WrkLst

Inventory & contact management for artists, galleries & more

5 /5 (10 reviews) Write a Review!

WrkLst Overview

What is WrkLst?

WrkLst is an online inventory and contact management platform for artists, galleries, collectors, museums, and others involved in the art industry. The cloud-based solution offers tools for tracking inventory, managing contacts, organizing exhibits, tracking consignments, managing sales and shipments, and more. Designed specifically for the art industry, WrkLst provides the tools needed to track artwork inventory and contacts in order to help manage the day-to-day running of an art gallery, consultancy, or project.

The inventory management features within WrkLst allow users to manage their entire catalog of artwork and track the location, ownership, value, availability, and more from one online database. The inventory catalog provides users with an entire overview of their artwork inventory, which is updated in real time as changes occur, and information can be exported as a PDF, word document, or excel file, or sent via email. WrkLst facilitates the searching and filtering of data within the inventory catalog, with the ability to sort items into categories or filter by location, size, price, exhibition, type, and more.

WrkLst also facilitates contact management with a database of customer files which include information on sales and purchase history for each client. Businesses are able to get a full overview of who was involved in each transaction, and lists of contacts can be built and exported when organizing events. WrkLst offers tools for organizing exhibitions, preparing content, tracking consignments, and managing shipments, as well as an in-built media library where users can store images and documents for works, installation shots, or contact files.

WrkLst Overview

Pricing

Starting from
US$29,00/month

Pricing options

Free Trial
Subscription
Value for money

Pricing dependant on amount of records starting at 29 EUR/month for 250 records.

500 records = €49/month
1000 records = €69/month
2500 records = €129/month
5000 records = €199/month

Contact WrkLst for more information on pricing.


WrkLst Features

Devices
Business size
S M L
Markets
United States, Germany
Supported Languages
English

Media

View details on each inventory item including price, availability, location, and more
The inventory catalog is searchable and can be filtered to find specific works
The in-built catalog allows users to track all inventory items in one place
WrkLst screenshot: View details on each inventory item including price, availability, location, and more WrkLst screenshot: The inventory catalog is searchable and can be filtered to find specific works WrkLst screenshot: The in-built catalog allows users to track all inventory items in one place

WrkLst Reviews

WrkLst Reviews

Overall rating
5
/
5
Excellent
10

Very good
0

Average
0

Poor
0

Terrible
0

Value for Money
4,8
Features
4,9
Ease of Use
4,7
Customer Support
5
100% recommended this app
Nour M.

Wonderfully effective, well-designed, user-friendly art archival system.

Excellent art archival system.


Christina H.

Excellent System for Art Galleries


Matthew L.

Hello Wkrlst

The wkrlst staff is wonderful and easy to communicate with. They also support their clients by coming to openings and their presence at art fairs makes it clear their dedication to their customers. The team is a joy to work with. Wkrlst does not have a steep learning curve and is generally intuitive.


Jérôme B.

Overall a good software that I can recommend to small galleries and collections.


Patrick M.

Personal support and customer care. Constant improvements and implementation of customer needs.

With the right time and effort WRKLST is a perfect tool to overlook and organise our archive, artworks and contacts in one interface.


Nour M.

Wonderfully effective, well-designed, user-friendly art archival system.

Used Weekly for 1+ year
Reviewed on 2018/07/16
Review Source: Capterra

Excellent art archival system.

Pros

This software allows me to easily access and edit 50 years of an artist's oeuvre with all the different points of entry I need. With WRKLST's minimal, well-organized, and attractive layout, I'm able to quickly move from the big picture and the individual details of my boss's prolific art production. What I like about this software is its adaptability and organization - the Multi-Tool and List functions allow me to edit and group entire series of works at once, allowing for efficient and visual systematizing and archiving. It's highly functional. Also, the customer service is incomparable. When I have had trouble with the system or needed some coaching I have been able to get customer support immediately and, in some cases, have had the platform minutely customized to suit my needs.

Cons

This was originally designed for galleries and I'm using it to archive a single artist's work, which means there are some interface navigation details which don't totally suit my needs. To mark an artwork as "sold" and enter the details of the sale, for example, I have to create a sale outside of the individual artwork's own page, rather than being able to edit the artwork's sale history directly while creating its entire entry.

Response from WL Artworld Solutions

Hi Nour, wow, thank you so much for your thoughtful and kind review of WrkLst! It has been a pleasure to work with you for the last years and we are looking forward to continue working with you many years to come. Thank you also for explaining the cons for you in WrkLst. We take your feedback very seriously and will take it into consideration in our continuous further development of the WrkLst platform to further streamline your workflow. All my best, Tobias

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 10.0/10

Christina H.

Excellent System for Art Galleries

Used Daily for 6-12 months
Reviewed on 2018/07/17
Review Source: Capterra

Pros

Wrklst has completely transformed our gallery. The system is easy to use and has many useful features that have greatly improved our efficiency. For starters, it allows us to export previews, PDFs for clients, consignments, invoices, CVs, contacts and more on the gallery letterhead with proper formatting. This has saved us countless hours creating and formatting these documents. Wrklst also allows us to filter and sort in meaningful ways. For example, we can filter works by location, contacts by which artists they have collected, sales by payment status, and consignments to see which are current. The inventory or works section of Wrklst allows me to change the work's availability, input packing notes, production costs, as well as condition notes in addition to the general work details. The biographies section allows us to update artists CVs and easily export them. We have Wrklst connected to our website such that when we make changes to an artists CV on Wrklst it automatically updates on the website. Another great function is the multi-edit feature, which allows us to make changes to a group of works instead of modifying each work individually. Some other great parts of the system are the shipments section and the exhibitions section. When you go into the individual work, all of this information is recorded, so you can see the shipment details and exhibition history. Overall, Wrklst has become an indispensible part of our gallery, and we are so glad that we switched.

Cons

There are no significant issues with this service. All of our minor issues have been swiftly resolved.

Response from WL Artworld Solutions

Christina, what an amazing review, thank you so much! Thanks for explaining how WrkLst helps you in your daily workflows ¿ we are thrilled that it had such a positive impact on it! Many greetings from Berlin, Tobias

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 10.0/10

Matthew L.
Industry: Arts & Crafts
Company size: 2-10 Employees

Hello Wkrlst

Used Daily for 1+ year
Reviewed on 2019/02/02
Review Source: Capterra

The wkrlst staff is wonderful and easy to communicate with. They also support their clients by coming to openings and their presence at art fairs makes it clear their dedication to their customers. The team is a joy to work with. Wkrlst does not have a steep learning curve and is generally intuitive.

Pros

It is relatively easy to learn. You can upload at images all at once! The bio function connecting to a readily available PDF format makes my life so easy, as do many of the features. You can tell it was designed by people with unique insights into how galleries function presently, but also the capacity to forsee future needs and developments. I love that all the functions cross-list so that the entire inventory process is streamlined and feeds int other purposes - checklists, etc. It is also highly useful that they use both PDF and DOCx formats when documents leave the platform.

Cons

You cannot customize wkrlst for indexical/ list-based functionality. The modules are more or less unable to be customized for individual performance. Otherwise I really have no coplaints.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 7.0/10

Jérôme B.

Overall a good software that I can recommend to small galleries and collections.

Used Daily for 6-12 months
Reviewed on 2018/07/20
Review Source: Capterra

Pros

The software is web based which is a great effort. You have access to your database from everywhere and if your local server in your house crashes, you can still work further on.
The support is great and fast!

Cons

The monthly fee scales with the amount of items you add. If you have a very big data base it might get expensive. But at least you are forced to think economic in adding elements to your archive.

Response from WL Artworld Solutions

Thanks so much for your kind review Jérôme ¿ we are glad that you enjoy working with WrkLst and that you value the benefit of having a cloud based system!
We understand that our pricing scheme does not fit every customer 100% but we are always open to discuss pricing to make it a reasonable fit for our services. That way we are able to attract some of the top galleries, artist studios and collections of many different team and archive sizes.
Thanks again for taking the time to review WrkLst, it is much appreciated!

Rating breakdown

Value for Money
Ease of Use
Customer Support

Patrick M.
Industry: Photography
Company size: 2-10 Employees

Personal support and customer care. Constant improvements and implementation of customer needs.

Used Daily for 1+ year
Reviewed on 2018/07/27
Review Source: Capterra

With the right time and effort WRKLST is a perfect tool to overlook and organise our archive, artworks and contacts in one interface.

Pros

The workflow and the structure. It gets the job done. Does what it's supposed to do. No hidden costs or unnecessary pulp. Keeps track of all actions, sales etc.

Cons

Not really for large uncompressed files. If you like that you might consider a cloud service. No offline mode.

Response from WL Artworld Solutions

Thank you Patrick for you kind review, it is much appreciated! All my best from Berlin, Tobias

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 10.0/10

User recommendation
9,6/10
Based on 10 user ratings
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WrkLst Pricing

WrkLst Pricing

Starting from
US$29,00/month
Free Trial
Subscription
Value for money

Pricing dependant on amount of records starting at 29 EUR/month for 250 records.

500 records = €49/month
1000 records = €69/month
2500 records = €129/month
5000 records = €199/month

Contact WrkLst for more information on pricing.

Pricing dependant on amount of records starting at 29 EUR/month for 250 records.

500 records = €49/month
1000 records = €69/month
2500 records = €129/month
5000 records = €199/month

Contact WrkLst for more information on pricing.

Value for Money
4,8/5
Based on 10 user ratings
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WrkLst Features

WrkLst Features

API
Accounting Integration
Activity Dashboard
Activity Tracking
Automatic Notifications
Billing & Invoicing
Calendar Management
Customer Database
Customizable Reporting
Data Import/Export
Document Management
Document Storage
Electronic Payments
Inventory Management
Inventory Tracking
Invoice Management
Reminders
Reporting & Statistics
Search Functionality
Third Party Integration
Features
4,9/5
Based on 10 user ratings
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Categories

Additional information for WrkLst

Additional information for WrkLst

Key features of WrkLst

  • Activity dashboard
  • Availability indicator
  • Cataloging
  • Consignments
  • Contact database
  • Contact history
  • Content filtering
  • Content library
  • Document storage
  • Event management
  • Filtered views
  • Inventory tracking
  • List printing
  • Location tracking
  • Online catalog
  • Permission management
  • Photo albums
  • Price management
  • Product catalog
  • Role-based permissions
  • Sales tracking
  • Search functionality
  • Secure data storage
  • Shipping management
  • Transaction history

Benefits

  • Manage and track inventory within the WrkLst database. Users can add all inventory to the in-built online catalog and track information such as location, price, owner, size,
    availability, and more.

  • Create and manage a full contact list within WrkLst with the ability to manage contacts and track all transactions that they are involved in. All contact files contain a full transaction history and details of the customer or partner.

  • Organize and plan exhibitions, either internal or external, with the ability to create invite lists from the contact database, create presentations, and organize exhibition details.

  • Track sales and finances within WrkLst with the ability to connect contacts to each transaction and gain a complete overview of who was involved in every sale.

  • Log consignments in the WrkLst system and save the relevant conditions alongside every consignment to ensure they are always accessible when needed.

  • WrkLst FAQs

    WrkLst FAQs

    Below are some frequently asked questions for WrkLst.

    Q. What type of pricing plans does WrkLst offer?

    WrkLst offers the following pricing plans:

    Starting from: US$29,00/month

    Pricing model: Subscription

    Free Trial: Available

    Pricing dependant on amount of records starting at 29 EUR/month for 250 records. 500 records = €49/month 1000 records = €69/month 2500 records = €129/month 5000 records = €199/month Contact WrkLst for more information on pricing.

    Q. What are the main features of WrkLst?

    WrkLst offers the following features:

    • Activity dashboard
    • Availability indicator
    • Cataloging
    • Consignments
    • Contact database
    • Contact history
    • Content filtering
    • Content library
    • Document storage
    • Event management
    • Filtered views
    • Inventory tracking
    • List printing
    • Location tracking
    • Online catalog
    • Permission management
    • Photo albums
    • Price management
    • Product catalog
    • Role-based permissions
    • Sales tracking
    • Search functionality
    • Secure data storage
    • Shipping management
    • Transaction history

    Q. Who are the typical users of WrkLst?

    WrkLst has the following typical customers:

    Small Business, Mid Size Business

    Q. What languages does WrkLst support?

    WrkLst supports the following languages:

    English

    Q. What type of pricing plans does WrkLst offer?

    WrkLst has the following pricing plans:

    Subscription

    Q. Does WrkLst support mobile devices?

    We do not have any information about what devices WrkLst supports

    Q. What other apps does WrkLst integrate with?

    WrkLst integrates with the following applications:

    Mailchimp, QuickBooks Online, Wordpress

    Q. What level of support does WrkLst offer?

    WrkLst offers the following support options:

    Phone Support, Online Support