xtraCHEF

Automated accounts payable & food cost intelligence platform

About xtraCHEF

xtraCHEF is an invoice processing and food cost analysis tool for businesses within the restaurant and food service industry. The cloud-based solution automates tasks such as invoice parsing, cost analysis, data entry, purchase order and vendor statement reconciliation, and more. With xtraCHEF, users simply take a photo of their invoice using a mobile device, and the system then automatically digitizes the invoice, extracts relevant data, and imports it into integrated third party accounting and inventory management systems.

xtraCHEF uses food cost intelligence, price tracking, and trend reporting to help businesses cut down on unnecessary costs and optimize their profits through more informed purchase decisions. The interface is designed to digitize the invoice processing workflow by offering a mobile scanning feature with which users can input invoice data simply by taking a snapshot of receipts using a mobile camera and the native Android or iOS xtraCHEF application. Once invoices are captured and uploaded to the system, xtraCHEF extracts the relevant information and automatically organizes the data, including ingredients, dates, times, prices, and purchase history, within the system for analysis. Invoices are archived within the system and can be located at any time using the search functionality.

xtraCHEF aims to simplify the management of accounts and finances for restaurant businesses by automating processes such as accounts payable and inventory tracking based on scanned invoice data. xtraCHEF facilitates the analysis of costs and budgets by providing visual data dashboards and analytics on metrics such as overall food costs, cost trends, declining budgets, and more, meaning businesses can compare costs across locations and see where budgets can be improved.

Pricing starting from:

US$149,00/month

  • Free Trial
  • Free Version
  • Subscription

Key benefits of xtraCHEF

  • Scan invoices using any mobile device by downloading the native Android or iOS xtraCHEF app and capturing a picture. Users can also scan batches for upload or send via email to a connected inbox.

  • Store any uploaded invoices within the xtraCHEF system and retrieve them at any time using the search functionality.

  • Automate processes such as GL coding, invoice data extraction, data integration, and more. Manage AP approval workflows to route, review, and approve or reject invoice submittals.

  • Integrate with third party restaurant management or accounting systems for automatic data synchronization. xtraCHEF connects with Quickbooks, Sage, Microsoft Dynamics, Restaurant365, and more.

  • Analyze invoice data with interactive dashboards and graphical data analytics and gain real time visibility into cost trends, price fluctuations, declining budgets, and more.

  • Devices

    Business size

    S M L

    Markets

    United States

    Supported Languages

    English

    Pricing starting from:

    US$149,00/month

    • Free Trial
    • Free Version
    • Subscription

    Images

    The Cost Management Dashboard provides insight into overall costs, trends, and more
    With xtraCHEF users can track their entire purchase history
    Users can setup approval workflow for reviewing and accepting or rejecting invoices
    Businesses can track their food costs on a daily, weekly, or monthly basis
    With the xtraCHEF mobile app users can track sales and finances
    Invoices can be added to the system simply by taking a photograph on a mobile device
    Invoices are processed, stored, and archived within the system
    Businesses can keep track of their credit and purchases
    Prices can be tracked and managed within xtraCHEF
    Items can be organized into categories and prices can be tracked
    Credits can be requested with fields for reason, credit amount, GL code, and photo evidence
    View 12 more
    xtraCHEF screenshot: The Cost Management Dashboard provides insight into overall costs, trends, and more xtraCHEF screenshot: With xtraCHEF users can track their entire purchase history xtraCHEF screenshot: Users can setup approval workflow for reviewing and accepting or rejecting invoices xtraCHEF screenshot: Businesses can track their food costs on a daily, weekly, or monthly basis xtraCHEF screenshot: With the xtraCHEF mobile app users can track sales and finances xtraCHEF screenshot: Invoices can be added to the system simply by taking a photograph on a mobile device xtraCHEF screenshot: Invoices are processed, stored, and archived within the system xtraCHEF screenshot: Businesses can keep track of their credit and purchases xtraCHEF screenshot: Prices can be tracked and managed within xtraCHEF xtraCHEF screenshot: Items can be organized into categories and prices can be tracked xtraCHEF screenshot: Credits can be requested with fields for reason, credit amount, GL code, and photo evidence

    Features

    Total features of xtraCHEF: 43

    • Accounting Integration
    • Activity Dashboard
    • Approval Process Control
    • Archiving & Retention
    • Billing & Invoicing
    • Budget Control
    • Budgeting/Forecasting
    • Categorisation/Grouping
    • Cost Analysis
    • Cost Management
    • Cost Tracking
    • Data Synchronization
    • Data Visualization
    • Email Alerts
    • For Cafeterias
    • For Healthcare
    • For Schools
    • Image Library
    • Inventory Management
    • Invoice Management
    • Invoice Processing
    • Kitchen / Menu Management
    • Labor Cost Reporting
    • Menu Planning
    • Multi-Location
    • Online Ordering
    • Profit/Loss Statement
    • Profitability Analysis
    • Purchase Order Management
    • Purchasing & Receiving
    • QuickBooks Integration
    • Real Time Analytics
    • Real Time Data
    • Real Time Monitoring
    • Recipe Management
    • Reporting/Analytics
    • Search/Filter
    • Third Party Integrations
    • Transaction History
    • Trend Analysis
    • User Profiles
    • Visual Analytics
    • Workflow Management

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    xtraCHEF FAQs

    Below are some frequently asked questions for xtraCHEF.

    xtraCHEF offers the following pricing plans:

    • Starting from: US$149,00/month
    • Pricing model: Free, Subscription
    • Free Trial: Available

    Pricing is per location based on total # of locations and # of invoices. Contact XtraCHEF for more information.

    We do not have any information about xtraCHEF features

    xtraCHEF has the following typical customers:

    Self Employed, 2-10, 11-50, 51-200, 201-500, 501-1 000, 1 001+

    xtraCHEF supports the following languages:

    English

    xtraCHEF supports the following devices:

    Android (Mobile), iPhone (Mobile), iPad (Mobile)

    xtraCHEF integrates with the following applications:

    Jonas Enterprise, Microsoft Dynamics GP, QuickBooks Online Advanced, Quickbooks Online, Xero

    xtraCHEF offers the following support options:

    Email/Help Desk, FAQs/Forum, Phone Support, Chat

    Related categories

    See all software categories found for xtraCHEF.