About TutorCruncher

TutorCruncher is a cloud-based tutoring management tool that helps tutoring businesses with managing their students, workflows, and data used in day-to-day tutoring. TutorCruncher has an automated E-invoicing platform with integrated card payment systems to facilitate online payment of classes and provide students with an enhanced client experience. Custom lesson reports can be created to give regular feedback to students after each lesson. TutorCruncher also tracks progress by encouraging clients to rate their tutors for consistent, on-going analysis of each tutor's performance.

TutorCruncher can be integrated with the user's website to market services, grow their tutor network, facilitate online sign-up, and manage conversions. The TutorCruncher platform helps in engaging users through its tutor-student matching tool that helps find skilled tutors, facilitates introductions between tutors and students, and delegates everyday workload to tutors. Each tutor’s performance can be tracked by looking at in-depth analytics featuring progress data of sales categories, client spend over time and lesson hours. Also, TutorCruncher provides users with access to reporting and lesson data metrics which can be reviewed for an in-depth analysis of each tutor’s performance.

Pricing starting from:

US$30.00/month

  • Free Version
  • Free Trial
  • Subscription

Key benefits of TutorCruncher

• Businesses can link their existing website to TutorCruncher in order to market their services. The recruiting form by TutorCruncher can also be embedded within the website to expand their network.

• TutorCruncher allows users to charge payments safely and instantly through integrated payment gateways for direct debits and credit cards.

• Packages can be billed in advance to ensure that clients have credit on their account.

• Payroll can be automated to ensure that employees and independent contractors are always paid accurately and on time.

• Using plugins like Socket, users can link their website with TutorCruncher to list tutor profiles online based on data within the TutorCruncher backend.

Typical Customers

  • Freelancers
  • Small Businesses (2-50)
  • Mid-size Companies (51-500)
  • Large enterprises (500 and more)

Deployment

  • Cloud-based
  • On-premise

Markets

Afghanistan, Albania, Algeria, American Samoa, Andorra and 224 others

Supported Languages

English

Pricing starting from:

US$30.00/month

  • Free Version
  • Free Trial
  • Subscription

Images

TutorCruncher Software - Integrate with your business website to facilitate  online registrations
TutorCruncher Software - Manage your conversions with pipelines
TutorCruncher Software - Invoice all your clients online
TutorCruncher Software - Manage your schedule and plan lessons
TutorCruncher Software - Benefit from automatic tutor-student matching
View 6 more
TutorCruncher video
TutorCruncher Software - Integrate with your business website to facilitate  online registrations
TutorCruncher Software - Manage your conversions with pipelines
TutorCruncher Software - Invoice all your clients online
TutorCruncher Software - Manage your schedule and plan lessons
TutorCruncher Software - Benefit from automatic tutor-student matching

Features

Total features of TutorCruncher: 80

  • ACH Payment Processing
  • API
  • Activity Dashboard
  • Alerts/Notifications
  • Appointment Management
  • Appointment Scheduling
  • Attendance Management
  • Attendance Tracking
  • Automated Scheduling
  • Availability Management
  • Billing & Invoicing
  • Booking Management
  • CRM
  • Calendar Management
  • Calendar Sync
  • Class Management
  • Class Scheduling
  • Client Management
  • Client Portal
  • Communication Management
  • Confirmations/Reminders
  • Credit Card Processing
  • Customer Accounts
  • Customer Database
  • Customizable Branding
  • Customizable Fields
  • Customizable Forms
  • Customizable Reports
  • Customizable Templates
  • Data Import/Export
  • Document Management
  • Driver Scheduling
  • Electronic Payments
  • Email Management
  • Email Marketing
  • Email Reminders
  • Email Templates
  • Employee Management
  • Event Calendar
  • Event Management
  • Event Scheduling
  • Expense Tracking
  • Faculty/Staff Management
  • Forms Management
  • Invoice Management
  • Invoice Processing
  • Learning Management
  • Lesson Notes
  • Mobile Access
  • Multi-Location
  • Multiple User Accounts
  • Online Booking
  • Online Classes
  • Online Payments
  • Online Registration
  • Parent/Student Portal
  • Payroll Management
  • Process/Workflow Automation
  • Progress Reports
  • Progress Tracking
  • Real-Time Updates
  • Recurring Appointments
  • Recurring/Subscription Billing
  • Registration Management
  • Reminders
  • Reporting & Statistics
  • Reporting/Analytics
  • Room Booking
  • SMS Messaging
  • SMS Reminders
  • Scheduling
  • Search/Filter
  • Secure Data Storage
  • Self Service Portal
  • Student Management
  • Student Portal
  • Third-Party Integrations
  • Time Tracking
  • Transaction History
  • Website Integration

Alternatives

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Google Sheets

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Microsoft Excel

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Reviews

Overall rating

4.6 /5
(244)
Value for Money
4.5/5
Features
4.4/5
Ease of Use
4.3/5
Customer Support
4.6/5

Already have TutorCruncher?

Software buyers need your help! Product reviews help the rest of us make great decisions.

Showing 5 reviews of 244
Nicole
Nicole
Overall rating
  • Industry: Education Management
  • Company size: 2–10 Employees
  • Used Daily for 6-12 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Great product for Tutor companies

Reviewed on 2024/05/02

The Tutor Cruncher Team especially [sensitive content hidden]
have been fabulous. They are polite...

The Tutor Cruncher Team especially [sensitive content hidden]
have been fabulous. They are polite and friendly and we recieve quick responses, with helpful information and guidance on how we can get the best from the system. With best practices, little tips and tricks, we can meet many of our business needs and digital transformation aspirations with Tutor Cruncher. They also pro actively contact us and offer to walk us through additional functionality which may fit our business set up. I would highly recommend Tutor Cruncher to a Tutoring Company.

Pros

It is clear to see that the system has been designed and developed by someone who knows the tutoring world. The functionality and features are fabulous, we got up and running really quick and the benefits it bought to our team were great. We were working quicker with less errors and better communication with our Tutors.

Cons

We are a small business and cant' afford to pay for the development of our bespoke processes. However, as a start up, there is so much potential for Tutor Cruncher to grow. All of our processes are not currently supported by Tutor Cruncher, however many of our business requirements are met. It is an exciting journey to be on with Tutor Cruncher, as they are open to our feedback and ideas for additional functionality for the system to be driven forward and grow as a product. I cant wait to see additional processes in the future.

Response from TutorCruncher

Thanks for the lovely review Nicole! We look forward to continue working with you in the future :)

Doneda
Overall rating
  • Industry: Education Management
  • Company size: 2–10 Employees
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Likelihood to recommend 9.0 /10

Great Utility for Tutoring Companies

Reviewed on 2024/12/16

We have been using TutorCruncher for many years, and the platform works well for us.

We have been using TutorCruncher for many years, and the platform works well for us.

Pros

Ease of use. We like that tutors can reschedule sessions easily.

Cons

We want more flexibility in setting reminders or alerts for administrators.

Response from TutorCruncher

Hi Doneda, thank you so much for the lovely review! We’re delighted to hear that you’re enjoying TutorCruncher and look forward to making your experience even more seamless. If you ever have any further thoughts or questions, feel free to reach out! 😃

Stephen
Overall rating
  • Industry: E-Learning
  • Company size: 11–50 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 5.0 /10

TutorCruncher had a great idea, but the future looks shaky.

Reviewed on 2024/09/24

TutorCruncher seems to be a small company that is spreading themselves too thin. Their main...

TutorCruncher seems to be a small company that is spreading themselves too thin. Their main platform has great potential, but it either works for you or it doesn't. There is no customization unless you hire a developer, but then you have to pay around $200 a month to be able to access whitelabeling and custom CSS. Currently the company is looking to add additional features without fixing old issues that are making their system outdated. We are looking for other options.

Pros

TutorCruncher is a robust platform with a primary focus of supporting tutoring businesses in the UK. Although our business is located in the US, the platform still does a great job with managing some of the basics. With TutorCruncher, you can offer private and group classes online or in person. You can also automate sending out links (using 3rd part conferencing platforms) for upcoming sessions. You can easily bill your clients and tally up payments for tutors and trainers.

Cons

TutorCruncher has made it very very apparent that they are focused on increasing revenue. With several of their last updates, you can see that additional charges are going to be added. For example, you can white label the platform, but you have to pay $100 a month for the domain and now they want another $100 to utilize custom CSS... Really???? And the problem is that it is not intuitive whitelabeling.. .you need a coder to get this set up and continue to maintain for you.
The next part that has been a massive fail is their attempt to offer a video platform with recorded sessions for students. Their system has been slow, buggy and more expensive than other proven technologies... Instead, they should focus on ALLOWING their integrated video platforms to easy share video recording access... THat would be a huge win for their customers.
Everything that is added is based on the UK, so they add new features that really are relevant to the tax system in the UK. (from billing and payment perspective)
Now they are thinking about adding in an LMS... Personally this is too little too late. With so many robust LMS options out there and with the poor quality from their launch of their video platform, I feel they are putting their efforts in new ways to generate revenue rather than improving the clunky experience of their current platform.
Customer service is poor. If I ever have an issue, I am either told it is a feature that is coming, but never does, or that I need a developer to figure it out.

Alternatives Considered

Teachworks

Reasons for Switching to TutorCruncher

TutorCruncher looked a bit more professional and had a closer setup to what we were using prior to switching.

Response from TutorCruncher

Hi Stephen, thank you for taking the time to share your detailed feedback.

We hear your frustration about the additional charges, like for white labeling and custom CSS. While there is an extra cost associated with these advanced customizations, we’ve set these fees to cover the additional resources and support involved in offering them while keeping the core TutorCruncher platform functional and affordable for all users.

We're also actively working to improve the accessibility of lesson recordings through our integrated video platforms and are prioritizing integrating with an LMS before creating our own to offer useful, streamlined tools for users.

Lastly, we sincerely apologise for the customer service issues you've experienced and will use your feedback to further improve our services. If you ever have any more thoughts or questions, don’t hesitate to reach out! 😃

Noreen
Overall rating
  • Industry: Education Management
  • Company size: Self Employed
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 9.0 /10

Great overall experience

Reviewed on 2024/11/22

Great tutoring portal- probably the best on the market at the moment. But it's still expensive to...

Great tutoring portal- probably the best on the market at the moment. But it's still expensive to use and not the most user friendly. Support is great.

Pros

It has nearly all of the features required to run a tutoring business and has helpful tutorials that I can send to clients and tutors, instead of spending time explaining to them how to use it.

Cons

Lots of bugs when trying to login. I and my tutors encounter these regularly. I have highlighted these to the admins but they don't seem to think there is an issue. The fees and Stripe Split payments system is very expensive and is too slow to release funds. Tutors are not happy that they have to wait 7 working days to get paid.

Alternatives Considered

WP EasyCart

Reasons for Switching to TutorCruncher

seemed to have all of the features I required, good reviews

Response from TutorCruncher

Hi Noreen, thank you so much for the wonderful review! We’re thrilled to hear that you’re enjoying TutorCruncher. Your feedback means the world to us, and we’ll definitely take your comments into account as we continue to improve. If you ever have any additional thoughts or questions, don’t hesitate to get in touch - we’re always here to help! 😃

Adam
Overall rating
  • Industry: E-Learning
  • Company size: 2–10 Employees
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Be My Tutor review of Tutorcruncher

Reviewed on 2025/01/30

I have had a superb experience with TutorCruncher over the years.
I would recommend it to any...

I have had a superb experience with TutorCruncher over the years.
I would recommend it to any tuition business!

Pros

Absolutely superb software that enables me to grow my tuition business, and to run things so smoothly! Raashi and the team are always so helpful!

Cons

Everything is excellent and so there is nothing to dislike!

Showing 5 reviews of 244 Read all reviews

TutorCruncher FAQs

Below are some frequently asked questions for TutorCruncher.

TutorCruncher offers the following pricing plans:

Pay as you go: $30/month + 1% of revenue - includes all platform features Startup: $80/month + 0.65% of revenue - includes all platform features plus free training Enterprise: from $750/month - includes all platform features plus free training, phone support, a personal account manager, custom domain option, and support for multiple branches.

TutorCruncher has the following typical customers:

Self Employed, 2–10, 11–50, 51–200, 201–500, 501–1,000, 1,001–5,000

TutorCruncher supports the following languages:

English

TutorCruncher supports the following devices:

TutorCruncher integrates with the following applications:

GoCardless, Google Calendar, Mailchimp, Meta for Business, QuickBooks Online Advanced, Quoter, Stripe, Xero

TutorCruncher offers the following support options:

Email/Help Desk, Knowledge Base, Phone Support, 24/7 (Live rep), Chat

Related categories

See all software categories found for TutorCruncher.