About Whova

Whova is a cloud-based event management software that enables businesses, universities, exhibitors, and government organizations to engage with attendees, generate name badges, handle online registration processes, and host video conferences. It lets organizers restrict event access to registered attendees, view recorded sessions and streams in a unified platform, and inform audiences about conference updates via push notifications.

Whova allows event managers and hosts to create mobile event brochures, collect speakers' information using customizable templates, and interact with audiences using various built-in tools such as Q&A sessions, surveys, feedback, live polls, and discussions. The online registration module lets administrators create customizable ticketing pages, embed widgets into corporate websites, and receive payments via credit cards. Organizers can utilize the web-based dashboard, mobile applications, and QR codes to facilitate check-in processes during events, gain visibility into engagement rates through reports, and monitor ticket sales, gamified activities, and poll results in real-time.

Whova helps universities promote events and improve social outreach by creating promotional websites and scheduling posts across social media channels. Attendees can utilize the mobile application to access session agendas, navigate directions of event venues using GPS, and receive notifications from organizers regarding important updates.

Pricing starting from:

N/A

  • Free Version
  • Free Trial
  • Subscription

Key benefits of Whova

  • Whova's lead retrieval app helps trade show organizers automate processes for website creation, exhibitor profiling and communication, and booth mapping, improving business opportunities and lead capturing across exhibitions.

  • Administrators can build websites for specific events using preconfigured templates and utilize a centralized dashboard to gain insights into social media activities and refine marketing strategies to attract potential attendees.

  • Event organizers can use Whova's virtual conferencing capabilities to engage with attendees through live streaming, pre-recorded videos, polls or discussion forums, community boards, chats, and other networking or in-person events.

  • Whova provides a white-labeled mobile event application, which allows organizers to track personal agenda, take notes, share documents, scan attendees' business cards, communicate with sponsors or vendors, and more, whilst on-the-go.

  • Customizable event ticketing and registration functionality let administrators create various kinds of tickets based on events' requirements and include custom questions for attendees to fill out during registration.
  • Devices

    Business size

    S M L

    Markets

    Andorra, United Arab Emirates, Afghanistan, Albania, Armenia, Angola, Argentina, American Samoa, Austria, Australia, Åland Islands, Azerbaijan, Bosnia & Herzegovina, Bangladesh, Belgium, Burkina Faso, Bulgaria, Bahrain, Burundi, Benin, Brunei, Bolivia, Brazil, Bhutan, Botswana, Belarus, Congo - Kinshasa, Central African Republic, Congo - Brazzaville, Switzerland, Cook Islands, Chile, Cameroon, China, Colombia, Cape Verde, Cyprus, Czechia, Germany, Djibouti, Denmark, Algeria, Ecuador, Estonia, Egypt, Eritrea, Spain, Ethiopia, Finland, Fiji, Falkland Islands, Micronesia, Faroe Islands, France, Gabon, United Kingdom, Georgia, French Guiana, Guernsey, Ghana, Gibraltar, Greenland, Gambia, Guinea, Equatorial Guinea, Greece, Guam, Guinea-Bissau, Guyana, Hong Kong SAR China, Croatia, Hungary, Indonesia, Ireland, Israel, Isle of Man, India, Iraq, Iran, Iceland, Italy, Jersey, Jordan, Japan, Kenya, Kyrgyzstan, Cambodia, Kiribati, Comoros, South Korea, Kuwait, Kazakhstan, Laos, Lebanon, Liechtenstein, Sri Lanka, Liberia, Lesotho, Lithuania, Luxembourg, Latvia, Libya, Morocco, Monaco, Moldova, Montenegro, Madagascar, Marshall Islands, North Macedonia, Mali, Myanmar (Burma), Mongolia, Macao SAR China, Northern Mariana Islands, Mauritania, Malta, Mauritius, Maldives, Malawi, Malaysia, Mozambique, Namibia, New Caledonia, Niger, Norfolk Island, Nigeria, Netherlands, Norway, Nepal, Nauru, New Zealand, Oman, Peru, French Polynesia, Papua New Guinea, Philippines, Pakistan, Poland, Palestinian Territories, Portugal, Palau, Paraguay, Qatar, Réunion, Romania, Serbia, Russia, Rwanda, Saudi Arabia, Solomon Islands, Seychelles, Sudan, Sweden, Singapore, St. Helena, Slovenia, Svalbard & Jan Mayen, Slovakia, Sierra Leone, San Marino, Senegal, Somalia, Suriname, São Tomé & Príncipe, Syria, Eswatini, Chad, Togo, Thailand, Tajikistan, Timor-Leste, Turkmenistan, Tunisia, Tonga, Turkey, Tuvalu, Taiwan, Tanzania, Ukraine, Uganda, United States, Uruguay, Uzbekistan, Vatican City, Venezuela, Vietnam, Vanuatu, Wallis & Futuna, Samoa, Yemen, Mayotte, South Africa, Zambia, Zimbabwe

    Supported Languages

    English

    Pricing starting from:

    N/A

    • Free Version
    • Free Trial
    • Subscription

    Images

    Whova Software - Whova create promotional campaigns
    Whova Software - Whova event details
    Whova Software - Whova community
    View 4 more
    Whova video
    Whova Software - Whova create promotional campaigns
    Whova Software - Whova event details
    Whova Software - Whova community

    Features

    Total features of Whova: 77

    • Access Controls/Permissions
    • Activity Dashboard
    • Agenda Management
    • Alerts/Notifications
    • Attendance Management
    • Attendee Management
    • Attendee Profiles
    • Attendee Tracking
    • Audience Engagement
    • Badge Management
    • Barcode / Ticket Scanning
    • Breakout Rooms
    • Chat/Messaging
    • Communication Management
    • Conferences/Conventions
    • Conferencing
    • Contact Management
    • Credit Card Processing
    • Customizable Branding
    • Customizable Fields
    • Customizable Forms
    • Customizable Templates
    • Data Import/Export
    • Discount Management
    • Electronic Payments
    • Email Marketing
    • Email Reminders
    • Engagement Tracking
    • Event Calendar
    • Event Management
    • Event Maps
    • Event Marketing
    • Event Registration
    • Event Scheduling
    • Event Ticketing
    • Event Tracking
    • Exhibit/Vendor Management
    • Forms Management
    • Gamification
    • Live Chat
    • Live Streaming Software
    • Mobile Access
    • Mobile Check-in
    • Multi-Event
    • Networking
    • Offline Access
    • One-to-One Messaging
    • Online Registration
    • Payment Processing
    • Personalization
    • Presentation Streaming
    • Promotions Management
    • Real Time Analytics
    • Real Time Notifications
    • Real Time Reporting
    • Real-Time Chat
    • Real-time Updates
    • Registration Management
    • Reminders
    • Reporting & Statistics
    • Reporting/Analytics
    • Scheduling
    • Self Check-in/Check-out
    • Social Media Integration
    • Social Promotion
    • Speaker Profiles
    • Sponsor Pages
    • Sponsorship Management
    • Survey/Poll Management
    • Surveys & Feedback
    • Third Party Integrations
    • Ticketing
    • Video Conferencing
    • Video Streaming
    • Visitor Registration
    • Website Integration
    • Website Management

    Alternatives

    Webex Events (Formerly Socio)

    4,9
    #1 Alternative to Whova
    Socio is a cloud-based app builder for businesses that run corporate meetings, conferences, trade shows, and other...

    Zoom Meetings

    4,6
    #2 Alternative to Whova
    Zoom is a scalable, cloud based video conferencing & web conferencing platform enabling online meetings, webinars, file...

    Webex

    4,4
    #3 Alternative to Whova
    Webex brings together Calling, Meeting and Messaging modes of collaboration into a seamless, engaging, inclusive and...

    Bookwhen

    4,9
    #4 Alternative to Whova
    Bookwhen is a flexible online booking system which enables SMBs to organize & process payments for classes, courses,...

    Reviews

    Overall rating

    4,8 /5
    (946)
    Value for Money
    4,6/5
    Features
    4,7/5
    Ease of Use
    4,6/5
    Customer Support
    4,6/5

    Already have Whova?

    Software buyers need your help! Product reviews help the rest of us make great decisions.

    Write a Review!
    Showing 5 reviews of 946
    Kellie G.
    Overall rating
    • Industry: Nonprofit Organization Management
    • Company size: Self Employed
    • Used for 1-5 months
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    Whova for a Virtual Event Win!

    Reviewed on 2020/10/09

    With six weeks to go for a virtual 4-day conference, Whova met all the requirements we were looking...

    With six weeks to go for a virtual 4-day conference, Whova met all the requirements we were looking for in a virtual conference experience for both the organization and the attendees. The price point was ideal for a small organization, and their a la cart pricing helps keep within any budget.

    It was a very successful event for the organization and discussion is to have some virtual option moving forward, even if we still hold an in-person event.

    Pros

    A Small non-profit I work with moved their in-person event to virtual event for 2020. With 6 weeks until the event start in September, a decision was made to move it to a more robust option allowing for sponsor interaction. Whova came through for us in many ways - financially, user-friendly for both back end and attendee end, integration with already existing registration platform - RegFox, Zoom interface, meeting rooms, session surveys and robust reporting.

    Any issues we had and sent support emails were addressed in a timely manner.

    They offer several help documents and videos to walk you through various set-up and troubleshooting.

    Cons

    Be aware that Whova has their own drip-campaign of emails they send to those attending your event. We were not aware of these prior to them sending, and it cause a bit of confusion and frustration on our end. We are not able to see in advance nor edit those emails, which also contained information not pertinent to our virtual event. We did address this with our sales person in our post-event meeting, and this is an issue they are aware of and addressing.

    Arizona B.
    Overall rating
    • Industry: Education Management
    • Company size: 201-500 Employees
    • Used Monthly for Free Trial
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 9.0 /10

    Whova as a Gamer Changer in video conferencing

    Reviewed on 2022/05/18

    Wonderful experience

    Wonderful experience

    Pros

    This software is very friendly because using it does not require one to be high tech or savvy in video conferencing software

    Cons

    there is lack of tutorials and this makes it difficult for new comers to use the software. Therefore, coming up with tutorials will go a long way in assisting new comers.

    Tijl D.
    Overall rating
    • Industry: Research
    • Company size: 10 000+ Employees
    • Used for 1+ year
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 0.0 /10

    Nice features but unreliable. Do not use for critical applications.

    Reviewed on 2020/09/14

    Pretty horrible if you have to explain an audience of 1000+ people that the app was down for >1.5...

    Pretty horrible if you have to explain an audience of 1000+ people that the app was down for >1.5 hours mid-conference.

    Pros

    Nice features, admin interface relatively user-friendly, user-interface very user-friendly.

    Cons

    I used it for a large virtual conference (1000+ attendees, up to 10+ parallel sessions), and it was down for >1.5 hours. Extremely embarrassing and impossible to recover from it.

    Medium impact weakness is that the interface is not very responsive (i.e. slow).

    Minor impact (but nonetheless frustrating) weakness is that the admin interface is buggy (or has 'quirks' like they call it themselves).

    From lots of things we could notice this is not a company built on solid software engineering (e.g. they use "FirstName LastName" as the 'key' to identify attendees, and some of the admin features behave in a very illogical and unexpected manner).

    Alternatives Considered

    Webex Events (Formerly Socio)

    Reasons for Switching to Whova

    Looks good from user-perspective as long as it works, and I knew it from a physical conference I had attended. But it turned out a mistake. Whova is not up to this. Ok for smaller events that can afford downtime, and probably for physical events where the app is less crucial. Not made for high-profile virtual events. If you use whova, you have to have a backup plan for when it goes down.
    Kirk V.
    Overall rating
    • Industry: Government Administration
    • Company size: 11-50 Employees
    • Used Monthly for Free Trial
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 9.0 /10

    Always inproving

    Reviewed on 2022/04/13

    It is a wonderful tool for people to accumulate information about the virtual and in-person...

    It is a wonderful tool for people to accumulate information about the virtual and in-person conferences. It is a very useful tool when used to it's full extent.

    Pros

    I like to be able to see who is attending and be able to communicate with people of same interests.

    Cons

    When attendees do not actively use software to it's full extent. We still have people that will not take the time to use the app.

    Evan J.
    Overall rating
    • Industry: Fishery
    • Company size: 1 001-5 000 Employees
    • Used Daily for Free Trial
    • Review Source

    Overall rating

    • Ease of Use
    • Likelihood to recommend 10.0 /10

    New Employee Made Veteran Connections Thanks to Whova

    Reviewed on 2022/04/28

    I'm a brand new employee with Orvis who ended up having to attend my first annual gathering solo,...

    I'm a brand new employee with Orvis who ended up having to attend my first annual gathering solo, meaning Whova was a HUGE help for me. I made connections, found out what certain people looked like, and kept myself on schedule all thanks to Whova. Have never used anything like this before, and really glad I got over my initial skepticism and gave it a try. Was thoroughly impressed, and so were other attendees that I talked to about it.

    Pros

    This was my first-ever corporate conference, so I was a bit nervous about not knowing anyone or anything about it. The Whova app allowed me to connect to attendees beforehand, arranging rides and auxiliary meetings to maximize my time. I also enjoyed the Agenda feature, which clearly outlined the events of each day, and also allowed me to reach out to ask questions of the organizers prior to arriving.

    Cons

    Honestly, no major cons come to mind about this software. I did notice that many of the attendees chose photos of themselves that did not clearly show their faces in the thumbnail. It might be worthwhile to add instructions to the upload screen that encourage people to choose clear photos of their faces and zoom in so that we can recognize them during the event. Another feature that I wish existed (but that I can imagine was omitted due to security concerns) is a map tracking feature that would show the current location of a specific person. I spent two days trying to track down a couple of people that I never did find, would've been nice to know which conference room they were in at any given time.

    Showing 5 reviews of 946 Read all reviews

    Whova FAQs

    Below are some frequently asked questions for Whova.

    Whova offers the following pricing plans:

    • Free Trial: Available

    https://whova.com/pricing/

    Whova has the following typical customers:

    Self Employed, 2-10, 11-50, 51-200, 201-500, 501-1 000, 1 001-5 000

    Whova supports the following languages:

    English

    Whova supports the following devices:

    Android (Mobile), iPhone (Mobile), iPad (Mobile)

    Whova integrates with the following applications:

    Eventbrite, Microsoft Teams, RegOnline, Stripe, SurveyMonkey

    Whova offers the following support options:

    Email/Help Desk, FAQs/Forum, Phone Support, 24/7 (Live rep), Chat

    Related categories

    See all software categories found for Whova.