About Teachworks
Teachworks is a cloud-based tutoring management software solution designed to automate the key processes for teaching companies, schools and tutoring centers. Typically suited to language, music and driving schools, plus test preparation companies, Teachworks is optimized for use across every platform including touchscreen devices to provide anytime, anywhere access. Promising the ability to manage students, teachers, scheduling, billing, payroll and more, the software provides a centralized, color-coded calendar for booking classes and teaching sessions. Available in six different views and filterable by student, teacher or location, schedules can be rearranged intuitively by dragging, dropping and resizing lessons to set duration. With tutor availability indicated, the system also detects scheduling conflicts, syncs calendar changes across multiple user accounts, sends email confirmations and allows lessons to be booked. A dedicated booking plugin embeds the ability for students to view and join open classes within an existing website, while further communication features include the sending of automatic email and even SMS attendance reminders.
Billing and payroll capabilities then go on to facilitate rule-based pricing, automated invoice generation that can be customized to carry corporate branding, bulk payment processing and also the acceptance of credit card transactions through Stripe. Teachworks also pulls teacher hours tallies straight out of the system calendar to calculate due payroll amounts while detailed records management and real time, custom reporting options enable analysis of every aspect of school service performance. Capable of managing multiple locations, the software is expandable in terms of functionality with a library of extra add-ons including a developer API, while out-of-the-box links to Stripe, QuickBooks, Microsoft Excel, MailChimp and a host of calendar promise seamless integration with popular apps.
Pricing starting from:
US$15,00/month
- Free Trial
- Subscription
Key benefits of Teachworks
Devices
Business size
Markets
Supported Languages
Pricing starting from:
US$15,00/month
- Free Trial
- Subscription
Images
Features
Total features of Teachworks: 67
- API
- Alerts/Notifications
- Applications Management
- Appointment Scheduling
- Attendance Management
- Attendance Tracking
- Automatic Grading
- Availability Indicator
- Availability Management
- Billing & Invoicing
- Calendar Management
- Class Management
- Class Scheduling
- Client Management
- Confirmation/Reminders
- Contact Database
- Contact Management
- Credit Card Processing
- Customer Accounts
- Customizable Branding
- Customizable Fields
- Customizable Forms
- Customizable Reports
- Data Import/Export
- Delivery Tracking
- Drag & Drop
- Driver Scheduling
- Email Invitations & Reminders
- Email Templates
- Employee Management
- Enrollments/Onboarding
- Historical Reporting
- Invoice Processing
- Lesson Notes
- Multi-Location
- Multiple User Accounts
- Online Booking
- Online Classes
- Online Payments
- Online Registration
- PDF Conversion
- Parent/Student Portal
- Payroll Management
- Personalization
- Practice Log
- Progress Reports
- QuickBooks Integration
- Real Time Data
- Real-time Updates
- Recurring/Subscription Billing
- Reminders
- Repertoire Management
- SMS Messaging
- Scheduling
- Search/Filter
- Self Service Portal
- Student Management
- Surveys & Feedback
- Third Party Integrations
- Time Tracking
- Timesheet Management
- Training Record Management
- Visitor Registration
- Visual Analytics
- Web Forms
- Website Integration
- iCalendar Support
Alternatives
WellnessLiving
Regpack
Acuity Scheduling
vcita
Reviews
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- Industry: Education Management
- Company size: 11-50 Employees
- Used Daily for 2+ years
-
Review Source
Overall rating
- Ease of Use
- Likelihood to recommend 8.0 /10
Great scheduling and billing software
Reviewed on 2019/08/07
Pros
I like that the software keeps track of invoicing and running balances for clients. It definitely cuts down the leg work of having to go back through person by person and creating invoices.
Cons
Sometimes we want to see all math tutors that are available so I'd be better when filtering if you could select multiple instructors at once so you don't have to bounce between calendars to find open times.
Response from Teachworks
Hi Michael, thanks for the great review! We're so happy to hear that our invoicing features are useful for your business :)
I would recommend using our Tutor Calendar's "Day" view to see availability for all tutors at once. This calendar displays a list of your tutors on the left with their unavailability greyed out. You can click on an open time slot to quickly add a new lesson.
- Industry: Education Management
- Company size: 2-10 Employees
- Used Daily for 2+ years
-
Review Source
Overall rating
- Value for Money
- Ease of Use
- Customer Support
- Likelihood to recommend 10.0 /10
Couldn't imagine life without Teachworks!
Reviewed on 2016/10/26
Teachworks is an integral part of our operations. It is highly intuitive and easy to use, prevents...
Teachworks is an integral part of our operations. It is highly intuitive and easy to use, prevents errors in accounting, and offers a high level of transparency in billing and payments to both our students and teachers. Best of all, it saves huge amounts of time. Tasks that took a full two days of work pre-Teachworks now take under an hour, reminder emails we used to send manually are now automated, and payments are collected faster with easy card payments right from the invoice. The add-ons are fantastic and very useful. The support is great, and the developers are constantly at work - it's amazing to see how the features keep improving! The only thing left to desire is more direct integrations with other apps and services, but we get around this easily by using the excel spreadsheet data exports, which we can import into our other business apps as needed. We've been using Teachworks for two years now, and can't imagine doing it any other way.
Pros
- ease of use
- lesson cost/wage tracking
- email automation
- invoice creation
- employee wage statement creation
- reports
Cons
- no integration with google apps
- no integration with zapier
- invoice automation isn't customizable enough to be useful for us
- custom forms are not customizable enough to be useful for us
Response from Teachworks
Hi Jonah,
Thank you for your review! We will continue to work hard to enhance the features and integrations!
Regards,
The Teachworks Team
- Industry: Music
- Company size: 2-10 Employees
- Used Daily for 2+ years
-
Review Source
Overall rating
- Value for Money
- Ease of Use
- Customer Support
- Likelihood to recommend 0.0 /10
Doesn’t work
Reviewed on 2020/02/04
Last 4 years have been fine up until the last 4 months, full calendar doesn’t work which is the one...
Last 4 years have been fine up until the last 4 months, full calendar doesn’t work which is the one I regularly used. I can’t view names, can’t view the whole day, and frankly sick and tired of following up on their issue and still having nothing done
Pros
I liked it when it worked properly, now it doesn’t.
Cons
Having to follow up on fixing their issue for couple of months and still having same problems. Missed out on 3 classes because the calendar can’t display times and students properly. No attempt made to fix things on their end when I’ve done everything on my end.
Response from Teachworks
Hi Rami,
Thanks for your review. I'm sorry to hear that you're frustrated.
Based on the messages you've sent previously to our support team we understand that you're referring to the appearance of the calendar. The calendar feature hasn't changed in the past couple years, but it sounds like you've changed the default calendar view from month to week.
Fortunately, it's very easy to change the default calendar view on your profile, so you can go back to enjoying the feature as you've done in the past. I have personally emailed you with the same instructions we've provided previously.
- Used Daily for 2+ years
-
Review Source
Overall rating
- Value for Money
- Ease of Use
- Customer Support
- Likelihood to recommend 9.0 /10
Drastically simplified our day to day operations, constantly expanding and actively maintained
Reviewed on 2017/09/07
great platform!
great platform!
Pros
Includes almost all of the basic functionality that an tutoring organization needs. The core functions that cover billing and scheduling are robust, flexible and reliable. The site is reliable, performs well on any device and is intuitive. Features and integrations are expanding, great platform!
Cons
Lack of custom API integration prevents us from building on top of this platform. We want the ability to leverage APIs to push/pull client and staff data.
Lead generation/management is lacking and really needs to be managed outside of this platform.
No integration with social media.
Ability to blast SMS to select tutors for client matching while managing responses. Chat bot type functionality would be awesome!
Integration with e-signing platform like signnow would be great. Currently need to manage e-signing contracts separately.
Response from Teachworks
Hi Yarin, thanks for the great review! We¿re happy to hear that Teachworks has simplified your day to day operations.
Our API will be available soon, but we¿ll let you know as soon as it¿s ready. Your SMS suggestion will be a good addition to our existing SMS features and we¿ll definitely consider it for a future update.
- Industry: Education Management
- Company size: 2-10 Employees
- Used Daily for 2+ years
-
Review Source
Overall rating
- Value for Money
- Ease of Use
- Customer Support
- Likelihood to recommend 9.0 /10
Great CRM for small business!
Reviewed on 2018/12/31
It's a great CRM for the price but don't expect a lot of help. They do however update the software...
It's a great CRM for the price but don't expect a lot of help. They do however update the software from time to time and they send an email describing the new updo.
Pros
Teachworks is a great CRM because it is easy to use and it is affordable. Teachworks is a great choice for small business because of this.
Cons
The only issue we have had with Teachworks is trying to integrate a store with to allow customers to gather their information and schedule multiple sessions when purchasing packages from our website.
Response from Teachworks
Hi Erika, thanks for the great review, we really appreciate it!
We're always here to help, so if you have any questions please email our support team or use the widget in your account to submit a message. You can typically expect a reply within 2 hours on Weekdays (9am - 8pm Eastern Time). We also offer support over the weekend :)
We add new features regularly and you can find more information about them in our Change Log. You can find our Change Log in your account by going to Account & Settings > Change Log.
Thanks again for the great review!
Teachworks FAQs
Below are some frequently asked questions for Teachworks.Q. What type of pricing plans does Teachworks offer?
Teachworks offers the following pricing plans:
- Starting from: US$15,00/month
- Pricing model: Subscription
- Free Trial: Available
A free 21-day trial is available, after which one of the following price plans can be chosen: Starter: $15 + $0.25 per student lesson, paid monthly Growth: $45 + $0.15 per student lesson, paid monthly Premium: $175 + $0.05 per student lesson, paid monthly
Q. What are the main features of Teachworks?
We do not have any information about Teachworks features
Q. Who are the typical users of Teachworks?
Teachworks has the following typical customers:
Self Employed, 2-10, 11-50, 51-200, 201-500, 501-1 000, 1 001+
Q. What languages does Teachworks support?
Teachworks supports the following languages:
English
Q. Does Teachworks support mobile devices?
Teachworks supports the following devices:
Q. What other apps does Teachworks integrate with?
Teachworks integrates with the following applications:
Google Calendar, Mailchimp, Microsoft Excel, Microsoft Outlook, Quickbooks Online, Stripe
Q. What level of support does Teachworks offer?
Teachworks offers the following support options:
Email/Help Desk, Knowledge Base, Phone Support, Chat
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