Teachworks

Online business management for educators, tutors & trainers

4,5 /5 (38 reviews) Write a Review!

Teachworks Overview

What is Teachworks?

Teachworks is a cloud-based tutoring management software solution designed to automate the key processes for teaching companies, schools and tutoring centers. Typically suited to language, music and driving schools, plus test preparation companies, Teachworks is optimized for use across every platform including touchscreen devices to provide anytime, anywhere access. Promising the ability to manage students, teachers, scheduling, billing, payroll and more, the software provides a centralized, color-coded calendar for booking classes and teaching sessions. Available in six different views and filterable by student, teacher or location, schedules can be rearranged intuitively by dragging, dropping and resizing lessons to set duration. With tutor availability indicated, the system also detects scheduling conflicts, syncs calendar changes across multiple user accounts, sends email confirmations and allows lessons to be booked. A dedicated booking plugin embeds the ability for students to view and join open classes within an existing website, while further communication features include the sending of automatic email and even SMS attendance reminders.

Billing and payroll capabilities then go on to facilitate rule-based pricing, automated invoice generation that can be customized to carry corporate branding, bulk payment processing and also the acceptance of credit card transactions through Stripe. Teachworks also pulls teacher hours tallies straight out of the system calendar to calculate due payroll amounts while detailed records management and real time, custom reporting options enable analysis of every aspect of school service performance. Capable of managing multiple locations, the software is expandable in terms of functionality with a library of extra add-ons including a developer API, while out-of-the-box links to Stripe, QuickBooks, Microsoft Excel, MailChimp and a host of calendar promise seamless integration with popular apps.

Teachworks Overview

Pricing

Starting from
US$15,00/month

Pricing options

Free Trial
Subscription
Value for money

A free 21-day trial is available, after which one of the following price plans can be chosen:

Starter: $15 + $0.25 per student lesson, paid monthly
Growth: $45 + $0.15 per student lesson, paid monthly
Premium: $175 + $0.05 per student lesson, paid monthly


Teachworks Features

Devices
Business size
S M L
Markets
United States
Supported Languages
English

Media

Teachworks is a cloud-based business management software with solutions for educators across a range of learning applications, schools and disciplines
Utilizing a responsive layout, the software adjusts and repurposes its interface to provide optimized access across all devices including desktops, touchscreen tablets and smartphones
A booking plugin enables students to signup and book in for lessons with available teachers directly from the website
Integration with Stripe facilitates the acceptance and processing of credit card payments without requiring a merchant account
The logging and tracking of detailed records for each lesson includes information such as attendance status, teacher, students, revenue, wage, location, service / subject etc
The calendar schedules lessons for individuals or groups of students, color-coding lessons by teacher, student or location
Teacher availability is indicated on the scheduling calendar in order to identify sessions or class openings faster
Six different calendar views provide a flexibility over finding schedule openings, while a range of filters assist with narrowing booking information down
Schedule changes can be managed quickly within the calendar itself, dragging and dropping lessons around to other days, times, teachers or locations to suit
When scheduling new lessons the software can determine a teacher's lesson, availability and location conflicts via a single button click
Teachworks video Teachworks video Teachworks video Teachworks screenshot: Teachworks is a cloud-based business management software with solutions for educators across a range of learning applications, schools and disciplines Teachworks screenshot: Utilizing a responsive layout, the software adjusts and repurposes its interface to provide optimized access across all devices including desktops, touchscreen tablets and smartphones Teachworks screenshot: A booking plugin enables students to signup and book in for lessons with available teachers directly from the website Teachworks screenshot: Integration with Stripe facilitates the acceptance and processing of credit card payments without requiring a merchant account Teachworks screenshot: The logging and tracking of detailed records for each lesson includes information such as attendance status, teacher, students, revenue, wage, location, service / subject etc Teachworks screenshot: The calendar schedules lessons for individuals or groups of students, color-coding lessons by teacher, student or location Teachworks screenshot: Teacher availability is indicated on the scheduling calendar in order to identify sessions or class openings faster Teachworks screenshot: Six different calendar views provide a flexibility over finding schedule openings, while a range of filters assist with narrowing booking information down Teachworks screenshot: Schedule changes can be managed quickly within the calendar itself, dragging and dropping lessons around to other days, times, teachers or locations to suit Teachworks screenshot: When scheduling new lessons the software can determine a teacher's lesson, availability and location conflicts via a single button click

Teachworks Reviews

Teachworks Reviews

Overall rating
4,5
/
5
Excellent
22

Very good
14

Average
1

Poor
0

Terrible
1

Value for Money
4,4
Features
4,1
Ease of Use
4,3
Customer Support
4,2
95% recommended this app
Michael K.

Great scheduling and billing software


Jonah C.

Couldn't imagine life without Teachworks!

Teachworks is an integral part of our operations. It is highly intuitive and easy to use, prevents errors in accounting, and offers a high level of transparency in billing and payments to both our students and teachers. Best of all, it saves huge amounts of time. Tasks that took a full two days of work pre-Teachworks now take under an hour, reminder emails we used to send manually are now automated, and payments are collected faster with easy card payments right from the invoice. The add-ons are fantastic and very useful. The support is great, and the developers are constantly at work - it's amazing to see how the features keep improving! The only thing left to desire is more direct integrations with other apps and services, but we get around this easily by using the excel spreadsheet data exports, which we can import into our other business apps as needed. We've been using Teachworks for two years now, and can't imagine doing it any other way.


Rami S.

Doesn’t work

Last 4 years have been fine up until the last 4 months, full calendar doesn’t work which is the one I regularly used. I can’t view names, can’t view the whole day, and frankly sick and tired of following up on their issue and still having nothing done


Yarin K.

Drastically simplified our day to day operations, constantly expanding and actively maintained

great platform!


Erika D.

Great CRM for small business!

It's a great CRM for the price but don't expect a lot of help. They do however update the software from time to time and they send an email describing the new updo.


Michael K.
Industry: Education Management
Company size: 11-50 Employees

Great scheduling and billing software

Used Daily for 2+ years
Reviewed on 2019/08/07
Review Source: Capterra

Pros

I like that the software keeps track of invoicing and running balances for clients. It definitely cuts down the leg work of having to go back through person by person and creating invoices.

Cons

Sometimes we want to see all math tutors that are available so I'd be better when filtering if you could select multiple instructors at once so you don't have to bounce between calendars to find open times.

Response from Teachworks

Hi Michael, thanks for the great review! We're so happy to hear that our invoicing features are useful for your business :)

I would recommend using our Tutor Calendar's "Day" view to see availability for all tutors at once. This calendar displays a list of your tutors on the left with their unavailability greyed out. You can click on an open time slot to quickly add a new lesson.

Rating breakdown

Ease of Use

Likelihood to recommend: 8.0/10

Jonah C.
Industry: Education Management
Company size: 2-10 Employees

Couldn't imagine life without Teachworks!

Used Daily for 2+ years
Reviewed on 2016/10/26
Review Source: Capterra

Teachworks is an integral part of our operations. It is highly intuitive and easy to use, prevents errors in accounting, and offers a high level of transparency in billing and payments to both our students and teachers. Best of all, it saves huge amounts of time. Tasks that took a full two days of work pre-Teachworks now take under an hour, reminder emails we used to send manually are now automated, and payments are collected faster with easy card payments right from the invoice. The add-ons are fantastic and very useful. The support is great, and the developers are constantly at work - it's amazing to see how the features keep improving! The only thing left to desire is more direct integrations with other apps and services, but we get around this easily by using the excel spreadsheet data exports, which we can import into our other business apps as needed. We've been using Teachworks for two years now, and can't imagine doing it any other way.

Pros

- ease of use
- lesson cost/wage tracking
- email automation
- invoice creation
- employee wage statement creation
- reports

Cons

- no integration with google apps
- no integration with zapier
- invoice automation isn't customizable enough to be useful for us
- custom forms are not customizable enough to be useful for us

Response from Teachworks

Hi Jonah,

Thank you for your review! We will continue to work hard to enhance the features and integrations!

Regards,
The Teachworks Team

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 10.0/10

Rami S.
Industry: Music
Company size: 2-10 Employees

Doesn’t work

Used Daily for 2+ years
Reviewed on 2020/02/04
Review Source: Capterra

Last 4 years have been fine up until the last 4 months, full calendar doesn’t work which is the one I regularly used. I can’t view names, can’t view the whole day, and frankly sick and tired of following up on their issue and still having nothing done

Pros

I liked it when it worked properly, now it doesn’t.

Cons

Having to follow up on fixing their issue for couple of months and still having same problems. Missed out on 3 classes because the calendar can’t display times and students properly. No attempt made to fix things on their end when I’ve done everything on my end.

Response from Teachworks

Hi Rami,

Thanks for your review. I'm sorry to hear that you're frustrated.

Based on the messages you've sent previously to our support team we understand that you're referring to the appearance of the calendar. The calendar feature hasn't changed in the past couple years, but it sounds like you've changed the default calendar view from month to week.

Fortunately, it's very easy to change the default calendar view on your profile, so you can go back to enjoying the feature as you've done in the past. I have personally emailed you with the same instructions we've provided previously.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 0.0/10

Yarin K.

Drastically simplified our day to day operations, constantly expanding and actively maintained

Used Daily for 2+ years
Reviewed on 2017/09/07
Review Source: Capterra

great platform!

Pros

Includes almost all of the basic functionality that an tutoring organization needs. The core functions that cover billing and scheduling are robust, flexible and reliable. The site is reliable, performs well on any device and is intuitive. Features and integrations are expanding, great platform!

Cons

Lack of custom API integration prevents us from building on top of this platform. We want the ability to leverage APIs to push/pull client and staff data.
Lead generation/management is lacking and really needs to be managed outside of this platform.
No integration with social media.
Ability to blast SMS to select tutors for client matching while managing responses. Chat bot type functionality would be awesome!
Integration with e-signing platform like signnow would be great. Currently need to manage e-signing contracts separately.

Response from Teachworks

Hi Yarin, thanks for the great review! We¿re happy to hear that Teachworks has simplified your day to day operations.

Our API will be available soon, but we¿ll let you know as soon as it¿s ready. Your SMS suggestion will be a good addition to our existing SMS features and we¿ll definitely consider it for a future update.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 9.0/10

Erika D.
Industry: Education Management
Company size: 2-10 Employees

Great CRM for small business!

Used Daily for 2+ years
Reviewed on 2018/12/31
Review Source: Capterra

It's a great CRM for the price but don't expect a lot of help. They do however update the software from time to time and they send an email describing the new updo.

Pros

Teachworks is a great CRM because it is easy to use and it is affordable. Teachworks is a great choice for small business because of this.

Cons

The only issue we have had with Teachworks is trying to integrate a store with to allow customers to gather their information and schedule multiple sessions when purchasing packages from our website.

Response from Teachworks

Hi Erika, thanks for the great review, we really appreciate it!

We're always here to help, so if you have any questions please email our support team or use the widget in your account to submit a message. You can typically expect a reply within 2 hours on Weekdays (9am - 8pm Eastern Time). We also offer support over the weekend :)

We add new features regularly and you can find more information about them in our Change Log. You can find our Change Log in your account by going to Account & Settings > Change Log.

Thanks again for the great review!

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 9.0/10

User recommendation
8,8/10
Based on 38 user ratings
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Teachworks Pricing

Teachworks Pricing

Starting from
US$15,00/month
Free Trial
Subscription
Value for money

A free 21-day trial is available, after which one of the following price plans can be chosen:

Starter: $15 + $0.25 per student lesson, paid monthly
Growth: $45 + $0.15 per student lesson, paid monthly
Premium: $175 + $0.05 per student lesson, paid monthly

A free 21-day trial is available, after which one of the following price plans can be chosen:

Starter: $15 + $0.25 per student lesson, paid monthly
Growth: $45 + $0.15 per student lesson, paid monthly
Premium: $175 + $0.05 per student lesson, paid monthly

Value for Money
4,4/5
Based on 38 user ratings
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Teachworks Features

Teachworks Features

API
Activity Dashboard
Activity Tracking
Assessment Management
Attendance Management
Attendance Tracking
Automatic Notifications
Blended Learning
Calendar Management
Communication Management
Content Management
Course Authoring
Customizable Branding
Data Import/Export
Learning Management
Progress Reports
Progress Tracking
Reporting & Statistics
Self Service Portal
Third Party Integration
Features
4,1/5
Based on 38 user ratings
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Categories

Additional information for Teachworks

Additional information for Teachworks

Key features of Teachworks

  • Application integration
  • Appointment scheduling
  • Attendance tracking
  • Automated billing
  • Automatic grading
  • Automatic notifications
  • Automatic reminders
  • Availability indicator
  • Availability management
  • Calendar management
  • Class management
  • Class scheduling
  • Client follow-up scheduling
  • Contact database
  • Continuous backup
  • Credit card processing
  • Custom fields
  • Custom registration forms
  • Customer accounts
  • Customizable branding
  • Customizable reporting
  • Data export
  • Delivery tracking
  • Drag & drop interface
  • Driver scheduling
  • Email invitations & reminders
  • Email templates
  • Enrollment management
  • Faculty / staff management
  • Filtered views
  • History tracking
  • Independent / private
  • Invoice processing
  • Lesson notes
  • Multi-location
  • Multiple user accounts
  • Online booking integration
  • Online classes
  • Online payments
  • Online registration
  • Optional API
  • PDF conversion
  • Parent / student portal
  • Personalized profiles
  • QuickBooks integration
  • Real time data
  • Real time updates
  • SMS integration
  • Scheduling
  • Search functionality
  • Student information / records
  • Surveys & feedback
  • Timesheets
  • Visitor registration
  • Visual analytics
  • Web forms
  • Website integration

Benefits

  • Teachworks is a web-based software system designed specifically for the business management needs of education companies and multi-location tutoring centers, providing the feature flexibility required for running language, music or driving schools and test preparation companies.
  • The coordinated scheduling of online lesson bookings between staff, students and locations is handled via a centralized, synchronized color-coded calendar with drag and drop amendments, conflict detection, availability indicators and over six filterable views.
  • Multiple personal accounts provide branded access to teachers, students, parents, admin staff and customers, while a range of communication tools include automated template-based email correspondence, notifications and SMS lesson reminders etc.
  • Teachworks also automates invoicing, payments and payroll processes with rule-based billing to apply custom pricing structures, instant credit card payment processing via Stripe and the calculation of teacher salary payments taken straight from the calendar's timesheet.
  • Free integrations with Stripe, QuickBooks, Google Calendar, Microsoft Excel and MailChimp are joined by a large collection of add-ons for expanding the software's core functionality where required.
  • Teachworks FAQs

    Teachworks FAQs

    Below are some frequently asked questions for Teachworks.

    Q. What type of pricing plans does Teachworks offer?

    Teachworks offers the following pricing plans:

    Starting from: US$15,00/month

    Pricing model: Subscription

    Free Trial: Available

    A free 21-day trial is available, after which one of the following price plans can be chosen: Starter: $15 + $0.25 per student lesson, paid monthly Growth: $45 + $0.15 per student lesson, paid monthly Premium: $175 + $0.05 per student lesson, paid monthly

    Q. What are the main features of Teachworks?

    Teachworks offers the following features:

    • Application integration
    • Appointment scheduling
    • Attendance tracking
    • Automated billing
    • Automatic grading
    • Automatic notifications
    • Automatic reminders
    • Availability indicator
    • Availability management
    • Calendar management
    • Class management
    • Class scheduling
    • Client follow-up scheduling
    • Contact database
    • Continuous backup
    • Credit card processing
    • Custom fields
    • Custom registration forms
    • Customer accounts
    • Customizable branding
    • Customizable reporting
    • Data export
    • Delivery tracking
    • Drag & drop interface
    • Driver scheduling
    • Email invitations & reminders
    • Email templates
    • Enrollment management
    • Faculty / staff management
    • Filtered views
    • History tracking
    • Independent / private
    • Invoice processing
    • Lesson notes
    • Multi-location
    • Multiple user accounts
    • Online booking integration
    • Online classes
    • Online payments
    • Online registration
    • Optional API
    • PDF conversion
    • Parent / student portal
    • Personalized profiles
    • QuickBooks integration
    • Real time data
    • Real time updates
    • SMS integration
    • Scheduling
    • Search functionality
    • Student information / records
    • Surveys & feedback
    • Timesheets
    • Visitor registration
    • Visual analytics
    • Web forms
    • Website integration

    Q. Who are the typical users of Teachworks?

    Teachworks has the following typical customers:

    Small Business, Large Enterprises, Public Administrations, Mid Size Business

    Q. What languages does Teachworks support?

    Teachworks supports the following languages:

    English

    Q. What type of pricing plans does Teachworks offer?

    Teachworks has the following pricing plans:

    Subscription

    Q. Does Teachworks support mobile devices?

    We do not have any information about what devices Teachworks supports

    Q. What other apps does Teachworks integrate with?

    Teachworks integrates with the following applications:

    Google Calendar, Mailchimp, Microsoft Excel, Microsoft Outlook, QuickBooks Online, Stripe

    Q. What level of support does Teachworks offer?

    Teachworks offers the following support options:

    Phone Support, Online Support, Knowledge Base