iOFFICE

Facility management software for the digital workplace

4,5 /5 (43 reviews) Write a Review!

iOFFICE Overview

What is iOFFICE?

iOFFICE is a cloud-based integrated office system which assists medium to large sized corporations with visitor and facility management. Its key features include scheduling, meeting room booking, ID scanning, registration, document management and space utilization.

The application notifies team members about guest arrivals, captures guest images and automates badge printing. It lets users pre-register guests for large events, track visitor activity, and manage visitor documentation. Teams can use iOFFICE to reserve a desk or a conference room and invite guests from their address book. It integrates with calendar applications such as Outlook and Google and chat platforms such as Slack for booking notifications.

iOFFICE provides insights on space utilization based on check-in and check-out information and lets team members coordinate services such as AV equipment and catering. The mailroom management functionality automates the capture of packing tracking numbers upon courier receipt and records the date stamp, time stamp and signature by the final recipient.

iOFFICE Overview

Pricing

Starting from
US$775,00/month

Pricing options

Free Trial
Subscription
Value for money

iOFFICE's Facility Management Software is modular, allowing you to implement and price IWMS solutions specifically tailored for your company. Contact iOFFICE for pricing details.


iOFFICE Features

Devices
Business size
S M L
Markets
United States, Canada, United Kingdom, Germany
Supported Languages
English

Media

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iOFFICE Reviews

iOFFICE Reviews

Overall rating
4,5
/
5
Excellent
24

Very good
17

Average
2

Poor
0

Terrible
0

Value for Money
4,4
Features
4,3
Ease of Use
4,4
Customer Support
4,6
95% recommended this app
Verified Reviewer

iOFFICE has allowed for me to completely transform our companies way of thinking!


Erin M.

Perfect for our growing company...

We now have a space plan for growth and can manage seating/employee and manager expectations, new hires, tracking vehicle information as well as allergies, birthdays, start date, etc.


Jocelyn H.

Suitable for smaller business and office spaces

Overall iOffice has been a great addition to our office as a way-finding and space planning tool, however iOffice feels like it was designed for smaller office with low volume of floor plan and occupancy changes. Office does not seem scalable for companies that are moving people around frequently or making updates daily, as it lacks the ability to make mass changes, and there's no way to preview the floor without having to publish it to the live site. There is also a lot of limitations to syncing iOffice data with other existing platforms that our company uses, and requires extra API development internally just to build connectors for instant updates.


Sara B.

iOffice Implementation

We have not yet gone live with the software yet as we are currently implementing the Space and Moves module. Our goal has been to automate many of our processes related to Space, Moves, Hoteling Reservations and Service Requests. Prior to going live we are seeing positive improvements in the system that will help us to get rid of multiple outdated spreadsheet and inaccurate space data and the ability to easily track moves and report on the data.


Russell B.

Pokemon iOffice Use

Having all my systems under 1 umbrella makes things easier for me the Facilities Manager and also our Legal and AP team as well. One system, one contract and one invoice. Before ioffice we had several systems which was a pain to manage, train and maintain. I also like how ioffice finds more inovative ways to enhance our experience and help us better manage our Facility. I'm currently looking into sensor tech and way finders for our new expansion floor and current office. After the conference I saw potential to enhance the experience of our staff by using this technology. ioffice continues to make improvements and makes me look good by incorporating the new tech to our Facility.


Verified Reviewer
Industry: Entertainment
Company size: 11-50 Employees

iOFFICE has allowed for me to completely transform our companies way of thinking!

Used Daily for 1+ year
Reviewed on 2018/02/15
Review Source: Capterra

Pros

iOFFICE is not a tool, but rather a toolbelt for all companies who wish to simplify processes and reach goals more quicker and more efficiently.

Cons

iOFFICE is very user friendly but like anything, takes a little time to get fully acclimated with. I would not necessarily consider this a con, maybe just a reality of life.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 10.0/10

Erin M.
Industry: Biotechnology
Company size: 201-500 Employees

Perfect for our growing company...

Used Daily for 1+ year
Reviewed on 2019/06/25
Review Source: Capterra

We now have a space plan for growth and can manage seating/employee and manager expectations, new hires, tracking vehicle information as well as allergies, birthdays, start date, etc.

Pros

The constant improvements, they continue as the needs arise. It was a perfect choice for our size company, we had two buildings (one past capacity) and needed to have a system rather than large floor plans. I use this everyday and my colleagues use it for wayfinding. iOffice has different modules that we can add to our package at anytime, it can be as much of an asset to a company as it chooses!

Cons

Some kinks still in the visitor application, some of the areas are not as user friendly as others.

Response from iOFFICE

Erin,
We're glad to hear iOFFICE was a perfect choice for you. Adaptability and flexibility are so important to a growing company - we never want you to pay for something you aren't going to use! Thank you for the kind words and please reach out to us via your account manager or at (713) 526-1029 if you ever have any questions.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 10.0/10

Jocelyn H.
Industry: Entertainment
Company size: 5 001-10 000 Employees

Suitable for smaller business and office spaces

Used Daily for 6-12 months
Reviewed on 2019/07/05
Review Source: Capterra

Overall iOffice has been a great addition to our office as a way-finding and space planning tool, however iOffice feels like it was designed for smaller office with low volume of floor plan and occupancy changes. Office does not seem scalable for companies that are moving people around frequently or making updates daily, as it lacks the ability to make mass changes, and there's no way to preview the floor without having to publish it to the live site. There is also a lot of limitations to syncing iOffice data with other existing platforms that our company uses, and requires extra API development internally just to build connectors for instant updates.

Pros

Easy to use and train others to use the software.
Clean interface.
Ability to set customized permission levels per module (asset, space, mail etc).
Good customer service.
Compatible with Single-Sign On.

Cons

Lacks main features such as the ability to create mass changes in occupancy, auto/scheduled publishing floor plans or move lists.
Maintenance of floor plans is tedious: does not support xRefs in CAD files, SoftSpace only runs on PC/Windows, floor plans cannot exceed 999kb or it will load really slowly.
No function to preview or hold floor plans in "draft" before publishing to live site.

Response from iOFFICE

Jocelyn,
Thank you for sharing your thoughts with us. We're so pleased to know that iOFFICE is a great addition to your workspace, and that it has been easy for you to use and train others. However, I am sorry to hear we missed the mark on some key features. Tedious is never a word you want to hear when it comes to software. Know that we take your feedback seriously. We're also in the process of making some major enhancements to our space and move modules such as the ability to "shelf" employees while you decide where to move them, faster load times for users, and a new forecasting view in our stacking diagram. We realize working with development and IT can be cumbersome. We're also working on a solution that will make connecting to other platforms even easier by cutting out the need for middleware to act as a bridge between our workplace management software and your applications. We hope these, among other updates, will make your experience with iOFFICE even better in the future.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 6.0/10

Sara B.
Industry: Computer Software
Company size: 10 000+ Employees

iOffice Implementation

Used Other for 1-5 months
Reviewed on 2019/07/09
Review Source: Capterra

We have not yet gone live with the software yet as we are currently implementing the Space and Moves module. Our goal has been to automate many of our processes related to Space, Moves, Hoteling Reservations and Service Requests. Prior to going live we are seeing positive improvements in the system that will help us to get rid of multiple outdated spreadsheet and inaccurate space data and the ability to easily track moves and report on the data.

Pros

The reason we selected iOffice was because of it's friendly user interface and overall pricing.

Cons

There are several limitations in the software for a larger corporation. We are finding out there are several functions we would like that aren't currently available. Security around who can see what in the directory, automated approvals, automated organizational hierarchies, etc.

Response from iOFFICE

Sara,
Thank you for your review. Getting rid of outdated spreadsheets with inaccurate space data and gaining the ability to easily track moves and report on the data sounds like a major win. However, it concerns us that iOFFICE is missing some functions you need. Your account manager should be reaching out to you to discuss these items in more detail and come up with a solution. In the meantime, don't hesitate to reach out if there is anything we can help you with!

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 8.0/10

Russell B.
Industry: Entertainment
Company size: 501-1 000 Employees

Pokemon iOffice Use

Used Daily for 2+ years
Reviewed on 2019/07/09
Review Source: Capterra

Having all my systems under 1 umbrella makes things easier for me the Facilities Manager and also our Legal and AP team as well. One system, one contract and one invoice. Before ioffice we had several systems which was a pain to manage, train and maintain. I also like how ioffice finds more inovative ways to enhance our experience and help us better manage our Facility. I'm currently looking into sensor tech and way finders for our new expansion floor and current office. After the conference I saw potential to enhance the experience of our staff by using this technology. ioffice continues to make improvements and makes me look good by incorporating the new tech to our Facility.

Pros

We like the fact that we can tie in all our main functions like asset management, package tracking system, visitor check in system and our space manager system all under one umbrella. The software itself is user friendly so pretty easy for when we have to train new employees on how to navigate the system to find what they're looking for.

Cons

I still get the spinning wheel when I try to load my floor plans to view in Space Manager. It takes a while sometimes to load. It keeps asking my permission to run the system in Flash which only happens when I open ioffice. I also need to print clear copies of our floor plan on 11 x 17 paper which works sometimes but still can't read the names of the people at the desk locations.

Response from iOFFICE

Russell,
Thank you so much for the great feedback! It's wonderful to hear that iOFFICE's single platform design has made your job easier and allowed you to combine multiple systems into one. We were so glad that you attended our User Conference and are delighted to know you walked away with valuable information on sensors, wayfinding, and employee experience. Your concerns with the Space Manager and printing will be passed along to the correct team. Please let us know if we can ever be of assistance and we hope iOFFICE continues making you look good!

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 9.0/10

User recommendation
8,8/10
Based on 43 user ratings
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iOFFICE Pricing

iOFFICE Pricing

Starting from
US$775,00/month
Free Trial
Subscription
Value for money

iOFFICE's Facility Management Software is modular, allowing you to implement and price IWMS solutions specifically tailored for your company. Contact iOFFICE for pricing details.

iOFFICE's Facility Management Software is modular, allowing you to implement and price IWMS solutions specifically tailored for your company. Contact iOFFICE for pricing details.

Value for Money
4,4/5
Based on 43 user ratings
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iOFFICE Features

iOFFICE Features

API
Activity Dashboard
Activity Tracking
Audit Trail
Auditing
Automatic Notifications
Billing & Invoicing
Compliance Management
Customizable Reporting
Data Import/Export
Document Management
Document Storage
Inventory Management
Inventory Tracking
Monitoring
Real Time Data
Real Time Reporting
Reporting & Statistics
Third Party Integration
Workflow Management
Features
4,3/5
Based on 43 user ratings
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Categories

Additional information for iOFFICE

Additional information for iOFFICE

Key features of iOFFICE

  • Asset Management
  • Barcode Scanning
  • Change Management
  • Digital Signage
  • Document Management
  • Facility Scheduling
  • Fixed Asset Management
  • ID Scan
  • Job Management
  • Multi-Location
  • Package Tracking
  • Pre-Registration
  • Registration Management
  • Reporting
  • Room Booking
  • Space Planning
  • Visitor Tracking
  • Watch List
  • Work Order Management

Benefits

Better reporting: Manage multiple locations for multiple buildings within a single site

Because we’re SaaS based, all facilities management data is available in a real time dashboard with standard benchmarks, KPIs or ad hoc reporting and ready for strategic planning. We give FMs the confidence to make accurate suggestions to leadership and guidance on how to provide the most effective workspace to the workforce.

Better engagement: Forecast space needs based on employee population change. Calculate utilization in a variety of ways, such as occupancy, room type or by groups such as cost centers, project team, organization level, etc.

When software becomes intuitive, it becomes invisible, and the real human potential is unleashed. Workers are focused on their work, not the software. iOFFICE was designed with the most intuitive and easy to use UX to help drive the most important ROI: ROE -- Return on Engagement.

Better workplace: The space app allows you the freedom to be away from your desk and update and manage your space requirements on the go.

We built iOFFICE to be as functional as a Toyota, but as innovative as a Tesla. Why? The faster teams can implement and use the software, the faster you reap the rewards of an engaged workforce.

iOFFICE FAQs

iOFFICE FAQs

Below are some frequently asked questions for iOFFICE.

Q. What type of pricing plans does iOFFICE offer?

iOFFICE offers the following pricing plans:

Starting from: US$775,00/month

Pricing model: Subscription

Free Trial: Available

iOFFICE's Facility Management Software is modular, allowing you to implement and price IWMS solutions specifically tailored for your company. Contact iOFFICE for pricing details.

Q. What are the main features of iOFFICE?

iOFFICE offers the following features:

  • Asset Management
  • Barcode Scanning
  • Change Management
  • Digital Signage
  • Document Management
  • Facility Scheduling
  • Fixed Asset Management
  • ID Scan
  • Job Management
  • Multi-Location
  • Package Tracking
  • Pre-Registration
  • Registration Management
  • Reporting
  • Room Booking
  • Space Planning
  • Visitor Tracking
  • Watch List
  • Work Order Management

Q. Who are the typical users of iOFFICE?

iOFFICE has the following typical customers:

Large Enterprises, Public Administrations, Mid Size Business

Q. What languages does iOFFICE support?

iOFFICE supports the following languages:

English

Q. What type of pricing plans does iOFFICE offer?

iOFFICE has the following pricing plans:

Subscription

Q. Does iOFFICE support mobile devices?

iOFFICE supports the following devices:

Android, iPhone, iPad

Q. What other apps does iOFFICE integrate with?

iOFFICE integrates with the following applications:

AutoCAD, Google Calendar, Microsoft Outlook, Slack

Q. What level of support does iOFFICE offer?

iOFFICE offers the following support options:

Phone Support, Online Support, FAQs, Knowledge Base, Video Tutorials