the software can determine a teacher's lesson, availability and location conflicts via a single button click Teachworks screenshot: Personal calendars enable teachers, parents, and students to have online access to the scheduling of their sessions, with updates universally applied across all corresponding accounts Teachworks screenshot: A customizable email template allows for the sending of more personalized schedule confirmation notifications, attendance reminders and more Teachworks screenshot: An SMS lesson reminders add-on is available to enable the sending of customizable messages and notifications direct to student, teacher or parent mobile phones Teachworks screenshot: After every lesson, teachers are able to write and save their lesson notes with the option to email them over to parents or students Teachworks screenshot: Aside from being customizable in terms of school branding, the system can have multiple personal accounts created with their own permission settings applied

    Features

    Total features of Teachworks: 67

    • API
    • Alerts/Notifications
    • Applications Management
    • Appointment Scheduling
    • Attendance Management
    • Attendance Tracking
    • Automatic Grading
    • Availability Indicator
    • Availability Management
    • Billing & Invoicing
    • Calendar Management
    • Class Management
    • Class Scheduling
    • Client Management
    • Confirmation/Reminders
    • Contact Database
    • Contact Management
    • Credit Card Processing
    • Customer Accounts
    • Customizable Branding
    • Customizable Fields
    • Customizable Forms
    • Customizable Reports
    • Data Import/Export
    • Delivery Tracking
    • Drag & Drop
    • Driver Scheduling
    • Email Invitations & Reminders
    • Email Templates
    • Employee Management
    • Enrollments/Onboarding
    • Historical Reporting
    • Invoice Processing
    • Lesson Notes
    • Multi-Location
    • Multiple User Accounts
    • Online Booking
    • Online Classes
    • Online Payments
    • Online Registration
    • PDF Conversion
    • Parent/Student Portal
    • Payroll Management
    • Personalization
    • Practice Log
    • Progress Reports
    • QuickBooks Integration
    • Real Time Data
    • Real-time Updates
    • Recurring/Subscription Billing
    • Reminders
    • Repertoire Management
    • SMS Messaging
    • Scheduling
    • Search/Filter
    • Self Service Portal
    • Student Management
    • Surveys & Feedback
    • Third Party Integrations
    • Time Tracking
    • Timesheet Management
    • Training Record Management
    • Visitor Registration
    • Visual Analytics
    • Web Forms
    • Website Integration
    • iCalendar Support

    Alternatives

    WellnessLiving

    4,4
    #1 Alternative to Teachworks
    WellnessLiving is an all-in-one online booking, resource scheduling, lead generation, and reporting solution for health...

    Regpack

    4,4
    #2 Alternative to Teachworks
    Regpack is an online registration and user management solution that assist organizations in registering applicants and...

    Acuity Scheduling

    4,8
    #3 Alternative to Teachworks
    Acuity is your 24/7 online appointment scheduling software that allows clients to self-schedule appointments or classes...

    vcita

    4,4
    #4 Alternative to Teachworks
    vcita is an all-in-one business management app designed with small businesses in mind, helping you manage your clients,...

    Reviews

    Overall rating

    4,5 /5
    (39)
    Value for Money
    4,4/5
    Features
    4/5
    Ease of Use
    4,4/5
    Customer Support
    4,2/5

    Already have Teachworks?

    Software buyers need your help! Product reviews help the rest of us make great decisions.

    Write a Review!
    Showing 5 reviews of 39
    Michael K.
    Overall rating
    • Industry: Education Management
    • Company size: 11-50 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Ease of Use
    • Likelihood to recommend 8.0 /10

    Great scheduling and billing software

    Reviewed on 2019/08/07

    Pros

    I like that the software keeps track of invoicing and running balances for clients. It definitely cuts down the leg work of having to go back through person by person and creating invoices.

    Cons

    Sometimes we want to see all math tutors that are available so I'd be better when filtering if you could select multiple instructors at once so you don't have to bounce between calendars to find open times.

    Response from Teachworks

    Hi Michael, thanks for the great review! We're so happy to hear that our invoicing features are useful for your business :)

    I would recommend using our Tutor Calendar's "Day" view to see availability for all tutors at once. This calendar displays a list of your tutors on the left with their unavailability greyed out. You can click on an open time slot to quickly add a new lesson.

    Jonah C.
    Overall rating
    • Industry: Education Management
    • Company size: 2-10 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    Couldn't imagine life without Teachworks!

    Reviewed on 2016/10/26

    Teachworks is an integral part of our operations. It is highly intuitive and easy to use, prevents...

    Teachworks is an integral part of our operations. It is highly intuitive and easy to use, prevents errors in accounting, and offers a high level of transparency in billing and payments to both our students and teachers. Best of all, it saves huge amounts of time. Tasks that took a full two days of work pre-Teachworks now take under an hour, reminder emails we used to send manually are now automated, and payments are collected faster with easy card payments right from the invoice. The add-ons are fantastic and very useful. The support is great, and the developers are constantly at work - it's amazing to see how the features keep improving! The only thing left to desire is more direct integrations with other apps and services, but we get around this easily by using the excel spreadsheet data exports, which we can import into our other business apps as needed. We've been using Teachworks for two years now, and can't imagine doing it any other way.

    Pros

    - ease of use
    - lesson cost/wage tracking
    - email automation
    - invoice creation
    - employee wage statement creation
    - reports

    Cons

    - no integration with google apps
    - no integration with zapier
    - invoice automation isn't customizable enough to be useful for us
    - custom forms are not customizable enough to be useful for us

    Response from Teachworks

    Hi Jonah,

    Thank you for your review! We will continue to work hard to enhance the features and integrations!

    Regards,
    The Teachworks Team

    Rami S.
    Overall rating
    • Industry: Music
    • Company size: 2-10 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 0.0 /10

    Doesn’t work

    Reviewed on 2020/02/04

    Last 4 years have been fine up until the last 4 months, full calendar doesn’t work which is the one...

    Last 4 years have been fine up until the last 4 months, full calendar doesn’t work which is the one I regularly used. I can’t view names, can’t view the whole day, and frankly sick and tired of following up on their issue and still having nothing done

    Pros

    I liked it when it worked properly, now it doesn’t.

    Cons

    Having to follow up on fixing their issue for couple of months and still having same problems. Missed out on 3 classes because the calendar can’t display times and students properly. No attempt made to fix things on their end when I’ve done everything on my end.

    Response from Teachworks

    Hi Rami,

    Thanks for your review. I'm sorry to hear that you're frustrated.

    Based on the messages you've sent previously to our support team we understand that you're referring to the appearance of the calendar. The calendar feature hasn't changed in the past couple years, but it sounds like you've changed the default calendar view from month to week.

    Fortunately, it's very easy to change the default calendar view on your profile, so you can go back to enjoying the feature as you've done in the past. I have personally emailed you with the same instructions we've provided previously.

    Yarin K.
    Overall rating
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 9.0 /10

    Drastically simplified our day to day operations, constantly expanding and actively maintained

    Reviewed on 2017/09/07

    great platform!

    great platform!

    Pros

    Includes almost all of the basic functionality that an tutoring organization needs. The core functions that cover billing and scheduling are robust, flexible and reliable. The site is reliable, performs well on any device and is intuitive. Features and integrations are expanding, great platform!

    Cons

    Lack of custom API integration prevents us from building on top of this platform. We want the ability to leverage APIs to push/pull client and staff data.
    Lead generation/management is lacking and really needs to be managed outside of this platform.
    No integration with social media.
    Ability to blast SMS to select tutors for client matching while managing responses. Chat bot type functionality would be awesome!
    Integration with e-signing platform like signnow would be great. Currently need to manage e-signing contracts separately.

    Response from Teachworks

    Hi Yarin, thanks for the great review! We¿re happy to hear that Teachworks has simplified your day to day operations.

    Our API will be available soon, but we¿ll let you know as soon as it¿s ready. Your SMS suggestion will be a good addition to our existing SMS features and we¿ll definitely consider it for a future update.

    Erika D.
    Overall rating
    • Industry: Education Management
    • Company size: 2-10 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 9.0 /10

    Great CRM for small business!

    Reviewed on 2018/12/31

    It's a great CRM for the price but don't expect a lot of help. They do however update the software...

    It's a great CRM for the price but don't expect a lot of help. They do however update the software from time to time and they send an email describing the new updo.

    Pros

    Teachworks is a great CRM because it is easy to use and it is affordable. Teachworks is a great choice for small business because of this.

    Cons

    The only issue we have had with Teachworks is trying to integrate a store with to allow customers to gather their information and schedule multiple sessions when purchasing packages from our website.

    Response from Teachworks

    Hi Erika, thanks for the great review, we really appreciate it!

    We're always here to help, so if you have any questions please email our support team or use the widget in your account to submit a message. You can typically expect a reply within 2 hours on Weekdays (9am - 8pm Eastern Time). We also offer support over the weekend :)

    We add new features regularly and you can find more information about them in our Change Log. You can find our Change Log in your account by going to Account & Settings > Change Log.

    Thanks again for the great review!

    Showing 5 reviews of 39 Read all reviews

    Teachworks FAQs

    Below are some frequently asked questions for Teachworks.

    Teachworks offers the following pricing plans:

    • Starting from: US$15,00/month
    • Pricing model: Subscription
    • Free Trial: Available

    A free 21-day trial is available, after which one of the following price plans can be chosen: Starter: $15 + $0.25 per student lesson, paid monthly Growth: $45 + $0.15 per student lesson, paid monthly Premium: $175 + $0.05 per student lesson, paid monthly

    We do not have any information about Teachworks features

    Teachworks has the following typical customers:

    Self Employed, 2-10, 11-50, 51-200, 201-500, 501-1 000, 1 001+

    Teachworks supports the following languages:

    English

    Teachworks supports the following devices:

    Teachworks integrates with the following applications:

    Google Calendar, Mailchimp, Microsoft Excel, Microsoft Outlook, Quickbooks Online, Stripe

    Teachworks offers the following support options:

    Email/Help Desk, Knowledge Base, Phone Support, Chat

    Related categories

    See all software categories found for Teachworks.