About Whova

Whova is a cloud-based event management software that enables businesses, universities, exhibitors, and government organizations to engage with attendees, generate name badges, handle online registration processes, and host video conferences. It lets organizers restrict event access to registered attendees, view recorded sessions and streams in a unified platform, and inform audiences about conference updates via push notifications.

Whova allows event managers and hosts to create mobile event brochures, collect speakers' information using customizable templates, and interact with audiences using various built-in tools such as Q&A sessions, surveys, feedback, live polls, and discussions. The online registration module lets administrators create customizable ticketing pages, embed widgets into corporate websites, and receive payments via credit cards. Organizers can utilize the web-based dashboard, mobile applications, and QR codes to facilitate check-in processes during events, gain visibility into engagement rates through reports, and monitor ticket sales, gamified activities, and poll results in real-time.

Whova helps universities promote events and improve social outreach by creating promotional websites and scheduling posts across social media channels. Attendees can utilize the mobile application to access session agendas, navigate directions of event venues using GPS, and receive notifications from organizers regarding important updates.

Key benefits of Whova

  • Whova's lead retrieval app helps trade show organizers automate processes for website creation, exhibitor profiling and communication, and booth mapping, improving business opportunities and lead capturing across exhibitions.

  • Administrators can build websites for specific events using preconfigured templates and utilize a centralized dashboard to gain insights into social media activities and refine marketing strategies to attract potential attendees.

  • Event organizers can use Whova's virtual conferencing capabilities to engage with attendees through live streaming, pre-recorded videos, polls or discussion forums, community boards, chats, and other networking or in-person events.

  • Whova provides a white-labeled mobile event application, which allows organizers to track personal agenda, take notes, share documents, scan attendees' business cards, communicate with sponsors or vendors, and more, whilst on-the-go.

  • Customizable event ticketing and registration functionality let administrators create various kinds of tickets based on events' requirements and include custom questions for attendees to fill out during registration.

  • Devices

    Business size

    S M L

    Markets

    United States

    Supported Languages

    English

    Images

    Whova create promotional campaigns
    Whova event details
    Whova community
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    Whova video
    Whova screenshot: Whova create promotional campaigns Whova screenshot: Whova event details Whova screenshot: Whova community

    Features

    Total features of Whova: 34

    • Activity Dashboard
    • Automatic Notifications
    • Budgeting
    • Chat
    • Conferencing
    • Contact Management
    • Customizable Branding
    • Customizable Templates
    • Electronic Payments
    • Email Marketing Management
    • Engagement Analytics
    • Event Management
    • Event Scheduling
    • Event Ticketing
    • Event Tracking
    • Forum / Discussion Board
    • Gamification
    • Labeling
    • PCI DSS Compliance
    • Promotions Management
    • Push Notifications
    • Real Time Analytics
    • Real Time Monitoring
    • Real Time Notifications
    • Real Time Reporting
    • Real Time Updates
    • Registration Management
    • Reporting & Statistics
    • Social Advertising
    • Social Network Marketing
    • Surveys & Feedback
    • Video Conferencing
    • Video Streaming
    • Visitor Registration

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    Reviews

    Overall rating

    4,8 /5
    (578)
    Value for Money
    4,6/5
    Features
    4,7/5
    Ease of Use
    4,7/5
    Customer Support
    4,6/5

    Already have Whova?

    Software buyers need your help! Product reviews help the rest of us make great decisions.

    Write a Review!
    Showing 5 reviews of 578
    Kellie G.
    Overall rating
    • Industry: Nonprofit Organization Management
    • Company size: Self Employed
    • Used Other for 1-5 months
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    Whova for a Virtual Event Win!

    Reviewed on 2020/10/09

    With six weeks to go for a virtual 4-day conference, Whova met all the requirements we were looking...

    With six weeks to go for a virtual 4-day conference, Whova met all the requirements we were looking for in a virtual conference experience for both the organization and the attendees. The price point was ideal for a small organization, and their a la cart pricing helps keep within any budget.

    It was a very successful event for the organization and discussion is to have some virtual option moving forward, even if we still hold an in-person event.

    Pros

    A Small non-profit I work with moved their in-person event to virtual event for 2020. With 6 weeks until the event start in September, a decision was made to move it to a more robust option allowing for sponsor interaction. Whova came through for us in many ways - financially, user-friendly for both back end and attendee end, integration with already existing registration platform - RegFox, Zoom interface, meeting rooms, session surveys and robust reporting.

    Any issues we had and sent support emails were addressed in a timely manner.

    They offer several help documents and videos to walk you through various set-up and troubleshooting.

    Cons

    Be aware that Whova has their own drip-campaign of emails they send to those attending your event. We were not aware of these prior to them sending, and it cause a bit of confusion and frustration on our end. We are not able to see in advance nor edit those emails, which also contained information not pertinent to our virtual event. We did address this with our sales person in our post-event meeting, and this is an issue they are aware of and addressing.

    Verified Reviewer
    Overall rating
    • Industry: Higher Education
    • Company size: 501-1 000 Employees
    • Used Daily for 1-5 months
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    A must have tool for event organisers

    Reviewed on 2019/12/24

    The app is optimized for business events (were no abstract handling is required), however, we used...

    The app is optimized for business events (were no abstract handling is required), however, we used it successfully to manage our attendees in a small scientific conference. We loved checking in our attendees ultra-fast, posting last-minute changes and useful information in the app and share event photos. It helped a lot in creating the name badges (maybe could consider a certificate feature according to the registration category as well?). As organizers, we would prefer a bit more flexibility and one cost for all the features, however, all of our participants loved the application and we received very positive feedback from them

    Pros

    The QR code attendee check-in is probably the highlight of Whova's features. It checks in the attendees a matter of seconds, skipping the long lines in the registration counters. The updated version of Whova includes features that can be used directly to the event's website (e.g. Agenda webpage). Great customer service experience with online training on how to use the app.

    Cons

    Several features require in-app purchases and purchases per-use (e.g the paid tickets or the sponsors' features). This may be a struggle for small events (less than 500 participants) who need to have an idea of the overall cost in advance. As a customer, I would greatly appreciate the flexibility to rename and create new or delete categories in all the fields of the event content, as well as flexibility to include the same person under two or three attendee categories (organizers, volunteers, speaker, secretariat) as the posts are normally shared among a small group of people who assist in the organization. Lastly, even though it is helpful attendees to register via facebook many of them use nicknames which ends up printing wrong badges. I have not used the app as an attendee, so I suggest to offer an option to register via LinkedIn, Academia or other professional websites, inform that the name used should be the same one used during registration and that will be printed in the name badge requesting their approval.

    Eric K.
    Overall rating
    • Industry: Logistics & Supply Chain
    • Company size: 201-500 Employees
    • Used Other for 2+ years
    • Review Source

    Overall rating

    • Ease of Use
    • Likelihood to recommend 10.0 /10

    As a conference attendee and sponsor - Whova checks the boxes

    Reviewed on 2020/12/30

    Bottom line: It helped me connect with other attendees and keep my schedule like no other platform...

    Bottom line: It helped me connect with other attendees and keep my schedule like no other platform has.

    Pros

    For the last conference we sponsored (Goalmakers 2020 National Forum), the ease of creating a booth space and offering a raffle and give away was unmatched to other platforms I have experienced. It tracks traffic and makes the virtual booth actually work for attendance. As an attendee, my profile had sufficient depth and made contact with other attendees easy. My schedule was easy to see and follow throughout. This is at least the third time I have used Whova with success.

    Cons

    I would love to see a hallway chat function. My brother attended a virtual conference that allowed attendees to drop into the "hallway" during the breaks. That would mirror the networking that would happen between sessions in an in-person conference.

    Tijl D.
    Overall rating
    • Industry: Research
    • Company size: 10 000+ Employees
    • Used Other for 1+ year
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 0.0 /10

    Nice features but unreliable. Do not use for critical applications.

    Reviewed on 2020/09/14

    Pretty horrible if you have to explain an audience of 1000+ people that the app was down for >1.5...

    Pretty horrible if you have to explain an audience of 1000+ people that the app was down for >1.5 hours mid-conference.

    Pros

    Nice features, admin interface relatively user-friendly, user-interface very user-friendly.

    Cons

    I used it for a large virtual conference (1000+ attendees, up to 10+ parallel sessions), and it was down for >1.5 hours. Extremely embarrassing and impossible to recover from it.

    Medium impact weakness is that the interface is not very responsive (i.e. slow).

    Minor impact (but nonetheless frustrating) weakness is that the admin interface is buggy (or has 'quirks' like they call it themselves).

    From lots of things we could notice this is not a company built on solid software engineering (e.g. they use "FirstName LastName" as the 'key' to identify attendees, and some of the admin features behave in a very illogical and unexpected manner).

    Gina T.
    Overall rating
    • Industry: Education Management
    • Company size: 10 000+ Employees
    • Used Other for 2+ years
    • Review Source

    Overall rating

    • Ease of Use
    • Likelihood to recommend 10.0 /10

    Whova App is Best for Professional Development

    Reviewed on 2020/11/17

    Several of our professional development circles have previously provided printed schedules,...

    Several of our professional development circles have previously provided printed schedules, agendas, and course descriptions, which make for a lot of material to take home after a conference. With the Whova app, all of that information is now stored online which is so much easier for a traveler.

    Pros

    The Whova mobile app made it easy for me to select PD sessions, take notes, and organize my thoughts while the desktop app afforded me the opportunity to immediately download materials and snip and save images. I do appreciate that Whova emailed me a copy of all of the notes I'd taken in each of my PD sessions. I also like that the information stays on my account even after the session is over. I can still see last year's pics and notes from another PD session!

    Cons

    Not sure how things download from my mobile device, but the desktop app is great for saving information.

    Showing 5 reviews of 578 Read all reviews

    Whova FAQs

    Below are some frequently asked questions for Whova.

    Whova offers the following pricing plans:

    • Pricing model: Subscription
    • Free Trial: Available

    Contact Whova directly for pricing information.

    Whova offers the following features:

    • Budgeting
    • Contact Management
    • Email Marketing
    • Event Scheduling
    • Gamification
    • Registration Management
    • Surveys & Feedback

    Whova has the following typical customers:

    Small Business, Large Enterprises, Public Administrations, Mid Size Business

    Whova supports the following languages:

    English

    Whova supports the following devices:

    Android, iPhone, iPad

    Whova integrates with the following applications:

    Eventbrite, SurveyMonkey

    Whova offers the following support options:

    Phone Support, Online Support, FAQs

    Related categories

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