About Expense Once
Expense Once is a cloud-based Expense Management Solution, which manages the entire expenses process from receipt capture to staff reimbursement. Key features include HMRC Approved Fuel Rates, VAT Complaint, Mileage Calculator, Approval Workflow, Out-of-Policy Notifications, Multi-Currency and Project/Costcentre.
Dimensions provide complex analysis of your spend, but also control the expenditure of multiple profit centers.
Align spending rules and approval with office, location, department, projects and costcentre. Built-in mileage calculator making journey claims a breeze. Users can snap receipts which auto-populate expense forms.
Expense Once offers integration with various third-party ERP, accounting, and payroll applications such as Salesforce, SAP, Microsoft Dynamics, Financial Force, Sage, Xero, QuickBooks, and more.
An authorised third-party with Open Banking we fetch corporate card transactions automatically and generate card expenses ready for staff to attach receipts.
Pricing starting from:
£5,00/month
- Free Trial
- Free Version
- Subscription
Compare with Popular Alternatives
Devices
Business size
Markets
Supported Languages
Pricing starting from:
£5,00/month
- Free Trial
- Free Version
- Subscription
Compare with Popular Alternatives
Images
Features
Total features of Expense Once: 66
- API
- Account Reconciliation
- Accounting
- Accounting Integration
- Activity Dashboard
- Activity Tracking
- Alerts / Escalation
- Alerts/Notifications
- Approval Process Control
- Approval Workflow
- Audit Management
- Audit Trail
- Billing & Invoicing
- Budget Control
- Budgeting/Forecasting
- Categorisation/Grouping
- Claims Management
- Compliance Management
- Configurable Workflow
- Corporate Card
- Credit Card Management
- Currency Conversion
- Customizable Fields
- Customizable Reports
- Data Capture and Transfer
- Data Extraction
- Data Import/Export
- Document Storage
- Duplicate Detection
- ERP
- Electronic Payments
- Expense Claims
- Expense Tracking
- Financial Analysis
- Forecasting
- Fraud Detection
- Mileage Tracking
- Mobile Access
- Mobile Receipt Upload
- Multi-Currency
- Payroll Management
- Policy Management
- Prepaid Cards
- Profit/Loss Statement
- QuickBooks Integration
- Real Time Analytics
- Real Time Data
- Real Time Monitoring
- Real Time Notifications
- Real Time Reporting
- Real-time Updates
- Receipt Management
- Reimbursement Management
- Reminders
- Reporting & Statistics
- Rules-Based Workflow
- Single Sign On
- Spend Analysis
- Spend Control
- Tagging
- Third Party Integrations
- Time & Expense Tracking
- Timesheet Management
- Transaction History
- Trend Analysis
- Workflow Management
Alternatives
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Expensya
DATABASICS Time & Expense
DATABASICS Expense
Reviews
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Write a Review!- Industry: Arts & Crafts
- Company size: 51-200 Employees
- Used Weekly for 1+ year
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Review Source
Overall rating
- Value for Money
- Ease of Use
- Customer Support
- Likelihood to recommend 10.0 /10
The team there were great, helped us every step of the way, and the product was simply...
Reviewed on 2017/09/15
Great list of systems available, saves us having to search 1 by 1, the reviews are also very useful
Great list of systems available, saves us having to search 1 by 1, the reviews are also very useful
Pros
OCR - we just upload the receipt and in a few seconds the expense is created ready for us to save.
It was highly configurable and yet easy to understand, I've never seen any other system achieve this level of features with such ease of use.
The speed of the solution is fantastic, our internet is not the best but their software runs perfectly.
If we require something they immediately have it in the software for us, there was no waiting for weeks, we can always rely on them if our business changes.
Our staff took to the system well, mainly because of the ease of use, but also because it's fresh, looks and feels modern.
Even with all this it came out as one of the cheapest systems.
Cons
Although we had a dedicated account manager, when they were on holiday we'd have someone else who didn't know us or our setups very well, which was frustrateing
Response from Solutions Once
Thanks Tom, it's a pleasure working with you and the team there, lunch is on us next time!
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Review Source
Overall rating
- Value for Money
- Ease of Use
- Customer Support
Im an EA looking for softeare to 'help' with expenses
Reviewed on 2017/09/17
Pros
As an assistant I am looking for a tool that can 'assist' me is 'simple' and can help me do my job in a 'timely fashion.' expenseOnce achieves all this. It takes away the 'faff' and 'time consuming' tasks most often associated with expenses.
Response from Solutions Once
Thanks Felicity, the team really enjoyed working with Capital Group and we're glad you were all very pleased with the product. As always feel free to get in-touch directly if you need anything, James
Expense Once FAQs
Below are some frequently asked questions for Expense Once.Q. What type of pricing plans does Expense Once offer?
Expense Once offers the following pricing plans:
- Starting from: £5,00/month
- Pricing model: Free, Subscription
- Free Trial: Available
Starter Plan: £24 per organisation. Premium Plan: £5 per month per active user Enterprise Plan: we offer volume discount pricing, please contact us at [email protected]
Q. What are the main features of Expense Once?
We do not have any information about Expense Once features
Q. Who are the typical users of Expense Once?
Expense Once has the following typical customers:
2-10, 11-50, 51-200, 201-500, 501-1 000, 1 001+
Q. What languages does Expense Once support?
Expense Once supports the following languages:
English, French, Japanese
Q. Does Expense Once support mobile devices?
Expense Once supports the following devices:
Android (Mobile), iPhone (Mobile), iPad (Mobile)
Q. What other apps does Expense Once integrate with?
Expense Once integrates with the following applications:
FinancialForce ERP, NetSuite, QuickBooks Online Advanced, Quickbooks Online, SAP Cloud ERP, UNIT4 ERP, Xero
Q. What level of support does Expense Once offer?
Expense Once offers the following support options:
Email/Help Desk, Knowledge Base, Phone Support, 24/7 (Live rep), Chat
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