DATABASICS Expense

Expense solution that brings together finance and travelers

4,4 /5 (22 reviews) Write a Review!

DATABASICS Expense Overview

What is DATABASICS Expense?

At DATABASICS, we believe in the power of better—in the power of better solutions driving better decisions for better results. We understand the challenges you face in tracking and controlling expenses across your organization.

And we’re committed to providing smarter, simpler expense management tools so you can spend more time doing what you do best.

DATABASICS Expense Overview

Pricing

Starting from
N/A

Pricing options

Free Trial
Subscription
Value for money

Contact DATABASICS for complete pricing information. Subscriptions are available on a per-user per month basis with a volume discount available for larger numbers of submissions per month.


DATABASICS Expense Features

Devices
Business size
S M L
Markets
United States, Canada, United Kingdom, Australia, China and 4 others, Japan, Germany, Brazil, Mexico
Supported Languages
Arabic, Chinese (Simplified), Chinese (Traditional), Dutch, English and 11 others, French, German, Italian, Japanese, Korean, Portuguese, Russian, Spanish, Taiwanese, Thai, Turkish

Media

Main dashboard
Receipt EXPRESS
Credit card EXPRESS
Admin view
Airfare expense
New expense on mobile
Receipt express on mobile
My expense reports
DATABASICS Expense video DATABASICS Expense video DATABASICS Expense screenshot: Main dashboard DATABASICS Expense screenshot: Receipt EXPRESS DATABASICS Expense screenshot: Credit card EXPRESS DATABASICS Expense screenshot: Admin view DATABASICS Expense screenshot: Airfare expense DATABASICS Expense screenshot: New expense on mobile DATABASICS Expense screenshot: Receipt express on mobile DATABASICS Expense screenshot: My expense reports

DATABASICS Expense Reviews

DATABASICS Expense Reviews

Overall rating
4,4
/
5
Excellent
11

Very good
9

Average
1

Poor
1

Terrible
0

Value for Money
4,5
Features
4,2
Ease of Use
4,2
Customer Support
4,9
91% recommended this app
Calvin L.

Great system - requires a savvy administrator

Really like the system. Just can be a little cumbersome at times.


Traci G.

2019 DataBasics Review

My accounts payable group had to manually process approx. 60 expense reports each week. This software not only saves them a considerable amount of processing time but it makes the entire approval routing and payment process more efficient.


Anne-france C.

Quite good overall. This software could be more intuitive to use

Harmonized way to do expense reports


Dee B.

the best customer service

customer service was excellent, always went above and beyond. They were patient as we were learning how to run reports, upgrade, etc.


Mark S.

An easy to use expense tracking system that provides approval levels needed to manage your...

Moving from a paper tracking system to an electronic system has saved us money, allowed for better expense approval processes and increased the reimbursement turn around for our users. Using the mobile app and website allows approvals to happen from anywhere as long as an internet connection is available.


Calvin L.
Industry: Defense & Space
Company size: 51-200 Employees

Great system - requires a savvy administrator

Used Daily for 1+ year
Reviewed on 2020/09/15
Review Source: Capterra

Really like the system. Just can be a little cumbersome at times.

Pros

The sheer flexibility and customization of the system is beautiful. You can tailor it to most any preferences or nuances your company has. This allowed me to set up a system that met a plethora of user needs on day one.

Cons

The downside of the flexibility is that the system requires a savvy setup and admin team. A lot of the maintenance can be tricky. Once you understand it, it is wonderful and powerful, but is overwhelming to some people.

Response from DATABASICS

Thanks for leaving us a review. We are thrilled that you loved DATABASICS' flexibility and customization; our team will definitely be happy to read what you wrote. We put customer experience and satisfaction as our priority, and your review reaffirms the hard work we put in every day. We also appreciate the feedback on maintenance. So, thanks for your sharing your thoughts and we look forward to continuing to provide above-and-beyond customer service for your organization.
With all our best,
The DB Team

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 8.0/10

Traci G.
Industry: Pharmaceuticals
Company size: 501-1 000 Employees

2019 DataBasics Review

Used Daily for 2+ years
Reviewed on 2019/07/23
Review Source: Capterra

My accounts payable group had to manually process approx. 60 expense reports each week. This software not only saves them a considerable amount of processing time but it makes the entire approval routing and payment process more efficient.

Pros

The software is very user friendly. The general ledger extract, automated notifications and the availability to customize reports is extremely helpful. The security behind the rules and validation process, is ideal in helping my staff approve and make payment process efficient.

The amazing DB staff from the our implementation team to our current support staff is the absolute BEST part of the entire process.

Cons

It would be great if the supervisors or managers that approve the expense reports, could do that simply by replying to the email notification

Response from DATABASICS

Thanks, Traci, for your thoughtful review of DATABASICS!

We love to hear that you're saving time and making your processes more efficient. We're also thrilled to hear that the DATABASICS team has been so helpful throughout the whole process. We're also super thrilled to have you as a customer.

Thank you for the time you took to tell others about us.
-The DB Team

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 10.0/10

Anne-france C.
Industry: Medical Devices
Company size: 10 000+ Employees

Quite good overall. This software could be more intuitive to use

Used Daily for 2+ years
Reviewed on 2017/08/24
Review Source: Capterra

Harmonized way to do expense reports

Pros

What I like most is the fact that it is possible to use it anywhere, on multiple devices. I also like the receipt express.

Cons

As an admin, I don't like the fact that the different tables are not linked together (example: it is not possible to have WBS in the same file as the employees, when exporting Employee file in Data Piping). And VAT treatment is still very poor.

Rating breakdown

Ease of Use
Customer Support

Likelihood to recommend: 7.0/10

Dee B.
Industry: Retail
Company size: 1 001-5 000 Employees

the best customer service

Used Weekly for 2+ years
Reviewed on 2020/09/29
Review Source: Capterra

customer service was excellent, always went above and beyond. They were patient as we were learning how to run reports, upgrade, etc.

Pros

fairly intuititive, most associates were able to use it with minimal training

Cons

sometimes associates got a little lost between the credit card & the expense screens.

Response from DATABASICS

Thanks for leaving us a review. We are thrilled that you loved how intuitive DATABASICS is and how responsive our team is to your needs; our team will definitely be happy to read what you wrote.

We put customer experience and satisfaction as our priority, and your review reaffirms the hard work we put in every day.

We also appreciate the feedback on the different screen between credit cards and expense.

So, thanks for your sharing your thoughts and we look forward to continuing to provide above-and-beyond customer service for your organization.

With all our best,
The DB Team

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 10.0/10

Mark S.
Industry: Electrical/Electronic Manufacturing
Company size: 501-1 000 Employees

An easy to use expense tracking system that provides approval levels needed to manage your expenses

Used Daily for 1+ year
Reviewed on 2017/06/09
Review Source: Capterra

Moving from a paper tracking system to an electronic system has saved us money, allowed for better expense approval processes and increased the reimbursement turn around for our users. Using the mobile app and website allows approvals to happen from anywhere as long as an internet connection is available.

Pros

The software is easy to manage and setup. It is easy for the users to use. Mostly the Customer Support team is excellent in assisting when you have a problem. Individuals goes out of his way to get you a quick response to any problem or question you may have. It is great to have that kind of support behind you.

Cons

There are only a couple of cons I find about the program. When you want to delete a user you have to go to many different areas and delete the person before you actually delete the user profile. It would be nice from the employee record to click delete and the system asks if you want to delete all correlating records. The system is more designed to just make the user inactive versus actually deleting the individual completely. The other area is AD Hoc reporting. I feel the Jaspersoft report creation is not as easy as the rest of the program. You really need separate in-depth training on how to get the full benefits from the AD Hoc reporting portion.

Response from DATABASICS

Thank you for your review and your feedback. We also appreciate your suggestion about deleting users and ad hoc reporting. We're also thrilled to learn about the benefits you've experienced in using DATABASICS.

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 9.0/10

User recommendation
8,8/10
Based on 22 user ratings
Compare user recommendation rating with alternatives
Compare with alternatives

DATABASICS Expense Pricing

DATABASICS Expense Pricing

Starting from
N/A
Free Trial
Subscription
Value for money

Contact DATABASICS for complete pricing information. Subscriptions are available on a per-user per month basis with a volume discount available for larger numbers of submissions per month.

Contact DATABASICS for complete pricing information. Subscriptions are available on a per-user per month basis with a volume discount available for larger numbers of submissions per month.

Value for Money
4,5/5
Based on 22 user ratings
Compare value for money rating with alternatives
Compare with alternatives

DATABASICS Expense Features

DATABASICS Expense Features

API
Accounting Integration
Accounting Management
Activity Dashboard
Audit Trail
Automatic Notifications
Billing & Invoicing
Compliance Management
Customizable Reporting
Data Import/Export
Electronic Payments
Expense Tracking
Financial Analysis
Invoice Management
Invoice Processing
Multi-Currency
Real Time Data
Reporting & Statistics
Third Party Integration
Workflow Management
Features
4,2/5
Based on 22 user ratings
Compare features rating with alternatives
Compare with alternatives

Categories

Additional information for DATABASICS Expense

Additional information for DATABASICS Expense

Key features of DATABASICS Expense

  • Approval Process Control
  • Invoice Management
  • Multi-Currency
  • Receipt Management
  • Reimbursement Management
  • Spend Control
  • Workflow Management

Benefits

DATABASICS provides easy-to-use expense project tracking tools: Each project allows you to track actual time/spend to the second or to the penny.

Real-time insights: Get data on utilization, billing, and reporting on budget versus actual spend on employee expenses. Make better-informed decisions using your spend data.

A proven, fully featured solution: A robust expense tool with personalized implementation that's adaptable to your business now and in the future.

Integrations: Combine the power of DATABASICS with the accounting, travel, and credit card systems you already use.

A completely mobile tool: Whether you work on desktop, tablet, or smartphone, all functionality is available, keeping you productive on the go.

DATABASICS Expense FAQs

DATABASICS Expense FAQs

Below are some frequently asked questions for DATABASICS Expense.

Q. What type of pricing plans does DATABASICS Expense offer?

DATABASICS Expense offers the following pricing plans:

Pricing model: Subscription

Free Trial: Not Available

Contact DATABASICS for complete pricing information. Subscriptions are available on a per-user per month basis with a volume discount available for larger numbers of submissions per month.

Q. What are the main features of DATABASICS Expense?

DATABASICS Expense offers the following features:

  • Approval Process Control
  • Invoice Management
  • Multi-Currency
  • Receipt Management
  • Reimbursement Management
  • Spend Control
  • Workflow Management

Q. Who are the typical users of DATABASICS Expense?

DATABASICS Expense has the following typical customers:

Large Enterprises, Non Profit, Mid Size Business

Q. What languages does DATABASICS Expense support?

DATABASICS Expense supports the following languages:

Arabic, Chinese (Simplified), Chinese (Traditional), Dutch, English, French, German, Italian, Japanese, Korean, Portuguese, Russian, Spanish, Taiwanese, Thai, Turkish

Q. What type of pricing plans does DATABASICS Expense offer?

DATABASICS Expense has the following pricing plans:

Subscription

Q. Does DATABASICS Expense support mobile devices?

DATABASICS Expense supports the following devices:

Android, iPhone, iPad

Q. What other apps does DATABASICS Expense integrate with?

DATABASICS Expense integrates with the following applications:

Blackbaud CRM, Epicor Financial Management, Google Workspace, Microsoft Azure, NetSuite, NetSuite CRM+, Okta, Oracle Financials Cloud, Oracle JD Edwards EnterpriseOne, Sage Intacct

Q. What level of support does DATABASICS Expense offer?

DATABASICS Expense offers the following support options:

Phone Support, Online Support, Knowledge Base, Video Tutorials, FAQs