Expense solution that brings together finance and travelers

About DATABASICS Expense

At DATABASICS, we believe in the power of better—in the power of better solutions driving better decisions for better results. We understand the challenges you face in tracking and controlling expenses across your organization.

And we’re committed to providing smarter, simpler expense management tools so you can spend more time doing what you do best.

Key benefits of DATABASICS Expense

DATABASICS provides easy-to-use expense project tracking tools: Each project allows you to track actual time/spend to the second or to the penny.

Real-time insights: Get data on utilization, billing, and reporting on budget versus actual spend on employee expenses. Make better-informed decisions using your spend data.

A proven, fully featured solution: A robust expense tool with personalized implementation that's adaptable to your business now and in the future.

Integrations: Combine the power of DATABASICS with the accounting, travel, and credit card systems you already use.

A completely mobile tool: Whether you work on desktop, tablet, or smartphone, all functionality is available, keeping you productive on the go.


Business size



Main dashboard
Credit card EXPRESS
Admin view
Airfare expense
New expense on mobile
Receipt express on mobile
My expense reports
View 9 more
DATABASICS Expense video
DATABASICS Expense video
DATABASICS Expense screenshot: Main dashboard DATABASICS Expense screenshot: Receipt EXPRESS DATABASICS Expense screenshot: Credit card EXPRESS DATABASICS Expense screenshot: Admin view DATABASICS Expense screenshot: Airfare expense DATABASICS Expense screenshot: New expense on mobile DATABASICS Expense screenshot: Receipt express on mobile DATABASICS Expense screenshot: My expense reports


Total features of DATABASICS Expense: 97

  • API
  • Account Reconciliation
  • Accounting Integration
  • Activity Dashboard
  • Activity Management
  • Activity Tracking
  • Ad hoc Analysis
  • Ad hoc Query
  • Ad hoc Reporting
  • Administrative Reporting
  • Alerts / Escalation
  • Alerts/Notifications
  • Applications Management
  • Approval Process Control
  • Attendance Tracking
  • Audit Management
  • Audit Trail
  • Automatic Backup
  • Billing & Invoicing
  • Budgeting/Forecasting
  • CRM
  • Categorisation/Grouping
  • Charting
  • Client Portal
  • Clock In / Out
  • Compliance Management
  • Configurable Workflow
  • Corporate Card
  • Credit Card Management
  • Currency Conversion
  • Customizable Fields
  • Customizable Reports
  • Customization
  • Dashboard Creation
  • Data Capture and Transfer
  • Data Extraction
  • Data Import/Export
  • Data Synchronization
  • Database Support
  • Duplicate Detection
  • ERP
  • Electronic Payments
  • Electronic Submission
  • Email Alerts
  • Employee Management
  • Employee Portal
  • Employee Self Service
  • Employee Time Tracking
  • Expense Claims
  • Expense Tracking
  • Fraud Detection
  • GPS
  • Geolocation
  • HIPAA Compliant
  • Invoice Management
  • Labor Cost Reporting
  • Leave Tracking
  • Manual Time Entry
  • Mileage Tracking
  • Mobile Access
  • Mobile Alerts
  • Mobile Receipt Upload
  • Monitoring
  • Multi-Company
  • Multi-Country
  • Multi-Currency
  • Multi-Language
  • Multi-Location
  • Offline Access
  • PCI Compliance
  • Payroll Management
  • Planning Tools
  • Project Time Tracking
  • Project Tracking
  • Projections
  • QuickBooks Integration
  • Real Time Analytics
  • Real Time Data
  • Real Time Notifications
  • Real Time Reporting
  • Real-time Updates
  • Receipt Management
  • Reimbursement Management
  • Reporting & Statistics
  • Reporting/Analytics
  • Route Management
  • Sarbanes-Oxley Compliance
  • Scheduled / Automated Reports
  • Single Sign On
  • Spend Analysis
  • Spend Control
  • Third Party Integrations
  • Time & Expense Tracking
  • Time Off Requests
  • Trend Analysis
  • Visual Analytics
  • Workflow Management


DATABASICS Time & Expense

#1 Alternative to DATABASICS Expense
By combining two world-class tracking systems in one, DATABASICS delivers Time and Expense management with ease of use,...


#2 Alternative to DATABASICS Expense
Automate business expense reports with SutiExpense. Leveraging automated receipt matching, credit card integration and...

SAP Concur

#3 Alternative to DATABASICS Expense
SAP Concur solutions simplify expense, travel, and invoice management for greater visibility and control.


#4 Alternative to DATABASICS Expense
Expensya is a cloud-based, multi-platform expense management solution with smart scanning, archiving, accountant...


Overall rating

4,4 /5
Value for Money
Ease of Use
Customer Support

Already have DATABASICS Expense?

Software buyers need your help! Product reviews help the rest of us make great decisions.

Write a Review!
Showing 5 reviews of 22
Calvin L.
Overall rating
  • Industry: Defense & Space
  • Company size: 51-200 Employees
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 8.0 /10

Great system - requires a savvy administrator

Reviewed on 2020/09/15

Really like the system. Just can be a little cumbersome at times.

Really like the system. Just can be a little cumbersome at times.


The sheer flexibility and customization of the system is beautiful. You can tailor it to most any preferences or nuances your company has. This allowed me to set up a system that met a plethora of user needs on day one.


The downside of the flexibility is that the system requires a savvy setup and admin team. A lot of the maintenance can be tricky. Once you understand it, it is wonderful and powerful, but is overwhelming to some people.

Response from DATABASICS

Thanks for leaving us a review. We are thrilled that you loved DATABASICS' flexibility and customization; our team will definitely be happy to read what you wrote. We put customer experience and satisfaction as our priority, and your review reaffirms the hard work we put in every day. We also appreciate the feedback on maintenance. So, thanks for your sharing your thoughts and we look forward to continuing to provide above-and-beyond customer service for your organization.
With all our best,
The DB Team

Traci G.
Overall rating
  • Industry: Pharmaceuticals
  • Company size: 501-1 000 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

2019 DataBasics Review

Reviewed on 2019/07/23

My accounts payable group had to manually process approx. 60 expense reports each week. This...

My accounts payable group had to manually process approx. 60 expense reports each week. This software not only saves them a considerable amount of processing time but it makes the entire approval routing and payment process more efficient.


The software is very user friendly. The general ledger extract, automated notifications and the availability to customize reports is extremely helpful. The security behind the rules and validation process, is ideal in helping my staff approve and make payment process efficient.

The amazing DB staff from the our implementation team to our current support staff is the absolute BEST part of the entire process.


It would be great if the supervisors or managers that approve the expense reports, could do that simply by replying to the email notification

Response from DATABASICS

Thanks, Traci, for your thoughtful review of DATABASICS!

We love to hear that you're saving time and making your processes more efficient. We're also thrilled to hear that the DATABASICS team has been so helpful throughout the whole process. We're also super thrilled to have you as a customer.

Thank you for the time you took to tell others about us.
-The DB Team

Anne-france C.
Overall rating
  • Industry: Medical Devices
  • Company size: 10 000+ Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Ease of Use
  • Customer Support
  • Likelihood to recommend 7.0 /10

Quite good overall. This software could be more intuitive to use

Reviewed on 2017/08/24

Harmonized way to do expense reports

Harmonized way to do expense reports


What I like most is the fact that it is possible to use it anywhere, on multiple devices. I also like the receipt express.


As an admin, I don't like the fact that the different tables are not linked together (example: it is not possible to have WBS in the same file as the employees, when exporting Employee file in Data Piping). And VAT treatment is still very poor.

Mark S.
Overall rating
  • Industry: Electrical/Electronic Manufacturing
  • Company size: 501-1 000 Employees
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 9.0 /10

An easy to use expense tracking system that provides approval levels needed to manage your...

Reviewed on 2017/06/09

Moving from a paper tracking system to an electronic system has saved us money, allowed for better...

Moving from a paper tracking system to an electronic system has saved us money, allowed for better expense approval processes and increased the reimbursement turn around for our users. Using the mobile app and website allows approvals to happen from anywhere as long as an internet connection is available.


The software is easy to manage and setup. It is easy for the users to use. Mostly the Customer Support team is excellent in assisting when you have a problem. Individuals goes out of his way to get you a quick response to any problem or question you may have. It is great to have that kind of support behind you.


There are only a couple of cons I find about the program. When you want to delete a user you have to go to many different areas and delete the person before you actually delete the user profile. It would be nice from the employee record to click delete and the system asks if you want to delete all correlating records. The system is more designed to just make the user inactive versus actually deleting the individual completely. The other area is AD Hoc reporting. I feel the Jaspersoft report creation is not as easy as the rest of the program. You really need separate in-depth training on how to get the full benefits from the AD Hoc reporting portion.

Response from DATABASICS

Thank you for your review and your feedback. We also appreciate your suggestion about deleting users and ad hoc reporting. We're also thrilled to learn about the benefits you've experienced in using DATABASICS.

Sherri R.
Overall rating
  • Industry: Construction
  • Company size: 1 001-5 000 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Ease of Use
  • Customer Support
  • Likelihood to recommend 8.0 /10

Overall good product

Reviewed on 2019/09/12

DataBasics works well for us, our employees do both out of pocket and company PCard expenses. We...

DataBasics works well for us, our employees do both out of pocket and company PCard expenses. We recently upgraded our ERP system and DataBasics' support team was excellent at helping us work out the bugs.


The versatility for us was key, we have very specific requirements and DataBasics was able to accommodate most of them. The support team is great to work with, very responsive and helpful. DataBasics is very open to and supportive of new requests for features and has implemented several of them for us.


Creating new reports can be cumbersome, they're not very intuitive. However the support team is great and has helped me navigate and created what I couldn't.
We have a final review process where the number of expense to review can get pretty high, when the numbers are high the system is slow to load them.

Response from DATABASICS

Hi Sherry,
Thanks so much for your review. We're happy to hear that the support team has been such an asset to you. They're very proud of their commitment to our customers and we're happy that you're also experiencing the result of that commitment.
We've noted your concern with the load time and we'll continue to strive to make it faster to load.
All our best,

Showing 5 reviews of 22 Read all reviews


Below are some frequently asked questions for DATABASICS Expense.

DATABASICS Expense offers the following pricing plans:

  • Starting from:
  • Pricing model: Subscription
  • Free Trial: Available

Contact DATABASICS for complete pricing information. Subscriptions are available on a per-user per month basis with a volume discount available for larger numbers of submissions per month.

We do not have any information about DATABASICS Expense features

DATABASICS Expense has the following typical customers:

51-200, 201-500, 501-1 000, 1 001+

We do not have any information about what languages DATABASICS Expense supports

DATABASICS Expense supports the following devices:

Android (Mobile), iPhone (Mobile), iPad (Mobile)

DATABASICS Expense integrates with the following applications:

ADP Workforce Now, Blackbaud CRM, Dayforce HCM, Discover Childcare, Epicor ERP, Epicor ERP Financial Management, Google Maps, Google Workspace, Infor CRM, JD Edwards EnterpriseOne, Microsoft Azure, NetSuite, NetSuite CRM, Okta, Oracle Cloud Financials, Paychex Flex, SAP Business One, Sage Intacct

DATABASICS Expense offers the following support options:

Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support, 24/7 (Live rep), Chat

Related categories

See all software categories found for DATABASICS Expense.