TutorCruncher

About TutorCruncher
TutorCruncher is a cloud-based tutoring management tool that helps tutoring businesses with managing their students, workflows, and data used in day-to-day tutoring. TutorCruncher has an automated E-invoicing platform with integrated card payment systems to facilitate online payment of classes and provide students with an enhanced client experience. Custom lesson reports can be created to give regular feedback to students after each lesson. TutorCruncher also tracks progress by encouraging clients to rate their tutors for consistent, on-going analysis of each tutor's performance.
TutorCruncher can be integrated with the user's website to market services, grow their tutor network, facilitate online sign-up, and manage conversions. The TutorCruncher platform helps in engaging users through its tutor-student matching tool that helps find skilled tutors, facilitates introductions between tutors and students, and delegates everyday workload to tutors. Each tutor’s performance can be tracked by looking at in-depth analytics featuring progress data of sales categories, client spend over time and lesson hours. Also, TutorCruncher provides users with access to reporting and lesson data metrics which can be reviewed for an in-depth analysis of each tutor’s performance.
Pricing starting from:
US$30.00/month
- Free Version
- Free Trial
- Subscription
Key benefits of TutorCruncher
• Businesses can link their existing website to TutorCruncher in order to market their services. The recruiting form by TutorCruncher can also be embedded within the website to expand their network.
• TutorCruncher allows users to charge payments safely and instantly through integrated payment gateways for direct debits and credit cards.
• Packages can be billed in advance to ensure that clients have credit on their account.
• Payroll can be automated to ensure that employees and independent contractors are always paid accurately and on time.
• Using plugins like Socket, users can link their website with TutorCruncher to list tutor profiles online based on data within the TutorCruncher backend.
Typical Customers
- Freelancers
- Small Businesses (2-50)
- Mid-size Companies (51-500)
- Large enterprises (500 and more)
Deployment
- Cloud-based
- On-premise
Supported Languages
English
Pricing starting from:
US$30.00/month
- Free Version
- Free Trial
- Subscription
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Features
Total features of TutorCruncher: 80
Alternatives
Acuity Scheduling

Blackboard Learn

Google Sheets

Microsoft Excel

Reviews
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- Industry: Education Management
- Company size: 2–10 Employees
- Used Daily for 6-12 months
-
Review Source
Overall rating
- Value for Money
- Ease of Use
- Customer Support
- Likelihood to recommend 10.0 /10
Great product for Tutor companies
Reviewed on 2024/05/02
The Tutor Cruncher Team especially [sensitive content hidden]
have been fabulous. They are polite...
The Tutor Cruncher Team especially [sensitive content hidden]
have been fabulous. They are polite and friendly and we recieve quick responses, with helpful information and guidance on how we can get the best from the system. With best practices, little tips and tricks, we can meet many of our business needs and digital transformation aspirations with Tutor Cruncher. They also pro actively contact us and offer to walk us through additional functionality which may fit our business set up. I would highly recommend Tutor Cruncher to a Tutoring Company.
Pros
It is clear to see that the system has been designed and developed by someone who knows the tutoring world. The functionality and features are fabulous, we got up and running really quick and the benefits it bought to our team were great. We were working quicker with less errors and better communication with our Tutors.
Cons
We are a small business and cant' afford to pay for the development of our bespoke processes. However, as a start up, there is so much potential for Tutor Cruncher to grow. All of our processes are not currently supported by Tutor Cruncher, however many of our business requirements are met. It is an exciting journey to be on with Tutor Cruncher, as they are open to our feedback and ideas for additional functionality for the system to be driven forward and grow as a product. I cant wait to see additional processes in the future.
Response from TutorCruncher
Thanks for the lovely review Nicole! We look forward to continue working with you in the future :)
- Industry: Education Management
- Company size: 2–10 Employees
- Used Daily for 1+ year
-
Review Source
Overall rating
- Value for Money
- Ease of Use
- Likelihood to recommend 9.0 /10
Great Utility for Tutoring Companies
Reviewed on 2024/12/16
We have been using TutorCruncher for many years, and the platform works well for us.
We have been using TutorCruncher for many years, and the platform works well for us.
Pros
Ease of use. We like that tutors can reschedule sessions easily.
Cons
We want more flexibility in setting reminders or alerts for administrators.
Response from TutorCruncher
Hi Doneda, thank you so much for the lovely review! We’re delighted to hear that you’re enjoying TutorCruncher and look forward to making your experience even more seamless. If you ever have any further thoughts or questions, feel free to reach out! 😃
- Industry: E-Learning
- Company size: 11–50 Employees
- Used Daily for 2+ years
-
Review Source
Overall rating
- Value for Money
- Ease of Use
- Customer Support
- Likelihood to recommend 5.0 /10
TutorCruncher had a great idea, but the future looks shaky.
Reviewed on 2024/09/24
TutorCruncher seems to be a small company that is spreading themselves too thin. Their main...
TutorCruncher seems to be a small company that is spreading themselves too thin. Their main platform has great potential, but it either works for you or it doesn't. There is no customization unless you hire a developer, but then you have to pay around $200 a month to be able to access whitelabeling and custom CSS. Currently the company is looking to add additional features without fixing old issues that are making their system outdated. We are looking for other options.
Pros
TutorCruncher is a robust platform with a primary focus of supporting tutoring businesses in the UK. Although our business is located in the US, the platform still does a great job with managing some of the basics. With TutorCruncher, you can offer private and group classes online or in person. You can also automate sending out links (using 3rd part conferencing platforms) for upcoming sessions. You can easily bill your clients and tally up payments for tutors and trainers.
Cons
TutorCruncher has made it very very apparent that they are focused on increasing revenue. With several of their last updates, you can see that additional charges are going to be added. For example, you can white label the platform, but you have to pay $100 a month for the domain and now they want another $100 to utilize custom CSS... Really???? And the problem is that it is not intuitive whitelabeling.. .you need a coder to get this set up and continue to maintain for you.
The next part that has been a massive fail is their attempt to offer a video platform with recorded sessions for students. Their system has been slow, buggy and more expensive than other proven technologies... Instead, they should focus on ALLOWING their integrated video platforms to easy share video recording access... THat would be a huge win for their customers.
Everything that is added is based on the UK, so they add new features that really are relevant to the tax system in the UK. (from billing and payment perspective)
Now they are thinking about adding in an LMS... Personally this is too little too late. With so many robust LMS options out there and with the poor quality from their launch of their video platform, I feel they are putting their efforts in new ways to generate revenue rather than improving the clunky experience of their current platform.
Customer service is poor. If I ever have an issue, I am either told it is a feature that is coming, but never does, or that I need a developer to figure it out.
Alternatives Considered
TeachworksReasons for Switching to TutorCruncher
TutorCruncher looked a bit more professional and had a closer setup to what we were using prior to switching.Response from TutorCruncher
Hi Stephen, thank you for taking the time to share your detailed feedback.
We hear your frustration about the additional charges, like for white labeling and custom CSS. While there is an extra cost associated with these advanced customizations, we’ve set these fees to cover the additional resources and support involved in offering them while keeping the core TutorCruncher platform functional and affordable for all users.
We're also actively working to improve the accessibility of lesson recordings through our integrated video platforms and are prioritizing integrating with an LMS before creating our own to offer useful, streamlined tools for users.
Lastly, we sincerely apologise for the customer service issues you've experienced and will use your feedback to further improve our services. If you ever have any more thoughts or questions, don’t hesitate to reach out! 😃
- Industry: Education Management
- Company size: Self Employed
- Used Daily for 2+ years
-
Review Source
Overall rating
- Value for Money
- Ease of Use
- Customer Support
- Likelihood to recommend 9.0 /10
Great overall experience
Reviewed on 2024/11/22
Great tutoring portal- probably the best on the market at the moment. But it's still expensive to...
Great tutoring portal- probably the best on the market at the moment. But it's still expensive to use and not the most user friendly. Support is great.
Pros
It has nearly all of the features required to run a tutoring business and has helpful tutorials that I can send to clients and tutors, instead of spending time explaining to them how to use it.
Cons
Lots of bugs when trying to login. I and my tutors encounter these regularly. I have highlighted these to the admins but they don't seem to think there is an issue. The fees and Stripe Split payments system is very expensive and is too slow to release funds. Tutors are not happy that they have to wait 7 working days to get paid.
Alternatives Considered
WP EasyCartReasons for Switching to TutorCruncher
seemed to have all of the features I required, good reviewsResponse from TutorCruncher
Hi Noreen, thank you so much for the wonderful review! We’re thrilled to hear that you’re enjoying TutorCruncher. Your feedback means the world to us, and we’ll definitely take your comments into account as we continue to improve. If you ever have any additional thoughts or questions, don’t hesitate to get in touch - we’re always here to help! 😃
- Industry: E-Learning
- Company size: 2–10 Employees
- Used Daily for 1+ year
-
Review Source
Overall rating
- Value for Money
- Ease of Use
- Customer Support
- Likelihood to recommend 10.0 /10
Be My Tutor review of Tutorcruncher
Reviewed on 2025/01/30
I have had a superb experience with TutorCruncher over the years.
I would recommend it to any...
I have had a superb experience with TutorCruncher over the years.
I would recommend it to any tuition business!
Pros
Absolutely superb software that enables me to grow my tuition business, and to run things so smoothly! Raashi and the team are always so helpful!
Cons
Everything is excellent and so there is nothing to dislike!
TutorCruncher FAQs
Below are some frequently asked questions for TutorCruncher.Q. What type of pricing plans does TutorCruncher offer?
TutorCruncher offers the following pricing plans:
- Starting from: US$30.00/month View Pricing Plans
- Pricing model: Subscription
- Free Trial: Available
Pay as you go: $30/month + 1% of revenue - includes all platform features Startup: $80/month + 0.65% of revenue - includes all platform features plus free training Enterprise: from $750/month - includes all platform features plus free training, phone support, a personal account manager, custom domain option, and support for multiple branches.
Q. Who are the typical users of TutorCruncher?
TutorCruncher has the following typical customers:
Self Employed, 2–10, 11–50, 51–200, 201–500, 501–1,000, 1,001–5,000
Q. What languages does TutorCruncher support?
TutorCruncher supports the following languages:
English
Q. Does TutorCruncher support mobile devices?
TutorCruncher supports the following devices:
Q. What other apps does TutorCruncher integrate with?
TutorCruncher integrates with the following applications:
GoCardless, Google Calendar, Mailchimp, Meta for Business, QuickBooks Online Advanced, Quoter, Stripe, Xero
Q. What level of support does TutorCruncher offer?
TutorCruncher offers the following support options:
Email/Help Desk, Knowledge Base, Phone Support, 24/7 (Live rep), Chat
Related categories
See all software categories found for TutorCruncher.