About Xakia

Xakia is an in-house legal management software, which centralizes information for a simple, single source of truth, helping your team stay on top of workloads, deadlines, and priorities. No more spreadsheets! Keep everything together and ensure nothing slips through the cracks.

Matter management tools help users capture key information (who, what, when, why) on all their legal matters. Expense management functionality enables users to better understand their organization’s legal spend, as well as analyze external expenses.

Real-time analytics enable effective management of team capacity, budget and clear communication with your clients. With Xakia’s dashboards and reports, users can check and understand important information at-a-glance, with beautiful, automated analytics. Dashboards and reports are automated and out-of-the-box, with flexibility to customize if needed, to replace manual, time-consuming processes.

Quick, seamless integrations with Outlook, Gmail and critical enterprise software ensure Xakia fits seamlessly within your existing workflow.

Xakia is secure, intuitive and quick to adopt (<1 hour) with powerful productivity improvements.

Pricing starting from:

US$45,00/month

  • Free Trial
  • Free Version
  • Subscription

Key benefits of Xakia

• Xakia provides a single interface for in-house legal teams to organize and manage all of their matters, including deadlines, tasks, updates and costs.

• Receive, review, triage and assign matters with Xakia’s simple legal intake tool, providing immediate process improvements without an enormous change-management program.

• Dashboards and reports available out-of-the-box provide immediate clarity and communication about the legal work landscape to identify opportunities for productivity improvements.

• Gain visibility into the Legal Department budget and spend with Xakia’s expense management tools to receive, review and approve or reject invoices for analysis at the matter, category, firm and whole of budget level.

• Easily track disputes and contracts by parties, key dates, key clauses, documents, outcomes and more and then have the aggregated analytics displayed in clear dashboards and reports.

Devices

Business size

S M L

Markets

Australia, Brazil, Canada, China, Germany and 5 others, United Kingdom, India, Japan, Mexico, United States

Supported Languages

English, Japanese

Pricing starting from:

US$45,00/month

  • Free Trial
  • Free Version
  • Subscription

Images

Xakia record information
Xakia dashboard and reports
Xakia request information
Xakia data visualization
View 5 more
Xakia video
Xakia screenshot: Xakia record information Xakia screenshot: Xakia dashboard and reports Xakia screenshot: Xakia request information Xakia screenshot: Xakia data visualization

Features

Total features of Xakia: 37

  • API
  • Access Controls/Permissions
  • Activity Tracking
  • Alerts/Notifications
  • Archiving & Retention
  • Billing & Invoicing
  • Budget Control
  • CRM
  • Calendar Management
  • Case Management
  • Case Notes
  • Client Management
  • Client Portal
  • Collaboration Tools
  • Conflict Management
  • Contract/License Management
  • Dashboard Creation
  • Data Visualization
  • Deadline Management
  • Docket Management
  • Document Capture
  • Document Check-In/Out
  • Document Classification
  • Document Management
  • Document Storage
  • Email Management
  • Expense Tracking
  • File Sharing
  • For Legal Professionals
  • Milestone Tracking
  • Purchasing & Receiving
  • Reporting & Statistics
  • Task Management
  • Time Tracking
  • Trend Analysis
  • Version Control
  • Workflow Management

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Reviews

Overall rating

5 /5
(32)
Value for Money
5/5
Features
4,7/5
Ease of Use
4,9/5
Customer Support
5/5

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Showing 5 reviews of 32
Maggie P.
Overall rating
  • Industry: Transportation/Trucking/Railroad
  • Company size: 201-500 Employees
  • Used Daily for 1-5 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 9.0 /10

An excellent tool for in-house teams, I would highly recommend

Reviewed on 2020/03/16

I could not speak more highly of [SENSITIVE CONTENT HIDDEN] with Xakia. They make a great team and...

I could not speak more highly of [SENSITIVE CONTENT HIDDEN] with Xakia. They make a great team and despite us being a fairly small Legal department/client, they are always willing to listen to us and answer our questions. Their investment in each client truly exhibits how they strive to make this platform better for all of their clients, and we have enjoyed being a part of this.

Pros

Implementation with Xakia took just minutes, and the system is extremely intuitive and easy to navigate. Our legal team needed a platform where we could track and manage our responsibilities, but also provide useful and reliable data to analyze and share. We are just three full months in to using Xakia, and have already recognized numerous benefits from using the platform. It was easy to transition our business partners to using Xakia, and we are really excited about some upcoming features that will increase visibility into matters for those outside of our team. My favorite features are: (1) the card view based on matter status, (2) the Executive Summary report; and (3) overall, the self-service capabilities and ability to manage the platform, intake request forms, and settings without having to request assistance from Support.

Cons

One of our current, biggest needs in a matter management solution is on the roadmap, so no cons at this point into the platform. If anything, Xakia has filled the gaps for shortcomings we had with our prior matter management tool in a short amount of time. There is the occasional glitch, but the Xakia team is always highly responsive and we are kept up to date during what is always a very fast resolution.

Marc J.
Overall rating
  • Industry: Information Technology & Services
  • Company size: 10 000+ Employees
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Simply the Best Matter Management Tool for Small and Medium Sized Law Departments

Reviewed on 2019/10/31

The legal department is able to allocate resources better and respond to demands/challenges of...

The legal department is able to allocate resources better and respond to demands/challenges of modern business in a proactive rather than reactive matter. This benefits the entire legal ops function and legal teams because we are able to improve processes, improve knowledge management, improve financial management as well as support talent acquisition, retention and development.

We have immediate, real-time visibility for the team and management about "who is working on what questions which benefit the whole department and company at large.

We also are able to eliminate inefficient manual reporting process fire drills with clear, concise reports that give fuller understanding of legal department.

Pros

The software is very easy to use and purpose built for modern law department workflows. Due to its ease of use, the change management lift was much less than all other legal matter management, workflow management and business intelligence platforms in the legal industry. The off the shelf reporting features are amazing and continue to expand. The real time dashboards are fantastic and interactive and project card view are major productivity enhancers. Integrations with other platforms also lead to wonderful efficiency and productivity gains.

Cons

The only thing that has ever come up has been bugs which are typical in software development. These have all been fixed and team is receptive to feedback and implementing customer ideas. So, no real cons.

Danielle A.
Overall rating
  • Industry: Wine & Spirits
  • Company size: 1 001-5 000 Employees
  • Used Daily for 6-12 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Such a simple tool to use that gives such great insights

Reviewed on 2021/02/17

Pros

Tracking your matters is so easy, but the data you receive back in the dashboards and reporting is immediately insightful and impactful. The ability to pull a report for our Executive within seconds of the request is invaluable. We are already seeing trends appearing, that in our gut we knew were happening, but needed the data to back it up. Being able to integrate it with document management and other legal operations software will also be useful.

The customer service is also excellent. Any issues are dealt with and fixed within the day. There are constantly improvements to the software adding added benefit for no additional cost.

Cons

None that we have noticed so far. However, I'm sure if we find any, Xakia will work with us to improve.

Geoff S.
Overall rating
  • Industry: Education Management
  • Company size: 10 000+ Employees
  • Used Daily for 6-12 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 8.0 /10

it has been a positive experience

Reviewed on 2020/03/03

Positive

Positive

Pros

We started from a very low base (an excel spreadsheet to track legal matters). Xakia was easy to implement and is extremely easy to learn and use. It has provided the legal team with valuable insights into workflows and helped with our reporting to stakeholders. Xakia customer service has been excellent - including being very open to suggestions for improvements.

Cons

No cons. Like all software, there has been the occasional small issues mainly in relation to the integration with a new document management system that was implemented at the same time. But the support team has been very responsive and any issues are resolved quickly.

Andrea L.
Overall rating
  • Industry: Education Management
  • Company size: 5 001-10 000 Employees
  • Used Daily for 1-5 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Powerful, but still affordable

Reviewed on 2020/08/18

Xakia has been great! They are very responsive and always willing to help. I can tell it is a...

Xakia has been great! They are very responsive and always willing to help. I can tell it is a system built for in-house legal and not some old, legacy system with so many features that we would never use (but would still have to pay for) or would have a big implementation bill to customize for us. For those without legal ops or IT support for a tool like this, their tiered pricing structure makes it accessible to get started and upgrade features as you are ready to use them.

Pros

This tool has been great to help our team track our responsibilities while having powerful reporting that can demonstrate our contributions to the rest of the organization. One of my favorite features is the Notes tab, where I put status/progress updates for my own reference. This allows me to remember where a matter is at even if it has been quiet for a while and for anyone else to help if I'm out of the office. The lack of this was a major shortcoming of my prior approach of managing my matters and tasks in a run-of-the-mill, but relatively robust task management system not designed for Legal. Implementation really is super-fast, which allows you to get going quickly. And, as we use it more, we can easily customize to fit our needs even better rather than guess at how we'd use it in the implementation stage and find out we built it wrong. Reporting is also great because it is very robust and designed to speak to executives, not just lawyers.

Cons

So far, just little nits on how something might be able to be accomplished in one-click rather than two clicks, but that may just be my unique preferences and the product is still highly efficient. I know there are a lot more features (intake tool) that we will love once I find time to learn more about them. I'm also looking forward to the document management, which is on the horizon.

Showing 5 reviews of 32 Read all reviews

Xakia FAQs

Below are some frequently asked questions for Xakia.

Xakia offers the following pricing plans:

  • Starting from: US$45,00/month
  • Pricing model: Free, Subscription
  • Free Trial: Available

Xakia: $45 per user/month Xakia Advance: $90 per user/month Xakia Plus: $70 per user/month

We do not have any information about Xakia features

Xakia has the following typical customers:

Self Employed, 2-10, 11-50, 51-200, 201-500, 501-1 000, 1 001+

Xakia supports the following languages:

English, Japanese

Xakia supports the following devices:

Xakia integrates with the following applications:

Brightflag, Checkbox, Gmail, Ironclad, Josef, Microsoft Azure, Microsoft Outlook, Microsoft SharePoint, NetDocuments, Okta, iManage

Xakia offers the following support options:

Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support, 24/7 (Live rep)

Related categories

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