About Notion

Notion is a project and workflow management solution that helps businesses streamline operations related to goal setting, status tracking, lead management, and more on a centralized platform. It enables users to utilize the drag-and-drop interface to organize, rearrange, and develop ideas, thoughts or plans.

Notion allows businesses to build and maintain a knowledge base for multiple topics such as task instructions, coding guidelines, HR workflows, and more. With the built-in calendar and kanban boards, users can create roadmaps and monitor tasks based on completion status, category, priority, or assigned team members. In order to enhance collaboration, team members can add comments on tasks and projects in order to start discussions.

Notion comes with an application programming interface (API), which enables businesses to integrate the system with several third-party solutions including Slack, Figma, and InVision. It enables users to create to-do lists, prepare meeting notes, and set up weekly agendas on a unified platform.

Pricing starting from:

US$5,00/month

  • Free Trial
  • Free Version
  • Subscription
  • Open Source

Devices

Business size

S M L

Markets

Australia, Brazil, Canada, China, Germany and 4 others, India, Japan, Mexico, United States

Supported Languages

English

Pricing starting from:

US$5,00/month

  • Free Trial
  • Free Version
  • Subscription
  • Open Source

Images

Notion company wiki
Notion product roadmap
Notion meeting notes
Notion personal tasks
Content Calendar
View 6 more
Notion video
Notion screenshot: Notion company wiki Notion screenshot: Notion product roadmap Notion screenshot: Notion meeting notes Notion screenshot: Notion personal tasks Notion screenshot: Content Calendar

Features

Total features of Notion: 78

  • API
  • Access Controls/Permissions
  • Agile Methodologies
  • Alerts/Notifications
  • Approval Process Control
  • Archiving & Retention
  • Brainstorming
  • Budget Management
  • Calendar Management
  • Cataloging/Categorization
  • Collaboration Tools
  • Communication Management
  • Contact Management
  • Content Management
  • Create Subtasks
  • Customizable Dashboard
  • Customizable Templates
  • Data Import/Export
  • Document Capture
  • Document Classification
  • Document Generation
  • Document Management
  • Document Storage
  • Drag & Drop
  • File Recovery
  • File Sharing
  • Forecasting
  • Full Text Search
  • Gantt/Timeline View
  • Goal Setting / Tracking
  • Guest Access
  • Idea Management
  • Import Tasks
  • Issue Management
  • Kanban Board
  • Knowledge Base Management
  • Knowledge Management
  • Lead Management
  • Milestone Tracking
  • Mobile Access
  • No-Code
  • Offline Access
  • Parent Task
  • Portfolio Management
  • Prioritization
  • Productivity Analysis
  • Project Management
  • Project Planning
  • Project Planning/Scheduling
  • Project Workflow
  • Projections
  • Push Notifications
  • Real Time Editing
  • Records Management
  • Reporting/Project Tracking
  • Requirements Management
  • Resource Management
  • Search/Filter
  • Self Service Portal
  • Spreadsheet View
  • Status Tracking
  • Tagging
  • Task Board View
  • Task Editing/Updating
  • Task Management
  • Task Planning
  • Task Progress Tracking
  • Task Scheduling
  • Task Tagging
  • Text Editing
  • Third Party Integrations
  • Time & Expense Tracking
  • To-Do List
  • Traditional Methodologies
  • Version Control
  • Visualization
  • Workflow Configuration
  • Workflow Management

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Reviews

Overall rating

4,7 /5
(274)
Value for Money
4,7/5
Features
4,6/5
Ease of Use
4,4/5
Customer Support
4,6/5

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Showing 5 reviews of 274
Ricardo O.
Overall rating
  • Industry: E-Learning
  • Company size: 201-500 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

The ultimate make-it-your-own knowledge system

Reviewed on 2021/04/02

Notion works well as an organizer of all things knowledge. In our school we use it to organize term...

Notion works well as an organizer of all things knowledge. In our school we use it to organize term and weekly planning, as a bookmark manager, and also to publish certain content for students in a "fenced" environment.
This app can easily replace many other apps if the user knows what their specific needs are.

Highly recommended.

Pros

Flexibility: Notion can be whatever you want it to be. Some folk use it to take notes, other people find it a great meeting organizer. I use it as a master database of all things work and personal: tasks, notes, calendar reminders, bookmark manager... You can program it to suit your needs. It is highly advisable to model in paper what is it that you want from Notion.

Cons

Notion is a very closed ecosystem. I would love it to synchronize with Google Calendar or for it to talk nicely. to Gmail. Not an option right now.
The calendar view can benefit from a "weekly" or "agenda" view.
Offline work is still a work in progress.
Can become difficult to use if databases are not planned properly.

Milica S.
Overall rating
  • Industry: Hospitality
  • Company size: 11-50 Employees
  • Used Daily for 1-5 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Fantastic for personal and professional use

Reviewed on 2021/01/26

After using it for a week, I have texted almost all of my friends and partners to recommend it with...

After using it for a week, I have texted almost all of my friends and partners to recommend it with a comment: "trust me, you don't know you need this tool" as I was thrilled to discover it. As someone who was using every single organizing tool under the Sun, I'd say there's nothing more flexible, user-friendly, and smarter than Notion. I am beyond grateful to the creators of this product, can't recommend it enough.

Pros

1. Great flexibility - it allows you to custom your pages however you want, it's like all its competitors in one! Whether you need standard tables, text, mood board, project management tools, task lists, Notion has it all

2. Shortcuts and links for everything - once you become an advanced user, you'll finish your work faster you could ever imagine, as it has shortcuts for every action. You can also link pages, and pull out the data from one page to another, which is incredibly important when you're managing projects & people

3. Perfect for both personal and private use - I store my reading lists, to do's, home binder, and run my company in the same app

4. Large online community with lots of creative ideas on how to get the best out of this software.

Cons

I would like it to be encrypted, and by far this is the only disadvantage I've found.

Verified Reviewer
Overall rating
  • Industry: Entertainment
  • Company size: 11-50 Employees
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Nobody does data and documents like Notion does.

Reviewed on 2020/04/04

Notion is by far and away the best way I've found so far to work with data in documents. It starts...

Notion is by far and away the best way I've found so far to work with data in documents. It starts from the concept of linked databases, and extends it from there to include structured documents. This has been very well implemented, allowing users to generate incredibly useful documents, by querying sets of data.

The Notion support team is engaged, informed and very helpful. I have had several insightful discusssions with them during feature requests.

Both the desktop and offline applications are smooth and usable, and have been improving continually.

Pros

- beautiful design
- databases inside documents
- Several useful templates for generating documents and databases
- well-considered layout constraints allowing you to focus on content
- easy to share content
- powerful and ergonomic syntax

Cons

- lack of option for visualising data
- no real offline mode

Daniel W.
Overall rating
  • Industry: Hospital & Health Care
  • Company size: 501-1 000 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Likelihood to recommend 10.0 /10

Notion: The Best FREE Note-taking software to date!

Reviewed on 2020/12/22

Ultimately, I would recommend Notion to anyone in an instant. It has a suite of features,...

Ultimately, I would recommend Notion to anyone in an instant. It has a suite of features, user-friendly UI and organisation benefits. Furthermore, the personal subscription recently became free for everyone and the business prices are reasonable, giving people no reason not to use Notion. I believe that Nation can fit into many workflows very easily due to its plethora of features.

Pros

Notion is absolutely brimming with useful features and is the Swiss army knife of note-taking applications.

The overall software is so minimalistic and intuitive to use that I personally learnt it within a few days. The whole software revolves around using "/ " to create blocks and edit text; for example, a /toggle would create a toggle block which acts as a dot point except that you can hide/show it. This makes the learning curve of notion virtually non-existent and creates unparalleled flexibility in the structure and style. I find that the simple and uncluttered UI helps clear my mind and focus on the current task.

The data management is superb with extensive sorting, classification and customisation features for the spreadsheet and databases functions. The timeline features are also an extremely welcome addition in the recent updates and allow for the seamless moving of date-specific records.

There are countless useful templates as well which certainly help give me ideas about what I wanted my Notion notes to look like.

Cons

Some features make little sense and unfortunately cannot be disabled. One of these issues occurs when clicking on a page in a table and it opens up as a tiny square and you need to press "Open as page," to make the page full screen. This is just a small annoyance and is honestly not that big of a deal.

Another lacking feature is the scarce customisation options for text formatting however there are solutions to this through Google Text Fonts. There are also a few limitations of the free Personal Plan but if you needed the full collaborative features of Notion, your company would usually pay for that.

The offline mode for Notion is frankly quite bad as you have to preload the pages when you have internet beforehand. Otherwise, your notes would be inaccessible. However, this isn't at all a deal-breaker as there is usually internet everywhere. Notion has also indicated that they are focusing on this problem for future updates. The mobile app is also sluggish at times but it is mostly alright.

Rick M.
Overall rating
  • Industry: Marketing & Advertising
  • Company size: 11-50 Employees
  • Used Daily for 1-5 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Likelihood to recommend 10.0 /10

So long Evernote! Hello notion

Reviewed on 2021/02/09

I run my personal business, collaborate with coworkers, and even do personal project management...

I run my personal business, collaborate with coworkers, and even do personal project management with the same account all under the free tier. It's become my go-to for everything that Evernote used to do for me, but with WAAAAY more features and functionality.

Pros

The thing I love most about Notion is how customizable it is. Even at the free personal tier, I don't see the majority if individuals needing to expand to the paid version. Any time a product can give so much value at the FREE level, means they're in it for the long haul and they're the real deal.

Cons

The blocks setup makes copy and pasting a little tricky. You can't just copy a whole entry and paste it into google docs or an email with out having to fix it on the paste side of things. Small issue but not that big of a deal for everything that it can do.

Showing 5 reviews of 274 Read all reviews

Notion FAQs

Below are some frequently asked questions for Notion.

Notion offers the following pricing plans:

  • Starting from: US$5,00/month
  • Pricing model: Free, Subscription, Open Source
  • Free Trial: Available

Notion is offered across four pricing plans and scales with the number of features, outlined below: Free Personal: $4/month (billed annually) or $5/month (billed monthly) Team: $8/month/member (billed annually) or $10/month/member (billed monthly) Enterprise: Please contact Notion directly for pricing information

We do not have any information about Notion features

Notion has the following typical customers:

Self Employed, 2-10, 11-50, 51-200, 201-500, 501-1 000, 1 001+

Notion supports the following languages:

English

Notion supports the following devices:

Android (Mobile), iPhone (Mobile), iPad (Mobile)

Notion integrates with the following applications:

Evernote Business, GitHub, Google Drive, InVision App, Notion, Quip, Slack, Trello, Twitter, Typeform

Notion offers the following support options:

Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support, 24/7 (Live rep), Chat

Related categories

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