Airbase

Spend management platform with accounts payable automation

About Airbase

Airbase is a cloud-based spend management solution designed to help businesses with spend control, bill payments, accounting automation, and real-time reporting. The software offers virtual and corporate cards that enable employees to make purchases while complying with company policies.

With Airbase, businesses can streamline their spend request and approval processes, reduce excess costs, and protect against fraud. Employees can submit recurring and one-time spend requests, attach files, and leave written descriptions. Managers can create custom approval routing workflows and issue physical or virtual corporate cards to staff members. From the centralized platform, users can manage spend limits, card statuses, transactions, and expiration dates.

Airbase enables companies to track spending in real-time from multiple data sources. Managers can use the self-service reporting tools to monitor individual, team, department, and vendor spend throughout the month. Users can also access spend analysis data for historical and projected costs to spot patterns and trends with spending. Airbase allows users to capture receipts and sync transactions with multiple third-party platforms such as QuickBooks, Xero, and NetSuite, automating accounting processes.

Pricing starting from:

N/A

  • Free Version
  • Free Trial
  • Subscription

Top 5 alternatives to Airbase

Devices

Business size

S M L

Markets

American Samoa, Cook Islands, Fiji, Micronesia, Guam, Kiribati, Marshall Islands, Northern Mariana Islands, New Caledonia, Norfolk Island, Nauru, French Polynesia, Papua New Guinea, Palau, Solomon Islands, Tonga, Tuvalu, United States, Vanuatu, Wallis & Futuna, Samoa

Supported Languages

English

Pricing starting from:

N/A

  • Free Version
  • Free Trial
  • Subscription

Top 5 alternatives to Airbase

Images

Airbase Software - Spend control
Airbase Software - Virtual cards
Airbase Software - Bill payments
Airbase Software - Employee expense management
Airbase Software - Spend reports
Airbase Software - Corporate cards
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Airbase Software - Spend control Airbase Software - Virtual cards Airbase Software - Bill payments Airbase Software - Employee expense management Airbase Software - Spend reports Airbase Software - Corporate cards

Features

Total features of Airbase: 52

  • 1099 Preparation
  • Account Reconciliation
  • Accounting Integration
  • Accounts Payable
  • Approval Process Control
  • Approval Workflow
  • Audit Trail
  • Bank Reconciliation
  • Billing & Invoicing
  • Billing Portal
  • Bookkeeping Services Integration
  • Budgeting/Forecasting
  • Cash Management
  • Check Writing
  • Corporate Card
  • Credit Card Management
  • Data Extraction
  • Data Import/Export
  • Duplicate Payment Alert
  • Electronic Funds Transfer
  • Expense Tracking
  • Fraud Detection
  • General Ledger
  • Invoice Creation
  • Invoice History
  • Invoice Management
  • Invoice Processing
  • Mobile App
  • Mobile Payments
  • Mobile Receipt Upload
  • Online Invoicing
  • Online Payments
  • PO Reconciliation
  • Payment Processing
  • Prepaid Cards
  • Procurement Management
  • Purchase Order Management
  • Real Time Monitoring
  • Real Time Reporting
  • Receipt Management
  • Recurring Payments
  • Reimbursement Management
  • Reporting & Statistics
  • Reporting/Analytics
  • Spend Analysis
  • Spend Control
  • Spend Management
  • Supplier Management
  • Third Party Integrations
  • Transaction History
  • Vendor Management
  • Workflow Management

Alternatives

Teampay

4,6
#1 Alternative to Airbase
Teampay’s spend management platform gives finance teams control and automates the purchasing, reconciliation, and...

Bill.com

4,1
#2 Alternative to Airbase
With Bill.com, get paid up to 2x faster. Accept flat-rate ACH payments, send recurring electronic invoices, and send...

Ramp

4,9
#3 Alternative to Airbase
Ramp is a cloud-based expense and spend management solution that provides businesses with virtual corporate cards for...

SAP Concur

4,2
#4 Alternative to Airbase
SAP Concur solutions simplify expense, travel, and invoice management for greater visibility and control.

Reviews

Overall rating

5,0 /5
(42)
Value for Money
4,9/5
Features
4,8/5
Ease of Use
5,0/5
Customer Support
4,9/5

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Showing 5 reviews of 42
Dmitri L.
Overall rating
  • Industry: Marketing & Advertising
  • Company size: 51-200 Employees
  • Used Daily for 1-5 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Best AP solution for SMB to MidSize businesses

Reviewed on 2020/06/23

From start to end we had an amazing experience with the sales process, implementation and daily...

From start to end we had an amazing experience with the sales process, implementation and daily operations. Highly recommend!

Pros

The best thing about Airbase are not the constant flow of features, the insanely fast support team or even the ease of deployment. The best thing is the architecture for approval flows and how the product team pays very close attention to customer needs.

The approval flows are setup in such ways as to allow each team to be fully automated in their approval flows and forbids circumvention of controls, thus allowing us a very high level of confidence that each person is accountable for their purchases.

Cons

I highly recommend Airbase, however, this is a new product and I also recommend spending a lot of time analyzing each nuance of your AP process needs before moving forward as not all features are immediately available. At the time of writing this review, international payments are not yet ready but Airbase has communicated their roadmap and we know exactly when this will be rolled out. The minor drawbacks have not impacted our improvements in performance, quality, and stability of accounting controls or slowed us down at all.

Alternatives Considered

SAP Concur, NetSuite and Tipalti

Reasons for Choosing Airbase

Bill.com is knows for its sync issues and weak approval flows. Airbase not only fixes both but also gives you tools to validate everything through reporting and flows that are flexible but reliable.

Switched From

Bill.com
Joe O.
Overall rating
  • Industry: Computer Software
  • Company size: 11-50 Employees
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Essential Tool in Modern Finance Tech Stack

Reviewed on 2021/02/16

The overall user experience is excellent. Airbase helps Welkin improve accounting accuracy with...

The overall user experience is excellent. Airbase helps Welkin improve accounting accuracy with fewer reclasses and supports a much faster monthly closing process. Time savings come also from the vendor self-onboarding process, which allows to save key documents such as W9/W-8BEN and contracts. Real-time spending monitoring also allows department owners to check on their spending without finance/accounting support.

Pros

- Automatic bill coding with OCR (time savings).

- Automatic credit card coding with receipt management function.

- Excellent onboarding and implementation team.

- Fast responsive customer support team.

- Airbase improves features based on customer feedback.

- Fast and meaningful product improvements and great UI/UX.

- Early access to beta features on request (such as receipt audits, advanced approvals).

Cons

- Airbase lacks a few features to replace some other tools effectively (e.g. Expensify).

- Annual fee could be lower or cashback on credit cards higher.

- International payments still not supported as of early Feb.2021

Alternatives Considered

Ramp and Divvy

Reasons for Choosing Airbase

- Improved accounting accuracy with fewer reclasses. - Faster monthly accounting closing process. - Vendor payments and onboarding through automation. - Efficient year-end receipt compliance audit. - Real-time expense reporting / monitoring by department. - Better UI/UX experience for the accounting team.

Switched From

Bill.com

Reasons for Switching to Airbase

In our vendor evaluation in 2019 Airbase received high scores for key features such as automated accounting procedures (bill coding, credit card coding/approval processes), receipt compliance, vendor self-onboarding, and departmental spending monitoring/reporting). While Brex offered the biggest credit (one-time $5K AWS) and slightly larger cashback reward program (recurring), Airbase offered overall more time savings for the accounting/finance team.
Sean C.
Overall rating
  • Industry: Financial Services
  • Company size: 51-200 Employees
  • Used Weekly for 6-12 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 7.0 /10

Bill pay only

Reviewed on 2021/07/26

Airbase has been responsive and helpful with all issues we've encountered. It took a decent amount...

Airbase has been responsive and helpful with all issues we've encountered. It took a decent amount of time to set up bill pay and we've misstated our GL multiple times due to lack of understanding of how the product functions. However, we are happy with the product and have recognized significant efficiencies compared to our historic manual processing.

Pros

This software makes it simple and efficient to aggregate, prepare, review, and pay invoices. It has significantly reduced the time to process AP via its clean workflow and automatic timed payments after approvals are completed.

Cons

There are some idiosyncrasies in this product that take time and effort to understand. Unfortunately, our trial and error learnings have resulted in multiple GL misstatements; one of which resulted in an error identified by auditors. For example, when an invoice gets changed/updated by the Vendor the AP processor has an opportunity to "archive" the bill in Airbase. This action does nothing to your GL so any new invoice will be double-counted.
I also wish there was a way to remind approvers more frequently. Bill are most often late due to delayed approvals.

Amanda P.
Overall rating
  • Industry: Computer Software
  • Company size: 201-500 Employees
  • Used Daily for 1-5 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Just Get It, You won't Regret It!

Reviewed on 2021/12/10

We are able to provide virtual cards with spend limits and controls which helps employees not have...

We are able to provide virtual cards with spend limits and controls which helps employees not have to expense large costs, and gives us the ability to approve the spend before we pay for it.

Pros

Integration with Airbase was about 8 weeks total, which is not bad when you consider it is your full procure to pay software. I enjoy having the spend control limits and that everything (PO's, virtual cards, reimbursements, and bill payment) is in one system which makes it easy for accountants and employees.

Cons

Reporting needs to be beefed up a bit, I believe a custom reporting section could easily fix this. Additionally, the PO light tool should have customer fields so each business can get what they need is critical from the PO approval workflow.

Sheng P.
Overall rating
  • Industry: Financial Services
  • Company size: 51-200 Employees
  • Used Daily for 1-5 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Airbase ease of use

Reviewed on 2021/02/16

Overall the experience has been wonderful, we are able to close more accurately and timely due to...

Overall the experience has been wonderful, we are able to close more accurately and timely due to using airbase. There's no longer a struggle trying to determine what the spend is on various cards as they all have been categorized previously. Although initial setup may take longer it is well worth the accuracy.

Pros

The best part of airbase is that it easily integrates with QBO.
This allows me to setup prepaid on Airbase that automatically set up to sync to QBO for a monthly close.
Cards are automatically set up to charge a certain GL code, rendering it unnecessary to go back monthly to determine what the spend was and where to charge it.

Cons

When making some entries, it does not use a new naming convention and would use the most recent journal entry naming convention to make the the journal entry title. This can lead to bit of confusion.

Alternatives Considered

Teampay

Reasons for Choosing Airbase

We wanted more accuracy and timeliness as well as an all in one product

Switched From

Divvy
Showing 5 reviews of 42 Read all reviews

Airbase FAQs

Below are some frequently asked questions for Airbase.

Airbase offers the following pricing plans:

  • Starting from:
  • Pricing model: Free Version, Subscription
  • Free Trial: Not Available

Airbase is the only spend management platform that truly delivers on the promise of consolidating and automating all non-payroll spend. It’s the solution that finance and accounting teams from small to midsize companies rely on to support growth at all stages. https://www.airbase.com/pricing

Airbase has the following typical customers:

2-10, 11-50, 51-200, 201-500, 501-1 000, 1 001+

Airbase supports the following languages:

English

Airbase supports the following devices:

Android (Mobile), iPhone (Mobile)

Airbase integrates with the following applications:

NetSuite, QuickBooks Online Advanced, Sage Intacct, Xero

Airbase offers the following support options:

Email/Help Desk, Knowledge Base, Chat

Related categories

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