About Apptoto

Apptoto is an automated appointment reminder and messaging service that connects with existing calendars, extracts contacts and sends appointment and follow-up reminders to customers via SMS text, email or voice call to ensure they arrive on-time and prepared. As a web-based solution, Apptoto gives users the flexibility to manage appointment reminders anytime, anywhere, via any internet-enabled device.

Designed to work within the user’s existing workflow and calendar, Apptoto supports integration with multiple systems including Google Calendar, Outlook Calendar, Office 365, iCloud, Salesforce, and more. Apptoto allows users to connect their existing calendar, then extract contact information, before setting up a very customized set of messages and a reminder schedule. Once customers confirm their attendance or reschedule their booking, Apptoto updates the user’s calendar automatically.

Apptoto allows users to respond to clients from the centralized dashboard or directly from their email inbox. The auto replies and actions features enables users to reply back to clients automatically. Instant notifications serve to streamline user-workflow, notifying users immediately when a client responds. Apptoto is fully customizable as well as being safe and secure, allowing users to schedule and send personalized reminders tailored especially for their business and supporting HIPAA compliant options.

As a full-featured product, Apptoto also offers booking pages to our users, allowing their clients to schedule appointments online 24/7 without the back and forth of phone or email tag trying to schedule something.

Key benefits of Apptoto

  • Apptoto allows users to set more than one type of reminder per appointment and reach customers by email, SMS or voice call.
  • Users can customize message content as well as control message times using mail-merge like fields and scheduling messages to be sent relative to appointments or at a specific time.
  • Apptoto enables users to create and send automated follow-up messages based on specific conditions, for example, to remind customers to make their next appointment if they haven’t returned in 6 months.
  • Calendar integrations with Google Calendar, Outlook calendar, Office 365, and more, enable users to manage appointment reminders within their existing workflow and calendar.
  • Apptoto supports mobile friendly booking pages which enable clients to book appointments conveniently online from their mobile devices.

  • Devices

    Business size

    S M L

    Markets

    Australia, Brazil, Canada, China, Germany and 5 others, United Kingdom, India, Japan, Mexico, United States

    Supported Languages

    English

    Images

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    Features

    Total features of Apptoto: 28

    • Applications Management
    • Appointment Management
    • Appointment Scheduling
    • Auto-Responders
    • Automated Scheduling
    • Availability Management
    • Booking Management
    • Calendar Management
    • Calendar Sync
    • Call Reminders
    • Confirmation/Reminders
    • Content Management
    • Customizable Fields
    • Data Import/Export
    • Email Invitations & Reminders
    • HIPAA Compliant
    • Mail Merge
    • Microsoft Outlook Integration
    • Multi-Language
    • Online Booking
    • Payment Reminders
    • Real Time Notifications
    • Recurring Appointments
    • Reminders
    • Rescheduling
    • SMS Reminders
    • User Management
    • iCalendar Support

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    Reviews

    Overall rating

    4,6 /5
    (32)
    Value for Money
    4,4/5
    Features
    4,6/5
    Ease of Use
    4,4/5
    Customer Support
    4,5/5

    Already have Apptoto?

    Software buyers need your help! Product reviews help the rest of us make great decisions.

    Write a Review!
    Showing 5 reviews of 32
    Abraham A.
    Overall rating
    • Industry: E-Learning
    • Company size: 2-10 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    Your business needs this.

    Reviewed on 2019/11/21

    I've been using Apptoto for years and can't imagine my business without them.

    Apptoto is...

    I've been using Apptoto for years and can't imagine my business without them.

    Apptoto is extremely reliable. Truly a "set it and forget it" tool.

    Pros

    You can fine-tune reminders to meet your wildest needs. From different time zones to different services, they can do it all. Reminders get sent out 99.9% of the time.

    Cons

    I would say the user interface could improve but that is always the case with every SAAS I've used. I've seen slight yet useful improvements as the months/years go by so I can't complain. They're keeping costs down and still managing to make improvements, kudos!

    At the end of the day, I hired them to deliver my reminders (and handle my booking pages) - and they do that like no other company in this space.

    Stephen S.
    Overall rating
    • Industry: Law Practice
    • Company size: 2-10 Employees
    • Used Daily for 1+ year
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    Awesome and Affordably Complete Appointment Reminder Platform

    Reviewed on 2018/11/19

    My experience with Apptoto has been absolutely awesome! It has saved me money and made my job so...

    My experience with Apptoto has been absolutely awesome! It has saved me money and made my job so much easier! I love this product/service!

    Pros

    Apptoto is an awesomely affordable and complete appointment reminder platform that ultimately saves my business money by reducing no-shows and replacing appointment reminders sent by mail. Apptoto integrates with almost any calendar solution, and it allows you to send multiple reminders with receiver feedback options (i.e., confirmation, need to reschedule, etc.) by phone, text message, and email. Every type of reminder is completely customization. You will not find a more feature-packed appointment reminder solution that is as affordable as Apptoto.

    Cons

    There are no cons about Apptoto. But, if I must pick something, it would be to make the interface more colorful. Yes, that's the biggest criticism I have.

    Paul W.
    Overall rating
    • Industry: Automotive
    • Company size: 1 001-5 000 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 0.0 /10

    A Consistent Failure to Do What it Says It Does.

    Reviewed on 2019/07/26

    If the product would work, its been amazing. Unfortunately, after being bitten more than once and...

    If the product would work, its been amazing. Unfortunately, after being bitten more than once and losing customers as a result, it will make you twice shy. It also wouldn't be a big deal if they could solve the errors quickly. It is current the 26th of July and I lost service on the 11th of July.

    Pros

    I love the features that the service provides, if only it would constantly work.

    Cons

    It intermittently stops functioning. After over a year of using this service it has failed on me at least 15 times. That is, for no warning it will stop pushing notifications to customers and updating your calendar.

    Response from Go-Cort

    Hello Paul,

    We are very sorry to hear that you had trouble with our product last year. Unfortunately we are reliant on Apple's security requirements including app specific passwords and security updates for iCloud calendar. We are happy to help you try to keep these updated should you need a reminder service again.

    Apptoto Customer Success Team

    Jaime G.
    Overall rating
    • Industry: Health, Wellness & Fitness
    • Company size: 2-10 Employees
    • Used Daily for 6-12 months
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    Excellent functional software

    Reviewed on 2021/01/12

    I used other free trials when I chose Apptoto, and Apptoto was the easiest and the one that most...

    I used other free trials when I chose Apptoto, and Apptoto was the easiest and the one that most met our needs. You can write the content of your automated messages, and it has automated translation to other languages.

    Pros

    I'm a psychotherapist and have my schedule on Google Calendar. Apptoto pulls automatically who's scheduled, and sends them automated one reminder text or voice message 24 hours before scheduled time, with an option for them to confirm, cancel, or reschedule, and another text message when session is about to start with the link to their video session.

    Cons

    I liked pretty much everything. Maybe you need to be a little computer savvy to program it, but it didn't bother me. If you have any questions, their support team will quickly clarify.

    William A.
    Overall rating
    • Industry: Financial Services
    • Company size: 11-50 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    Amazing support team to back up a simple yet robust platform

    Reviewed on 2018/05/17

    Multiple booking pages so I can separate our offerings into dedicated pages.

    Ability to charge...

    Multiple booking pages so I can separate our offerings into dedicated pages.

    Ability to charge for appointments.

    Campaign features to drum up more business.

    No restrictions on fulfilling my agencies needs with the features of the software.

    Great relationship with the support team and help desk.

    Pros

    Ease of use, excellent value for the money, feature rich which allows it to expandable far beyond a basic booking engine and amazing support to boot.

    Cons

    The embed code generator had a glitch and was leaving out the S in https:// however this is actually a pro not a con because their support team jumped right on it and corrected it.

    Now that's a great team.

    Response from Go-Cort

    William, thank you for your review. We really appreciate the positive feedback.

    Showing 5 reviews of 32 Read all reviews

    Apptoto FAQs

    Below are some frequently asked questions for Apptoto.

    Apptoto offers the following pricing plans:

    • Starting from: US$29,00/month
    • Pricing model: Subscription
    • Free Trial: Available

    Starter: $29/month Plus: $59/month Professional: $99/month Group: $249/month Apptoto can tailor larger plans to suit user needs.

    We do not have any information about Apptoto features

    Apptoto has the following typical customers:

    Self Employed, 2-10, 11-50, 51-200, 201-500, 501-1 000, 1 001+

    Apptoto supports the following languages:

    English

    Apptoto supports the following devices:

    Apptoto integrates with the following applications:

    Clio, Google Calendar, Microsoft 365, Microsoft Outlook, Salesforce Sales Cloud

    Apptoto offers the following support options:

    Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support, Chat

    Related categories

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