About Artsystems Pro

Artsystem5 is a web-based art management database utilized by many of the world's leading galleries, collections, and artists, to manage artworks, contacts, offers, consignments, invoices, exhibitions, accounting, correspondence, and much more.

Artsystems integrates with QuickBooks Pro, Microsoft Word and Excel, websites, an iPhone/iPad app, bar coding, and various online art services.

Key benefits of Artsystems Pro

•Artsystems allows users to track correspondence, contact details, transactions, accounts, interests, contact images, art work collections, and more.

•The platform enables users to create templates for editions, record details of expenses and publishing, track work availability, and hide or display data under Edition Master to streamline workflow processes.

•Artsystems enables users to format exhibition citations and bibliography automatically — associating them with multiple works simultaneously.

•The platform delivers custom and pre-set website options for gallery press, publication pages, and art fairs, helping users create a customized website.

Devices

Business size

S M L

Markets

Australia, Brazil, Canada, China, Germany and 3 others, United Kingdom, Mexico, United States

Supported Languages

English

Images

A5 Works Module Spreadsheet, Detail, and Preview
A5 Contacts Module Spreadsheet, Detail, and Preview
A5 Artists Module Spreadsheet, Detail, and Preview
A5 Exhibitions Module Spreadsheet, Detail, and Preview
A5 Transactions Module Spreadsheet, Detail, and Preview
View 6 more
Artsystems Pro video Artsystems Pro video Artsystems Pro video Artsystems Pro video Artsystems Pro screenshot: A5 Works Module Spreadsheet, Detail, and Preview Artsystems Pro screenshot: A5 Contacts Module Spreadsheet, Detail, and Preview Artsystems Pro screenshot: A5 Artists Module Spreadsheet, Detail, and Preview Artsystems Pro screenshot: A5 Exhibitions Module Spreadsheet, Detail, and Preview Artsystems Pro screenshot: A5 Transactions Module Spreadsheet, Detail, and Preview

Features

Total features of Artsystems Pro: 62

  • API
  • Access Controls/Permissions
  • Accounting Integration
  • Activity Dashboard
  • Audit Trail
  • Automatic Backup
  • Automatic Formatting
  • Billing & Invoicing
  • Catalog Creation
  • Cataloging/Categorization
  • Collections Management
  • Commission Management
  • Consignment Management
  • Contact Database
  • Contact Management
  • Content Library
  • Content Management
  • Customizable Fields
  • Customizable Forms
  • Customizable Reports
  • Customizable Templates
  • Data Import/Export
  • Document Management
  • Document Storage
  • Document Templates
  • Drag & Drop
  • Email Templates
  • Filtering
  • For Art Galleries
  • Image Editing
  • Image Library
  • Indexing
  • Interaction Tracking
  • Inventory Management
  • Inventory Tracking
  • Invoice Management
  • Location Tracking
  • Marketing Automation
  • Multi-Currency
  • Multiple User Accounts
  • Online Catalog
  • Online Viewing Rooms
  • Personalization
  • Point of Sale (POS)
  • Price / Margin Management
  • Project Accounting
  • Project Templates
  • QuickBooks Integration
  • Records Management
  • Reporting & Statistics
  • SSL Security
  • Sales Reports
  • Search/Filter
  • Secure Data Storage
  • Stock Management
  • Summary Reports
  • Task Management
  • Third Party Integrations
  • Transaction History
  • Transaction Monitoring
  • Website Integration
  • Website Management

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Reviews

Overall rating

5 /5
(22)
Value for Money
4,8/5
Features
4,9/5
Ease of Use
4,9/5
Customer Support
5/5

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Showing 5 reviews of 22
Ben H.
Overall rating
  • Industry: Fine Art
  • Company size: 2-10 Employees
  • Used Weekly for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Using Artsystems Pro and Artsystem5 art focused databases

Reviewed on 2020/10/05

Overall, Artsystems provides a system with functionality that is extremely well suited to...

Overall, Artsystems provides a system with functionality that is extremely well suited to recording, tracking and reporting on everything to do with artworks.

Pros

Having used Artsystems Pro (with Cloud Sync) for a number of years, I was impressed by its wealth of features and attentive support team. Being able to quickly generate custom reports on a searched-for selection of artworks has been invaluable. Our database, which contains a considerable amount of content, including many images and some custom data fields, was then migrated seamlessly from Artsystems Pro to Artsystem5. With Artsystem5, all of the functionality and more has been very successfully moved to a powerful and convenient web-based system.

Cons

Although Artsystems Pro worked very well and was equally well supported, it did require a supervised (video call and remote machine access) update every time Mac OS received a major update. With the migration to the fully web-based Artsystem5 this inconvenience was removed.

Response from Art Systems

Ben, thank you for you review! Always a pleasure working with you and an honor to serve the Estate of Francis Bacon. So glad that you appreciate the convenience and functionality of our new upgraded web-based system, A5, and the seamlessness of the migration. Best, Doug

Frederick E.
Overall rating
  • Industry: Fine Art
  • Company size: Self Employed
  • Used Weekly for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Excellent Software for the Fine Arts Industry

Reviewed on 2020/10/03

As a fine art landscape photographer with a growing portfolio and numerous gallery relationships, I...

As a fine art landscape photographer with a growing portfolio and numerous gallery relationships, I found that managing my print inventory with Excel was no longer adequate to my needs. I have adopted Artsystems Pro, and with its flexibility and robust data management capabilities, I know where all of my prints are, and my consignment, invoicing,reporting and contact management workflow is vastly simplified. Software support has been excellent. The savings I have realized from being on top of otherwise-misplaced inventory is well worth the investment cost of Artsystems Pro alone!

Pros

Functionality allows me to eliminate the redundancy of data input and output in different business processes (inventory, consignment, invoicing, reporting, etc.).
Easy to learn.
Excellent customer support program.
Better control of inventory pays for itself.

Cons

No cons in my view. I am very satisfied with my purchase.

Edward C.
Overall rating
  • Industry: Retail
  • Company size: 2-10 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 8.0 /10

Ever Evolving Products and Support

Reviewed on 2019/01/09

I can rely on Artsytems for timely service when needed and for innovating its integrated product...

I can rely on Artsytems for timely service when needed and for innovating its integrated product lines to support and grow my business over time. This has allowed me to remain focused on my business and serving my clients and artists.

Pros

My gallery has been served by Artsystems since its establishment in 2006. Over the years, we have migrated our database easily to newer and ever improving Artsystems client and data management tools, which connects to and serves the website that Artsystems designed and hosts for us.

Cons

Like all software, it requires updates and adjustments to keep pace with every advancing computer operating systems.

Gaines P.
Overall rating
  • Industry: Fine Art
  • Company size: 2-10 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Efficient System

Reviewed on 2021/02/04

Pros

We have been working with Artsystems for 23 years and in that time they have constantly pushed to upgrade their database software in ways that makes our business run more efficiently. They have refined their product and met our needs every step of the way. And their support team is diligent and responsive .

The at team Artsystems collaborated with us to create a custom website that perfectly suits our needs. We have two locations so needed to basically double the site. Also we wanted a way to have prices appear with a password. They figured out how to do both of these things and lots of other small modifications that we dreamed up. They understood our needs and found creative ways to meet them. We are extremely happy!

Cons

We are very happy with the services provided by Artsystems.

Jill C.
Overall rating
  • Industry: Fine Art
  • Company size: 2-10 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Vital software with great support

Reviewed on 2020/10/13

We have been using Art Systems for over 20 years. It has been vital as a print publisher to keep...

We have been using Art Systems for over 20 years. It has been vital as a print publisher to keep track our extensive inventory with their EDITIONS module. It is quite easy to enter new editions considering how complex the software is. It has also been a time saver that they have integrated Quickbooks into their software. We don’t have to double enter invoices into our accounting software. Art Systems new program A5 has been invaluable during the pandemic. Since our database is now cloud based, our entire team was seamlessly able to work from home making invoices, tracking previous sales and having our clients contact information on hand.

Pros

Support is super quick to respond and resolved lightening fast. Since switching to the cloud based system, all support is efficiently handled by emailing a description of the problem. Along the sidelines, the Quality Assurance team fixes it! It’s so simple. Gone are the days of having someone remotely jump on my computer to see what’s going on and taking the time to work with them to resolve. It’s fixed from a distance and they simply let us know all is set. It could not be easier.

Cons

Since they upgraded to their cloud based system, A5 has many more features. We are most certainly not using the new program to it’s full potential but plan to learn and integrate all of its latest features.

Response from Art Systems

Wow! thanks so much, Jill, for your kind and thoughtful review. It's been a pleasure working with you and Larissa for so many years and we are so proud that you have been able to take full advantage of many of the powerful features with our software, including the integration with QuickBooks, the dedicated Editions module, and the <2-hour response and expertise of our experienced support team. Best, Doug

Showing 5 reviews of 22 Read all reviews

Artsystems Pro FAQs

Below are some frequently asked questions for Artsystems Pro.

Artsystems Pro offers the following pricing plans:

  • Starting from: US$69,00/month
  • Pricing model: Subscription
  • Free Trial: Not Available

A5 Studio Limited - single login, paid quarterly: $69/month or paid annually: $759/year (1 month free)

We do not have any information about Artsystems Pro features

Artsystems Pro has the following typical customers:

Self Employed, 2-10, 11-50, 51-200, 201-500, 501-1 000, 1 001+

Artsystems Pro supports the following languages:

English

Artsystems Pro supports the following devices:

Android (Mobile), iPhone (Mobile), iPad (Mobile)

Artsystems Pro integrates with the following applications:

Microsoft Excel, Microsoft Word, QuickBooks Online Advanced

Artsystems Pro offers the following support options:

Email/Help Desk, FAQs/Forum, Phone Support, Chat

Related categories

See all software categories found for Artsystems Pro.