Productive

Project lifecycle management for agencies and consultancies

About Productive

Productive is an end-to-end project management tool made for agencies and professional service business. Productive comes with an integrated Sales Pipeline, Resource Planning, and powerful Project Management features. With a strong focus on profitability, Productive also includes employee cost rates and company overhead costs into your profitability reports. As a cherry on the cake, we can also predict your future revenue with our resource planning and progress reports.

Pricing starting from:

US$15,00/month

  • Free Trial
  • Subscription

Key benefits of Productive

  • Productive is a professional service lifecycle management platform tailored for agency businesses and consultancies, with an all-in-one emphasis on making team and company-wide operations more profitable.
  • Customizable sales pipelines can be watched via a visual overview of deal flows, with tools for converting deals to projects, while resource planning capabilities include calendar-based work scheduling.
  • Project management features include task collaboration via commenting, file sharing and development notifications, with time tracking facilities accurately monitoring approved billable hours to meet budgets and issue invoices.
  • Real time profitability tracking supports fixed price or hourly budgets, overhead factoring, salary management, recurring budgeting and reporting by by client, project or project manager.
  • Productive "Run your agency" is a companion platform app for iOS and Android devices, providing native access to time tracking, task management, profitability budgeting, progress notifications and more.
  • Devices

    Business size

    S M L

    Markets

    Australia, Brazil, Canada, Germany, Mexico, United States

    Supported Languages

    English

    Pricing starting from:

    US$15,00/month

    • Free Trial
    • Subscription

    Images

    Project management features can be arranged within a board or list view
    The Tasks tab provides access to task list management with the ability to add comments
    Profitability capabilities include the running of reports that monitor profitability in real time
    Real time project profitability monitoring offers an overview breakdown of employee productivity
    Time approval tools are used to agree employee time entry and decide whether hours are billable
    A visual overview of sales pipelines aids the understanding of sales deal flows
    Productive's prompting system helps employees track their time
    Real time profitability tracking makes for reactive monitoring, feeding back revenue totals versus billable hours worked
    Productive allows fixed price or hourly (time and materials) projects to be run, or a mixture of the two types
    Profitability reports factor overheads into the total company costs, including facility costs
    The storage of every employee's salary data enables Productive to more accurately track the costs incurred from their work
    With company finances being tracked through the platform, Productive also offers invoicing capabilities
    Resource planning capabilities feature calendar-based scheduling for planning team work across the whole company
    Drag and drop allows projects and events to be assigned to team members to create a schedule booking
    Events can be scheduled to team members to cover vacations, sick leave or any employee onboarding sessions etc
    With scheduling and the booking of work handled by the platform, team time tracking is performed automatically alongside
    Progress reports derived from the scheduling of team work allows organizations to more accurately forecast cash flows for upcoming periods
    Replies on tasks directly from a user inbox are posted to Productive, notifying all those involved
    A desktop timer enables fast access to time tracking and editing from the desktop toolbar
    Project management capabilities include a number of team collaboration tools such as task assignment and shared commenting
    The calendar element within Productive's project management section allows work to be booked and planned across time
    Notifications provides update progress to keep team members informed on project developments
    Time tracking capabilities include time reports and the Company time tab provides an overview of time tracked by team members
    The Productive - Run your agency mobile app provides native access to features on iOS and Android devices
    View 25 more
    Productive video Productive screenshot: Project management features can be arranged within a board or list view Productive screenshot: The Tasks tab provides access to task list management with the ability to add comments Productive screenshot: Profitability capabilities include the running of reports that monitor profitability in real time Productive screenshot: Real time project profitability monitoring offers an overview breakdown of employee productivity Productive screenshot: Time approval tools are used to agree employee time entry and decide whether hours are billable Productive screenshot: A visual overview of sales pipelines aids the understanding of sales deal flows Productive screenshot: Productive's prompting system helps employees track their time Productive screenshot: Real time profitability tracking makes for reactive monitoring, feeding back revenue totals versus billable hours worked Productive screenshot: Productive allows fixed price or hourly (time and materials) projects to be run, or a mixture of the two types Productive screenshot: Profitability reports factor overheads into the total company costs, including facility costs Productive screenshot: The storage of every employee's salary data enables Productive to more accurately track the costs incurred from their work Productive screenshot: With company finances being tracked through the platform, Productive also offers invoicing capabilities Productive screenshot: Resource planning capabilities feature calendar-based scheduling for planning team work across the whole company Productive screenshot: Drag and drop allows projects and events to be assigned to team members to create a schedule booking Productive screenshot: Events can be scheduled to team members to cover vacations, sick leave or any employee onboarding sessions etc Productive screenshot: With scheduling and the booking of work handled by the platform, team time tracking is performed automatically alongside Productive screenshot: Progress reports derived from the scheduling of team work allows organizations to more accurately forecast cash flows for upcoming periods Productive screenshot: Replies on tasks directly from a user inbox are posted to Productive, notifying all those involved Productive screenshot: A desktop timer enables fast access to time tracking and editing from the desktop toolbar Productive screenshot: Project management capabilities include a number of team collaboration tools such as task assignment and shared commenting Productive screenshot: The calendar element within Productive's project management section allows work to be booked and planned across time Productive screenshot: Notifications provides update progress to keep team members informed on project developments Productive screenshot: Time tracking capabilities include time reports and the Company time tab provides an overview of time tracked by team members Productive screenshot: The Productive - Run your agency mobile app provides native access to features on iOS and Android devices

    Features

    Total features of Productive: 89

    • @mentions
    • API
    • Access Controls/Permissions
    • Activity Dashboard
    • Agile Methodologies
    • Alerts/Notifications
    • Approval Workflow
    • Attendance Tracking
    • Billable Items Tracking
    • Billing & Invoicing
    • Budget Control
    • Budget Management
    • Budgeting/Forecasting
    • CRM
    • Calendar Management
    • Capacity Management
    • Client Management
    • Client Portal
    • Collaboration Tools
    • Commenting / Notes
    • Contact Database
    • Cost Tracking
    • Cost-to-Completion Tracking
    • Customizable Templates
    • Desktop Notifications
    • Document Generation
    • Drag & Drop
    • Email Management
    • Event Tracking
    • Expense Tracking
    • File Sharing
    • Forecasting
    • Goal Setting / Tracking
    • Idea Management
    • Invoice Management
    • Invoice Processing
    • Issue Management
    • Kanban Board
    • Leave Tracking
    • Lifecycle Management
    • Mobile Access
    • Mobile App
    • Monitoring
    • Multi-Currency
    • Multi-Department/Project
    • Multiple Projects
    • Order Management
    • Overtime Calculation
    • Pipeline Management
    • Planning Tools
    • Prioritization
    • Profitability Analysis
    • Progress Reports
    • Project Accounting
    • Project Management
    • Project Planning
    • Project Planning/Scheduling
    • Project Time Tracking
    • Project Tracking
    • Projections
    • Proposal Generation
    • Quotes/Estimates
    • Real Time Notifications
    • Recurring Tasks
    • Recurring/Subscription Billing
    • Reimbursement Management
    • Reporting/Analytics
    • Reporting/Project Tracking
    • Resource Allocation & Planning
    • Resource Management
    • Resource Scheduling
    • Search/Filter
    • Skills Tracking
    • Surveys & Feedback
    • Task Management
    • Task Progress Tracking
    • Task Scheduling
    • Team Calendars
    • Testing/QA Management
    • Time & Expense Tracking
    • Time Tracking
    • Time Tracking by Client
    • Time Tracking by Project
    • Timesheet Management
    • To-Do List
    • Traditional Methodologies
    • Utilization Reporting
    • Vacation/Leave Tracking
    • Workflow Management

    Alternatives

    Ravetree

    4,4
    #1 Alternative to Productive
    Ravetree is an all-in-one work management solution for project-driven organizations and teams with tools for managing...

    HarmonyPSA

    4,5
    #2 Alternative to Productive
    HarmonyPSA supports the entire business lifecycle, from lead generation to contract renewal. It is designed...

    monday.com

    4,6
    #3 Alternative to Productive
    monday.com is a cloud-based Work OS, where teams create workflow apps in minutes to run their processes, projects, and...

    Scoro

    4,6
    #4 Alternative to Productive
    Scoro is an award-winning end-to-end work management solution which enables you to control your entire workflow in one...

    Reviews

    Overall rating

    4,6 /5
    (33)
    Value for Money
    4,5/5
    Features
    4,3/5
    Ease of Use
    4,2/5
    Customer Support
    4,7/5

    Already have Productive?

    Software buyers need your help! Product reviews help the rest of us make great decisions.

    Write a Review!
    Showing 5 reviews of 33
    Luka P.
    Overall rating
    • Industry: Design
    • Used Daily for 6-12 months
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support

    Great software that has everything I need to run a profitable business.

    Reviewed on 2018/05/24

    Pros

    Productive is great because I have an overview of every segment of my company in one place. From sales, scheduling projects, communication management, employee management all the way to the reporting. We were paying multiple software apps, which was not only expensive but also confusing and time wasting. With Productive costs were cut down significantly. The support team is very responsive, always available and fast in helping us solve our issues.

    Cons

    It takes some time for setting up the organization and getting everybody on board, but with Productive help center and their support team that was done in a jiffy. The software is a bit robust due to its wide pallet of functionalities, so it has a bit steep learning curve.

    Robert N.
    Overall rating
    • Industry: Information Technology & Services
    • Company size: Self Employed
    • Used Daily for 6-12 months
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 8.0 /10

    Gave me a running start

    Reviewed on 2019/09/05

    I use Productive for my day-to-day operations and was able to do an integration with Trello using...

    I use Productive for my day-to-day operations and was able to do an integration with Trello using their API. This makes my invoicing a breeze and allows me to give time reports to my customers. There is a ton of other features (sales pipeline, scheduling, financial reports) I am not using, but just for the small part I am using, it is a big time saver.

    Pros

    Productive has:
    - comprehensive feature set
    - ease of use
    - a tutorial to get you familiar with the different modules of the product
    - a decent price
    - customers can access the platform (when you grant them access)
    - an API to allow integrations with other components
    - responsive support (some bugs get fixed really fast)

    Cons

    - some structure elements may not be an exact match to your business (like with any product)
    - support is only during business hours, being a solo entrepreneur, problems don't always happen between 9-5 Monday-Friday
    - support could benefit from a ticketing system instead of a chat-based system
    - the task component have few features when compared with Trello. Strange for a company that brands itself as "more powerful than Trello and simpler to use than Jira" (https://www.productive.io/tour/project-management/).

    Verified Reviewer
    Overall rating
    • Industry: Design
    • Company size: 2-10 Employees
    • Used Daily for 1-5 months
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 5.0 /10

    Fatal bugs ruin an otherwise promising product

    Reviewed on 2021/02/09

    Productive could be a very promising product but there are bugs littered throughout the product...

    Productive could be a very promising product but there are bugs littered throughout the product especially in critical modules like timesheets and invoicing which makes us very hesitant to switch over to it. Their support team is slow to answer if you are in the US since they are in Europe, and they don't fix bugs quickly.

    Pros

    In theory, Productive has the perfect set of tools for the modern agency. Powerful project budget tools including weekly or monthly budgets for retainer clients make it easy to make sure you are utilizing 100% of budgeted time but no more. Reporting tools are in theory very flexible and easy to spit out exactly the right data you want - from team utilization to billing to profitability, task completion - you name it! Productive is also pretty easy to set up and the UI is very clean, modern, and not clunky in the least bit like many competitors.

    Cons

    There are SERIOUS bugs that totally defeat the purpose of using this product. All of these I've brought to their attention but they have dragged their heels on fixing. Here are some of the top bugs:

    #1: When you/your team logs time and goes to create an invoice from it, the date for every single time entry is off by one day as it appears on the invoice, vs. the date you actually logged that time. You can get the accurate dates with time logs from the reporting module and when you compare, you'll see every date on the invoice is incorrect and your customers will start questioning why you logged time on the weekend...

    #2: When you go to download a custom report made in the report module, e.g. the hours report mentioned in #1, you get a blank PDF. Try CSV format? Also blank file, with only the header row filled in, 0 rows of data.

    #3: Invoice formatting - if you use Productive with Quickbooks Online, when your invoice syncs over you will end up with some random HTML code as part of the descriptions e.g. <ul><li>Notes about this time entry</li></ul> on each line of the invoice. Have fun manually cleaning these up!

    Jeff H.
    Overall rating
    • Industry: Media Production
    • Company size: 2-10 Employees
    • Used Daily for 6-12 months
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    Game Changer

    Reviewed on 2019/09/11

    Productive has helped our team be more efficient on time and stay on budget. From an owner...

    Productive has helped our team be more efficient on time and stay on budget. From an owner perspective, it has allowed me to closely monitor profitability, which I had slacked on before.

    Pros

    The thing I liked most is the speed and design of the UI/UX alongside the feature set. We have tried most PM tools and this covers all that and more to help us run more efficiently and see the data we need.

    Cons

    I would really have to dig to find something I didn't like about the software. Most of the issues fell on me at the beginning with ways I should have been operating my agency before getting on Productive. So really there is nothing that I dislike.

    Claudiu J.
    Overall rating
    • Industry: Marketing & Advertising
    • Company size: 2-10 Employees
    • Used Daily for 1+ year
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    A great project management tool for us

    Reviewed on 2020/11/24

    Pros

    For us it is one of the best options out there. And I recommend it especially if you want to better understand, analyse and forecast the profitability per resources, services offered, projects and tasks.
    In terms of task management it works smooth and easy, like any other premium task manager. The big differentiation comes in terms of budget tracking, expenses and resources overview. In the past 1.5 years since we use Productive.io it helped us to see some trends in terms of services that are profitable and see which clients / projects are not profitable. This way we managed to improve the overall performance of our business.

    Cons

    - The onboarding / initial setup can take a bit. Nothing too bad, but you might need a couple of days to get used with the UX.

    Showing 5 reviews of 33 Read all reviews

    Productive FAQs

    Below are some frequently asked questions for Productive.

    Productive offers the following pricing plans:

    • Starting from: US$15,00/month
    • Pricing model: Subscription
    • Free Trial: Available

    Try Productive free for 30 days, then: Billed annually = $12 per month, per user Billed monthly = $15 per month, per user Non-profits and charities get 50% off.

    We do not have any information about Productive features

    Productive has the following typical customers:

    2-10, 11-50, 51-200, 201-500, 501-1 000, 1 001+

    Productive supports the following languages:

    English

    Productive supports the following devices:

    Android (Mobile), iPhone (Mobile), iPad (Mobile)

    Productive integrates with the following applications:

    QuickBooks Online Advanced, Xero

    Productive offers the following support options:

    Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support, Chat

    Related categories

    See all software categories found for Productive.