About Reftab

Reftab is an asset management and tracking solution for businesses to track fixed assets, licenses, accessories and consumables. The cloud-based tool offers features including a check in and check out functionality, custom barcode and QR-code creation and scanning, loan tracking, asset reservations, reporting, and more. Reftab can be used by educational institutions, design and advertising agencies, and IT professionals, as well as any other profession that requires fixed asset or software license tracking.

The asset management module within Reftab allows businesses to create a catalog of their assets and store information on which assets are currently assigned to someone, which assets are available, history of their movement, records of repair, and more. Users can manage availability of assets and reserve assets for future assignment, and a full loan history is provided for each asset with details on the loanee. Reftab facilitates the creation of custom fields within asset profiles, as well as customizable categories and tags to organize assets and ensure that they are easily findable within the system. Businesses can also use Reftab asset tracking to assign assets to users, track software licenses and accessories, email asset details to loanees, and create custom asset status labels and views.

Assets can be tracked using barcodes and QR-codes to check items in and out using scanning devices. Barcode and QR-code tags can be created and printed within the Reftab system, and labels can be customized depending on business needs. When an asset is loaned, it can be checked out of the system by scanning the tag with a mobile or integrated hardware device, and it can be assigned to a specific user. In addition to tracking fixed assets, businesses are able to assign licenses and accessories to assets and users within Reftab, in order to keep track of them and log their usage. Users can track sales of accessories with inventory levels automatically updated, and alerts are sent when stock is low in order to allow users to manage re-orders.

Key benefits of Reftab

  • Make asset reservations for employees, customers, or students, to put items on hold until they are needed. Users are able to enter a start and end date for the loan, and this data is stored in the system to ensure the given asset is available on those dates.

  • Keep track of assets, accessories, and licenses that have been loaned, with all data on current loans and a full audit history for each asset stored within the asset profile.

  • Check assets in and out with barcode and QR-code scanning. The Reftab system gives users the tools to create and print custom tags for scanning assets in and out during loan periods.

  • Create a custom, branded user portal to allow customers, students, employees, or other loanees to login and make reservations, view approved assets, extend loan periods, and more.

  • Use the Reftab native mobile apps for Android and iOS to scan items in and out, create and edit assets, track loans, manage inventory, and more.

  • Devices

    Business size

    S M L

    Markets

    Australia, Canada, United States

    Supported Languages

    English

    Images

    The asset catalog include profiles for each asset with relevant data.
    Use one easy view to see all the items a user has custody over.
    View all ongoing loans including details on the person who has loaned the item, when the item was loaned and by whom.
    Store and track a running total of your consumable items easily under one view
    Build kit templates to make sure every time a kit needs to be used, all the necessary items are included and not forgotten.
    Keep tabs on how many accessory items you have any any given time. Email alerts will automatically notify you when you start to run low.
    Calendars are available to give a quick glance on upcoming reservations and loans.
    View 8 more
    Reftab video
    Reftab video
    Reftab screenshot: The asset catalog include profiles for each asset with relevant data. Reftab screenshot: Use one easy view to see all the items a user has custody over. Reftab screenshot: View all ongoing loans including details on the person who has loaned the item, when the item was loaned and by whom. Reftab screenshot: Store and track a running total of your consumable items easily under one view Reftab screenshot: Build kit templates to make sure every time a kit needs to be used, all the necessary items are included and not forgotten. Reftab screenshot: Keep tabs on how many accessory items you have any any given time. Email alerts will automatically notify you when you start to run low. Reftab screenshot: Calendars are available to give a quick glance on upcoming reservations and loans.

    Features

    Total features of Reftab: 64

    • API
    • Access Controls/Permissions
    • Activity Dashboard
    • Activity Tracking
    • Alerts/Notifications
    • Asset Accounting
    • Asset Management
    • Asset Tracking
    • Audit Management
    • Audit Trail
    • Barcode / Ticket Scanning
    • Barcoding/RFID
    • Categorisation/Grouping
    • Change Management
    • Check-in/Check-out
    • Configurable Workflow
    • Configuration Management
    • Contract/License Management
    • Cost Tracking
    • Customizable Branding
    • Customizable Categories
    • Customizable Fields
    • Customizable Forms
    • Customizable Reports
    • Dashboard Creation
    • Data Import/Export
    • Data Visualization
    • Depreciation Management
    • Disposal Management
    • Document Management
    • Email Alerts
    • Email Invitations & Reminders
    • Email Management
    • Employee Portal
    • Equipment Tracking
    • Fixed Asset Management
    • Historical Reporting
    • IT Asset Tracking
    • Incident Management
    • Inventory Management
    • Inventory Tracking
    • Location Tracking
    • Maintenance Management
    • Maintenance Scheduling
    • Multi-Department/Project
    • Product Catalog
    • Real-time Updates
    • Remote Access/Control
    • Reporting & Statistics
    • Reporting/Analytics
    • Reservations Management
    • Role-Based Permissions
    • Scheduled / Automated Reports
    • Self Service Portal
    • Single Sign On
    • Summary Reports
    • Supplier Management
    • Tagging
    • Task Management
    • Third Party Integrations
    • Usage Tracking/Analytics
    • User Management
    • Work Order Management
    • Workflow Management

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    Reviews

    Overall rating

    4,7 /5
    (35)
    Value for Money
    4,9/5
    Features
    4,5/5
    Ease of Use
    4,7/5
    Customer Support
    5/5

    Already have Reftab?

    Software buyers need your help! Product reviews help the rest of us make great decisions.

    Write a Review!
    Showing 5 reviews of 35
    Kevin S.
    Overall rating
    • Industry: Computer Software
    • Company size: 11-50 Employees
    • Used Daily for 6-12 months
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    Great New Asset Management Tool

    Reviewed on 2019/07/25

    I'd started w/ Reftab as a cloud based asset management tool for tracking and managing electric...

    I'd started w/ Reftab as a cloud based asset management tool for tracking and managing electric vehicle charging stations. I've also used Device42 then Insight by Riada as competing products because had developed integrations with Jira Cloud and Jira Service Desk Cloud for our task and service ticket management. Reftab continued to develop their product and has now integrated with Jira. Nice! The cost/month is currently less than 50% of the monthly subscription cost for competing products and the functionality and customer service are truly excellent for our asset tracking and management needs.

    Pros

    Great value for $
    Integrates and Interacts with Atlassian Jira and Jira Service Desk (Provides link between the asset and any issues or tickets)
    Bulk Import of existing asset information from existing tools.
    Easy to setup new fields with different configurations.
    Good filters to find what you are looking for quickly.
    Mobile app/interface

    Cons

    The initial product did not integrate with Jira Service Desk. Reftab has since added this capability and setup was reasonably simple.

    Robert W.
    Overall rating
    • Industry: Information Technology & Services
    • Company size: 10 000+ Employees
    • Used Weekly for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    Reftab is awesome

    Reviewed on 2020/08/26

    I needed to find a solution to manage checkout hardware for staff and students. Anything from...

    I needed to find a solution to manage checkout hardware for staff and students. Anything from laptops to slide rulers. I checked into several options. Some free, some where the startup cost was over $5K. When I found Reftab, I was sold right away. It was so easy to get setup and it covered everything I needed.

    But then, there's the tech support and customer service aspect. Wholly cow, the Reftab team is on it!!! I've run into a few cases where I could use a feature. I submitted my use case and OMG, they developed it and implemented it. Now, if I asked for something that no one would use, mileage could vary, but they respond quickly and really seem to understand my needs as a customer. The product is great, but the support is what really sold me!

    Pros

    Reftab is really intuitive. I setup my first instance without needing any support and barely glancing at the documentation. I had a fully functioning demo running with assets and testing check in check out in about an hour of signing up for a demo account. The mobile app adds to that intuitive use.

    Cons

    I wish I could tie printing inventory labels to my Dymo labelwriter and use a label template to print more customized intentory labels right from the Dymo.

    OK... I haven't asked if that was possible, yet.

    Avishal P.
    Overall rating
    • Industry: Airlines/Aviation
    • Company size: 10 000+ Employees
    • Used Daily for 1+ year
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    Best Program on the Market

    Reviewed on 2021/03/15

    The experience with Reftab has been fantastic, from the program to the management team. Everyone...

    The experience with Reftab has been fantastic, from the program to the management team. Everyone has been so helpful and flexible to tailor the program to work best for us. I would recommend this program to anyone who is looking to track all their assets have automated reports sent out.

    Pros

    The user interface is simple and easy to work with. Made it so much easier to locate assets that have been signed out to employees and track the usage. It was an easy transition for employees to start using the program and the training aspect was fast and easy. Reporting is fantastic by getting notifications of who has not turned in something.

    Cons

    I don’t have any Cons on the software because if I do find something missing the Reftab team is always available to try to find a way to get us what we are looking for.

    Luciën J.
    Overall rating
    • Industry: Information Technology & Services
    • Company size: 201-500 Employees
    • Used Daily for 6-12 months
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 8.0 /10

    Reftab Asset Management

    Reviewed on 2021/04/20

    Pros

    Reftab is a great package what creates and gives ease of use of asset management. It's structured and clear.

    Cons

    I'm missing some features such as bulk transfer or bulk assign to user but that's quite it, further it's quite neatly build!

    Response from Reftab

    Hi Lucien, thank you for the review - the ability to bulk assign to a user exists in a couple different places, such as the asset table and the mobile app. Meaning you can assign multiple different assets and peripherals / accessories to users at once.

    I think the place you're looking for is within the accessory page. This is easy for us to add and will have it ready for our next release.

    Thank you again for your review!

    Riki W.
    Overall rating
    • Industry: Education Management
    • Company size: 10 000+ Employees
    • Used Daily for 1+ year
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    Easy asset management

    Reviewed on 2021/03/02

    We have been able to move our asset loan system from a very messy shared google calendar system to...

    We have been able to move our asset loan system from a very messy shared google calendar system to Reftab, it has reduced individual workload and enabled more independence in making planning choices for asset loans across our organisation. We have also been able to significantly grow the amount of assets that we have available for loan as the management and tracking of the items is a lot more efficient.

    Pros

    The software makes it extremely easy for multiple users to be able to log in and see what assets are available to be loaned and make reservations for them as required.

    We were looking for a solution that would allow many users to access the information centrally and this does it beautifully.

    Cons

    The pre-determined access levels are the most challenging with the software, but we have found ways to work around this. We can't easily set access to specific sections and views, as this is a bit limited.

    Any issues or improvements we have, we make suggestions to the team at Reftab, and if they think it is beneficial, will roll out the change in an update to accommodate the request.

    Showing 5 reviews of 35 Read all reviews

    Reftab FAQs

    Below are some frequently asked questions for Reftab.

    Reftab offers the following pricing plans:

    • Starting from: US$30,00/year
    • Pricing model: Free, Subscription
    • Free Trial: Available

    We do not have any information about Reftab features

    Reftab has the following typical customers:

    Self Employed, 2-10, 11-50, 51-200, 201-500, 501-1 000, 1 001+

    Reftab supports the following languages:

    English

    Reftab supports the following devices:

    Android (Mobile), iPhone (Mobile), iPad (Mobile)

    Reftab integrates with the following applications:

    Google Calendar, Google Data Studio, JIRA Service Management, Okta

    Reftab offers the following support options:

    Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support, Chat

    Related categories

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