Productive

Project lifecycle management for agencies and consultancies

About Productive

Productive is an end-to-end project management tool made for agencies and professional service business. Productive comes with an integrated Sales Pipeline, Resource Planning, and powerful Project Management features. With a strong focus on profitability, Productive also includes employee cost rates and company overhead costs into your profitability reports. As a cherry on the cake, we can also predict your future revenue with our resource planning and progress reports.


Key benefits of Productive

  • Productive is a professional service lifecycle management platform tailored for agency businesses and consultancies, with an all-in-one emphasis on making team and company-wide operations more profitable.
  • Customizable sales pipelines can be watched via a visual overview of deal flows, with tools for converting deals to projects, while resource planning capabilities include calendar-based work scheduling.
  • Project management features include task collaboration via commenting, file sharing and development notifications, with time tracking facilities accurately monitoring approved billable hours to meet budgets and issue invoices.
  • Real time profitability tracking supports fixed price or hourly budgets, overhead factoring, salary management, recurring budgeting and reporting by by client, project or project manager.
  • Productive "Run your agency" is a companion platform app for iOS and Android devices, providing native access to time tracking, task management, profitability budgeting, progress notifications and more.

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    Reviews

    Overall rating

    4,6 /5
    (84)
    Value for Money
    4,6/5
    Features
    4,4/5
    Ease of Use
    4,3/5
    Customer Support
    4,7/5

    Already have Productive?

    Software buyers need your help! Product reviews help the rest of us make great decisions.

    Showing 5 reviews of 84
    Arman
    Arman
    Overall rating
    • Industry: Environmental Services
    • Used Daily for 1-5 months
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support

    Simple, fuss-free and meets all our needs as a growing agency.

    Reviewed on 2018/03/12

    Pros

    My main issue in the past with other software was that they were too complex, had too many features or had too much of a learning curve. Productive on the other hand is easy to get your head around and start working with from day one.

    Our team has now been using Productive for almost 2 months and we're active on it daily. The main features we use are creating sales (which is essentially leads), creating projects (in our case new client projects), calculating project costs, creating tasks and assigning them to team members and sharing the project with clients via the dashboard.

    What's more is that Productive have outstanding customer service, I actually just received a letter in the mail today written by their team which proves they're ready to go above and beyond for their users.

    Lastly, their price point is unbeatable. The Pricing page says it all and compared to the other software out there, Productive is easily the best value for money.

    Cons

    Small bug with the hourly rate when creating a new project.

    Rob
    Overall rating
    • Industry: Public Relations & Communications
    • Company size: 51–200 Employees
    • Used Daily for 6-12 months
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 8.0 /10

    All-in-one capacity and resource planning tool

    Reviewed on 2022/04/11

    Pros

    Productive gives us an all-in-one view of our current and forecasted capacity, ideal for tracking team time, availability and profitability. Lots of insights available to help inform our business and excellent and reactive customer support team

    Cons

    We've had to implement a number of workarounds as it wasn't really designed for PR agencies with monthly retainers, more for project-based resourcing at ad/creative agencies. Also the holy grail is to link time (hours) and money (billings) into one view rather than separating them out - that is apparently in the roadmap but has been for a while!

    Simon
    Overall rating
    • Industry: Marketing & Advertising
    • Company size: 11–50 Employees
    • Used Daily for 1+ year
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 1.0 /10

    Disappointing reporting clutter and slow service

    Reviewed on 2023/06/01

    Very bad. They promise a lot, but it seems that it's not possible to actually produce the reports...

    Very bad. They promise a lot, but it seems that it's not possible to actually produce the reports that they promise to be able to.

    Pros

    What I like most about productive is the Dark mode. They nailed that frature.

    Cons

    Useless reports. Customer service. Clutter of code. Buggy.

    Claudiu
    Overall rating
    • Industry: Marketing & Advertising
    • Company size: 2–10 Employees
    • Used Daily for 1+ year
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    A great project management tool for us

    Reviewed on 2020/11/24

    Pros

    For us it is one of the best options out there. And I recommend it especially if you want to better understand, analyse and forecast the profitability per resources, services offered, projects and tasks.
    In terms of task management it works smooth and easy, like any other premium task manager. The big differentiation comes in terms of budget tracking, expenses and resources overview. In the past 1.5 years since we use Productive.io it helped us to see some trends in terms of services that are profitable and see which clients / projects are not profitable. This way we managed to improve the overall performance of our business.

    Cons

    - The onboarding / initial setup can take a bit. Nothing too bad, but you might need a couple of days to get used with the UX.

    Alternatives Considered

    Trello, Basecamp, Planless.io and Asana

    Switched From

    Teamwork.com
    Heming
    Overall rating
    • Industry: Computer Software
    • Company size: 2–10 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    The most feature-rich, easy to use PM we've ever used

    Reviewed on 2022/04/27

    Overall, we are extremely happy with this tool. We tested 30 other products before committing to...

    Overall, we are extremely happy with this tool. We tested 30 other products before committing to this, and its the best business decision we've made.

    Pros

    We became an early client of these folks a few years ago. They are constantly rolling out new features, including a lot of specific requests we've made to them. They ALWAYS respond to our requests and update us on their status. They have, far-and-away, the most responsive customer service of any SAAS product we subscribe to. And the product is head and shoulders above any of the other tools we used over the years (we've trued dozens including all the big ones you've heard of)

    Cons

    It's meant to be an end-to-end solution for small-ish agencies. So beyond project management, there's financial reporting, invoicing, expense tracking (including Quickbooks integration), and sales tracking. The Sales tool is probably the least developed. It works great, and we use it, but it would be nice if it were more tightly integrated with the rest of the tool so revenue forecaster would be more accurate. There are a number of customization features, so were able to cobble together an adaquate tool (we previously used both Salesforce and Hubspot)

    Showing 5 reviews of 84 Read all reviews

    Productive FAQs

    Below are some frequently asked questions for Productive.

    Productive offers the following pricing plans:

    • Starting from: US$9,00/month
    • Pricing model: Subscription
    • Free Trial: Available

    Free trial available.

    Productive has the following typical customers:

    11–50, 51–200, 201–500, 501–1 000

    Productive supports the following languages:

    English

    Productive supports the following devices:

    Android (Mobile), iPhone (Mobile), iPad (Mobile)

    Productive integrates with the following applications:

    ADP Workforce Now, AlexisHR, BambooHR, Breathe, CharlieHR, ExactSpent, Factorial Payroll, Fortnox, Google Calendar, Gusto, HubSpot CRM, Humaans, Jira, Justworks, Lucca, Microsoft Outlook, Personio, QuickBooks Online Advanced, SAP SuccessFactors HXM Suite, SAP SuccessFactors Work Zone, SAPmonitoring, Slack, Visma, Xero, Zapier

    Productive offers the following support options:

    Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support, Chat

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