MobileXpense

Travel & expense management solution

4,4 /5 (8 reviews) Write a Review!

MobileXpense Overview

What is MobileXpense?

MobileXpense is a cloud-based solution for tracking and managing expenses, with tools for automating expense input and approval workflows. Designed for global businesses, MobileXpense offers tools for planning and authorizing, spend tracking, control and approval, integration, and analysis. Users can create expense reports on-the-go using the MobileXpense native mobile apps for Android and iOS, and data is automatically routed to the correct departments for approval.

With MobileXpense, businesses of all sizes can plan and submit business travel requests, which can be input using the pre-built online form, and managers are able to approve and authorize travel plans. Employees simply submit their travel destination, purpose for travel, dates, and other relevant information into the MobileXpense system, and integration with third party online booking tools and travel management systems means tickets can be booked and logged at the same time. Throughout business travel, employees are able to input their expenses either using a desktop or mobile device, and the MobileXpense system offers tools for synchronizing credit card transaction details, compliance monitoring, VAT calculation, and receipt scanning.

Managers are able to view submitted expense reports within the MobileXpense system, with reports automatically routed to the relevant parties for approval based on company workflows. Users with permissions are able to approve or deny expenses, based on the presented historical data about the individual's travel and expense history, including policy breaches and supervisors' comments. Users can monitor expenses by individual or department and generate custom reports on metrics such as spending by category, spending by department, overall yearly spend, and more. MobileXpense also facilitates the input and management of vehicle mileage, daily allowances, and cash advances to ensure that all business travel costs are accounted for.

MobileXpense Overview

Pricing

Starting from
€5,00/month

Pricing options

Free Trial
Subscription
Value for money

Contact MobileXpense for pricing information.


MobileXpense Features

Devices
Business size
S M L
Markets
United States, Canada, United Kingdom, Australia, China and 5 others, India, Japan, Germany, Brazil, Mexico
Supported Languages
Chinese (Traditional), Czech, Danish, Dutch, English and 17 others, Finnish, French, German, Hungarian, Indonesian, Italian, Japanese, Korean, Norwegian, Polish, Portuguese, Russian, Spanish, Swedish, Taiwanese, Turkish, Ukrainian

Media

Employees can create travel requests for approval by management
MobileXpense can be used to track expenses, mileage, and daily allowances
Managers are able to approve expense requests based on employee behavior
Reports can be generated on individual or department expense data
Employees are able to input expenses while they travel
Mileage can be tracked with GPS technology for accuracy
The SpendCatcher feature allows users to scan receipts to input expense data
Employees can generate expense reports on-the-go with the MobileXpense apps
MobileXpense video MobileXpense screenshot: Employees can create travel requests for approval by management MobileXpense screenshot: MobileXpense can be used to track expenses, mileage, and daily allowances MobileXpense screenshot: Managers are able to approve expense requests based on employee behavior MobileXpense screenshot: Reports can be generated on individual or department expense data MobileXpense screenshot: Employees are able to input expenses while they travel MobileXpense screenshot: Mileage can be tracked with GPS technology for accuracy MobileXpense screenshot: The SpendCatcher feature allows users to scan receipts to input expense data MobileXpense screenshot: Employees can generate expense reports on-the-go with the MobileXpense apps

MobileXpense Reviews

MobileXpense Reviews

Overall rating
4,4
/
5
Excellent
3

Very good
5

Average
0

Poor
0

Terrible
0

Value for Money
4,5
Features
4,6
Ease of Use
4,4
Customer Support
4,6
100% recommended this app
Stephan O.

Great, good educated people during rollout and support

Standadized travel management and financial approval system.


Hansa M.

Super Top Service

We work in partnership with MobileXPense and have been for years now.


Verified Reviewer

Project Manager for MobileXpense implementation


Meike M.

Good, ambitious team!

Supports all required features of an reimbursement system, to be implemented in a modular way between booking / payment / master data and out.payment


Jude P.

The implementation of the pilot project was excellent with quick support and turnaround times

Simple implementation, and easy control on expense approval flow


Stephan O.

Great, good educated people during rollout and support

Used Weekly for 2+ years
Reviewed on 2018/02/05
Review Source: Capterra

Standadized travel management and financial approval system.

Pros

The main advantage of this software is the easy usage. Additionally as it can be accessed from anywhere (also ourside our company network) this helps the users to submit expenses in time. Flexibility in customizing and local requirements helped us to achieve our goals and we were able to rollout MXP nearly globally.

Cons

What is missing is the overview of where the automatic workflows are sent. Especially in case cost center owner or Supervisors are changing after the submission it is hard and timeconsuming to search where the approval is stuck. Here an overview in the history (Workflow / Approval sent to) would be an andvantage and would safe time in researching.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 9.0/10

Hansa M.
Industry: Human Resources
Company size: 5 001-10 000 Employees

Super Top Service

Used Daily for 2+ years
Reviewed on 2018/02/08
Review Source: Capterra

We work in partnership with MobileXPense and have been for years now.

Pros

MobileXpense has been our supplier for a very long time, and we attribute our partnership tothe great customer service offered by the friendly and high experienced team, the very user friendly web/mob app and the continually enhanced features and functionalities, that never let us down...

Cons

More globally enhanced reporting features will be something i'd highly recommend. More regular updates to the Web version.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 9.0/10

Verified Reviewer
Company size: 1 001-5 000 Employees

Project Manager for MobileXpense implementation

Used Monthly for 6-12 months
Reviewed on 2018/02/02
Review Source: Capterra

Pros

On line approval workflow
No more paperwork
Easy of use
Customer support
Cheaper than competitors for the basic version

Cons

Additional options have additional costs (SpendController / SpendCatcher). There should be a global offer "all inclusive" at a competitive price.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 8.0/10

Meike M.
Industry: Logistics & Supply Chain
Company size: 10 000+ Employees

Good, ambitious team!

Used Daily for 2+ years
Reviewed on 2018/02/05
Review Source: Capterra

Supports all required features of an reimbursement system, to be implemented in a modular way between booking / payment / master data and out.payment

Pros

Easy to use, simple to implement, easy to customize; Can support all relevant / standard interfaces

Cons

Reporting, especial creating own reports is tricky ; create reports for more than entity or global is challenging.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 9.0/10

Jude P.

The implementation of the pilot project was excellent with quick support and turnaround times

Used Weekly for 6-12 months
Reviewed on 2018/02/13
Review Source: Capterra

Simple implementation, and easy control on expense approval flow

Pros

Our process was simplified at the start of the pilot and therefore experienced a relatively easy implementation. The project manager made sure we covered our basics - where missed. The application is easily accessible on many platforms. The admin screens are easy too; simple enough for our Non-IT country admins to support and use.

After project implementation, the operational support has been up to the mark. We're yet to face an issue they were not able to resolve.

Cons

The mobile app was not aesthetically pleasing to many of our users. It served the purpose but could do with a facelift with a professional "user experience" consultant. Also would be great if the manual log-in screen could recognise when a user is trying to use his company email (SSO) and connect them there seamlessly. Right now we have to clearly demarcate Single-Sign-On link from the Manual log-in.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 10.0/10

User recommendation
9,1/10
Based on 8 user ratings
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MobileXpense Pricing

MobileXpense Pricing

Starting from
€5,00/month
Free Trial
Subscription
Value for money

Contact MobileXpense for pricing information.

Contact MobileXpense for pricing information.

Value for Money
4,5/5
Based on 8 user ratings
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MobileXpense Features

MobileXpense Features

API
Accounting Integration
Accounting Management
Activity Dashboard
Audit Trail
Automatic Notifications
Billing & Invoicing
Compliance Management
Customizable Reporting
Data Import/Export
Electronic Payments
Expense Tracking
Financial Analysis
Invoice Management
Invoice Processing
Multi-Currency
Real Time Data
Reporting & Statistics
Third Party Integration
Workflow Management
Features
4,6/5
Based on 8 user ratings
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Categories

Additional information for MobileXpense

Additional information for MobileXpense

Key features of MobileXpense

  • Auditing
  • Barcode scanning
  • Cash management
  • Compliance management
  • Configurable workflow
  • Cost tracking
  • Credit card integration
  • Customizable branding
  • Customizable reporting
  • Data capture and transfer
  • Data transformation
  • Data visualization
  • ERP integration
  • Employee database
  • Escalation management
  • Expense claims
  • Expense reporting
  • Geographic maps
  • Geolocation
  • Human resource integration
  • Mobile receipt capture
  • Multi-language
  • PCI DSS compliance
  • Photo albums
  • Planning tools
  • Profile management
  • Reminders
  • Reporting & statistics
  • Request routing
  • Restriction management
  • Spend control
  • Third party integration
  • Transaction history
  • Travel booking
  • Travel management
  • Travel planning

Benefits

  • Allow employees to input their business travel expenses by filling in an online form within the MobileXpense system and automatically route expense reports to the relevant teams for approval.

  • Input expenses automatically using the SpendCatcher receipt reader. Users simply take a photo of their receipt using a mobile device and MobileXpense automatically creates an expense input. Receipts are also stored within the system so that they can be retrieved at any time.

  • Identify inaccuracies within expense claims with the SpendController feature. The tool uses optical character recognition (OCR) to check report fields and compares it to receipts to verify if the data matches.

  • Utilize the MobileXpense mobile app to manage travel expenses on-the-go, from anywhere in the world. Travel requests and expense reports can also be managed off-site by managers, and mileage can be tracked with GPS technology.

  • Integrate with online travel booking sites, credit card processors, invoicing tools, HR systems, ERP systems, and more in order to create a streamlined workflow and synchronize expense data.

  • MobileXpense FAQs

    MobileXpense FAQs

    Below are some frequently asked questions for MobileXpense.

    Q. What type of pricing plans does MobileXpense offer?

    MobileXpense offers the following pricing plans:

    Starting from: €5,00/month

    Pricing model: Subscription

    Free Trial: Not Available

    Contact MobileXpense for pricing information.

    Q. What are the main features of MobileXpense?

    MobileXpense offers the following features:

    • Auditing
    • Barcode scanning
    • Cash management
    • Compliance management
    • Configurable workflow
    • Cost tracking
    • Credit card integration
    • Customizable branding
    • Customizable reporting
    • Data capture and transfer
    • Data transformation
    • Data visualization
    • ERP integration
    • Employee database
    • Escalation management
    • Expense claims
    • Expense reporting
    • Geographic maps
    • Geolocation
    • Human resource integration
    • Mobile receipt capture
    • Multi-language
    • PCI DSS compliance
    • Photo albums
    • Planning tools
    • Profile management
    • Reminders
    • Reporting & statistics
    • Request routing
    • Restriction management
    • Spend control
    • Third party integration
    • Transaction history
    • Travel booking
    • Travel management
    • Travel planning

    Q. Who are the typical users of MobileXpense?

    MobileXpense has the following typical customers:

    Large Enterprises, Public Administrations, Mid Size Business

    Q. What languages does MobileXpense support?

    MobileXpense supports the following languages:

    Chinese (Traditional), Czech, Danish, Dutch, English, Finnish, French, German, Hungarian, Indonesian, Italian, Japanese, Korean, Norwegian, Polish, Portuguese, Russian, Spanish, Swedish, Taiwanese, Turkish, Ukrainian

    Q. What type of pricing plans does MobileXpense offer?

    MobileXpense has the following pricing plans:

    Subscription

    Q. Does MobileXpense support mobile devices?

    MobileXpense supports the following devices:

    Android, iPhone, iPad

    Q. What other apps does MobileXpense integrate with?

    MobileXpense integrates with the following applications:

    Oracle JD Edwards EnterpriseOne, SAP Business One

    Q. What level of support does MobileXpense offer?

    MobileXpense offers the following support options:

    Phone Support, Online Support, FAQs, Video Tutorials