About Roomzilla

Roomzilla is a meeting room reservation system which integrates with calendar systems like Google, Outlook, Office 365 and Exchange to help users schedule and manage their office space, including conference rooms and office equipment. Roomzilla also supports API integration, reports, an approval queue, and more. The platform enables users to manage desk sharing and other office real estate, as well as meeting room reservations all from one place.

As a cloud solution, Roomzilla enables users to manage conference rooms anytime, anywhere, via any internet-enabled device, including desktops, laptops, tablets, and mobiles. Reporting tools give users valuable insight into meeting room usage and booking behavior. Roomzilla supports check-in and auto-delete features to help users manage the problem of ‘ghost reservations’ ie. individuals booking rooms and not showing up. Users can compare and select rooms by location, capacities, or availability via an interactive timeline.

Roomzilla offers a room display module which allows users to display real-time reservation information on a tablet. The interactive signage enables users to check room availability at-a-glance. A booking approval queue gives admins complete control over office resources.

Devices

Business size

S M L

Markets

United States

Supported Languages

English

Images

Compare and select rooms by location, capacities and availability
Add a time and location to a new event
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Roomzilla video
Roomzilla screenshot: Compare and select rooms by location, capacities and availability Roomzilla screenshot: Add a time and location to a new event

Features

Total features of Roomzilla: 51

  • API
  • Access Controls/Permissions
  • Agenda Management
  • Alerts/Notifications
  • Appointment Scheduling
  • Approval Process Control
  • Automated Scheduling
  • Board Meetings
  • Booking Management
  • Calendar Management
  • Class Scheduling
  • Commercial Properties
  • Content Management
  • Customizable Fields
  • Data Import/Export
  • Digital Signage
  • Drag & Drop
  • Employee Scheduling
  • Equipment Management
  • Facility Scheduling
  • Floor Plans & Maps
  • For Offices
  • For Schools
  • Group Scheduling
  • Integrations Management
  • Internal Meetings
  • Maintenance Management
  • Meeting Room Booking
  • Microsoft Outlook Integration
  • Multi-Location
  • Occupancy Management
  • Online Booking
  • Planogramming
  • Real Time Data
  • Real-time Scheduling
  • Reporting & Statistics
  • Reporting/Analytics
  • Reservations Management
  • Resource Management
  • Resource Scheduling
  • Room Availability Schedule
  • Room Booking
  • Room Scheduling
  • Scheduling
  • Search/Filter
  • Space Management
  • Space Reservation
  • Third Party Integrations
  • Usage Tracking/Analytics
  • User Management
  • Utilization Reporting

Alternatives

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We provide software solutions for managing meetings, desks and visitors. It's all integrated in one, simplified flow.

Skedda

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Space Connect

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Reviews

Overall rating

4,5 /5
(17)
Value for Money
4,8/5
Features
4,5/5
Ease of Use
4,3/5
Customer Support
4,7/5

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Showing 5 reviews of 17
Arnold A.
Overall rating
  • Industry: Information Technology & Services
  • Company size: 11-50 Employees
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Ease of Use
  • Likelihood to recommend 9.0 /10

The easiest way to reserve an space for your meetings

Reviewed on 2020/10/27

Overall a great tool, easy to use and really user friendly, even those who are not used to this...

Overall a great tool, easy to use and really user friendly, even those who are not used to this tools can use it. I really enjoyed using it and it shows you a message that reminds you to keep the space clean

Pros

I really like how easy is to reserve a meeting room and the user interface is really friendly. It is really straight forward a couple of clicks and your meeting rom is reserved. It has a great notification tool to let you know that your meeting is about to start and lets you end the meeting at any time so if your meeting ends quicker than expected the space will be available for other team mates.

Cons

It was really hard to understand how to cancelled a meeting that it is going to repeat all days. I had to ask for help to get this done. And when you are working with multiple timezones this might get annoying. I would recommend to just set up the meetings for the month and not set them for a long period of time

Matt S.
Overall rating
  • Industry: Commercial Real Estate
  • Company size: 51-200 Employees
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 9.0 /10

Roomzilla Is A Perfect Fit

Reviewed on 2020/03/20

The Roomzilla customer service team is amazing and usually respond in less than 24 hours with full...

The Roomzilla customer service team is amazing and usually respond in less than 24 hours with full details of what is being addressed. I cannot stress enough how much this platform has helped us.

We run several multi-tenant co-working spaces that needed an online booking platform for our conference rooms. We already had room booking displays on the conf rooms, but these did not have a web platform for booking. After doing a bit of research, I stumbled across Roomzilla. It is a stand alone system that does not require you to buy their hardware. Just integrate with office365 or g-suite calendar for booking. It works wonderfully for all our tenants. Easy to book and easy to track rooms.

Pros

Roomzilla has made conference room booking more efficient and less time consuming for our management staff and more importantly our tenants.

The web user interface is easy to use. No instruction needed. Easy to book and easy to set up. Integration takes MAYBE 30 min.

Cons

We have had several hiccups along the way as one of our properties is very large and appears to overwhelm the Roomzilla platform from time to time, BUT they are actively working on it and should be running full steam shortly.

Patricia B.
Overall rating
  • Industry: Nonprofit Organization Management
  • Company size: 51-200 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Ease of Use
  • Customer Support
  • Likelihood to recommend 7.0 /10

Roomzilla: Great in Theory, Hard in Practice

Reviewed on 2019/11/20

It helps keep everyone on the same page, but it's realizing it's full potential with all of the...

It helps keep everyone on the same page, but it's realizing it's full potential with all of the kinks.

Pros

Helps to keep everyone on the same page. It was better than our old system of using Outlook Calendars.

Cons

Inconsistent in output, and unreliability in some features working. Ex: It should sync with my outlook calendar, but I found when I do that it's hard to cancel or change meeting spaces. I eventually have up trying to use the feature.

Courtney N.
Overall rating
  • Industry: Nonprofit Organization Management
  • Company size: 51-200 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Ease of Use
  • Likelihood to recommend 7.0 /10

Book rooms quick, but some glitches

Reviewed on 2019/09/17

Except for the glitch I mentioned, it's pretty solid.

Except for the glitch I mentioned, it's pretty solid.

Pros

I like that it can be integrated with Outlook so you can book a room as soon as you schedule a meeting. I also like that you have the option to book in advance or claim a free room on the spot if it's open.

Cons

It's hard to reschedule rooms if your meeting changes. You have to find your reservation email or have a new one sent to you, then cancel the reservation and re-book the room for a new time. I feel like there has to be a way to do this directly on the roomzilla website and not through emails.

Response from Roomzilla

Thank you for taking the time to leave us this feedback.
It's great to hear that you are continuing to enjoy our Outlook integration. We do understand your frustration with the email confirmation for deleting reservations I should say that this is actually a feature that has been selected on your page. If you are helping with the management of your page please get in touch with us so we can change these settings for you.

Thanks again for your feedback and we look forward to hearing from you.

Verified Reviewer
Overall rating
  • Industry: Computer Software
  • Company size: 201-500 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 9.0 /10

Roomzilla is a great service for meeting organization

Reviewed on 2020/10/15

My experience with Roomzilla had been awesome i used it almost weekly if not daily, and its a great...

My experience with Roomzilla had been awesome i used it almost weekly if not daily, and its a great solution for room reservation and meeting scheduling.

Pros

I love the ease of use of Roomzilla, let me do quick background info, in my office, there are 4 rooms available for meetings, before using Roomzilla we just didn't schedule the use of the room and this was so unorganized that teams were having conflicts with the rooms when Roomzilla was installed now there are ipads with Roomzilla running and we are able to schedule our meeting in such a perfect way. love the email notification before the meeting is going to start.

Cons

There had been no regrets from the manager from installing this awesome solution to our office, as a user I had found no issues at all.

Showing 5 reviews of 17 Read all reviews

Roomzilla FAQs

Below are some frequently asked questions for Roomzilla.

Roomzilla offers the following pricing plans:

  • Starting from: US$20,00/month
  • Pricing model: Subscription
  • Free Trial: Available

1-19 rooms: $20/room/month 20+ rooms: Contact Roomzilla to get a quote.

We do not have any information about Roomzilla features

Roomzilla has the following typical customers:

2-10, 11-50, 51-200, 201-500, 501-1 000, 1 001+

Roomzilla supports the following languages:

English

Roomzilla supports the following devices:

Roomzilla integrates with the following applications:

Google Calendar, Microsoft 365, Microsoft Outlook

Roomzilla offers the following support options:

Email/Help Desk, Phone Support, Chat

Related categories

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