OpenWater

virtual conference platform, application and review platform

About OpenWater

OpenWater is a secure cloud-based platform for virtual events and application and review programs such as awards, abstracts, scholarships, and more. We are your home for both a virtual conference and the abstract collection process.

Deliver attendees an easy to navigate home for your virtual conference or annual meeting. Accelerate deep niche based networking through our chat tools, and sell more sponsorship revenue with the help of our platform's sponsorship prospectus.

Key benefits of OpenWater

  • Virtual conference managers will deliver attendees a seamless easy to navigate experience that enables deep niche based networking over a platform with sponsorship revenue built in mind.

  • Organizations can configure specific, customized workflows for a variety of grants, scholarships, awards, prizes, call-for-papers, conferences, and voting.

  • The OpenWater admin panel displays an overview of the entire grant application, review, and selection process, and users can easily and securely share insights with stakeholders.

  • OpenWater can handle even the most demanding application and review processes, and enables users to create review forms and processes that fit their program’s exact needs.

  • Create custom online galleries of entries and winning submissions using OpenWater's awards management system which automatically updates as applicants submit their entries.

  • OpenWater helps ensure effective communication for internal and external audiences, with tools for scheduled email blasts with variables, email confirmations, social media integration, and more.

  • Devices

    Business size

    S M L

    Markets

    Canada, United States

    Supported Languages

    English

    Images

    The OpenWater admin panel presents a comprehensive overview of the entire grant application, review, and selection process
    Build an attractive awards site which is optimized for any device
    The awards management system lets users automatically create galleries of entries and winning submissions
    Turn every stage of the awards program into a revenue source and view results via the revenue engine
    OpenWater clients use customizable forms which can include extended functionality using back-end integration tools
    OpenWater allows applicants to apply for a grant through a custom branded website built for applicants
    Build schedules and see speaker conflicts right away
    Encourage fellow applications by using a branded website
    Administrators can view the entire fellowship nomination and award process in one dashboard
    The abstract submission site helps manage judges and reviewers across multiple rounds, as well as organize papers and announce accepted ideas
    Have session chairs build their sessions from a centralized place
    View 12 more
    OpenWater video OpenWater video OpenWater screenshot: The OpenWater admin panel presents a comprehensive overview of the entire grant application, review, and selection process OpenWater screenshot: Build an attractive awards site which is optimized for any device OpenWater screenshot: The awards management system lets users automatically create galleries of entries and winning submissions OpenWater screenshot: Turn every stage of the awards program into a revenue source and view results via the revenue engine OpenWater screenshot: OpenWater clients use customizable forms which can include extended functionality using back-end integration tools OpenWater screenshot: OpenWater allows applicants to apply for a grant through a custom branded website built for applicants OpenWater screenshot: Build schedules and see speaker conflicts right away OpenWater screenshot: Encourage fellow applications by using a branded website OpenWater screenshot: Administrators can view the entire fellowship nomination and award process in one dashboard OpenWater screenshot: The abstract submission site helps manage judges and reviewers across multiple rounds, as well as organize papers and announce accepted ideas OpenWater screenshot: Have session chairs build their sessions from a centralized place

    Features

    Total features of OpenWater: 68

    • API
    • Access Controls/Permissions
    • Activity Dashboard
    • Applicant Management
    • Applicant Portal
    • Applicant Tracking
    • Applications Management
    • Attendee Management
    • Awards Management
    • Blind Judging
    • CRM
    • Call Tracking
    • Campaign Scheduling
    • Collaboration Tools
    • Commenting/Notes
    • Compliance Management
    • Customizable Branding
    • Customizable Forms
    • Data Import/Export
    • Document Management
    • Electronic Submission
    • Email Distribution
    • Email Marketing
    • Email Tracking
    • Entrant Management
    • Entry Fee Processing
    • Entry Management
    • Financial Analysis
    • Financial Management
    • Financial Reporting
    • Forms Management
    • Fraud Detection
    • Grant Application Management
    • Grant Award Tracking
    • Grant Management
    • Impact Measurement
    • Interview Management
    • Interview Scheduling
    • Judging Management
    • Live Streaming Software
    • Offline Access
    • Online Registration
    • Payment Tracking
    • Polls/Voting
    • Promotions Management
    • Real-Time Chat
    • Recommendations
    • Recording
    • Reference Checking
    • Reporting & Statistics
    • Reporting/Analytics
    • Requirements Management
    • Reviewer Management
    • Scoring
    • Single Sign On
    • Skills Assessment
    • Skills Contests (Photo, Essay, Design, etc)
    • Social Media Integration
    • Social Media Management
    • Social Promotion
    • Survey/Poll Management
    • Third Party Integrations
    • Timeline Management
    • Virtual Lobby
    • Voting Management
    • Website Management
    • White Label
    • Workflow Management

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    Reviews

    Overall rating

    4,8 /5
    (42)
    Value for Money
    4,5/5
    Features
    4,3/5
    Ease of Use
    4,3/5
    Customer Support
    5/5

    Already have OpenWater?

    Software buyers need your help! Product reviews help the rest of us make great decisions.

    Write a Review!
    Showing 5 reviews of 42
    Leo B.
    Overall rating
    • Industry: Publishing
    • Company size: 51-200 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    Great service and even better support.

    Reviewed on 2018/05/02

    It reduces the amount of time and effort it takes to run a program and extract the data collected.

    It reduces the amount of time and effort it takes to run a program and extract the data collected.

    Pros

    It is extremely configurable and the company is very responsive to the needs of the customer. They have added features and functionalities that were not available so that they could suit our needs.

    Cons

    Some of the native reporting features could use improvement but were created for us at our request. It would be nice to be able to duplicate entries from a 2 step program into a 1 step program.

    Taunie K.
    Overall rating
    • Industry: Computer Software
    • Company size: 201-500 Employees
    • Used Other for 1+ year
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 9.0 /10

    A very adaptable solution.

    Reviewed on 2019/10/04

    Pros

    We weren't actively looking for a contest management solution but a Sales representative reached out to gauge our interest in OpenWater, after hearing about our Construction Intern Awards scholarship program. Up until that point we had been using Wordpress to manage this competition, which included a lot of manual maintenance, popular voting plugins, a bulky media gathering process, entry content display delays, and several other headaches.

    On top of that, we had to use other solutions to manage the judging portion of the contest, which involved either rigging survey products or creating a mess of spreadsheets but both caused confusion for the judges.

    What we liked most about OpenWater is that it addressed all of the above problems we were facing and allowed us the freedom to customize almost everything. Every other contest management software that we looked at wouldn't let us use our own CSS/HTML to style the site, relying on some sort of WYSIWIG instead.

    After the initial setup, OpenWater was a huge timesaver. We have also had outstanding support reps since the beginning of implementation. We've asked for a lot during our time using OpenWater and they definitely come through for us.

    Cons

    Our contest is set up in a pretty unconventional way (weekly popular vote-based contests combined with a separate traditional scholarship application), and OpenWater has done a good job of keeping up with our requests. There are several smaller, nit-picky things about the popular vote functionality that could be improved but it's still better than what we were doing before. Another factor that we've had to work around is the fact that the contest dashboard looks the same for everyone who visits the dashboard, regardless of user type (applicant/judge/voter), which can be confusing for some users.

    Elle C.
    Overall rating
    • Industry: Nonprofit Organization Management
    • Company size: 51-200 Employees
    • Used Daily for 1-5 months
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 7.0 /10

    Working Well with Multiple Departments

    Reviewed on 2019/05/16

    My company is using OpenWater to accept grant application submissions from individual faculty....

    My company is using OpenWater to accept grant application submissions from individual faculty. Other departments also use the platform to accept student fellowship and volunteer applications. Overall we are able to do what we need, however there is no easy way to reveal blinded submissions for judging rounds. We're still in the building stages- and we like that we can build one round at a time instead of needing to have the judging settings set up before accepting applications.

    Pros

    In our organization the greatest asset for this software is the ability to host multiple sites. We're able to put application opportunities on separate secure platforms, each for different audiences.

    Cons

    The round options and judging settings are not automatically user-friendly. Another staff member had to spend some time explaining the features in detail before anyone from my team could use the product. For instance it isn't clear that the open round automatically has judging set up based on which program type is selected. And there is no testing feature- in order to test the application portal you must open the submission round. We also had to switch which staff would have super-user status since only two are allowed.

    Gabby S.
    Overall rating
    • Industry: Hospital & Health Care
    • Company size: 11-50 Employees
    • Used Weekly for 1+ year
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    We love OpenWater

    Reviewed on 2021/02/11

    Overall, we love our experience with OpenWater and everything has been very positive. We highly...

    Overall, we love our experience with OpenWater and everything has been very positive. We highly recommend the product.

    Pros

    My organization has been using OpenWater for a little over a year and it has been a life-saver for our company. We love it! It is easy to teach yourself things, and admin can reach out to customer service for calls and for help. There are many help articles. You are able to have applications, judging, and surveys. Open Water is very versatile.

    Cons

    While Open Water is easy to navigate and teach yourself, it is also very intricate. There are so many things that can be done in Open Water and so many different ways to do them that sometimes it is difficult to teach others how to use the program.

    Shanita S.
    Overall rating
    • Industry: Nonprofit Organization Management
    • Company size: 2-10 Employees
    • Used Weekly for 1-5 months
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    Makes our members happy!

    Reviewed on 2019/09/27

    OpenWater has been very pleasing for membership. It solved several of our issues:
    1. We needed a...

    OpenWater has been very pleasing for membership. It solved several of our issues:
    1. We needed a software that would tie into our database.
    2. We wanted to be able to perform membership renewals with pre-filled data so that our members would not have to redo much if anything.
    3. Allow members to stop and start without losing data.
    4. Allow new data that was entered to flow back into our database.

    We can now do all of this at a great rate and without a ton of hassle. I love that integration was not a long drawn out process either. The team at OpenWater worked well with our integration team and got us up and running in no time. It was helpful to have a couple of our programs created by OpenWater and then handed over to us after training as well.

    Pros

    I like that we CAN integrate this software into our database and have our users log in using their credentials used in our site and have some fields pre-populated.

    Cons

    The multiple ways to access the emails and the judging settings. It would be easier to have a main area on the dashboard of the admin panel and be able to tie the information to a program. Would like to eliminate the number of places to remember to go set up. It also does not tie into our database to update a status as paid.

    Showing 5 reviews of 42 Read all reviews

    OpenWater FAQs

    Below are some frequently asked questions for OpenWater.

    OpenWater offers the following pricing plans:

    • Starting from:
    • Free Trial: Not Available

    We do not have any information about OpenWater features

    OpenWater has the following typical customers:

    2-10, 11-50, 51-200, 201-500, 501-1 000, 1 001+

    OpenWater supports the following languages:

    English

    OpenWater supports the following devices:

    OpenWater integrates with the following applications:

    Salesforce Sales Cloud

    OpenWater offers the following support options:

    Email/Help Desk, Phone Support, Chat

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