About Airbase

Airbase is a cloud-based spend management solution designed to help businesses with spend control, bill payments, accounting automation, and real-time reporting. The software offers virtual and corporate cards that enable employees to make purchases while complying with company policies.

With Airbase, businesses can streamline their spend request and approval processes, reduce excess costs, and protect against fraud. Employees can submit recurring and one-time spend requests, attach files, and leave written descriptions. Managers can create custom approval routing workflows and issue physical or virtual corporate cards to staff members. From the centralized platform, users can manage spend limits, card statuses, transactions, and expiration dates.

Airbase enables companies to track spending in real-time from multiple data sources. Managers can use the self-service reporting tools to monitor individual, team, department, and vendor spend throughout the month. Users can also access spend analysis data for historical and projected costs to spot patterns and trends with spending. Airbase allows users to capture receipts and sync transactions with multiple third-party platforms such as QuickBooks, Xero, and NetSuite, automating accounting processes.

Devices

Business size

S M L

Markets

United States

Supported Languages

English

Images

Airbase mobile integration
Airbase approval control
Airbase expense report
Airbase transaction tracking
Airbase recurring expenses
View 6 more
Airbase screenshot: Airbase mobile integration Airbase screenshot: Airbase approval control Airbase screenshot: Airbase expense report Airbase screenshot: Airbase transaction tracking Airbase screenshot: Airbase recurring expenses

Features

Total features of Airbase: 22

  • Account Reconciliation
  • Accounting Integration
  • Approval Process Control
  • Bank Reconciliation
  • Billing & Invoicing
  • Cash Management
  • Credit Card Integration
  • Duplicate Payment Alert
  • Expense Tracking
  • Invoice Management
  • Invoice Processing
  • Real Time Monitoring
  • Real Time Reporting
  • Receipt Management
  • Reporting & Statistics
  • Spend Analysis
  • Spend Control
  • Third Party Integration
  • Transaction History
  • Transaction Monitoring
  • Vendor Management
  • Workflow Management

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Reviews

Overall rating

5 /5
(24)
Value for Money
5/5
Features
4,8/5
Ease of Use
5/5
Customer Support
5/5

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Showing 5 reviews of 24
Dmitri L.
Overall rating
  • Industry: Marketing & Advertising
  • Company size: 51-200 Employees
  • Used Daily for 1-5 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Best AP solution for SMB to MidSize businesses

Reviewed on 2020/06/23

From start to end we had an amazing experience with the sales process, implementation and daily...

From start to end we had an amazing experience with the sales process, implementation and daily operations. Highly recommend!

Pros

The best thing about Airbase are not the constant flow of features, the insanely fast support team or even the ease of deployment. The best thing is the architecture for approval flows and how the product team pays very close attention to customer needs.

The approval flows are setup in such ways as to allow each team to be fully automated in their approval flows and forbids circumvention of controls, thus allowing us a very high level of confidence that each person is accountable for their purchases.

Cons

I highly recommend Airbase, however, this is a new product and I also recommend spending a lot of time analyzing each nuance of your AP process needs before moving forward as not all features are immediately available. At the time of writing this review, international payments are not yet ready but Airbase has communicated their roadmap and we know exactly when this will be rolled out. The minor drawbacks have not impacted our improvements in performance, quality, and stability of accounting controls or slowed us down at all.

Joe O.
Overall rating
  • Industry: Computer Software
  • Company size: 11-50 Employees
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Essential Tool in Modern Finance Tech Stack

Reviewed on 2021/02/16

The overall user experience is excellent. Airbase helps Welkin improve accounting accuracy with...

The overall user experience is excellent. Airbase helps Welkin improve accounting accuracy with fewer reclasses and supports a much faster monthly closing process. Time savings come also from the vendor self-onboarding process, which allows to save key documents such as W9/W-8BEN and contracts. Real-time spending monitoring also allows department owners to check on their spending without finance/accounting support.

Pros

- Automatic bill coding with OCR (time savings).

- Automatic credit card coding with receipt management function.

- Excellent onboarding and implementation team.

- Fast responsive customer support team.

- Airbase improves features based on customer feedback.

- Fast and meaningful product improvements and great UI/UX.

- Early access to beta features on request (such as receipt audits, advanced approvals).

Cons

- Airbase lacks a few features to replace some other tools effectively (e.g. Expensify).

- Annual fee could be lower or cashback on credit cards higher.

- International payments still not supported as of early Feb.2021

Drew S.
Overall rating
  • Industry: E-Learning
  • Company size: 201-500 Employees
  • Used Weekly for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 9.0 /10

Hyper-granular control, finally...without being "that account person bugging people"

Reviewed on 2021/02/17

Pros

- Hyper-granular control of expenses. Instead of managing limits and checking expenses on corporate cards, each approved expense request receives a single virtual credit card number (managed by accounting) for that specific vendor an expense (one-time or recurring)
- Flexible approval workflows

Cons

- Lack of integration with budgeting. Approval workflows should show managers how any discrete approval affects their department budget.

Sheng P.
Overall rating
  • Industry: Financial Services
  • Company size: 51-200 Employees
  • Used Daily for 1-5 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Airbase ease of use

Reviewed on 2021/02/16

Overall the experience has been wonderful, we are able to close more accurately and timely due to...

Overall the experience has been wonderful, we are able to close more accurately and timely due to using airbase. There's no longer a struggle trying to determine what the spend is on various cards as they all have been categorized previously. Although initial setup may take longer it is well worth the accuracy.

Pros

The best part of airbase is that it easily integrates with QBO.
This allows me to setup prepaid on Airbase that automatically set up to sync to QBO for a monthly close.
Cards are automatically set up to charge a certain GL code, rendering it unnecessary to go back monthly to determine what the spend was and where to charge it.

Cons

When making some entries, it does not use a new naming convention and would use the most recent journal entry naming convention to make the the journal entry title. This can lead to bit of confusion.

Desene S.
Overall rating
  • Industry: Computer Software
  • Company size: 51-200 Employees
  • Used Daily for 6-12 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Airbase has transformed our AP process!

Reviewed on 2021/02/16

Airbase solved our messy credit card reconciliation problems and has given us pre approvals and...

Airbase solved our messy credit card reconciliation problems and has given us pre approvals and real time insight into all spend as it occurs. As an accounting team we don't feel like we are playing catch up at the end of the month.

Pros

We use the virtual cards, physical cards, POs, and bills/bill payments. Each area works perfectly and syncs directly to our ERP, Netsuite. It is has saved us so much time from a reconciliation standpoint. Our employees love the virtual card functionality and ease of approvals.

Cons

My only dislike is that they don't have Expense Reimbursements up and running. As a finance team we are looking forward to the day when we can have this in Airbase as well.

Showing 5 reviews of 24 Read all reviews

Airbase FAQs

Below are some frequently asked questions for Airbase.

Airbase offers the following pricing plans:

  • Pricing model: Free, Subscription
  • Free Trial: Not Available

Airbase offers free and premium plans that scale according to monthly spend and the number of users, outlined below: Free Plan: For 11-50 employees and $10,000-$25,000 total monthly card spend Growth Plan: Annual fee based on monthly spend for companies with $50,000-$500,000 total monthly card spend Custom Plan: Negotiable prices for enterprises with $500,000+ total monthly card spend.

Airbase offers the following features:

  • Accounting Integration
  • Approval Process Control
  • Bank Reconciliation
  • Billing & Invoicing
  • Cash Management
  • Duplicate Payment Alert
  • Expense Tracking
  • Invoice Management
  • Invoice Processing
  • Receipt Management
  • Spend Control
  • Vendor Management
  • Workflow Management

Airbase has the following typical customers:

Small Business, Large Enterprises, Mid Size Business

Airbase supports the following languages:

English

Airbase supports the following devices:

Android, iPhone

Airbase integrates with the following applications:

NetSuite, QuickBooks Online Advanced, Sage Intacct, Xero

Airbase offers the following support options:

Online Support, Knowledge Base, Video Tutorials

Related categories

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