OpenWater

virtual conference platform, application and review platform

About OpenWater

OpenWater is a secure cloud-based platform for virtual events and application and review programs such as awards, abstracts, scholarships, and more. We are your home for both a virtual conference and the abstract collection process.

Deliver attendees an easy to navigate home for your virtual conference or annual meeting. Accelerate deep niche based networking through our chat tools, and sell more sponsorship revenue with the help of our platform's sponsorship prospectus.

Pricing starting from:

N/A

  • Free Version
  • Free Trial
  • Subscription

Key benefits of OpenWater

  • Virtual conference managers will deliver attendees a seamless easy to navigate experience that enables deep niche based networking over a platform with sponsorship revenue built in mind.

  • Organizations can configure specific, customized workflows for a variety of grants, scholarships, awards, prizes, call-for-papers, conferences, and voting.

  • The OpenWater admin panel displays an overview of the entire grant application, review, and selection process, and users can easily and securely share insights with stakeholders.

  • OpenWater can handle even the most demanding application and review processes, and enables users to create review forms and processes that fit their program’s exact needs.

  • Create custom online galleries of entries and winning submissions using OpenWater's awards management system which automatically updates as applicants submit their entries.

  • OpenWater helps ensure effective communication for internal and external audiences, with tools for scheduled email blasts with variables, email confirmations, social media integration, and more.
  • Devices

    Business size

    S M L

    Markets

    Canada, United States

    Supported Languages

    English

    Pricing starting from:

    N/A

    • Free Version
    • Free Trial
    • Subscription

    Images

    OpenWater Software - Reviewers have an easy way to access applications and submit their feedback. OpenWater easily handles multi-stage review processes, and allows administrators to customize every aspect of the review process with ease.
    OpenWater Software - Streamlined submission process, ability to attach documents and media, apply on behalf of an individual or an organization, conditional logic, and the GuideStar integration.
    OpenWater Software - Have a full overview of the grants process. Communicate with reviewers and applicants quickly. Analyze and track your program’s success.
    OpenWater Software - Track funds by having a clear view of your grantees and how much funding they have received. It will be easy to see how much money has been distributed and who has received it all directly within the platform.
    OpenWater Software - Have a full overview of the grants process. Communicate with reviewers and applicants quickly. Analyze and track your program’s success.
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    OpenWater video
    OpenWater video
    OpenWater video
    OpenWater video
    OpenWater video
    OpenWater Software - Reviewers have an easy way to access applications and submit their feedback. OpenWater easily handles multi-stage review processes, and allows administrators to customize every aspect of the review process with ease.
    OpenWater Software - Streamlined submission process, ability to attach documents and media, apply on behalf of an individual or an organization, conditional logic, and the GuideStar integration.
    OpenWater Software - Have a full overview of the grants process. Communicate with reviewers and applicants quickly. Analyze and track your program’s success.
    OpenWater Software - Track funds by having a clear view of your grantees and how much funding they have received. It will be easy to see how much money has been distributed and who has received it all directly within the platform.
    OpenWater Software - Have a full overview of the grants process. Communicate with reviewers and applicants quickly. Analyze and track your program’s success.

    Features

    Total features of OpenWater: 101

    • API
    • Access Controls/Permissions
    • Activity Dashboard
    • Activity Tracking
    • Administrative Reporting
    • Alerts/Notifications
    • Applicant Management
    • Applicant Portal
    • Applicant Tracking
    • Application Management
    • Approval Process Control
    • Attendance Management
    • Attendee Management
    • Awards Management
    • Badge Management
    • Blind Judging
    • Budget Control
    • CRM
    • Categorisation/Grouping
    • Collaboration Tools
    • Commenting/Notes
    • Communication Management
    • Compliance Management
    • Conferencing
    • Configurable Workflow
    • Contact Management
    • Customizable Branding
    • Customizable Fields
    • Customizable Forms
    • Customizable Questions
    • Customizable Reports
    • Customizable Templates
    • Data Import/Export
    • Deadline Management
    • Document Management
    • Document Review
    • Due Date Tracking
    • Electronic Payments
    • Electronic Submission
    • Email Management
    • Email Marketing
    • Email Reminders
    • Email Templates
    • Engagement Tracking
    • Entrant Management
    • Entry Fee Processing
    • Entry Management
    • Event Calendar
    • Event Management
    • Event Scheduling
    • Event Tracking
    • Financial Reporting
    • For Grantmakers
    • Forms Management
    • Fraud Detection
    • Gamification
    • Grant Application Management
    • Grant Award Tracking
    • Grant Management
    • Impact Measurement
    • Interview Management
    • Judging Management
    • Labeling
    • Live Streaming Software
    • Monitoring
    • Online Registration
    • Payment Tracking
    • Polls/Voting
    • Presentation Streaming
    • Progress Tracking
    • Promotions Management
    • Real-Time Chat
    • Recommendations
    • Recording
    • Registration Management
    • Reminders
    • Reporting & Statistics
    • Reporting/Analytics
    • Reviewer Management
    • Role-Based Permissions
    • SSL Security
    • Scoring
    • Search/Filter
    • Self Service Portal
    • Single Sign On
    • Skills Contests (Photo, Essay, Design, etc)
    • Social Media Integration
    • Social Media Management
    • Social Promotion
    • Status Tracking
    • Survey/Poll Management
    • Third Party Integrations
    • Timeline Management
    • Video Conferencing
    • Virtual Lobby
    • Visitor Registration
    • Voting Management
    • Web Forms
    • Website Management
    • White Label
    • Workflow Management

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    Reviews

    Overall rating

    4,7 /5
    (45)
    Value for Money
    4,5/5
    Features
    4,3/5
    Ease of Use
    4,3/5
    Customer Support
    5,0/5

    Already have OpenWater?

    Software buyers need your help! Product reviews help the rest of us make great decisions.

    Write a Review!
    Showing 5 reviews of 45
    Leo B.
    Overall rating
    • Industry: Publishing
    • Company size: 51-200 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    Great service and even better support.

    Reviewed on 2018/05/02

    It reduces the amount of time and effort it takes to run a program and extract the data collected.

    It reduces the amount of time and effort it takes to run a program and extract the data collected.

    Pros

    It is extremely configurable and the company is very responsive to the needs of the customer. They have added features and functionalities that were not available so that they could suit our needs.

    Cons

    Some of the native reporting features could use improvement but were created for us at our request. It would be nice to be able to duplicate entries from a 2 step program into a 1 step program.

    Taunie K.
    Overall rating
    • Industry: Computer Software
    • Company size: 201-500 Employees
    • Used for 1+ year
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 9.0 /10

    A very adaptable solution.

    Reviewed on 2019/10/04

    Pros

    We weren't actively looking for a contest management solution but a Sales representative reached out to gauge our interest in OpenWater, after hearing about our Construction Intern Awards scholarship program. Up until that point we had been using Wordpress to manage this competition, which included a lot of manual maintenance, popular voting plugins, a bulky media gathering process, entry content display delays, and several other headaches.

    On top of that, we had to use other solutions to manage the judging portion of the contest, which involved either rigging survey products or creating a mess of spreadsheets but both caused confusion for the judges.

    What we liked most about OpenWater is that it addressed all of the above problems we were facing and allowed us the freedom to customize almost everything. Every other contest management software that we looked at wouldn't let us use our own CSS/HTML to style the site, relying on some sort of WYSIWIG instead.

    After the initial setup, OpenWater was a huge timesaver. We have also had outstanding support reps since the beginning of implementation. We've asked for a lot during our time using OpenWater and they definitely come through for us.

    Cons

    Our contest is set up in a pretty unconventional way (weekly popular vote-based contests combined with a separate traditional scholarship application), and OpenWater has done a good job of keeping up with our requests. There are several smaller, nit-picky things about the popular vote functionality that could be improved but it's still better than what we were doing before. Another factor that we've had to work around is the fact that the contest dashboard looks the same for everyone who visits the dashboard, regardless of user type (applicant/judge/voter), which can be confusing for some users.

    Alternatives Considered

    Award Force, SurveyMonkey Apply and Evalato

    Reasons for Switching to OpenWater

    We decided to choose OpenWater over alternative solutions because of the customization options. We wanted more options than just being able to select our brand colors and upload a logo to a standard form (which is the case with most solutions we came across). OpenWater gave us the freedom to adapt the application portal to match are website CSS as well as other customization options, like SMTP for emailing.
    Elle C.
    Overall rating
    • Industry: Nonprofit Organization Management
    • Company size: 51-200 Employees
    • Used Daily for 1-5 months
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 7.0 /10

    Working Well with Multiple Departments

    Reviewed on 2019/05/16

    My company is using OpenWater to accept grant application submissions from individual faculty....

    My company is using OpenWater to accept grant application submissions from individual faculty. Other departments also use the platform to accept student fellowship and volunteer applications. Overall we are able to do what we need, however there is no easy way to reveal blinded submissions for judging rounds. We're still in the building stages- and we like that we can build one round at a time instead of needing to have the judging settings set up before accepting applications.

    Pros

    In our organization the greatest asset for this software is the ability to host multiple sites. We're able to put application opportunities on separate secure platforms, each for different audiences.

    Cons

    The round options and judging settings are not automatically user-friendly. Another staff member had to spend some time explaining the features in detail before anyone from my team could use the product. For instance it isn't clear that the open round automatically has judging set up based on which program type is selected. And there is no testing feature- in order to test the application portal you must open the submission round. We also had to switch which staff would have super-user status since only two are allowed.

    Carleen S.
    Overall rating
    • Industry: Nonprofit Organization Management
    • Company size: 11-50 Employees
    • Used Weekly for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 9.0 /10

    Best of the Best

    Reviewed on 2021/07/08

    We've been with OpenWater for about 7 years now. We haven't considered looking elsewhere for our...

    We've been with OpenWater for about 7 years now. We haven't considered looking elsewhere for our Awards needs. The program has the functionality we need, the price is extremely reasonable, and the customer support is above reproach.

    Pros

    OpenWater is very easy to use. The training videos and knowledge base are extensive and easy to use. The support team is superb - always available and willing to help. I have a dedicated support member, so there is excellent consistency. She knows our organization, she knows our program, and she knows our needs.

    Cons

    I would like more user-friendly reports. It would be nice to create my own custom reports a bit more easily. But this is not a deal-breaker. It likely has more to do with the kinds of complex reports I'm looking for than OpenWater's ability to provide good reporting.

    Alternatives Considered

    Award Force

    Reasons for Switching to OpenWater

    The price was right. The sales team didn't harass us (as the others did for years). The implementation and roll-out processes were very easy.
    Al B.
    Overall rating
    • Industry: Publishing
    • Company size: 5 001-10 000 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    OpenWater contests

    Reviewed on 2019/06/27

    We use the software to operate two photo contests. Most (not all) of our members understand the...

    We use the software to operate two photo contests. Most (not all) of our members understand the entry interface. We are able to do back-end management that would be immeasurably more difficult if we had to do it by hand.

    Being able to offer these contests is a nice benefit for our members and gives us another way to interact with them.

    Pros

    We are probably not using it to its fullest extent, but it's very powerful and is constantly being improved. Our contest typically has around 3,000 entrants and we could not manage it manually.

    Database aspects make management a breeze with easy access to judging results and entrant information. We pride ourselves on customer service and being able to answer user queries quickly adds to that initiative ... participants often express surprise at how quickly I am able to resolve their issues.

    My supervisor once observed as I used the system to answer one of her questions and was also very impressed by the ease with which I could do so. The new search function works very well.

    Cons

    It's not intuitive to a new user. That said, learning how to use it and training others has not been difficult and superb customer service is always available when questions arise.

    I recommend paying extra to have OpenWater set up the system. I had neither the time or the knowledge to create the first iteration although it appears that plenty of help would have been available. Now that we are up and running, it's a simple matter to clone the contest from year to year.

    Showing 5 reviews of 45 Read all reviews

    OpenWater FAQs

    Below are some frequently asked questions for OpenWater.

    OpenWater offers the following pricing plans:

    • Starting from:
    • Pricing model: Subscription
    • Free Trial: Not Available

    Contact OpenWater for detailed pricing information.

    OpenWater has the following typical customers:

    2-10, 11-50, 51-200, 201-500, 501-1 000, 1 001-5 000

    OpenWater supports the following languages:

    English

    OpenWater supports the following devices:

    OpenWater integrates with the following applications:

    Airtable, Association Anywhere, Auth0, Authorize.Net, Azure Active Directory, BluePay, Braintree, ClearVantage, Fonteva Events, Fonteva for Associations, Google Analytics, GrowthZone, GuideSTAR, HubSpot CRM, Mailchimp, MemberClicks, Microsoft Dynamics GP, NetForum Enterprise, PayPal, Salesforce Sales Cloud, Stripe, Wild Apricot, Xero, iMIS

    OpenWater offers the following support options:

    Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support, Chat

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