Expense Once

Online Expense Management Software

5 /5 (2 reviews) Write a Review!

Expense Once Overview

What is Expense Once?

Expense Once is a cloud-based Expense Management Solution, which manages the entire expenses process from receipt capture to staff reimbursement. Key features include HMRC Approved Fuel Rates, VAT Complaint, Mileage Calculator, Approval Workflow, Out-of-Policy Notifications, Multi-Currency and Project/Costcentre.

Dimensions provide complex analysis of your spend, but also control the expenditure of multiple profit centers.
Align spending rules and approval with office, location, department, projects and costcentre. Built-in mileage calculator making journey claims a breeze. Users can snap receipts which auto-populate expense forms.

Expense Once offers integration with various third-party ERP, accounting, and payroll applications such as Salesforce, SAP, Microsoft Dynamics, Financial Force, Sage, Xero, QuickBooks, and more.

An authorised third-party with Open Banking we fetch corporate card transactions automatically and generate card expenses ready for staff to attach receipts.

Expense Once Overview

Pricing

Starting from
£3,00/month

Pricing options

Free Trial
Free
Subscription
Value for money

Free Plan: £0 per month for 1 user
Premium Plan: £3 for per month per user for upto 500 users
For Enterprise Plan, contact Expense Once


Expense Once Features

Devices
Business size
S M L
Markets
United States, Canada, United Kingdom, Australia, Japan
Supported Languages
English, French, Japanese

Media

Expense Once user management
Expense Once receipt attachment
Expense Once dashboard
Expense Once screenshot: Expense Once user management Expense Once screenshot: Expense Once receipt attachment Expense Once screenshot: Expense Once dashboard

Expense Once Reviews

Expense Once Reviews

Overall rating
5
/
5
Excellent
2

Very good
0

Average
0

Poor
0

Terrible
0

Value for Money
5
Features
5
Ease of Use
5
Customer Support
4,5
100% recommended this app
Tom G.

The team there were great, helped us every step of the way, and the product was simply...

Great list of systems available, saves us having to search 1 by 1, the reviews are also very useful


Felicity R.

Im an EA looking for softeare to 'help' with expenses


Tom G.
Industry: Arts & Crafts
Company size: 51-200 Employees

The team there were great, helped us every step of the way, and the product was simply first-class

Used Weekly for 1+ year
Reviewed on 2017/09/15
Review Source: Capterra

Great list of systems available, saves us having to search 1 by 1, the reviews are also very useful

Pros

OCR - we just upload the receipt and in a few seconds the expense is created ready for us to save.

It was highly configurable and yet easy to understand, I've never seen any other system achieve this level of features with such ease of use.

The speed of the solution is fantastic, our internet is not the best but their software runs perfectly.

If we require something they immediately have it in the software for us, there was no waiting for weeks, we can always rely on them if our business changes.

Our staff took to the system well, mainly because of the ease of use, but also because it's fresh, looks and feels modern.

Even with all this it came out as one of the cheapest systems.

Cons

Although we had a dedicated account manager, when they were on holiday we'd have someone else who didn't know us or our setups very well, which was frustrateing

Response from Solutions Once

Thanks Tom, it's a pleasure working with you and the team there, lunch is on us next time!

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 10.0/10

Felicity R.

Im an EA looking for softeare to 'help' with expenses

Reviewed on 2017/09/17
Review Source: Capterra

Pros

As an assistant I am looking for a tool that can 'assist' me is 'simple' and can help me do my job in a 'timely fashion.' expenseOnce achieves all this. It takes away the 'faff' and 'time consuming' tasks most often associated with expenses.

Response from Solutions Once

Thanks Felicity, the team really enjoyed working with Capital Group and we're glad you were all very pleased with the product. As always feel free to get in-touch directly if you need anything, James

Rating breakdown

Value for Money
Ease of Use
Customer Support

User recommendation
10/10
Based on 2 user ratings
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Expense Once Pricing

Expense Once Pricing

Starting from
£3,00/month
Free Trial
Free
Subscription
Value for money

Free Plan: £0 per month for 1 user
Premium Plan: £3 for per month per user for upto 500 users
For Enterprise Plan, contact Expense Once

Free Plan: £0 per month for 1 user
Premium Plan: £3 for per month per user for upto 500 users
For Enterprise Plan, contact Expense Once

Value for Money
5/5
Based on 2 user ratings
Compare value for money rating with alternatives
Compare with alternatives

Expense Once Features

Expense Once Features

API
Accounting Integration
Accounting Management
Activity Dashboard
Audit Trail
Automatic Notifications
Billing & Invoicing
Compliance Management
Customizable Reporting
Data Import/Export
Electronic Payments
Expense Tracking
Financial Analysis
Invoice Management
Invoice Processing
Multi-Currency
Real Time Data
Reporting & Statistics
Third Party Integration
Workflow Management
Features
5/5
Based on 2 user ratings
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Categories

Additional information for Expense Once

Additional information for Expense Once

Key features of Expense Once

  • Accounting Integration
  • Approval Process Control
  • Audit Trail
  • Compliance Management
  • Multi-Currency
  • Receipt Management
  • Reimbursement Management
  • Spend Control
  • Workflow Management

Expense Once FAQs

Expense Once FAQs

Below are some frequently asked questions for Expense Once.

Q. What type of pricing plans does Expense Once offer?

Expense Once offers the following pricing plans:

Starting from: £3,00/month

Pricing model: Free, Subscription

Free Trial: Available

Free Plan: £0 per month for 1 user Premium Plan: £3 for per month per user for upto 500 users For Enterprise Plan, contact Expense Once

Q. What are the main features of Expense Once?

Expense Once offers the following features:

  • Accounting Integration
  • Approval Process Control
  • Audit Trail
  • Compliance Management
  • Multi-Currency
  • Receipt Management
  • Reimbursement Management
  • Spend Control
  • Workflow Management

Q. Who are the typical users of Expense Once?

Expense Once has the following typical customers:

Small Business, Large Enterprises, Public Administrations, Non Profit, Mid Size Business

Q. What languages does Expense Once support?

Expense Once supports the following languages:

English, French, Japanese

Q. What type of pricing plans does Expense Once offer?

Expense Once has the following pricing plans:

Free, Subscription

Q. Does Expense Once support mobile devices?

We do not have any information about what devices Expense Once supports

Q. What other apps does Expense Once integrate with?

Expense Once integrates with the following applications:

FinancialForce ERP, NetSuite, QuickBooks Online, QuickBooks Online Advanced, SAP Cloud ERP Suite, Unit4 Travel & Expenses, Xero

Q. What level of support does Expense Once offer?

Expense Once offers the following support options:

Phone Support, Online Support, Knowledge Base