Business management for tutoring companies
4.7/5 (82 reviews)TutorCruncher is a cloud-based tutoring management tool that helps tutoring businesses with managing their students, workflows, and data used in day-to-day tutoring. TutorCruncher has an automated E-invoicing platform with integrated card payment systems to facilitate online payment of classes and provide students with an enhanced client experience. Custom lesson reports can be created to give regular feedback to students after each lesson. TutorCruncher also tracks progress by encouraging clients to rate their tutors for consistent, on-going analysis of each tutor's performance.
TutorCruncher can be integrated with the user's website to market services, grow their tutor network, facilitate online sign-up, and manage conversions. The TutorCruncher platform helps in engaging users through its tutor-student matching tool that helps find skilled tutors, facilitates introductions between tutors and students, and delegates everyday workload to tutors. Each tutor’s performance can be tracked by looking at in-depth analytics featuring progress data of sales categories, client spend over time and lesson hours. Also, TutorCruncher provides users with access to reporting and lesson data metrics which can be reviewed for an in-depth analysis of each tutor’s performance.
Pros
The wide rang of incorporated functions is valuable to businesses.
The ease of logging tutors' worked hours and payroll saves time and effort.
The administrators can easily see the current statistics of the business, giving necessary insights.
The weekly updates on jobs that have gone cold are great for keeping track of which tutoring jobs are still taking place and which have stagnated.
The software also offers payment options which regrettably are not compatible with all international banking institutions.
Multiple user options on a single account makes it simple to manage clients, students and tutors.
The client/user support is fantastic!
Cons
The software is not intuitive to use and takes a while to get used to. The process feels as though it should be streamlined a bit as there is a lot of clicking involved. The back buttons on some of the pages do not work and do not take a user back to the previous page.
Hello there, thanks for taking the time to leave us a great review.
We are glad that tutorcruncher helps your business to manage different functions and is easy to use for you and your users. We are happy that you can easily see the current company statistics day by day, it definitely helps you to have a overview of your business at all times.
If we can further simplify the step-by-step processes in TutorCrucher, then we¿ll be in a very good place overall. Thanks again for your feedback!
The Profs started using TutorCruncher about half way through our first year of operations, and since then, we haven't looked back. TutorCruncher has freed up a significant amount of administrative time, allowing us to put our time and energy into business growth. It has allowed our company to scale smoothly, and the TutorCruncher team have been open to taking onboard our suggests for changes and extra features to support our business growth. Very happy with the product.
Pros
Smooth integration of all aspects of the business. Easy to use for our contractors, clients, and in house team. Fantastic billing system, integrated with online payment companies for very swift payment turnaround.
Cons
We have dealt with the occasional bug and teething issue, but these are solved very quickly by their in house team.
Thank you for taking the time to leave us such a great review, Rory. We are very pleased with the impact you feel our services have had on The Profs, particularly in terms of scalability and growth opportunities that TutorCruncher has helped provide. We are grateful for your prudent and effective suggestions for improving the system and are always happy to continue developing our services in line with the needs of successful businesses like yours. Thanks again, Rory!
Adds credibility to our agency by using a professional software.
Pros
The customer support is unparalleled; the live chat service enables us to reach out to the team should we need help at any point. However, the software has been well designed and optimises the user's experience so it's not often we need to do so.
Cons
Not much can be said at this point. Perhaps I could suggest an extra feature; there could be a list of subjects that tutors can manually "select" so that we can reach out to tutors who tutor this specific subject instead of sending out mass broadcasts. Similarly, if there are students who are studying a particular subject / level, perhaps there could be a way of categorising this so that we could send valuable content via email marketing.
Thank you for the fantastic review, Lisa. We are glad that the team at Telios Tutors find the system well designed and easy to use, in the event that you might need any support it is always forthcoming! In terms of your email marketing, you can create and apply custom labels to your users so that when you send out broadcasts you can target specific users.
Time is money and this software saves me heaps of time. It has also increased my business's capacity to grow without me having to employ another administration person.
Pros
- easy to track jobs and lessons
- turned my paper lesson reports into electronic ones
- empowers my tutors and clients
- time sheets are managed once tutors mark a lesson complete
- compared to their competition, price versus features is unbeatable
- great support. The guys at Tutorcruncher area always very responsive and they are on the other side of the world for me
Cons
- Credit requests and invoicing is done a little bit different from how I used to do it and required a change to my internal business processes. If there is an amount still owing on a credit request, I'd like to see that marked as transferred to the invoice when the invoice supersedes that credit request
- I don't use it to track tutor pay because our Australian casual employment pay rates are too difficult to implement. I simply export tutor hours and manually enter into Xero's payroll.
Hello Michelle, thanks for the fantastic feedback! We are delighted that TutorCruncher has helped you streamline your company's services and that you have made the most of our lesson report. We are proud to know that we provide effective support even if we are on the other side of the ocean! We are working to improve the credit requests. Thanks again Michelle.
Tutorcruncher is FANTASTIC and is a refreshing change from the old system we were using.
The features (although we have not fully utilised all of them yet) are fantastic and as we explore the system we are excited to use more and more of the handy features available.
Sam from the support team has been a godsend when it comes to promptly answering any (and I mean any! silly as they may be sometimes) question and problem in detail. Despite the time difference between us in Sydney (Australia) and him in the UK he is always reachable.
Overall the staff and clients are thrilled with tutor cruncher and what it has to offer.
Pros
It is user-friendly. contains all the information in one spot. the support is fantastic and it is accessible by the clients.
Cons
a few minor issues like limited information on reports; I would like to be able to print client balance information.
Navigating from Payment order back to the list sometimes requires a few too many clicks.
Admin should be able to edit lesson charges and change the lesson status once it has been completed, cancelled or even deleted (possibly have levels of admin where the highest level has the permission to change this)
Hi Jelena, thank you for leaving us a fantastic review. We are really pleased that you have got so much value out of TutorCruncher since you moved over. There is still plenty more for you to take advantage of I am sure, so we look forward to continuing to help you get the most out of our services. Thanks again!
Pay as you go: $12/month + 0.8% of revenue - includes all platform features
Startup: $50/month + 0.5% of revenue - includes all platform features plus free training
Enterprise: from $750/month - includes all platform features plus free training, phone support, a personal account manager, custom domain option, and support for multiple branches.
• Businesses can link their existing website to TutorCruncher in order to market their services. The recruiting form by TutorCruncher can also be embedded within the website to expand their network.
• TutorCruncher allows users to charge payments safely and instantly through integrated payment gateways for direct debits and credit cards.
• Packages can be billed in advance to ensure that clients have credit on their account.
• Payroll can be automated to ensure that employees and independent contractors are always paid accurately and on time.
• Using plugins like Socket, users can link their website with TutorCruncher to list tutor profiles online based on data within the TutorCruncher backend.
Below are some frequently asked questions for TutorCruncher.
TutorCruncher offers the following pricing plans:
Starting from: US$12,00/month
Pricing model: Subscription
Free Trial: Available
Pay as you go: $12/month + 0.8% of revenue - includes all platform features
Startup: $50/month + 0.5% of revenue - includes all platform features plus free training
Enterprise: from $750/month - includes all platform features plus free training, phone support, a personal account manager, custom domain option, and support for multiple branches.
TutorCruncher offers the following features:
TutorCruncher has the following typical customers:
Mid Size Business, Small Business
TutorCruncher supports the following languages:
English
TutorCruncher has the following pricing plans:
Subscription
We do not have any information about what devices TutorCruncher supports
TutorCruncher integrates with the following applications:
Facebook, GoCardless, Google Calendar, Mailchimp, QuickBooks, Quoter, Stripe, Xero
TutorCruncher offers the following support options:
Online Support, Phone Support
Managing tutors' hours is much easier and saves the business valuable time.