Association management solution for businesses of all sizes

About xCatalyst

xCatalyst is a cloud-based association management solution designed to help small to large organizations manage memberships, events, educational institutions, donations, and websites. The membership management module allows administrators to utilize online forms, history tracking functionality, and a built-in directory to streamline processes related to member profiles, enrollments, renewals, payments, contacts, and more.

xCatalyst includes tools to manage volunteers, donors, fundraising, non-profits, and event planning. The platform comes with event, course and CEU management, which allows managers to create, manage, and promote events via online invitations, event evaluations, and reports. Plus, users can also generate event rosters, export data to attendance sheets and other file formats, and deliver virtual events, courses and meetings online via our xCatalyst LMS and our Zoom™, GoToTraining™ and other API Integrations.

xCatalyst’s web content management functionality enables enterprises to manage website content with modules for version control, archiving, custom surveys and forms, and content approval workflows. The xCatalyst Online Store offers digital as well as physical products and enables businesses to manage product inventory and accept online payments. The platform integrates with various third-party applications such as QuickBooks, Big Marker, MailChimp, PayPal, and VoterVoice.

Pricing starting from:


  • Free Trial
  • Subscription

Key benefits of xCatalyst

* ESX, Inc. is a full-service software solutions company providing turnkey implementation and ongoing support for your organization’s website, continuing education, and member database needs.
* The xCatalyst platform consists of a comprehensive set of reusable, proven software modules and tools that have a dramatic impact on our ability to rapidly design and develop your custom software solution at a significantly reduced cost.
* xCatalyst's Learning Management and Zoom™, GoToTraining™ and other API Integrations allow delivery of virtual events, courses and meetings.
* Member targeted content delivery based on member interest.
* Unmatched World Class Client Support. We love our clients, and it shows!


Business size



Canada, United States

Supported Languages


Pricing starting from:


  • Free Trial
  • Subscription


xCatalyst menu processing
xCatalyst membership invoice
xCatalyst permit report
xCatalyst reports search
View 5 more
xCatalyst screenshot: xCatalyst menu processing xCatalyst screenshot: xCatalyst membership invoice xCatalyst screenshot: xCatalyst permit report xCatalyst screenshot: xCatalyst reports search


Total features of xCatalyst: 70

  • Academic/Education
  • Alerts/Notifications
  • Applications Management
  • Asynchronous Learning
  • Attendee Management
  • Badge Management
  • Billing & Invoicing
  • Blended Learning
  • Built-In Database
  • Built-in Course Authoring
  • Calendar Management
  • Certification & Licensing
  • Chapter Management
  • Committee Management
  • Conferences/Conventions
  • Contact Database
  • Contact Management
  • Content Management
  • Corporate/Business
  • Course Management
  • Course Tracking
  • Credit Card Processing
  • Customizable Forms
  • Dues Management
  • Election Management
  • Electronic Payments
  • Email Alerts
  • Email Invitations & Reminders
  • Email Marketing
  • Email Templates
  • Enrollments/Onboarding
  • Event Calendar
  • Event Management
  • Event Scheduling
  • Event Tracking
  • Exhibit/Vendor Management
  • File Sharing
  • Financial Management
  • Fundraising Management
  • Inventory Management
  • Invoice Management
  • Jobs Board
  • Learner Portal
  • Learning Management
  • Learning Paths/Tracks
  • Member Accounts
  • Member Communication
  • Member Communities
  • Member Database
  • Member Directory
  • Member Portal
  • Member Types
  • Membership Management
  • Membership Renewals
  • Online Forums
  • Payment Processing
  • Registration Management
  • Reporting/Analytics
  • Social Media Integration
  • Social Promotion
  • Sponsorship Management
  • Survey/Poll Management
  • Surveys & Feedback
  • Tests/Assessments
  • Ticketing
  • Video Conferencing
  • Volunteer Management
  • WYSIWYG Editor
  • Website Management
  • eCommerce Management



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Overall rating

4,6 /5
Value for Money
Ease of Use
Customer Support

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Software buyers need your help! Product reviews help the rest of us make great decisions.

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Showing 5 reviews of 11
Stacie H.
Overall rating
  • Industry: Nonprofit Organization Management
  • Company size: 2-10 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Great Product, Great Company

Reviewed on 2016/07/14

We love having membership, events, donations, website, e-blasts, networking groups, and...

We love having membership, events, donations, website, e-blasts, networking groups, and administration available through one platform. The system is fully customizable, and if it doesn't do what you want now, they can usually find a way to make it happen. ESX provides excellent support and is always ready to listen and provide suggestions as new needs or projects arise. They also do a great job keeping us informed on the latest web and technology trends.

We have used the system since 2011. We had a very smooth rollout and data conversion process. We have been able to add new web-related member services each year, including a career center, and internal functions, such as payment features that are on the cutting edge of PCI compliance standards.

I would highly recommend xCatalyst as a product and ESX as a company. Working with them has been a great experience, and we truly consider them partners in what we do.

Kristin R.
Overall rating
  • Review Source

Overall rating

  • Ease of Use
  • Customer Support

Flexible, intuitive, and adaptable to any work flow.

Reviewed on 2016/02/08

xCatalyst is set up to empower users to quickly navigate the tool throughout their daily processes....

xCatalyst is set up to empower users to quickly navigate the tool throughout their daily processes. While doing something "in the real world," like planning a new event for our membership, providing customer service via email or phone calls, or updating someone's communication preferences, the user can seamlessly move from one screen to another using intuitive quick links and connections between modules. And because there is more than one way to navigate the system, users are able to work comfortably in their own independent processes and flows.
The customer service provided by the ESX team, and their deep knowledge of the tool is beyond compare. Depending on urgency, timeliness and budget constraints, the ESX team is able to recommend multiple options for incorporating new requirements. The off-the-shelf tool is incredibly robust, and the flexibility and availability of custom developments empowers us to fashion the modules and fields to meet our specific business needs.
This tool has empowered us to realize significant efficiencies and has all-but eliminated redundancies in our workflow. Previously we had to move data from one disparate system to another, but because xCatalyst combines the membership management side with the content management side, we are able to control access to content, events, and tailor the members' experience with ease. In addition, the reporting capabilities are incredible. Now we have insight into our users' activity levels; which content is most popular on the member website; the status of account updates and sales trends.
Without xCatalyst and the ESX team, we would take twice as long to complete basic tasks in our everyday workflows, and we would have half as much visibility into our members' engagement with our association.

Brianna S.
Overall rating
  • Industry: Civic & Social Organization
  • Company size: 2-10 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 2.0 /10

Service Quickly Outgrown

Reviewed on 2021/02/04

After just three years, our 6-person staff outgrew the product and was frustrated with the...

After just three years, our 6-person staff outgrew the product and was frustrated with the limitations of the system, the never ending cost to upgrade the system, and the lack of good customer service we could trust. This felt like a one-way arrangement and not the partnership our organization was looking for.

The only way for us to learn about system updates or how to use different areas of the site was to personally speak with one of their team members. There was no user manual, update releases, or knowledge database for admins of the system to reference.


This software was budget friendly for our non-profit association. We were informed that all of our needs and wants for the system were doable.

The Committee module allowed for multiple committees and roles within them.

It was easy to see what members had paid their dues in a certain date range.


Unfortunately, the things we were promised turned out to be customized code that needed to be built (and paid for), that ultimately didn't work .

The user-interface is dense; it was common for it to take 5+ clicks to get to pretty easy information. This made finding information from the admin side frustrating and a lengthy process. Nothing ever felt "easy" to update, find, or add to the system.

The functionality of the software was frequently glitchy and filled with bugs. Our resource documents would duplicate without reason. Posts to our communities would look fine, but upon posting, random characters would fill the post which would then need to be manually edited and fixed. Even updates to our webpages would cause additional characters to appear. When we brought the issues to ESX we were informed they could not duplicate our issues and therefore could not/would not fix the issues.

When their payment portal was not working on the day we released our biggest conference registration, we were given a "it should be working now" response. Their CS team did not instill confidence in our team that our issues were taken seriously or that the problems were being addressed.

Response from ESX

Hello Brianna.

We are sorry to hear that IAIABC's experience with xCatalyst were less than satisfactory. At ESX, Inc. we pride ourselves in providing superior customer service, software solutions that exceeds our client's expectations, and transparency throughout the partnerships developed.

As a previous client of ESX for 5+ years we sincerely appreciate and will thoroughly review your feedback to help determine areas in which we can improve. Please know, given the opportunity we would have strived to work together with your team to solve any issues.

We wish IAIABC the best and hope that if we can be of service in the future there is no hesitation to contact us.

Sebastian Stavar, COO

Dori R.
Overall rating
  • Industry: Education Management
  • Company size: 2-10 Employees
  • Used Weekly for 1+ year
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Very Reliable, Professional, and Prompt Service

Reviewed on 2016/07/12

Working with everyone at ESX has been a great experience. They are extremely prompt with answering...

Working with everyone at ESX has been a great experience. They are extremely prompt with answering questions and resolving issues. I wish I had chosen ESX when I initially started with an LMS program. I wasted valuable time and thousands of dollars with Evolve Learning, who proved they don't really care if the program works or not. Coming to ESX was a breath of fresh air - real professionals! They listen very closely to what you need and come up with different ways to address those needs within the software's framework. They also are very conscious of deadlines and really keep the project moving to launch. The ongoing support with Patty, Sebastian, and Jorge is always reliable, friendly, and skillful.


The end user's experience with the software is simple and clean.
Able to set up a rather complex process that is unique to my company.
The staff is helpful *whenever* needed - even when I ask the same question a couple times!


Learning all the fields during the setup was a bit much at times. Would like to see more detailed documentation. However, the staff is happy to help and will do so promptly. And once it is setup, it functions quite well.

Lance B.
Overall rating
  • Review Source

Overall rating

  • Ease of Use
  • Customer Support

One of the best companies I have ever worked with.

Reviewed on 2016/06/08

Highest recommendation so far for a website AMS.
Great team, very reliable, very smart, very...

Highest recommendation so far for a website AMS.
Great team, very reliable, very smart, very helpful. Great to work with. System performs wonderfully. Customization of ANYTHING is possible. Really awesome for our non-profit organization.
Unlike our experience with Timberlake which was HORRIBLE, the folks from ESX Inc have been INCREDIBLE to work with.
The system performs very well and while there is a bit of a learning curve has performed very well for us.
The level of attention to detail by Sebastian Staver of Timberlake, who has helped us throughout our entire installation and integration, has been amazing. The guy is so smart and helps makes recommendations to us, great to talk to, really knowledgable.
No issue too small for him to get back to me ALMOST immediately.
My only note is that ESX Inc is a little heavy on the sales process. Like what originally moved us elsewhere was the higher cost / heavier sales process of the system. I wish I had gone with them from the get go because the extra cost was WELL worth it compared to the nightmare that was Timberlake. But you get what you pay for. They are AWESOME.
And make sure you are VERY specific with what you want because they will build exactly what you ask them too. But if you forgot something then its an assumption on both sides and that can lead to errors. But thats understandable.

Showing 5 reviews of 11 Read all reviews

xCatalyst FAQs

Below are some frequently asked questions for xCatalyst.

xCatalyst offers the following pricing plans:

  • Starting from: US$250,00/month
  • Pricing model: Subscription
  • Free Trial: Not Available

Pricing starts from $250 per month.

We do not have any information about xCatalyst features

xCatalyst has the following typical customers:

Self Employed, 2-10, 11-50, 51-200, 201-500, 501-1 000, 1 001+

xCatalyst supports the following languages:


xCatalyst supports the following devices:

Android (Mobile), iPhone (Mobile), iPad (Mobile)

xCatalyst integrates with the following applications:

Authorize.Net, BigMarker, GoToTraining, GoToWebinar, Higher Logic, Izenda Business Intelligence, LinkedIn for Business, Mailchimp, Pathable, PayPal, QuickBooks Online Advanced, Roll Call, Zoom Meetings & Chat

xCatalyst offers the following support options:

Email/Help Desk, Phone Support, Chat

Related categories

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